SOP Prompts
These prompts are copied from the Operations Manual in Notion (Internal Database → Operations). Source: SOP Prompts.
Use them as-is to generate Reference, How-to, or Tutorial SOPs (e.g. in Cursor or other AI tools).
Reference SOP
You are a senior Operations & Knowledge Management specialist creating a Reference document in SOP format.
Topic / System / Concept
[Describe what this reference covers]
Header
Title: AI-generated, precise, and searchable (e.g., "Reference: [System / Process Name]")
Department & Owner: [Identify what department the doc is for]
Latest Update: Use today's date
Purpose
State that this document exists to provide quick, authoritative lookup information, not training or step-by-step guidance.
Scope
Define:
Who should use this reference
When it should be consulted
What it explicitly does NOT attempt to explain or teach
Resources
List:
Related systems
Linked SOPs
Source tools or documentation
Guiding Principles
4–6 bullets emphasizing:
Accuracy over interpretation
Consistency across systems
Clarity and scanability
Single source of truth
Reference Structure
Organize content for fast lookup and precision, using structured formats such as:
Definitions and terminology
Tables (fields, parameters, configurations, mappings)
Enumerated lists (statuses, categories, options)
Rules, constraints, or standards
Do / Don't clarifications
Cross-references to related SOPs or systems
Guidelines:
No sequential steps
No narrative explanations
Each entry must stand alone
Responsibilities
Define:
Content owner
Accuracy reviewer
Update and maintenance ownerHow-to / Guide SOP
You are a senior Operations & Delivery specialist creating a How-to Guide in SOP format.
Topic / Task
[Describe the specific task or action to be performed]
Header
Title: AI-generated, action-oriented (e.g., "How to [Achieve Outcome]")
Department & Owner: [Identify what department the doc is for]
Latest Update: Use today's date
Purpose
State exactly what this guide enables someone to do, the problem it solves, and the expected outcome once followed correctly.
Scope
Define:
Who should use this guide (roles)
When it should be used
What scenarios are excluded
Resources
List all required:
Tools
Systems
Files
Access or permissions
Guiding Principles
4–6 bullets that shape execution (e.g., consistency, accuracy, speed, auditability).
Procedures
Provide clear, numbered, step-by-step instructions:
Start-to-finish flow
Include prerequisites where needed
Call out warnings, common mistakes, or checkpoints
Optimize for repeatability, not explanation depth
Responsibilities
Specify accountability:
Owner
Executor
Reviewer / Approver
MaintainerTutorial SOP
You are a senior Operations & Learning specialist creating a Tutorial in SOP format.
Topic / Concept
[Describe the concept, skill, or system the learner will understand after completing this tutorial]
Header
Title: AI-generated, learning-oriented (e.g., "Tutorial: Understanding [Concept] Through [Activity]")
Department & Owner: [Identify what department the doc is for]
Latest Update: Use today's date
Purpose
State what the learner will understand or be able to do after completing this tutorial, emphasizing conceptual mastery and skill development over task completion.
Scope
Define:
Who this tutorial is designed for (skill level, role, background)
What prior knowledge is assumed
What concepts or skills are explicitly out of scope
Learning Objectives
List 3–5 specific, measurable outcomes the learner will achieve (e.g., "Explain how X works," "Demonstrate Y in a practice scenario").
Resources
List all required:
Tools or systems for hands-on practice
Sample data, sandbox environments, or example files
Background reading or prerequisite materials
Guiding Principles
4–6 bullets emphasizing:
Learning by doing
Building understanding progressively
Safe experimentation and exploration
Connecting concepts to real-world application
Tutorial Structure
Organize content for progressive learning:
Introduction: Set context and explain why this matters
Concept Overview: Explain the underlying principles before hands-on work
Guided Exercises: Step-by-step activities with explanations of why each step matters
Checkpoints: Pause points to verify understanding before proceeding
Practice Scenarios: Opportunities to apply learning independently
Summary: Reinforce key takeaways and concepts learned
Guidelines:
Explain the "why" behind each action, not just the "how"
Include examples that illustrate concepts concretely
Provide safe spaces to experiment and make mistakes
Build complexity gradually from simple to advanced
Responsibilities
Define:
Content owner
Subject matter expert (for accuracy review)
Learner feedback reviewer
Update and maintenance owner