Meeting Title: Operations x Finance Date: 2026-05-11 Meeting participants: Rico Rejoso, Megan’s Notetaker, megan
WEBVTT
1 00:00:38.210 ⇒ 00:00:39.570 megan: Here we go!
2 00:00:41.570 ⇒ 00:00:43.539 Rico Rejoso: Hey, Megan, how are you?
3 00:00:43.860 ⇒ 00:00:45.030 megan: Good, how are you?
4 00:00:45.620 ⇒ 00:00:46.850 Rico Rejoso: Good, I’m good.
5 00:00:48.470 ⇒ 00:00:57.269 megan: Yeah, okay, I was just, looking at the financials, our… G&A expense was up,
6 00:00:57.680 ⇒ 00:01:15.950 megan: a lot. It’s, like, 30K, pretty much double what it was the month before, so, a lot of, like, all-company one-on-ones and things like that. So, I’ll send an email out, just with kind of a high level of, like, where we’re seeing. There’s still some…
7 00:01:16.040 ⇒ 00:01:23.780 megan: you know, minor entries we need to do for the financials, but it’s close enough, I think.
8 00:01:24.650 ⇒ 00:01:25.520 megan: So…
9 00:01:25.830 ⇒ 00:01:26.480 Rico Rejoso: Okay.
10 00:01:27.130 ⇒ 00:01:29.479 Rico Rejoso: Yeah, I’m also… I mean…
11 00:01:30.700 ⇒ 00:01:46.480 Rico Rejoso: UTAM did propose, a new allocation plan that we can look into, that, to the delivery team, so to minimize the internal hours and make sure that they’re all spending their hours and billable hours, which should be for client hours. I think that that should help.
12 00:01:47.450 ⇒ 00:01:57.620 megan: Yeah, that’ll help a lot. It looked like delivery was up a little bit, too, but, yeah, yeah, so that’s something that’s already on your radar, then?
13 00:02:00.020 ⇒ 00:02:08.359 Rico Rejoso: Yeah, I think it’s just the implementation, it’s more like of a… a bit of a curve before it takes effect, or it shows on our records, or on the P&L.
14 00:02:09.650 ⇒ 00:02:10.430 megan: Yeah.
15 00:02:11.460 ⇒ 00:02:23.729 Rico Rejoso: Okay, so I did check, currently, so, I think we’re still gonna wait for month end before we process any payment for this month, for the month of…
16 00:02:24.110 ⇒ 00:02:27.679 Rico Rejoso: April Red for the May payments.
17 00:02:28.750 ⇒ 00:02:35.919 megan: Yeah, I looked earlier, I think there was, like, $17K in the bank right now, so…
18 00:02:36.370 ⇒ 00:02:39.970 megan: Then… let me see…
19 00:02:40.830 ⇒ 00:02:46.799 megan: Let me pull up a current balance sheet and just kind of… Because total…
20 00:02:47.580 ⇒ 00:02:56.430 megan: AR… or sorry, total AP is 188, but 148 of that is,
21 00:02:57.770 ⇒ 00:03:10.749 megan: 148 of that is, you know, current, so 25, 35, about 40… there’s about 45K that still is kind of, like, left over. Yeah. Spread across different things,
22 00:03:11.110 ⇒ 00:03:18.650 megan: And then our AR, my total AR… Summary that we have…
23 00:03:19.550 ⇒ 00:03:32.969 megan: Yeah, I mean, we’re pretty current. There’s that big 25K from Remo that we still haven’t seen come in, and the small amounts from Urban Stems, and then that 5K that we were aware of.
24 00:03:33.170 ⇒ 00:03:37.000 megan: So… Yeah, exactly.
25 00:03:37.170 ⇒ 00:03:39.800 Rico Rejoso: Did we send out the invoice for Sunstone?
26 00:03:40.990 ⇒ 00:03:49.499 megan: I don’t think Kelly… I didn’t see that she had got it, so, I can go ahead and do that one today.
27 00:03:50.780 ⇒ 00:03:52.830 megan: I don’t see it set up, no.
28 00:03:54.200 ⇒ 00:03:57.810 Rico Rejoso: Yeah, let’s, let’s send it out.
29 00:03:57.810 ⇒ 00:03:58.570 megan: Okay.
30 00:03:59.700 ⇒ 00:04:18.459 megan: I saw, yeah, I saw it in the Slack. I was waiting for Kelly to get to it, but I pinged her on something else earlier today. I don’t know if she’s out today or, doing something with the kids or what, but yeah, I can… I can jump in and get that, sorted out. Let me make sure we’ve got…
31 00:04:19.980 ⇒ 00:04:24.910 megan: Yeah, they’re not set up yet, so… Okay, I will add that.
32 00:04:26.040 ⇒ 00:04:36.099 Rico Rejoso: Okay, great, thank you. And yeah, I think we don’t have any other invoices that are overdue for this week. Yeah.
33 00:04:36.690 ⇒ 00:04:38.210 Rico Rejoso: No, Tomo.
34 00:04:39.470 ⇒ 00:04:46.650 megan: Yeah, we’re pretty caught up with that 25K for Remo. Have they responded back, or… I know you were following up with them, too.
35 00:04:46.650 ⇒ 00:04:57.209 Rico Rejoso: Yeah, I did talk to Robert regarding that one. There’s an internal issue with that, so I think Surf is also aware about,
36 00:04:57.830 ⇒ 00:05:09.429 Rico Rejoso: about that, so if in case that we don’t get paid for that 25K, Surf will not get paid on the 17.5 that we owe him as well. Because that’s mainly deliverable coming from Surf.
37 00:05:10.030 ⇒ 00:05:18.419 Rico Rejoso: Right. Right. I think that’ll be listed as a loss of around 7.5K on our end, if we didn’t get the 25K.
38 00:05:21.560 ⇒ 00:05:29.809 megan: Yeah, they… well, I mean, they owe it. I mean, we got contracts and things in place. Have they just been non-responsive, or what’s going on there?
39 00:05:30.140 ⇒ 00:05:35.460 Rico Rejoso: I’m not sure, it’s more of a delivery issue coming from Surf. I mean…
40 00:05:35.460 ⇒ 00:05:51.580 Rico Rejoso: We do have, like, serve as a subcontractor for that contract with Eden, or with Remo, right? So, they’re still figuring out, the delivery, what are the… I mean, you know, if the deliverables were met for the project, and if not, you know, they’re still holding out a payment.
41 00:05:52.370 ⇒ 00:06:12.360 Rico Rejoso: So, I confirmed Robert, is there, like, a timeline for it? When are we gonna expect to get any, you know, feedback or, on… about the payments for the 25K? He did mention that he doesn’t know. He’s letting Surf handle and resolve that, and we’re just gonna wait for…
42 00:06:13.450 ⇒ 00:06:25.970 Rico Rejoso: You know, for updates from them regarding the payments. If in case, it’s gonna be a loss of that amount, if it’s not paid, and we’re just gonna cancel it off. But yeah, we’re still gonna wait updates for it. Let’s give it a few weeks.
43 00:06:26.250 ⇒ 00:06:26.940 megan: Okay.
44 00:06:27.490 ⇒ 00:06:32.910 megan: Yeah, that’s, that’s not good. Do we have it, like, what’s the…
45 00:06:33.480 ⇒ 00:06:44.819 megan: like, I guess, I don’t know how to ask this without just being blunt, but is this, like, a delivery issue that we think might impact other clients or projects?