Meeting Title: New Hire Onboarding Check-in Date: 2026-05-11 Meeting participants: Kaela Gallagher, Jadyn Mardy
WEBVTT
1 00:05:50.170 ⇒ 00:05:52.190 Kaela Gallagher: Hey, Jaden, how’s it going?
2 00:05:56.100 ⇒ 00:05:57.480 Kaela Gallagher: Can you hear me okay
3 00:06:02.100 ⇒ 00:06:05.339 Kaela Gallagher: I think there might be something with audio.
4 00:06:14.920 ⇒ 00:06:16.190 Kaela Gallagher: Can you hear me?
5 00:06:17.810 ⇒ 00:06:20.660 Kaela Gallagher: Oh, okay, I can’t hear you.
6 00:06:28.450 ⇒ 00:06:29.080 Jadyn Mardy: But…
7 00:06:31.060 ⇒ 00:06:32.740 Kaela Gallagher: Okay, now it’s working.
8 00:06:33.330 ⇒ 00:06:34.559 Jadyn Mardy: Wait, now can you hear me?
9 00:06:36.140 ⇒ 00:06:37.490 Kaela Gallagher: Yes. Bye!
10 00:06:38.390 ⇒ 00:06:41.679 Kaela Gallagher: Okay, perfect! No, no worries! How’s it going?
11 00:06:41.850 ⇒ 00:06:48.009 Jadyn Mardy: Good. Wait, hold on, you’re not coming through the speaker, I want you to come through.
12 00:06:48.380 ⇒ 00:06:50.389 Jadyn Mardy: No worries. Oh, wait, what?
13 00:06:54.860 ⇒ 00:06:55.880 Jadyn Mardy: Can you hear me?
14 00:06:57.660 ⇒ 00:06:59.180 Jadyn Mardy: Yes, we’ll do that.
15 00:06:59.680 ⇒ 00:07:01.540 Jadyn Mardy: Hi! Sorry, I’m late!
16 00:07:01.990 ⇒ 00:07:05.179 Kaela Gallagher: Okay. No worries, how’s it going?
17 00:07:05.360 ⇒ 00:07:07.100 Jadyn Mardy: I’m doing well. How are you?
18 00:07:07.100 ⇒ 00:07:11.099 Kaela Gallagher: Good, good. How has your first week been?
19 00:07:12.240 ⇒ 00:07:16.100 Jadyn Mardy: It has been rockier than I would have liked it to be, not gonna lie.
20 00:07:16.100 ⇒ 00:07:17.400 Kaela Gallagher: Oh, okay.
21 00:07:17.400 ⇒ 00:07:19.580 Jadyn Mardy: But it’s okay. It’s on me.
22 00:07:20.140 ⇒ 00:07:26.460 Jadyn Mardy: I just need to get used to the systems you guys are using. And…
23 00:07:26.640 ⇒ 00:07:35.369 Jadyn Mardy: have more time for that this week, for sure. But… yeah, I’m just trying to make sure I’m not already behind. I just got here.
24 00:07:35.540 ⇒ 00:07:37.990 Jadyn Mardy: So… Yeah.
25 00:07:38.180 ⇒ 00:07:47.009 Kaela Gallagher: Okay. When you are talking about systems, are there any tools specifically that you could use more support with?
26 00:07:47.860 ⇒ 00:07:49.110 Jadyn Mardy: Yes.
27 00:07:50.090 ⇒ 00:07:56.469 Jadyn Mardy: For a cursor… and I still need to do the modules that I know would be very, very helpful.
28 00:07:56.780 ⇒ 00:08:01.710 Jadyn Mardy: I have not figured out how to ask Cursor a question.
29 00:08:02.360 ⇒ 00:08:15.629 Kaela Gallagher: Okay, so the modules will run through all of that. It’ll run through the setup, it’ll run through connecting it to our company brain, it’ll run through the kinds of questions you should ask.
30 00:08:15.630 ⇒ 00:08:34.290 Kaela Gallagher: what modes you should use to ask questions in, literally everything. It’s about 2 hours total, and ideally, we like people to do that on day one, because the sooner that you are AI-enabled and hooked up to our company brain, the better you can do your best.
31 00:08:34.299 ⇒ 00:08:34.909 Jadyn Mardy: Sir.
32 00:08:34.909 ⇒ 00:08:53.289 Kaela Gallagher: Yeah, and especially on the content side, it has so, so much information about our clients and our branding and all that good stuff, so I would say if you can knock that out today, that would probably be the most beneficial tool to you, as you’re getting started.
33 00:08:53.970 ⇒ 00:08:58.510 Jadyn Mardy: Okay, yes, I can totally do that, because I was like, hmm.
34 00:08:58.670 ⇒ 00:09:00.060 Jadyn Mardy: I don’t know why I thought…
35 00:09:00.260 ⇒ 00:09:03.250 Jadyn Mardy: I don’t know what I thought. Shouldn’t have thought that. It’ll be done?
36 00:09:03.460 ⇒ 00:09:04.889 Jadyn Mardy: And we’ll be on the right track.
37 00:09:05.090 ⇒ 00:09:06.060 Kaela Gallagher: Okay, cool.
38 00:09:06.060 ⇒ 00:09:06.520 Jadyn Mardy: But…
39 00:09:06.620 ⇒ 00:09:14.670 Kaela Gallagher: I’ll have you knock that out today, and in addition, I’ll get some time on calendar with you and Brielle.
40 00:09:14.670 ⇒ 00:09:36.060 Kaela Gallagher: Brielle, or B, runs our learning and development program, so once you’ve completed the module today, tomorrow, or maybe Wednesday, he’ll be able to, answer any other, like, pending questions that you have. So as you’re going through the course, jot down some notes, any questions you have, or anything of, like.
41 00:09:36.710 ⇒ 00:09:51.569 Kaela Gallagher: how does this apply to me, or how can I use this in my work, would be really great to ask him, because obviously this course is for everybody at the company, so, getting more specific to your role might be a good way to utilize him.
42 00:09:54.560 ⇒ 00:10:03.490 Jadyn Mardy: Cool. Okay, can do. Yes, I saw he put something on my calendar. I need to move it, because he won’t be able to meet at that time, but…
43 00:10:03.940 ⇒ 00:10:05.270 Jadyn Mardy: I know it’s there.
44 00:10:05.410 ⇒ 00:10:07.769 Kaela Gallagher: Okay, whom did he schedule that?
45 00:10:09.110 ⇒ 00:10:14.020 Jadyn Mardy: 11 a.m. on… Thursday, I believe.
46 00:10:14.020 ⇒ 00:10:21.920 Kaela Gallagher: Thursday? Okay, so yeah, maybe try to push it later time in the afternoon, and then even get it with him, like, tomorrow or Wednesday.
47 00:10:22.370 ⇒ 00:10:22.720 Jadyn Mardy: Okay.
48 00:10:22.720 ⇒ 00:10:25.479 Kaela Gallagher: like, a little bit sooner, I think, would be helpful.
49 00:10:25.830 ⇒ 00:10:26.540 Jadyn Mardy: Yeah.
50 00:10:26.540 ⇒ 00:10:27.020 Kaela Gallagher: Okay.
51 00:10:27.020 ⇒ 00:10:34.719 Jadyn Mardy: And then, if I… should I be blocking out, like, in my calendar, not to put meetings on my calendar in the morning?
52 00:10:34.890 ⇒ 00:10:48.399 Kaela Gallagher: Yes, so that was gonna be my other note, is everybody at the company just puts time on people’s calendars whenever it looks free, so super important, just literally, if every single day, from, like.
53 00:10:48.640 ⇒ 00:10:55.050 Kaela Gallagher: 7 to 5, you want to just block it off, like, please do that.
54 00:10:55.050 ⇒ 00:10:56.000 Jadyn Mardy: Okay, okay.
55 00:10:56.000 ⇒ 00:10:57.979 Kaela Gallagher: I think you can also…
56 00:10:58.110 ⇒ 00:11:13.979 Kaela Gallagher: update your Slack status, too, as you are out. You can have it say that you’re, like, away, or in a meeting, or something like that, too. And if you ever are, like, out of office, good to update your Slack as well.
57 00:11:14.140 ⇒ 00:11:14.910 Jadyn Mardy: Okay.
58 00:11:18.010 ⇒ 00:11:18.940 Jadyn Mardy: Cool.
59 00:11:19.670 ⇒ 00:11:24.529 Kaela Gallagher: Okay. What other tooling would be helpful for you?
60 00:11:26.030 ⇒ 00:11:30.350 Jadyn Mardy: I think cursor is the main one, that I.
61 00:11:30.350 ⇒ 00:11:31.540 Kaela Gallagher: cursor opens…
62 00:11:31.540 ⇒ 00:11:32.160 Jadyn Mardy: Come.
63 00:11:32.310 ⇒ 00:11:35.789 Kaela Gallagher: all the doors to every… everything else. You can integrate…
64 00:11:35.790 ⇒ 00:11:36.290 Jadyn Mardy: Yeah.
65 00:11:36.290 ⇒ 00:11:38.479 Kaela Gallagher: Slack into it, so, yeah.
66 00:11:38.480 ⇒ 00:11:44.649 Jadyn Mardy: Sweet. Okay, because that’s what… I met with Hannah last week, and she’s very helpful in telling me, like, how it can be used.
67 00:11:45.820 ⇒ 00:11:46.640 Kaela Gallagher: Okay.
68 00:11:46.640 ⇒ 00:11:47.600 Jadyn Mardy: So, I think…
69 00:11:47.700 ⇒ 00:11:51.879 Jadyn Mardy: Let me just get that done, because I feel like a lot of questions I will be able to answer.
70 00:11:52.080 ⇒ 00:11:53.230 Jadyn Mardy: through there.
71 00:11:53.680 ⇒ 00:11:54.200 Kaela Gallagher: Okay.
72 00:11:54.200 ⇒ 00:12:02.370 Jadyn Mardy: Yes, and then I have my Notion doc of onboarding things.
73 00:12:02.590 ⇒ 00:12:04.779 Jadyn Mardy: that I will also get through this week.
74 00:12:05.810 ⇒ 00:12:07.260 Jadyn Mardy: And… Okay.
75 00:12:07.530 ⇒ 00:12:16.570 Kaela Gallagher: So you should have two Notion docs. You should have the general onboarding guide for the company,
76 00:12:16.570 ⇒ 00:12:17.110 Jadyn Mardy: Oh, yes.
77 00:12:17.110 ⇒ 00:12:32.040 Kaela Gallagher: You should have your personal ramp-up plan. The onboarding guide is shared with everybody, so harder to actually go through and click the checkboxes. If you want to copy and paste it into your ramp-up plan and have everything in one spot, feel free to do that.
78 00:12:32.440 ⇒ 00:12:44.749 Kaela Gallagher: But then on your ramp-up plan, as you’re going through it, if you want to actually, like, click those checkboxes, really helpful just for visibility, especially to, like, Mickey and Lisa, who you’ll be working with a lot.
79 00:12:44.750 ⇒ 00:13:02.279 Kaela Gallagher: To check those as you’re going through them, and then Hannah put a lot of time into it. You could see all of her comments on the side, so if you have any questions, like, you could just respond to, her little comments on the side, or add your own comments. It’s very much like a collaborative working doc, so…
80 00:13:02.280 ⇒ 00:13:02.680 Jadyn Mardy: Okay.
81 00:13:02.680 ⇒ 00:13:03.629 Kaela Gallagher: Feel free to utilize.
82 00:13:05.010 ⇒ 00:13:05.720 Kaela Gallagher: Okay.
83 00:13:06.010 ⇒ 00:13:13.600 Kaela Gallagher: Cool. And then, in terms of, like, reporting structure, I think when we initially chatted…
84 00:13:13.730 ⇒ 00:13:20.570 Kaela Gallagher: I mentioned you would be working with Robert the most, closely, but,
85 00:13:20.940 ⇒ 00:13:29.980 Kaela Gallagher: Robert is now going to have, kind of, Mickey and Lisa running most initiatives, so you’ll be partnering with those two the most.
86 00:13:30.570 ⇒ 00:13:31.240 Jadyn Mardy: Okay.
87 00:13:31.240 ⇒ 00:13:35.520 Kaela Gallagher: I think especially being on the content side, probably Mickey a ton.
88 00:13:36.760 ⇒ 00:13:43.900 Jadyn Mardy: Okay, cool. Yeah, we’ve already been… I was looking at some ideas that he had for stuff, so that makes sense.
89 00:13:43.900 ⇒ 00:13:55.269 Kaela Gallagher: Okay, he is a true creative, and really has, like, a lot of cool ideas, and can mock up, like, some really insane visuals, so yeah, he’s great.
90 00:13:56.890 ⇒ 00:13:57.930 Jadyn Mardy: Okay, cool.
91 00:13:58.870 ⇒ 00:14:01.660 Kaela Gallagher: Okay, awesome. And then what about…
92 00:14:02.680 ⇒ 00:14:15.540 Kaela Gallagher: expectations in general? Like, do you feel like it’s clear what, like, is asked of you, what you’re expected to do? Like, any… anything you want? Any clarification on there?
93 00:14:18.110 ⇒ 00:14:28.839 Jadyn Mardy: I guess one question is if, once I’m, like, writing my copy, am I putting it in the marketing Slack channel for people to review? Or is it going, like.
94 00:14:29.000 ⇒ 00:14:31.479 Jadyn Mardy: directly more so towards, like, Lisa.
95 00:14:31.780 ⇒ 00:14:35.440 Jadyn Mardy: or Mickey, this might also be a question for the two of them.
96 00:14:36.300 ⇒ 00:14:45.739 Kaela Gallagher: I think that would be a question for the two of them. I’m on the marketing channel, so I want to say I saw something from Robert where he was…
97 00:14:45.890 ⇒ 00:14:48.809 Kaela Gallagher: asking that you put it in Notion?
98 00:14:48.930 ⇒ 00:14:53.130 Kaela Gallagher: Maybe? That might be outdated.
99 00:14:53.300 ⇒ 00:15:03.029 Kaela Gallagher: So yeah, wherever you guys are, like, tracking it, I would say update it there, and then ping Mickey and Lisa that it’s updated, but you can confirm that process with them, too.
100 00:15:06.940 ⇒ 00:15:08.250 Jadyn Mardy: Cool.
101 00:15:08.510 ⇒ 00:15:12.980 Jadyn Mardy: Oh, yes, I see. Notion Calendar, single collaborative doc.
102 00:15:14.050 ⇒ 00:15:18.200 Jadyn Mardy: And then, okay, and then…
103 00:15:18.490 ⇒ 00:15:23.390 Jadyn Mardy: He said every piece needs to be connect… connected and have a linear issue.
104 00:15:24.190 ⇒ 00:15:27.550 Jadyn Mardy: Is that linear, like, the Slack linear?
105 00:15:28.920 ⇒ 00:15:30.149 Kaela Gallagher: So, when we’re.
106 00:15:30.150 ⇒ 00:15:32.080 Jadyn Mardy: That might also be a Hannah question.
107 00:15:32.530 ⇒ 00:15:36.900 Kaela Gallagher: Yeah, when we’re talking about linear asks in Slack.
108 00:15:37.000 ⇒ 00:15:43.540 Kaela Gallagher: That is an integration that we built into Slack where you can ask for different
109 00:15:43.540 ⇒ 00:16:00.540 Kaela Gallagher: things from our operations team. For example, time off, or, if you need extra hours this week, more than the 15 hours listed in your contract to knock out a lot of this training, you can ask for it there, with that function that I had shown during orientation.
110 00:16:01.080 ⇒ 00:16:10.160 Kaela Gallagher: Linear is a separate platform. Linear is a tool that you should have access to, you should have received an invite in your inbox.
111 00:16:10.160 ⇒ 00:16:22.370 Kaela Gallagher: And you can download the desktop app as well, but it tracks all of our tickets, where things are assigned, who they’re assigned to, projects we’re working on, it’s sorted by client, department.
112 00:16:22.370 ⇒ 00:16:26.540 Kaela Gallagher: And it’s basically like a Jira, if you’ve ever used that.
113 00:16:26.540 ⇒ 00:16:27.070 Jadyn Mardy: M.
114 00:16:27.070 ⇒ 00:16:35.120 Kaela Gallagher: Okay, so that’s linear. So, yeah, I would definitely recommend getting up-to-date on that, because it seems like marketing is using that quite a bit.
115 00:16:36.870 ⇒ 00:16:37.990 Jadyn Mardy: Can do.
116 00:16:38.300 ⇒ 00:16:39.010 Kaela Gallagher: Okay.
117 00:16:39.350 ⇒ 00:16:40.880 Kaela Gallagher: Okay, awesome.
118 00:16:44.390 ⇒ 00:16:49.969 Kaela Gallagher: I’m trying to think if there’s anything else for you. Any other, like, tooling that you have questions on?
119 00:16:51.530 ⇒ 00:16:58.850 Jadyn Mardy: Not at the moment, in the sense that I just need to do the worksheet.
120 00:17:00.090 ⇒ 00:17:01.650 Jadyn Mardy: horse situation.
121 00:17:01.790 ⇒ 00:17:04.720 Jadyn Mardy: And I think that’ll answer a lot of questions.
122 00:17:05.000 ⇒ 00:17:05.730 Kaela Gallagher: Okay.
123 00:17:06.089 ⇒ 00:17:06.689 Jadyn Mardy: Yeah.
124 00:17:06.690 ⇒ 00:17:23.410 Kaela Gallagher: Keep me posted. Maybe we can check in again towards the end of this week, or maybe I’ll just shoot you a quick, like, Slack message to see how that’s going. But yeah, I think if you can knock that out today, it’ll make your job going forward a lot easier.
125 00:17:23.410 ⇒ 00:17:24.860 Jadyn Mardy: So much smoother.
126 00:17:25.210 ⇒ 00:17:27.550 Jadyn Mardy: Okay. Yes. Okay. Can do.
127 00:17:27.700 ⇒ 00:17:35.350 Kaela Gallagher: Awesome! Well, let me know if you need anything at all, the new hire channel is always there to help as well, and…
128 00:17:35.570 ⇒ 00:17:38.149 Kaela Gallagher: Yeah, awesome. Happy to have you on the team!
129 00:17:38.150 ⇒ 00:17:39.610 Jadyn Mardy: Thank you!
130 00:17:39.610 ⇒ 00:17:40.030 Kaela Gallagher: Alright.
131 00:17:40.030 ⇒ 00:17:41.819 Jadyn Mardy: And thank you for the check-in. This is great.
132 00:17:41.820 ⇒ 00:17:42.310 Kaela Gallagher: Of course!
133 00:17:42.310 ⇒ 00:17:44.310 Jadyn Mardy: helpful to calibrate me, so…
134 00:17:44.310 ⇒ 00:17:48.360 Kaela Gallagher: Of course, of course. Alrighty, well, I’ll talk to you again soon.
135 00:17:48.620 ⇒ 00:17:50.040 Kaela Gallagher: Have a good evening.
136 00:17:50.160 ⇒ 00:17:51.800 Kaela Gallagher: Alright, thanks, bye.