Meeting Title: Brainforge Assistant Project Check-in Date: 2026-05-11 Meeting participants: Kaela Gallagher, Davis Dunham
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1 00:00:36.820 ⇒ 00:00:38.230 Kaela Gallagher: Hey, Davis.
2 00:00:38.230 ⇒ 00:00:39.920 Davis Dunham: Hey Kayla, sorry I’m late.
3 00:00:39.920 ⇒ 00:00:41.770 Kaela Gallagher: No, no worries! How’s it going?
4 00:00:41.770 ⇒ 00:00:43.030 Davis Dunham: I’m going good.
5 00:00:43.030 ⇒ 00:00:48.670 Kaela Gallagher: How has the past week been with two jobs? I’m sure things feel crazy.
6 00:00:48.670 ⇒ 00:00:56.520 Davis Dunham: It has been… Fun. I like, I like fast-paced… Situations.
7 00:00:56.760 ⇒ 00:00:57.210 Kaela Gallagher: it.
8 00:00:57.210 ⇒ 00:01:00.170 Davis Dunham: Sleep schedule has been…
9 00:01:01.080 ⇒ 00:01:06.710 Davis Dunham: interesting. You know, I work, fine dining, so it’s, like, getting off at, like.
10 00:01:07.030 ⇒ 00:01:12.550 Davis Dunham: in between midnight and, like, 1AM, and then doing this, so I’ve not… my starting time has not been…
11 00:01:13.370 ⇒ 00:01:20.139 Davis Dunham: as early as I want it to be, because I know that even though it’s async, it’s still… I mean, the expectation is 9 to 5, right?
12 00:01:21.590 ⇒ 00:01:24.100 Kaela Gallagher: I mean, in general, in general.
13 00:01:24.100 ⇒ 00:01:24.740 Davis Dunham: Yes.
14 00:01:26.720 ⇒ 00:01:51.080 Kaela Gallagher: that’s what it’ll be like once you, I guess, ramp up to, like, 40 hours a week, but I think right now there’s a lot of understanding, given you’re in a couple roles and, you’re only doing 20 hours and everything. But yeah, like, for me, being PST, like, I’m usually on at 8am, just to get a little bit more overlap with the rest of the team on the East Coast and stuff, but…
15 00:01:51.080 ⇒ 00:01:53.580 Davis Dunham: Yeah, because of the 3-hour difference at that point, right?
16 00:01:53.580 ⇒ 00:02:04.210 Kaela Gallagher: Right, right. So, yeah, it just kind of depends. Something that, like, you and Utsom can work out, but I’m sure, like, 9 to 5 or 8 to 4 or something like that will be standard.
17 00:02:04.210 ⇒ 00:02:08.489 Davis Dunham: Pretty soon. I’m happy, honestly. I’ve been wanting the,
18 00:02:09.169 ⇒ 00:02:13.150 Davis Dunham: You know, kind of… just earlier schedule for a while now.
19 00:02:13.350 ⇒ 00:02:24.389 Kaela Gallagher: Yeah, okay, cool. I’m curious, working in fine dining, have you, like, developed a passion for… like, do you consider yourself a foodie?
20 00:02:24.540 ⇒ 00:02:26.259 Davis Dunham: Yeah, yeah.
21 00:02:26.260 ⇒ 00:02:26.710 Kaela Gallagher: What’s gonna do.
22 00:02:26.710 ⇒ 00:02:31.420 Davis Dunham: I… it’s funny, because prior to working in, like, specifically fine dining, because it…
23 00:02:31.920 ⇒ 00:02:39.759 Davis Dunham: you know, I worked in… I’ve worked in food industry for a while, and in most places, it’s like the ingredients and stuff is not super stressed.
24 00:02:40.840 ⇒ 00:02:48.960 Davis Dunham: You know, it’s like, you want to know what’s in the food, allergies and stuff, but it wasn’t until I started working at Sammy’s specifically that it was like.
25 00:02:49.110 ⇒ 00:02:52.440 Davis Dunham: Oh, you know, we’re using Calibrian chilis. And, like.
26 00:02:52.440 ⇒ 00:02:52.910 Kaela Gallagher: Yeah.
27 00:02:52.910 ⇒ 00:02:58.330 Davis Dunham: you know, we’re using, like, I’m learning about, like, truffles or different types of, like, caviar and stuff.
28 00:02:58.330 ⇒ 00:02:58.839 Kaela Gallagher: And I think…
29 00:02:58.840 ⇒ 00:03:02.150 Davis Dunham: I think I avoided it prior to this, because it felt kind of,
30 00:03:02.300 ⇒ 00:03:09.140 Davis Dunham: I don’t know, like, like, a little too posh? Exactly. And I… But I’ve kind of…
31 00:03:09.490 ⇒ 00:03:11.540 Davis Dunham: I like it now. I get it, you know?
32 00:03:11.540 ⇒ 00:03:11.860 Kaela Gallagher: Yeah.
33 00:03:11.860 ⇒ 00:03:12.350 Davis Dunham: I do get.
34 00:03:12.350 ⇒ 00:03:14.449 Kaela Gallagher: Yeah. Is it Italian, then?
35 00:03:14.450 ⇒ 00:03:15.090 Davis Dunham: It is Italian.
36 00:03:15.090 ⇒ 00:03:16.940 Kaela Gallagher: Okay, okay. Good call.
37 00:03:16.940 ⇒ 00:03:19.299 Davis Dunham: Good call. Yeah, good call. Good, good catch.
38 00:03:19.300 ⇒ 00:03:23.029 Kaela Gallagher: Yeah, well, I used to live in Italy for a couple years, so…
39 00:03:23.030 ⇒ 00:03:23.610 Davis Dunham: Really?
40 00:03:23.610 ⇒ 00:03:30.000 Kaela Gallagher: I recognize the Calabrian chilis. Oh, very nice, very nice. Yes. Okay, cool.
41 00:03:30.000 ⇒ 00:03:31.579 Davis Dunham: When did you live in Italy?
42 00:03:32.100 ⇒ 00:03:37.260 Kaela Gallagher: I lived there for 2 years, back in, like, 2022.
43 00:03:38.150 ⇒ 00:03:43.060 Kaela Gallagher: Yeah, it was amazing. Beautiful woodlands there again.
44 00:03:43.060 ⇒ 00:03:44.830 Davis Dunham: Really want to visit at some point.
45 00:03:44.830 ⇒ 00:03:46.870 Kaela Gallagher: Oh my gosh, yeah, I can give you all the racks.
46 00:03:46.900 ⇒ 00:03:47.930 Davis Dunham: Please.
47 00:03:47.930 ⇒ 00:03:55.280 Kaela Gallagher: Yeah, I guess, okay, so I know you’re just kind of ramping up and getting started and kind of.
48 00:03:55.280 ⇒ 00:03:55.600 Davis Dunham: Yes.
49 00:03:55.600 ⇒ 00:03:58.759 Kaela Gallagher: Imagine all the things, but how has your first week been?
50 00:03:59.360 ⇒ 00:04:04.199 Davis Dunham: It’s been really good, honestly. I, I think I experienced, like…
51 00:04:04.990 ⇒ 00:04:16.070 Davis Dunham: a really good mix of, successes, and then some, like… I wouldn’t call them failures, but, like, you know what I mean, like, successes, and then also,
52 00:04:16.640 ⇒ 00:04:22.189 Davis Dunham: Yeah, exactly. Utam, tasked me and Mustafa both with, like.
53 00:04:22.960 ⇒ 00:04:30.320 Davis Dunham: his goal for us is, like, these sprints, essentially. So, like, he’s gonna give something to us on Monday, and then we’re gonna just, like, try and execute by Friday.
54 00:04:30.990 ⇒ 00:04:32.199 Kaela Gallagher: Heck yeah. Okay.
55 00:04:32.400 ⇒ 00:04:40.360 Davis Dunham: And, he gave Mustafa Brainforge work, or at least, like, phases of these things. And,
56 00:04:40.990 ⇒ 00:04:42.680 Davis Dunham: Mustafa killed it.
57 00:04:42.990 ⇒ 00:04:45.239 Davis Dunham: Because Mustaf is a winner.
58 00:04:45.410 ⇒ 00:04:55.559 Davis Dunham: And… He gave me the Brainforge Assistant, and my goal with Brainforge Assistant was to do,
59 00:04:56.220 ⇒ 00:04:59.399 Davis Dunham: Sorry, my voice is, like, a little gone right now, I don’t know why.
60 00:04:59.400 ⇒ 00:04:59.910 Kaela Gallagher: Good.
61 00:04:59.910 ⇒ 00:05:06.770 Davis Dunham: My goal with Brainforce Assistant was to… Input reminders.
62 00:05:06.930 ⇒ 00:05:17.120 Davis Dunham: So, if someone has not responded to a thread, it’ll, like, read that thread and be like, hey, this person hasn’t responded, send them a DM with a little summary.
63 00:05:17.520 ⇒ 00:05:18.549 Davis Dunham: of, like…
64 00:05:19.420 ⇒ 00:05:24.670 Davis Dunham: Yeah, what was being talked about, and then, like, kind of also consider, like, does this need a reminder?
65 00:05:24.810 ⇒ 00:05:29.400 Davis Dunham: So that, and then,
66 00:05:29.550 ⇒ 00:05:36.760 Davis Dunham: ambient responses. So, it’ll just read people’s, like, messages in… in channels that it’s already in.
67 00:05:36.920 ⇒ 00:05:43.560 Davis Dunham: And, try and… Be like, does this… do I know the answer to this?
68 00:05:43.680 ⇒ 00:05:48.830 Davis Dunham: And if it does, then it’ll just chime in and respond if it doesn’t… even if it doesn’t get, like, tagged.
69 00:05:49.460 ⇒ 00:05:54.619 Kaela Gallagher: Oh, yes, okay, I remember you mentioning that. Okay, so these are cool features, okay.
70 00:05:55.070 ⇒ 00:05:55.740 Kaela Gallagher: Exciting!
71 00:05:55.740 ⇒ 00:06:03.420 Davis Dunham: And so, I implemented both of these features, and they’re working, they’re currently in the testing phase, I have some channels.
72 00:06:03.550 ⇒ 00:06:09.700 Davis Dunham: set up for them. Because I want, like, to have some goal with this, is that…
73 00:06:10.330 ⇒ 00:06:12.849 Davis Dunham: It needs to work from the get-go, so…
74 00:06:13.420 ⇒ 00:06:19.600 Davis Dunham: don’t learn to ignore it from the start. That’s the thing, is if it’s implemented wrong, then people are gonna be like, this is annoying.
75 00:06:19.600 ⇒ 00:06:20.000 Kaela Gallagher: Yeah.
76 00:06:20.000 ⇒ 00:06:25.260 Davis Dunham: either way, I… focused on…
77 00:06:25.480 ⇒ 00:06:34.960 Davis Dunham: a couple other things on the Brainforge Assistant before I got to those. And so I got to those, I finished those on, like, Thursday-ish?
78 00:06:35.470 ⇒ 00:06:36.230 Kaela Gallagher: Okay.
79 00:06:36.630 ⇒ 00:06:40.170 Davis Dunham: Wednesday night, Thursday. And,
80 00:06:40.290 ⇒ 00:06:45.170 Davis Dunham: came Friday, Utam was like, I would like to announce something to the team, and I was like.
81 00:06:46.600 ⇒ 00:06:53.910 Davis Dunham: I, like, everything front-facing right now is wired up and done technically, but it still needs tuning.
82 00:06:54.140 ⇒ 00:07:01.190 Davis Dunham: And he was like… and he was like, Herd, let me see if I can harden it a little bit. But we had to push it back, essentially, because…
83 00:07:03.100 ⇒ 00:07:09.619 Davis Dunham: it wasn’t, you know, technically ready yet, and so I think, like, I need to prioritize.
84 00:07:10.370 ⇒ 00:07:12.940 Davis Dunham: Things that require tuning and testing?
85 00:07:13.050 ⇒ 00:07:19.830 Davis Dunham: So I can get those done first, and collect, like, the data, and testing, you know, whatever that I need.
86 00:07:20.370 ⇒ 00:07:28.729 Kaela Gallagher: Right. I think it’s fair of you to give a little pushback to Utam as well, like, I think his brain moves really…
87 00:07:28.890 ⇒ 00:07:34.770 Kaela Gallagher: Fast, and his instinct is to ship and announce immediately.
88 00:07:35.210 ⇒ 00:07:52.099 Kaela Gallagher: So it seems like you guys have, like, a good partnership that you felt like you were able to be like, well, actually, we need this data. But good point on your end, too, to, like, plan ahead on those kinds of things. So, I would say that’s… that’s a solid first week. That’s a solid first task.
89 00:07:52.440 ⇒ 00:07:59.020 Kaela Gallagher: Okay, okay, cool. And then you guys got to do, like, some co-working, too? Like, you were with Mickey and Utom?
90 00:07:59.020 ⇒ 00:08:01.229 Davis Dunham: Yeah, yeah. I moved to WeWork, it was lovely.
91 00:08:01.230 ⇒ 00:08:19.229 Kaela Gallagher: Oh, cool. Okay, awesome, awesome. Well, hopefully you guys have more of that in your future, and, I am looking in Austin specifically for future hires as well, so, hopefully we’ll be expanding our team there a little bit more, too. Love it.
92 00:08:19.520 ⇒ 00:08:21.580 Kaela Gallagher: Do you feel like you have…
93 00:08:22.020 ⇒ 00:08:30.380 Kaela Gallagher: clear expectations between, like, your ramp-up plan and your partnership with UTAM, like, you know exactly what’s expected of you?
94 00:08:30.930 ⇒ 00:08:36.260 Davis Dunham: Yes, it… I think the first week was mostly me…
95 00:08:36.750 ⇒ 00:08:40.350 Davis Dunham: Not just understanding the platform, and, like, kind of how the…
96 00:08:40.720 ⇒ 00:08:44.720 Davis Dunham: company operates, but also just understanding, like, UTAM’s vision.
97 00:08:44.880 ⇒ 00:08:55.049 Davis Dunham: For me here, and I think that, like, I get it. And I think that I understand why, he wanted me on the team as well, because I’ve been working on some of my own projects that, like.
98 00:08:56.120 ⇒ 00:09:13.679 Davis Dunham: almost mimic, like, a hobbyist version of what he’s trying to wire up in the company, of just, like, automation. People have data just available to them, and you don’t have to look for anything. It’s just, like, it’s given to you, and then you can just run with it, so all the busy work is something that’s just already done.
99 00:09:14.080 ⇒ 00:09:18.730 Kaela Gallagher: Awesome. Awesome. Okay, cool. Well, I know you have…
100 00:09:18.730 ⇒ 00:09:39.239 Kaela Gallagher: the ramp-up plan and the onboarding guide in front of you. The onboarding guide is kind of company-wide, but the ramp-up plan is very tailored to you. There’s some checkboxes on there, so as you’re knocking those out, like, feel free to click the checkbox, leave comments, loop people in, like, this is very much a shared kind of
101 00:09:39.240 ⇒ 00:09:40.740 Kaela Gallagher: working doc.
102 00:09:40.740 ⇒ 00:09:41.260 Davis Dunham: Yes, ma’am.
103 00:09:41.260 ⇒ 00:09:58.440 Kaela Gallagher: try to make them so that if you are accomplishing everything on it, then you are, like, succeeding, basically. Like, we try to have it be all-encompassing, so I know you’ll get a different task every week, but, this should have maybe more overarching things on it, so…
104 00:09:59.220 ⇒ 00:10:05.650 Davis Dunham: And also, I will, I will, Take the onboarding survey.
105 00:10:05.820 ⇒ 00:10:06.590 Kaela Gallagher: Okay.
106 00:10:06.590 ⇒ 00:10:08.250 Davis Dunham: Sorry, I hadn’t responded yet.
107 00:10:08.250 ⇒ 00:10:16.649 Kaela Gallagher: Yeah, no, all good. I guess one of the questions on there I’ll just ask to you now, like, any feedback for the onboarding process in general?
108 00:10:17.050 ⇒ 00:10:31.829 Davis Dunham: Oh, I have one thing. Yes. And this is… I had mentioned it prior, I feel like, I kind of thought it was more of, like, a me thing, just coming from fine dining. So, you know, up to interpretation, absolutely, but I would love…
109 00:10:32.300 ⇒ 00:10:35.690 Davis Dunham: If, like, the onboarding,
110 00:10:35.880 ⇒ 00:10:42.869 Davis Dunham: a slick slide deck had a… Kind of diagram of, like.
111 00:10:43.050 ⇒ 00:10:48.579 Davis Dunham: the overall workflow of, like, the company? Like, how does the company operate? Like…
112 00:10:48.690 ⇒ 00:10:57.179 Davis Dunham: Company here, client here, teams under that, kind of like, how is… how are all the connections happening in terms of, like.
113 00:10:57.510 ⇒ 00:10:59.959 Davis Dunham: The business process of the company.
114 00:11:01.500 ⇒ 00:11:04.140 Kaela Gallagher: Hmm… Okay.
115 00:11:04.140 ⇒ 00:11:06.449 Davis Dunham: Does that make… does that make sense? I’m sorry, I don’t know if I…
116 00:11:06.450 ⇒ 00:11:13.100 Kaela Gallagher: Yes, I’m trying to think of how to lay that out, because I think… As it’s structured now.
117 00:11:13.240 ⇒ 00:11:19.280 Kaela Gallagher: We, like, start with the vision and our three, kind of, service lines that we offer clients.
118 00:11:20.050 ⇒ 00:11:25.349 Kaela Gallagher: And then we show an org chart that kind of breaks down the team.
119 00:11:25.350 ⇒ 00:11:25.870 Davis Dunham: Yes.
120 00:11:25.870 ⇒ 00:11:28.090 Kaela Gallagher: I’m trying to think how to, like, better…
121 00:11:28.530 ⇒ 00:11:32.850 Kaela Gallagher: Connect those, or show a bigger picture.
122 00:11:33.670 ⇒ 00:11:38.409 Davis Dunham: Well, in terms of, like, I don’t think it has to even be,
123 00:11:40.470 ⇒ 00:11:48.870 Davis Dunham: like, ultra-specific to, like, even, like, what, like, not, like, what person or something like that who’s, like, taking on something, but just, I guess, the,
124 00:11:49.270 ⇒ 00:11:53.050 Davis Dunham: The way that, like, a service flows, specifically within the company.
125 00:11:53.950 ⇒ 00:11:54.860 Kaela Gallagher: Okay.
126 00:11:55.010 ⇒ 00:11:56.959 Davis Dunham: I think that also just might be, like…
127 00:11:57.200 ⇒ 00:12:02.489 Davis Dunham: the way, like, a consulting business works, and then I could just look that up outside of it, so…
128 00:12:04.210 ⇒ 00:12:19.720 Kaela Gallagher: When you mean how a service flows, are you talking about, like, how we go about scouting a client, then how the client comes into the door, and then an example of a project that we might do for them, and then, like, that kind of workflow?
129 00:12:19.720 ⇒ 00:12:27.769 Davis Dunham: I’d say example project, from that point on. Like, not necessarily the finding the client part, because that part is, like, specific to a team, but for…
130 00:12:27.910 ⇒ 00:12:32.630 Davis Dunham: And I guess, well, the onboarding is for everybody, huh?
131 00:12:32.990 ⇒ 00:12:36.060 Davis Dunham: It’s not just for, like, somebody who’s an AI engineer.
132 00:12:36.060 ⇒ 00:12:51.060 Kaela Gallagher: I think, like, okay, most of our organization is on the delivery side and is going to be working with clients. But even for people who are internal, like myself, that’s still good to understand. Like, I think that’s still relevant to anybody at Brainforge.
133 00:12:51.060 ⇒ 00:13:00.860 Davis Dunham: Yes. And I feel like for… for me, and when it only, you know, it only took me, like, interacting with people for a week to figure this out, so maybe it’s not as necessary, but the first week was…
134 00:13:01.040 ⇒ 00:13:05.720 Davis Dunham: Kind of figuring out, like, Trying to,
135 00:13:06.320 ⇒ 00:13:15.319 Davis Dunham: Create a mental model of, like, how people are working with the platform. Like, how the people who are working on delivery for us are interacting with the platform.
136 00:13:15.870 ⇒ 00:13:18.210 Davis Dunham: And then how,
137 00:13:18.400 ⇒ 00:13:23.420 Davis Dunham: they are interacting with clients as well, so that I can, like, make stuff for them.
138 00:13:24.340 ⇒ 00:13:36.680 Davis Dunham: I… how about this? I’m just going to… I’m gonna refine this idea, because I wrote something down yesterday, and I… I’m realizing now that it’s not as, refined. I’ll refine it, and then I will send you a little message where I’m like, this is kind of the…
139 00:13:37.180 ⇒ 00:13:43.259 Kaela Gallagher: Okay, send me a blurb, and then I’m gonna make the slide, and then I’m gonna send it to you, and we can iterate on it.
140 00:13:43.260 ⇒ 00:13:43.780 Davis Dunham: Lovely.
141 00:13:43.780 ⇒ 00:13:59.200 Kaela Gallagher: Okay, cool. This is really helpful, though, I appreciate it. Yeah, glad we talked about this instead of, doing it through the survey, so thank you. All right, cool. Anything else for me? Anything I can do to support you as you’re getting started?
142 00:13:59.660 ⇒ 00:14:03.469 Davis Dunham: No ma’am. Okay. I, I will go through the,
143 00:14:03.770 ⇒ 00:14:12.639 Davis Dunham: the ramp-up plan, and I’ll be checking things off. I already went through it with Utam the other day. Perfect. I’ll be checking things off as I go, and
144 00:14:12.750 ⇒ 00:14:17.479 Davis Dunham: Yeah, thank you. You make me feel very welcome to the company so far, and I really appreciate it.
145 00:14:17.480 ⇒ 00:14:21.260 Kaela Gallagher: Awesome! Well, we’re excited to have you, and yeah, just let me know if I can help.
146 00:14:21.410 ⇒ 00:14:22.110 Davis Dunham: Yes, ma’am.
147 00:14:22.110 ⇒ 00:14:24.359 Kaela Gallagher: Alrighty, cool, have a good one, Davis!
148 00:14:24.360 ⇒ 00:14:24.810 Davis Dunham: Bye, Kayla.
149 00:14:24.810 ⇒ 00:14:25.849 Kaela Gallagher: Alright, bye.