Meeting Title: Operations x Finance Date: 2026-04-20 Meeting participants: Rico Rejoso, Megan’s Notetaker, megan
WEBVTT
1 00:00:50.470 ⇒ 00:00:51.740 megan: Hello!
2 00:00:53.170 ⇒ 00:00:54.940 Rico Rejoso: Hey, Megan. How are you?
3 00:00:55.400 ⇒ 00:00:57.619 megan: I’m good. Can you hear me okay?
4 00:00:57.900 ⇒ 00:00:58.840 Rico Rejoso: Yep.
5 00:00:59.730 ⇒ 00:01:00.390 megan: Okay.
6 00:01:00.610 ⇒ 00:01:07.050 megan: I’m traveling, so I don’t have all of my creature comforts from my home office, but making do.
7 00:01:07.300 ⇒ 00:01:14.480 Rico Rejoso: Okay, no worries, yeah, I thought you were… yeah, I know you mentioned you were traveling, so I was wondering if you’re available for this meeting or not.
8 00:01:14.900 ⇒ 00:01:31.280 megan: Yeah, yeah, I am. I, I don’t have anything starting until a little later today. I’m in Arizona, didn’t realize it was Pacific time, because they don’t do daylight savings time, so I have, like, a whole extra hour today than I was expecting to, so kind of nice.
9 00:01:32.220 ⇒ 00:01:38.700 Rico Rejoso: Okay, alright. Well, yeah, to start off, I already added, the…
10 00:01:39.250 ⇒ 00:01:46.029 Rico Rejoso: safe to pay amount to our AP worksheet, which I will be re… I’m planning to reformat this, actually.
11 00:01:46.690 ⇒ 00:01:53.549 Rico Rejoso: Okay. Which I’ve added, what I saw on cheese, which is 27K, 27.6K.
12 00:01:53.710 ⇒ 00:01:55.390 Rico Rejoso: And Chase, right?
13 00:01:55.390 ⇒ 00:01:56.000 megan: Okay.
14 00:01:56.000 ⇒ 00:02:09.910 Rico Rejoso: what I will… what I will be working with Utam today. I know Utom is at the VexoCon today, but I’ll also still send her… send him a message regarding the, account payables that we still have from
15 00:02:10.710 ⇒ 00:02:12.330 Rico Rejoso: March.
16 00:02:12.720 ⇒ 00:02:13.290 Rico Rejoso: Right?
17 00:02:13.800 ⇒ 00:02:19.640 Rico Rejoso: try to close that off. I think one plan that we have is once we get the LMNT,
18 00:02:19.740 ⇒ 00:02:21.330 Rico Rejoso: AR.
19 00:02:21.720 ⇒ 00:02:25.649 Rico Rejoso: is to close most of the payments off for April.
20 00:02:26.040 ⇒ 00:02:30.089 Rico Rejoso: Prior, or before the, before it becomes overdue.
21 00:02:30.300 ⇒ 00:02:41.559 Rico Rejoso: Right, and that includes also one, those that are in Leona, so we can, you know, keep it up to date as much as possible, and try to keep it that way moving forward.
22 00:02:42.360 ⇒ 00:03:02.030 megan: Yeah, awesome. That’s, that’s appreciated. And then, yeah, I think that’s good. Feel free to reformat, now that you’ve been doing the process for a little bit, and you, you know, kind of understand how it works. I… oops, hold on. I,
23 00:03:02.870 ⇒ 00:03:11.569 megan: I was trying to log into RAMP. I guess just there was the only thing that, I noticed,
24 00:03:11.720 ⇒ 00:03:15.800 megan: And I updated the notes in the sheet that you currently have.
25 00:03:15.810 ⇒ 00:03:33.590 megan: Just because I know last week, we were like, oh, we aren’t running payroll this week, so let’s remove that. So I just added it into the note there, just so that can be watched. With JustWorks, we do run payroll four business days before the
26 00:03:33.590 ⇒ 00:03:44.329 megan: Two pays each month, which is the 15th and the last of the month. So obviously that changes each month based on weekends and holidays and things like that, so…
27 00:03:44.420 ⇒ 00:03:54.219 megan: I think it’s okay this week to not have it, but we would be running it next week, so we’d want to add it back in. And then…
28 00:03:54.410 ⇒ 00:04:09.949 megan: Yeah, so it’s… it’s fine how it is. I think the number you have… I did not log into Chase, but I did see in the chat that there was, like, some recent payments applied for CTA and default, so does the 28 include both of those?
29 00:04:11.780 ⇒ 00:04:15.069 Rico Rejoso: Yeah, it should be, but when I checked Chased.
30 00:04:15.190 ⇒ 00:04:22.609 Rico Rejoso: The default one came in around 14 last week, and the CDA is from… Wait, let me check again.
31 00:04:23.360 ⇒ 00:04:27.340 Rico Rejoso: Yeah, 10K was deposited around April 14.
32 00:04:27.670 ⇒ 00:04:31.280 Rico Rejoso: And the CDA one was on April 16.
33 00:04:32.330 ⇒ 00:04:42.049 megan: Okay, yeah, they probably just matched them today, so, yeah, so… That’s… that’s good, so…
34 00:04:42.260 ⇒ 00:04:57.960 megan: Yeah, so I think that’s good. The only other thing I’ll point out is, the… I know this is, like, the, like, this doesn’t have any of the March payments, which are going to be due at the end of April.
35 00:04:58.020 ⇒ 00:05:07.029 megan: Which I think is fine, like, we do need to prioritize getting old ones settled up, and then I guess when you meet with,
36 00:05:07.150 ⇒ 00:05:19.599 megan: like, there’s still some of these that have been on here for a while, like the Dime Campus, Marie, Giselle, and Elisa Mae, they’re all from 2025, like, do we need to just write those off, or…
37 00:05:20.050 ⇒ 00:05:27.500 megan: I don’t know what’s going on with those. They’ve been on there for so long, so I don’t know if we’re even planning to pay them out, or what’s going on.
38 00:05:27.840 ⇒ 00:05:31.029 Rico Rejoso: I wanted to confirm with Chris regarding that one. I’m not sure.
39 00:05:31.030 ⇒ 00:05:32.070 megan: Okay.
40 00:05:34.890 ⇒ 00:05:35.900 megan: Okay.
41 00:05:39.360 ⇒ 00:05:42.100 megan: That sounds good.
42 00:05:42.100 ⇒ 00:05:49.920 Rico Rejoso: And we do have, like, Sirfield’s invoice here, right? There should be two, which is… Vote for 17.5, right?
43 00:05:51.560 ⇒ 00:05:53.099 megan: Say that again?
44 00:05:53.500 ⇒ 00:05:58.630 Rico Rejoso: We should have, like, two, payments scheduled here or invoice for Sirfield.
45 00:05:58.850 ⇒ 00:06:02.659 Rico Rejoso: Right? That’s 17.5 each.
46 00:06:03.220 ⇒ 00:06:09.029 Rico Rejoso: I believe so. You only paid out around $35K, for the remote contract to Sirfield, right?
47 00:06:09.800 ⇒ 00:06:18.740 megan: Yeah, when I checked a couple days ago, he had just sent the second 17.5, so I don’t think we were behind on anything.
48 00:06:20.510 ⇒ 00:06:26.410 megan: But, yeah, because he… he had just sent it, so… and I can’t get into RAMP says it’s having…
49 00:06:27.450 ⇒ 00:06:31.539 megan: I don’t know, RAMP’s not allowing me to sign in right now, so…
50 00:06:31.660 ⇒ 00:06:32.760 Rico Rejoso: Actually, no worries.
51 00:06:33.220 ⇒ 00:06:46.619 megan: Can’t check that, but, but yeah, I do remember he did send it, so we’ll get it added now, but obviously it’s, you know, that one… because that was for default, is that right?
52 00:06:46.620 ⇒ 00:06:47.880 Rico Rejoso: Oh, no, for Remo.
53 00:06:48.110 ⇒ 00:06:52.349 megan: Remo, okay. And I think we were still waiting on their payment, right?
54 00:06:52.720 ⇒ 00:06:58.530 Rico Rejoso: Yeah, we… How much longer do you see for them?
55 00:06:58.700 ⇒ 00:06:59.630 Rico Rejoso: Just check.
56 00:07:11.800 ⇒ 00:07:13.030 Rico Rejoso: Yeah,
57 00:07:13.130 ⇒ 00:07:25.290 Rico Rejoso: Not sure how much we got paid from Remo on that contract. We should have, like, $100K until then, right now, I’m just making them on the 25K that they owe us, right? So, is there, like, 75K that were paid already?
58 00:07:27.380 ⇒ 00:07:36.770 megan: Hold on, I’m logging into QuickBooks to see… I know that was one that we were following up with pretty consistently.
59 00:07:37.850 ⇒ 00:07:39.090 megan: Yeah.
60 00:07:39.220 ⇒ 00:07:41.620 Rico Rejoso: We see you 75K already, and just…
61 00:07:42.440 ⇒ 00:07:45.280 Rico Rejoso: Waiting for the 25A to come in.
62 00:07:46.060 ⇒ 00:07:51.979 megan: Yeah, so I think that Surfield one, we can’t really pay until that happens.
63 00:07:56.150 ⇒ 00:08:06.159 Rico Rejoso: Yeah, but I guess one prior wish would be to pay off the remote, since we already got the… we paid off 35K for Surfield for the $50K that we received from Remo, right? And we already.
64 00:08:06.160 ⇒ 00:08:06.820 megan: Yes.
65 00:08:06.820 ⇒ 00:08:17.080 Rico Rejoso: 25K initially, the first 25K, so we should have paid out. So once we got the CTR, the LMT, I think we have to pay out the 25K, then just ping them for the 25K again, so we can
66 00:08:17.220 ⇒ 00:08:22.270 Rico Rejoso: pay served for the 17… for the second $17.5K that we owe her, we owe you.
67 00:08:23.020 ⇒ 00:08:28.930 megan: Yeah, this, yeah, this one from Remo is 55 days past due.
68 00:08:29.750 ⇒ 00:08:31.370 megan: 25K?
69 00:08:32.200 ⇒ 00:08:39.789 Rico Rejoso: Yeah, I pinged them, like, twice every week, and they mentioned that they need confirmation from their product manager. I’m not sure if it’s…
70 00:08:40.760 ⇒ 00:08:46.029 Rico Rejoso: the product manager on their side, but they also pinged or added Circle on that email thread.
71 00:08:47.440 ⇒ 00:08:49.000 megan: Hmm, okay.
72 00:08:51.790 ⇒ 00:08:56.639 Rico Rejoso: Yeah, but I’ll continue dipping them on that, along with the urban stems invoice that we have.
73 00:08:58.010 ⇒ 00:09:02.490 megan: Okay, yeah, theirs are smaller, but we still want to get them settled up.
74 00:09:02.490 ⇒ 00:09:03.100 Rico Rejoso: Definitely.
75 00:09:04.070 ⇒ 00:09:07.420 Rico Rejoso: We’re waiting for the Eden 8K.
76 00:09:08.140 ⇒ 00:09:12.970 Rico Rejoso: I just saw the email that it should be deposited by tomorrow.
77 00:09:12.970 ⇒ 00:09:13.750 megan: Okay.
78 00:09:14.170 ⇒ 00:09:16.670 Rico Rejoso: As well, so we can update the safety pay amount by then.
79 00:09:16.800 ⇒ 00:09:21.390 Rico Rejoso: But it’s not reflecting on the Chase account. It’s not pending or whatsoever here.
80 00:09:21.580 ⇒ 00:09:37.700 megan: Yeah, sometimes that’ll happen, and then we’ll just… it’ll… sometimes it… it all depends on the types of banks that they have, and then how it deposits in, but sometimes you won’t even see it pending at all, it just shows up settled the next day, so…
81 00:09:38.700 ⇒ 00:09:40.479 megan: Yeah, that’s normal, though.
82 00:09:40.680 ⇒ 00:09:48.979 Rico Rejoso: Yeah, and FYI, I talked to Holly, and she mentioned that, or she was confirming if we can take in credit card payments.
83 00:09:49.550 ⇒ 00:09:55.410 Rico Rejoso: And she will add a language on it on the contract for our clients.
84 00:09:55.590 ⇒ 00:09:57.860 Rico Rejoso: Utam did confirm yes.
85 00:09:58.170 ⇒ 00:09:59.840 Rico Rejoso: I don’t know if you saw that already.
86 00:10:00.760 ⇒ 00:10:04.800 megan: If it came in today or over the weekend, then no.
87 00:10:06.180 ⇒ 00:10:06.540 Rico Rejoso: Okay.
88 00:10:06.540 ⇒ 00:10:07.670 megan: Was that an email?
89 00:10:08.480 ⇒ 00:10:09.389 Rico Rejoso: Through Slack.
90 00:10:09.910 ⇒ 00:10:10.429 Rico Rejoso: In the lead.
91 00:10:10.430 ⇒ 00:10:15.649 megan: So… Oh, okay, I… I look at that one less…
92 00:10:16.170 ⇒ 00:10:31.370 megan: Unless I’m tagged. Yeah, I guess, like, in the past, I’ve suggested, that we can enable it. We get charged an extra 3% processing fee. I typically, you know, suggest
93 00:10:31.410 ⇒ 00:10:40.220 megan: adding that. People are kind of used to seeing the credit card, especially… but also, typically, I don’t see…
94 00:10:40.530 ⇒ 00:10:58.580 megan: you know, 10K plus, or even 5K plus, credit card payments. Typically, credit card payments would be lower dollar amounts, but I don’t know. Everybody’s got their own things. Like, we can, enable it, it’s just a little toggle in QuickBooks.
95 00:10:58.900 ⇒ 00:11:05.190 megan: And then it’s just a question of, do we want to eat the 3% charge, or pass it on to them?
96 00:11:05.480 ⇒ 00:11:10.320 Rico Rejoso: Yeah, I suggest we pass it on to them. I know you made the suggestion before, when we.
97 00:11:10.970 ⇒ 00:11:14.129 Rico Rejoso: Last month that we should pass the 3% to our clients.
98 00:11:14.400 ⇒ 00:11:22.570 Rico Rejoso: If they wanted to pay it off via credit card. And so I think that’s part of the language that Holly will be adding on the contract if they chose to pay via credit card.
99 00:11:23.490 ⇒ 00:11:25.109 megan: Yep, okay, perfect.
100 00:11:26.260 ⇒ 00:11:34.650 Rico Rejoso: But I was wondering if… how… I mean, it should be included in the invoice, or how would be the process for that if… for the 3% surcharge?
101 00:11:36.030 ⇒ 00:11:55.050 megan: We would… yes, we would need to add it to the open invoice as, like, a separate, just an extra line on there. I think we have, like, service fee or something like that, or processing fee, and then just, you know, add the 3% charge.
102 00:11:55.270 ⇒ 00:11:55.770 Rico Rejoso: the DVL.
103 00:11:55.770 ⇒ 00:11:56.470 megan: And then…
104 00:11:56.470 ⇒ 00:12:00.550 Rico Rejoso: Just confirm that they will be paying it via credit card, so you can add.
105 00:12:00.550 ⇒ 00:12:05.890 megan: Yeah, they… exactly. They would need to tell us, and then we’d have to go in and add it.
106 00:12:07.150 ⇒ 00:12:07.860 Rico Rejoso: Okay.
107 00:12:11.050 ⇒ 00:12:18.690 megan: But typically, typically I don’t see, like, in the dollar amounts that we’re kind of playing in, like.
108 00:12:19.220 ⇒ 00:12:28.710 megan: I don’t typically see people actively wanting to pay with credit card, usually because they have limits and things like that, so they just put smaller charges on.
109 00:12:29.070 ⇒ 00:12:34.489 megan: You know, like, $3,000 and below, and yeah, so…
110 00:12:35.060 ⇒ 00:12:39.379 megan: But yes, we definitely have the ability to do it, absolutely.
111 00:12:40.210 ⇒ 00:12:41.760 Rico Rejoso: Yeah, I was wondering, since how…
112 00:12:42.240 ⇒ 00:12:51.000 Rico Rejoso: be the communication for that if they intend to pay via credit card, right? Do they have… I mean, do we have to confirm it before we onboard them?
113 00:12:51.160 ⇒ 00:12:55.010 Rico Rejoso: Right, since most of them are upfront payments.
114 00:12:56.130 ⇒ 00:13:06.020 megan: Right. It certainly doesn’t hurt to, like, ask in the onboarding call, just so we know. And…
115 00:13:06.590 ⇒ 00:13:17.780 megan: Yeah, and then we can… we can add it, or they can… Sometimes, too, like, if we want to start doing that, like, I can edit the… the,
116 00:13:17.780 ⇒ 00:13:31.679 megan: template, like the standard invoices, so that every invoice that goes out says, you know, to pay with credit card, email, finance at Brainforge, and we’ll add 3%, you know, we could do that too.
117 00:13:31.900 ⇒ 00:13:41.169 megan: So that way, it’s actually on the invoice when they get it, and they know it’s an option. But we have to go in and enable credit card processing and add the fee.
118 00:13:41.710 ⇒ 00:13:48.260 megan: Unless we just want to eat the fee. Those are the other options, so… Yep.
119 00:13:49.450 ⇒ 00:14:00.190 Rico Rejoso: Okay, yeah, maybe add, a section on the language that Holly would be adding on the contract, confirming if those… if they would be opting to pay via credit card. That way.
120 00:14:00.340 ⇒ 00:14:03.299 Rico Rejoso: I mean, we already got a confirmation before this time, right?
121 00:14:04.450 ⇒ 00:14:05.340 megan: Yeah.
122 00:14:05.660 ⇒ 00:14:18.470 Rico Rejoso: Okay, I’ll discuss… I’ll look into it once Holly provides the first draft for the changes on the contract, then let you know afterwards, but yeah, I just want to let you know about the credit card payments options that we will be adding.
123 00:14:18.820 ⇒ 00:14:21.390 Rico Rejoso: Not sure if this is gonna be a big issue or not, but yeah.
124 00:14:23.040 ⇒ 00:14:30.000 megan: Yeah, oh, and I’m actually looking… we already have the standard language
125 00:14:31.510 ⇒ 00:14:36.299 megan: On the invoice templates, it looks like it’s already on there.
126 00:14:36.610 ⇒ 00:14:44.689 megan: Now, if we have, like, custom templates that we set up, like the recurring ones, this would just be, like, if we went to go
127 00:14:44.830 ⇒ 00:15:01.919 megan: add a new invoice, it would be on there, but if anybody’s got, like, custom ones, like a couple of them have, where we, you know, are setting up the invoice recurrence based on their current contracts, then, it could…
128 00:15:02.110 ⇒ 00:15:13.620 megan: could not be on there, but that would be client by client, but let me, I’m gonna copy-paste this to you in Slack, just so you can see the actual verbiage that’s on there.
129 00:15:20.960 ⇒ 00:15:26.770 megan: So, yeah, it already says credit card payment can be enabled for 3% processing fee.
130 00:15:26.930 ⇒ 00:15:28.609 megan: So I think we’re good there.
131 00:15:28.910 ⇒ 00:15:30.049 Rico Rejoso: Yeah, I think, yeah.
132 00:15:31.240 ⇒ 00:15:31.640 megan: Yeah.
133 00:15:31.640 ⇒ 00:15:35.770 Rico Rejoso: Yeah, no need to add in a contract yet, thank you for checking this out.
134 00:15:36.470 ⇒ 00:15:50.760 Rico Rejoso: Yeah, I guess we’re all good right now. I have the, AP worksheet updated, and also, I’ve already been, there’s overdue invoices, including ABC Home, Magic Spoon.
135 00:15:51.210 ⇒ 00:15:54.070 Rico Rejoso: And the previous one Ringo in order and stumps.
136 00:15:55.730 ⇒ 00:15:59.140 megan: Yep, yep, those are the ones that I see, too.
137 00:15:59.330 ⇒ 00:16:11.489 Rico Rejoso: And also, I don’t know, I was sending… I was sending, or following up with them via QuickBooks and email. On QuickBooks, I think the template still says BrainForge, J-I-L-L-C.
138 00:16:11.610 ⇒ 00:16:15.999 Rico Rejoso: Not sure how to change that, but if you can, also.
139 00:16:16.530 ⇒ 00:16:20.889 megan: I did change… yeah, what’s weird is,
140 00:16:21.400 ⇒ 00:16:25.260 megan: Where were you seeing that? Because I did change it in there.
141 00:16:25.740 ⇒ 00:16:30.689 megan: But then, there was somewhere that I saw it was still showing Brainforge LLC.
142 00:16:31.590 ⇒ 00:16:36.889 Rico Rejoso: So what I did was on QuickBooks, I click on the invoice, then… Click on Send Reminder.
143 00:16:37.670 ⇒ 00:16:41.899 Rico Rejoso: it’s… I think the reminder will be sent through email, I guess, then the.
144 00:16:41.900 ⇒ 00:16:42.800 megan: Right.
145 00:16:43.540 ⇒ 00:16:48.469 Rico Rejoso: format, or the template here shows their payment to Brainforge AILC is to…
146 00:16:48.810 ⇒ 00:16:51.640 Rico Rejoso: Take a screenshot of it, forward it to you.
147 00:16:52.790 ⇒ 00:16:55.629 megan: It might be because the…
148 00:16:56.090 ⇒ 00:17:06.289 megan: It might be because the… it said Brain Forge LLC before we made the change, but I think going forward it should. Let me look.
149 00:17:06.619 ⇒ 00:17:07.159 Rico Rejoso: Yeah, trust.
150 00:17:07.160 ⇒ 00:17:08.490 megan: I think, like…
151 00:17:09.859 ⇒ 00:17:26.609 Rico Rejoso: Yeah, I’ve sent out, like, around 10 of this already when I was doing a follow-up, and I have to change the subject and some part of the body, or this email body, just to make sure I remove the LLC part, or the AI LLC words, yeah.
152 00:17:27.720 ⇒ 00:17:35.040 megan: Yeah, oh, that reminds me, we should also probably do a, client notification, like, just a…
153 00:17:35.390 ⇒ 00:17:43.480 megan: you know, send them all a PDF-looking letter that just says, Brain Forge, as of January 1st, is now
154 00:17:43.640 ⇒ 00:17:50.930 megan: a C-Corp or whatever, and offer if they need a W-9 to reach out.
155 00:17:51.800 ⇒ 00:17:54.119 Rico Rejoso: Mmm, okay, yeah. I see.
156 00:17:55.440 ⇒ 00:17:56.469 megan: But, I mean, it…
157 00:17:56.470 ⇒ 00:17:57.240 Rico Rejoso: That’s right.
158 00:17:57.890 ⇒ 00:18:13.350 megan: Yeah, I mean, we can say, like, the, that there’s no change to the EIN. This was a legal entity change only. No changes to your service or anything like that, or bank payment details, but just as, like, a FYI.
159 00:18:13.790 ⇒ 00:18:15.889 Rico Rejoso: Oh, I see, yeah. Maybe.
160 00:18:15.890 ⇒ 00:18:16.450 megan: I don’t know.
161 00:18:16.450 ⇒ 00:18:23.780 Rico Rejoso: I can help me draft that email for them, or let me know what are the necessary documents that we should include in that email, and I can set it up to them.
162 00:18:24.400 ⇒ 00:18:31.759 megan: Yeah, that sounds great. Yeah, I’d send it to anybody that, we’ve invoiced since the beginning of the year.
163 00:18:32.110 ⇒ 00:18:36.269 megan: Even if they’re not an active client.
164 00:18:37.640 ⇒ 00:18:50.929 Rico Rejoso: Okay, and another I have, or I need to confirm with you is that… you remember I… I mean, we were setting up a stable account, right? To have mails sent to that address?
165 00:18:51.440 ⇒ 00:18:56.570 Rico Rejoso: So, we have set it up, and we’re almost confirming or asking if we can change
166 00:18:56.780 ⇒ 00:18:59.920 Rico Rejoso: Or if we have to change the address since we have this already.
167 00:19:01.910 ⇒ 00:19:08.700 megan: Oh, yeah. Well, if you’re… if you’re doing stable, then I’d say the client communication I just mentioned, we should just do it all together.
168 00:19:08.970 ⇒ 00:19:27.409 megan: You know, say, like, oh, we have a new address, we’re a C-Corp, if you need a new W-9. Yeah, then we’ll also need to update the W-9 and, some of the other things, too. I don’t think I ever heard back from Chase, or I was having issues with, like, their…
169 00:19:27.810 ⇒ 00:19:30.110 megan: form? I… I don’t know.
170 00:19:30.360 ⇒ 00:19:39.489 megan: But yeah, I think, like, all the places that we were updating the legal name, we’d also want to update the address, but that’s usually pretty straightforward.
171 00:19:40.420 ⇒ 00:19:48.799 Rico Rejoso: Yeah, because Victim was asking if we can update the address for all information that has the previous address on, just to make.
172 00:19:48.800 ⇒ 00:19:49.790 megan: Yeah.
173 00:19:50.780 ⇒ 00:19:52.840 megan: Yeah, let’s definitely do that.
174 00:19:53.640 ⇒ 00:19:57.039 Rico Rejoso: Okay, I can forward you the address, just to make sure.
175 00:20:01.770 ⇒ 00:20:03.000 Rico Rejoso: Scorpitless.
176 00:20:10.740 ⇒ 00:20:14.340 Rico Rejoso: That should be the new address for, Brainforge.
177 00:20:14.590 ⇒ 00:20:24.599 Rico Rejoso: So I’ll try to update everything on my end, but for any bank details and such, I may have to lean on to you guys, since I don’t want to mess up anything that we have already there.
178 00:20:25.690 ⇒ 00:20:30.870 megan: Oh, gotcha. Oh, okay, so we have a Delaware address now, not a Texas one.
179 00:20:30.870 ⇒ 00:20:31.720 Rico Rejoso: Yeah.
180 00:20:32.140 ⇒ 00:20:38.880 megan: Okay. So I think we’ll… Let me check with,
181 00:20:39.600 ⇒ 00:20:59.409 megan: We might want to… because we’re still going to have to have an address in Texas, because we have an employee in Texas, so I think, like… But it… I mean, it is typical. Companies use different addresses for different things, but, let me check with our tax team about, like.
182 00:20:59.760 ⇒ 00:21:06.500 megan: I… because I think, like, for sure, we should just… we can use the Dover, Delaware Operationally.
183 00:21:06.690 ⇒ 00:21:22.369 megan: put it on invoices and, you know, all those types of things, but I think some of the things, like, we would still… we’re still registered in Texas, so that address would still live there. There’s probably a couple other things like that.
184 00:21:22.670 ⇒ 00:21:39.130 megan: I would just need to research, like, where we should update what. But for sure, anything, like, client-facing or any official business, we should use the Dover, Delaware, just get Utam’s personal address off of things.
185 00:21:39.840 ⇒ 00:21:41.690 Rico Rejoso: Okay, okay, got it. Yeah.
186 00:21:41.690 ⇒ 00:21:42.490 megan: Yeah.
187 00:21:42.490 ⇒ 00:21:50.359 Rico Rejoso: Yeah, if you can, confirm what we can change and what should still remain on the Austin address, so I don’t, you know…
188 00:21:51.260 ⇒ 00:21:54.960 Rico Rejoso: change the homes that should still be on the Austin one.
189 00:21:55.730 ⇒ 00:22:01.439 megan: Yeah, yeah, for sure. Like, we wouldn’t change payroll, because we have to have a Texas…
190 00:22:01.550 ⇒ 00:22:08.560 megan: Address, for that, but… Yeah, yeah, okay, I can look at that.
191 00:22:08.800 ⇒ 00:22:15.220 Rico Rejoso: Okay, gotcha. I’ll be waiting for a confirmation or reply on this one before I move, or before I start working on this… on this task.
192 00:22:16.750 ⇒ 00:22:17.530 megan: Okay.
193 00:22:17.740 ⇒ 00:22:22.160 Rico Rejoso: Alright, I guess that’s it for me. Anything else that you want to discuss?
194 00:22:23.940 ⇒ 00:22:35.559 megan: I think that was all I had to… Later this week, I’m planning to update the financial forecast, Robert.
195 00:22:37.380 ⇒ 00:22:42.560 megan: Okay. I started doing this at the end of the last two months, where we kind of do…
196 00:22:42.670 ⇒ 00:22:53.719 megan: So, nothing for you to do, just to let you… let you know kind of how we’re managing things, but we kind of, about, like, as we’re getting towards the last week of the month, and…
197 00:22:53.720 ⇒ 00:23:05.939 megan: kind of doing a scan through Clockify and seeing, like, how much, like, rolling all the financials up, and then looking at, like, okay, where do we think we’re gonna end April based on…
198 00:23:05.940 ⇒ 00:23:23.080 megan: Any new sales that have closed, and the invoices that have already gone out, and all that sort of stuff, just so we can minimize any surprises that might be creeping up for April, especially since March was challenging, just, with the timing of revenue.
199 00:23:23.150 ⇒ 00:23:33.400 megan: So, yeah, so that’ll be when I get back. I get back on Wednesday night, so I’m planning to do that on Friday.
200 00:23:34.620 ⇒ 00:23:35.630 Rico Rejoso: Okay, okay.
201 00:23:35.740 ⇒ 00:23:47.389 Rico Rejoso: Yeah, I was also wondering, like, I was also keeping a watch on Clockify and see how much hours our engineers are spending, just to make sure that, you know, less than 13% of their hours are spending on
202 00:23:47.670 ⇒ 00:23:53.099 Rico Rejoso: meetings, and… More of it will be going to GlantWorks.
203 00:23:54.420 ⇒ 00:23:58.470 megan: Yeah, yeah, that’s good. We did see that,
204 00:23:58.770 ⇒ 00:24:08.560 megan: like, the stand-ups and the… the client-related non-billable time, we did see that, like, start to go down over the past couple months, so that’s good.
205 00:24:09.430 ⇒ 00:24:23.069 megan: Yeah, we just… we just have the classic issue of, you know, the timing of, you know, needing more revenue dollars to come in, you know, sooner rather than later, just to help catch up all of the
206 00:24:23.440 ⇒ 00:24:25.010 megan: the back payment.
207 00:24:25.830 ⇒ 00:24:32.060 Rico Rejoso: Yeah, I mentioned to them, if we get one or two more, LMT clients, like, you know, LMNT, like.
208 00:24:32.210 ⇒ 00:24:37.020 Rico Rejoso: Billing and stuff, we can probably get out of these, like…
209 00:24:37.210 ⇒ 00:24:39.230 Rico Rejoso: With all the payments that we have right now.
210 00:24:40.340 ⇒ 00:24:54.080 megan: Yeah, yeah, we… we can do that if we don’t also, you know, proportionately increase the expenses, too. Like, we really need to have some discipline and get some… a couple months of good, solid breathing room.
211 00:24:54.090 ⇒ 00:25:01.350 megan: to get the liquidity up where it needs to be. Otherwise, it’s like, it’s great to get more revenue, but if…
212 00:25:01.420 ⇒ 00:25:09.790 megan: our expenses are, like, you know, if we get an extra 95K, that doesn’t really help us out a whole lot, you know?
213 00:25:10.110 ⇒ 00:25:11.479 Rico Rejoso: I got you, yeah.
214 00:25:11.860 ⇒ 00:25:18.599 megan: So, it can help with the timing, but only for so long. It’s just not very sustainable, so…
215 00:25:19.300 ⇒ 00:25:24.029 megan: But we’ll get there. I know that Robert’s got a pretty active pipeline, and…
216 00:25:24.300 ⇒ 00:25:42.750 megan: You know, we’re kind of clocking towards, like, $250 revenue being a sweet spot that’ll help, that’ll help, you know, alleviate the cash flow issue, but, you know, then we also got to have the discipline of not overspending, too, so…
217 00:25:44.180 ⇒ 00:25:54.869 Rico Rejoso: I’m on you with that, I also remind them about it. But yeah, we’re looking at ways to also decrease some of our food expenses, in the sense that even if we add more team members, if we… I know cursors…
218 00:25:54.960 ⇒ 00:26:04.809 Rico Rejoso: We’re paying a lot for Cursor right now, so we’re hoping to minimize that one through different tools that we’re setting up right now, and Braille.
219 00:26:04.990 ⇒ 00:26:07.640 Rico Rejoso: On the delivery side, is helping out in that.
220 00:26:08.090 ⇒ 00:26:13.500 Rico Rejoso: Yeah, hopefully we can get… You know, you can get more… from that.
221 00:26:14.170 ⇒ 00:26:14.970 megan: Okay.
222 00:26:15.400 ⇒ 00:26:22.019 Rico Rejoso: that’s it for me, I guess. If anything new comes in, I’ll definitely ping you or let you know about it.
223 00:26:23.030 ⇒ 00:26:25.470 megan: Sounds good. Appreciate the help.
224 00:26:25.890 ⇒ 00:26:29.969 Rico Rejoso: No worries. I’ll take care of paying all for overdue invoices.
225 00:26:31.050 ⇒ 00:26:31.720 megan: Okay.
226 00:26:31.950 ⇒ 00:26:34.559 Rico Rejoso: Alright, thank you so much, Megan, and also have a safe trip.
227 00:26:35.490 ⇒ 00:26:42.590 megan: Thank you. Yep, I’ll be back, soon, but just ping me if you need me. I just might be a little slow to respond the next few days.
228 00:26:42.590 ⇒ 00:26:43.660 Rico Rejoso: No worries, Steven.
229 00:26:44.620 ⇒ 00:26:46.430 megan: Okay, have a good one!
230 00:26:46.740 ⇒ 00:26:48.050 megan: Thank you. Bye.