Meeting Title: Brainforge Project Onboarding Check-in Date: 2026-04-06 Meeting participants: Kaela Gallagher, Ruixi Wen
WEBVTT
1 00:00:07.500 ⇒ 00:00:08.850 Ruixi Wen: I ain’t…
2 00:00:14.900 ⇒ 00:00:16.440 Ruixi Wen: Hey, can you hear me?
3 00:02:49.910 ⇒ 00:02:51.190 Ruixi Wen: Hi, Kayla.
4 00:02:57.590 ⇒ 00:02:59.000 Ruixi Wen: Hi, can you hear me?
5 00:03:18.620 ⇒ 00:03:20.429 Ruixi Wen: Hi, can you hear me?
6 00:03:20.670 ⇒ 00:03:24.549 Ruixi Wen: Hey, yes, I can hear you. Okay, okay, perfect.
7 00:03:24.660 ⇒ 00:03:29.270 Ruixi Wen: So sorry, my Zoom is broken. Could you see me on the call?
8 00:03:29.470 ⇒ 00:03:43.430 Ruixi Wen: No, you’re… I’m the only one right now. Okay, okay, okay. Yeah, I… I don’t know what’s happening, because I was just on a Zoom call, like, half an hour ago.
9 00:03:43.460 ⇒ 00:03:51.129 Ruixi Wen: Well, thanks so much for taking the time to meet. I wanted to just check in at the one-week mark and
10 00:03:51.280 ⇒ 00:04:02.880 Ruixi Wen: Just ask how everything is going for you. Yeah, yeah, I think, since it’s been going pretty well, I think, like, I onboarded on most of the tools that I need, and I know, like.
11 00:04:03.090 ⇒ 00:04:09.079 Ruixi Wen: What is, like, my top priority right now, overall? Yeah, but I think, like…
12 00:04:09.490 ⇒ 00:04:21.080 Ruixi Wen: In the long run, a lot of, like, tools that I’m gonna use in the later, and how it’s gonna play out, there’s definitely some, like, uncertainty there, but I think it’s just, like, I will figure out along the way.
13 00:04:22.200 ⇒ 00:04:31.089 Ruixi Wen: Okay, okay, I guess in terms of, like, the uncertainty, like, is there anything that…
14 00:04:31.370 ⇒ 00:04:35.820 Ruixi Wen: I can do, or we can do to, like, subvert you there?
15 00:04:36.020 ⇒ 00:04:39.640 Ruixi Wen: I think…
16 00:04:40.120 ⇒ 00:04:55.760 Ruixi Wen: I think maybe, like, a top one that comes to my mind is, like, the other day I was talking with Sam and Tim for the project at Mom, and they mentioned they definitely want, in the future, when the basic functionality is all played out, they want me to also, like, participate in, like,
17 00:04:55.760 ⇒ 00:05:01.439 Ruixi Wen: fully shipping a feature end-to-end. And for this product, it’s viewed on open work.
18 00:05:01.510 ⇒ 00:05:13.879 Ruixi Wen: But I asked, like, be avid, like, they don’t really have experience on, like, how to really set up open, where I start working on that. I’ve also been looking for some YouTube videos myself, but I guess it’s because, like, a pretty…
19 00:05:14.010 ⇒ 00:05:23.680 Ruixi Wen: new tool, so there’s not much resource on that. I don’t need that immediately, but I think it will be helpful, like, in the future for sure, yeah.
20 00:05:24.440 ⇒ 00:05:27.730 Ruixi Wen: Okay, yeah, just as you’re,
21 00:05:27.950 ⇒ 00:05:36.789 Ruixi Wen: trying to implement things and, get started. Who was it that said you would need open work? That was Sam and Utom? Yeah, Uten, yeah.
22 00:05:37.230 ⇒ 00:05:38.470 Ruixi Wen: Okay.
23 00:05:38.640 ⇒ 00:05:55.069 Ruixi Wen: I guess… who… because I haven’t heard of OpenWork before, it’s, like, not, I guess, a standard portion of our onboarding, because not everybody’s using it. Who, I guess, at Brainforge would you say is, like, the expert in OpenWork?
24 00:05:55.530 ⇒ 00:05:58.049 Ruixi Wen: Probably Wutang, I think.
25 00:05:59.000 ⇒ 00:06:05.639 Ruixi Wen: Okay. So, so far, the people I’ve talked to, seems like this product’s, like, pretty standalone and built on OpenWork, yeah.
26 00:06:07.020 ⇒ 00:06:12.099 Ruixi Wen: Okay. Okay. Does Sam know how to use OpenWork as well?
27 00:06:13.510 ⇒ 00:06:22.930 Ruixi Wen: I’m… that’s the part I’m not exactly sure, like, I asked him about this too, but, he was, like, not too sure about, like, setting this up.
28 00:06:23.280 ⇒ 00:06:24.100 Ruixi Wen: Yeah.
29 00:06:24.410 ⇒ 00:06:27.710 Ruixi Wen: Okay. Okay. Yeah.
30 00:06:28.740 ⇒ 00:06:33.030 Ruixi Wen: Okay, let me… Let me get with,
31 00:06:33.310 ⇒ 00:06:43.460 Ruixi Wen: Utam and maybe B, and just kind of figure out if we can develop, like, some sort of plan to get you onboarded and, like, set up there.
32 00:06:43.560 ⇒ 00:06:46.699 Ruixi Wen: Okay, okay, that sounds good, yeah.
33 00:06:47.330 ⇒ 00:06:55.610 Ruixi Wen: Okay. Okay. Thank you for calling that out, that’s… that’s super helpful to know.
34 00:06:55.700 ⇒ 00:07:11.659 Ruixi Wen: Okay, awesome. And then, I noticed you filled out the onboarding form recently, and you were mentioning, like, having demos of some walkthroughs would be helpful.
35 00:07:12.520 ⇒ 00:07:16.310 Ruixi Wen: how to use cursor to resolve a ticket, or how to…
36 00:07:16.650 ⇒ 00:07:31.670 Ruixi Wen: issue a ticket with Linear. Okay, so maybe kind of, like, the Brainforge way of doing those things. Yeah, yeah, yeah. So I got to know those through, like, like, a follow-up calls with B, but I think if, like… but it’s not, like, super hard question, I just, like.
37 00:07:31.770 ⇒ 00:07:46.949 Ruixi Wen: not sure what’s going on, because I think it’s… it’s definitely something very, like, bring… yeah, very bring forward, very, very, tagged forward. Yeah, I think if we have demos directly for that, for example, oh, we’re gonna use linear, and this is a demo, like, how…
38 00:07:47.510 ⇒ 00:07:55.319 Ruixi Wen: how we use it, and how we use cursor to solve, maybe just, like, I don’t know, like, a minute, two minutes demo. I think that would be, like, helpful, yeah.
39 00:07:55.690 ⇒ 00:08:15.019 Ruixi Wen: Yeah, I know that would be super helpful for myself, too, because basically all the tools that we’re using here, I’ve never used before. Like, even Slack, I haven’t used it, you know? I used Teams in my previous roles, so, obviously Slack is really intuitive, but something like Linear, it would be helpful to have that.
40 00:08:15.030 ⇒ 00:08:19.690 Ruixi Wen: I will say, B, is…
41 00:08:19.840 ⇒ 00:08:34.919 Ruixi Wen: creating a learning and development department within Brainforge, and he wants to create, basically, like, an internal Coursera, like, learning and development hub with video tutorials on different things, so…
42 00:08:34.970 ⇒ 00:08:54.819 Ruixi Wen: I think you guys are on the same page of, like, we know that this needs to be created, but I will specifically mention these ideas to him, of, like, oh, how to use Curse to resolve ticket, or how to, do the ticket within linear, like, I will definitely mention to him that those topics specifically would be helpful for him to include.
43 00:08:55.100 ⇒ 00:09:09.550 Ruixi Wen: And if you think of any others as you’re, like, continuing to go through onboarding, please let us know. Like, this is something, you know, he’s working on building out, so we’d love to have him build out these resources.
44 00:09:09.740 ⇒ 00:09:11.950 Ruixi Wen: Yes, yes, okay, sounds good.
45 00:09:12.660 ⇒ 00:09:29.909 Ruixi Wen: Okay, cool. Anything else that I can help with or support with? Yeah, another question I have, just to double check, so because I work very closely with Utem, and obviously Wuham’s very busy, so do… when people schedule meetings with him, do you guys, like, just, like.
46 00:09:29.950 ⇒ 00:09:36.529 Ruixi Wen: send an invite and see if he will accept, or talk to him on Slack, whether or not he is fine for him this time.
47 00:09:36.690 ⇒ 00:09:39.159 Ruixi Wen: On his calendar, and then,
48 00:09:39.480 ⇒ 00:09:44.850 Ruixi Wen: Then track what’s out? Like, what, what… what do you… how do you guys usually schedule meetings with him?
49 00:09:45.270 ⇒ 00:10:09.399 Ruixi Wen: Yeah, so usually… so, first off, if Utam goes into a meeting, he always wants there to be, like, an agenda ahead of time, and he even likes to, like, review the agenda ahead of time. Like, if you sit in the agenda, he’ll go in, he’ll leave some comments, and then, like, the conversation has almost already been started by the time you go into a meeting with him, so that’s just, like, a general…
50 00:10:09.400 ⇒ 00:10:14.359 Ruixi Wen: out. But usually, I asked him, like.
51 00:10:15.020 ⇒ 00:10:24.379 Ruixi Wen: Hey, for example, like, we have interviews that we need to watch for applicants, for candidates, and…
52 00:10:24.600 ⇒ 00:10:41.269 Ruixi Wen: he was the one that was doing it for a while, and I was like, hey, you know, this is not happening on time, can I take it over for you? And he’s like, yes, but we need to sync for 15 minutes first. So it’s kind of about, like, asking him, hey.
53 00:10:41.550 ⇒ 00:10:49.139 Ruixi Wen: can we sync on this? Do you have 30 minutes? Do you have 15 minutes? And then if he says yes.
54 00:10:49.690 ⇒ 00:11:02.319 Ruixi Wen: then you are able to just add it to his calendar wherever you see a free spot. But I would ask him if, like, having a meeting about it makes sense first, because sometimes he might prefer to, like.
55 00:11:02.400 ⇒ 00:11:17.510 Ruixi Wen: just hop in a Slack huddle, or just, you know, deal with the issue in a different way. Okay. But once he says you’re good to go, like, just see where you can find time on his calendar. Okay, okay, okay, that’s good to know, yeah.
56 00:11:17.800 ⇒ 00:11:18.870 Ruixi Wen: Yeah.
57 00:11:18.920 ⇒ 00:11:33.979 Ruixi Wen: Yeah. Also, curious about, like, the agenda thing. So, the other day, I gave a meeting invite, and he basically added me and said, you know, could you send me the agenda? So I replied him on the… on Slack, right? But, usually there’s an agenda, like.
58 00:11:33.980 ⇒ 00:11:45.410 Ruixi Wen: comments a part of the… on the invitation, he put the agenda, or you ping him in the chat, or ping him in the… in the channel about the agenda? Like, where do you put the agenda?
59 00:11:46.360 ⇒ 00:11:59.479 Ruixi Wen: Usually, I create, like, a Notion doc with the agenda in it, because then he can go in and leave comments. It’s a little bit easier than, like, doing it in Slack, but…
60 00:11:59.590 ⇒ 00:12:14.049 Ruixi Wen: Yeah, I guess however you and him, like, prefer to do it. Okay, so in the Notion, like, you put a link with the, the calendar invite, with the Notion link, or how do you share the Notion to him?
61 00:12:14.420 ⇒ 00:12:27.779 Ruixi Wen: Usually, I just Slack it to him. Okay, okay, gotcha. But you could put it in the calendar invite, too, I’m sure that wouldn’t hurt. Okay, gotcha. If you just send him a calendar invite and have the agenda in the invite.
62 00:12:29.570 ⇒ 00:12:30.390 Ruixi Wen: Oops.
63 00:12:49.570 ⇒ 00:13:01.490 Ruixi Wen: Wait, sorry, I had a… I had, like, a device switch issues. I accidentally closed. Yeah, yeah. No worries. Yeah, sorry, I heard the part about, like, the…
64 00:13:01.850 ⇒ 00:13:05.360 Ruixi Wen: Put the agenda in the invite, and what about it?
65 00:13:06.730 ⇒ 00:13:16.830 Ruixi Wen: Oh, I was just saying, if you put the agenda in the calendar invite only, he might miss it, so it’s just good to Slack it to him as well. Okay, okay, gotcha, gotcha.
66 00:13:18.000 ⇒ 00:13:24.680 Ruixi Wen: Yeah, and another thing about, like, I haven’t really… although I really love using
67 00:13:24.680 ⇒ 00:13:38.749 Ruixi Wen: Notion, but I honestly didn’t use, like, the Notion that much here, because I was, like, a little bit unsure. Like, for example, I’m creating this doc. I mean, I could just put it on GitHub, but I prefer, like, to do it on…
68 00:13:38.870 ⇒ 00:13:41.239 Ruixi Wen: Notion first, how do I… wish…
69 00:13:42.080 ⇒ 00:13:45.350 Ruixi Wen: where this media agenda, like, where should I…
70 00:13:45.470 ⇒ 00:13:49.139 Ruixi Wen: Add this, and not messing up, like, with other stuffs.
71 00:13:50.040 ⇒ 00:14:04.669 Ruixi Wen: I just… you can create, like, private, documents. I don’t know if you see, like, on the side, it says, like, favorites, private, and then team spaces. Under private, I just have a page where I put, like, all my meeting notes.
72 00:14:05.580 ⇒ 00:14:09.950 Ruixi Wen: Oh, I see, and then share it to whoever relevant.
73 00:14:10.290 ⇒ 00:14:26.730 Ruixi Wen: Yes, so, like, you can just send him the link in Slack, he won’t be able to view it, so you’ll have to, like, share it with him in the top right first, and make sure he has access, and then you can send him the link on Slack. Gotcha, gotcha. Okay, okay, that makes sense, yeah.
74 00:14:26.870 ⇒ 00:14:46.290 Ruixi Wen: Cool. Yeah. Okay, thank you, Kayla, that was helpful, yeah. Yeah, of course, and, you and Pranav have been able to meet, right? For the Brainforge buddy? Yes, yes, we met last week, and he’s gonna talk me through some, like, delivery team side of things with me, like, oh, actually later today, yeah.
75 00:14:46.950 ⇒ 00:14:52.090 Ruixi Wen: Yay! Okay, I’m glad that partnership’s going well. Awesome.
76 00:14:52.660 ⇒ 00:15:10.429 Ruixi Wen: And then, I guess, just one last quick question for you, like, what are you most excited for right now with Brainforge? Like, what, like, project or thing are you working on that you’re most excited for? Yes, so what happened onboarded me with this project, and I would say, like, it’s pretty, like, a…
77 00:15:10.430 ⇒ 00:15:26.189 Ruixi Wen: like, a big project, per se. So it’s kind of like… they just, like, built, like, a very simple, like, functionality that… that just got work. Sam just fixed a bug and just got to work last week. And I think, like,
78 00:15:26.220 ⇒ 00:15:38.279 Ruixi Wen: when I was talking with him, seems like there’s a lot of, like, rooms to see where this product’s going, who’s gonna be the one who uses this project, and I will be the one who’s, like, figuring this out.
79 00:15:38.320 ⇒ 00:15:43.409 Ruixi Wen: In different ways, so I think this is, like, pretty exciting,
80 00:15:44.000 ⇒ 00:15:52.390 Ruixi Wen: for me to, like, yeah, for me to, like, really contribute a lot, because I think one thing I learned last week was that I kind of, like, expect, like.
81 00:15:52.680 ⇒ 00:15:55.609 Ruixi Wen: more so, like, he would be like, oh, I have, like…
82 00:15:55.990 ⇒ 00:16:12.269 Ruixi Wen: like, a vision for this project, so I want you to, like, test this, blah blah blah, but it seems more so, like, he really wanna listen to, like, what… what me and Sam think about this, and he would add some more inputs, and, kind of, like, more, like, shipping together, yeah.
83 00:16:12.860 ⇒ 00:16:28.259 Ruixi Wen: Awesome. Okay, this is something that has to do with, like, the platform that you guys are working on? Yes, yes, yeah. We’re thinking of a name, I’m still thinking of a better name. Right now, like, in the GitHub, he just names us, like… yeah, it’s on their platform, but it’s called, like, open…
84 00:16:28.260 ⇒ 00:16:36.469 Ruixi Wen: open work, I don’t know, lab something. So, yeah, I’m gonna think of, like, a name, yes, tomorrow, like, when I talk to him, yeah.
85 00:16:37.220 ⇒ 00:16:55.970 Ruixi Wen: Okay. Okay, cool. Awesome. Well, I’m glad to hear it’s going well. If you need anything at all, like, don’t hesitate to reach out to me or the New Hires channel on Slack, and, yeah, really excited for, like, what you’re… what you’re helping us build. Okay, awesome. Okay, thank you so much, Kayla.
86 00:16:56.330 ⇒ 00:16:59.699 Ruixi Wen: Yeah, thanks, Miranda, have a good one. Okay, you too.
87 00:17:00.100 ⇒ 00:17:02.179 Ruixi Wen: Alright, thanks. Bye.
88 00:17:15.410 ⇒ 00:17:16.200 Ruixi Wen: Oh!
89 00:17:16.579 ⇒ 00:17:20.529 Kaela Gallagher: We’re still here, on Zoom. I’m gonna exit out of this.
90 00:17:21.990 ⇒ 00:17:23.329 Kaela Gallagher: Okay, bye!
91 00:17:23.640 ⇒ 00:17:24.349 Ruixi Wen: Bye!