Meeting Title: Operations x Finance Date: 2026-03-30 Meeting participants: Rico Rejoso, Megan’s Notetaker, megan
WEBVTT
1 00:00:55.900 ⇒ 00:00:57.050 megan: Yay!
2 00:00:58.440 ⇒ 00:00:59.400 Rico Rejoso: Hey, Megan.
3 00:01:00.780 ⇒ 00:01:02.270 megan: How was your weekend?
4 00:01:03.670 ⇒ 00:01:06.370 Rico Rejoso: It was great, it was busy,
5 00:01:06.650 ⇒ 00:01:09.399 Rico Rejoso: It’s summer here, so everyone’s, like.
6 00:01:10.150 ⇒ 00:01:14.189 Rico Rejoso: I mean, the family’s coming over, so everything’s so busy here.
7 00:01:14.580 ⇒ 00:01:16.590 Rico Rejoso: For me, yeah. How was yours?
8 00:01:17.410 ⇒ 00:01:26.740 megan: It was good, yeah, I was, up visiting family, too, so yeah, got to see my sister, her husband, my mom and dad.
9 00:01:27.200 ⇒ 00:01:33.009 megan: Yeah, it was just… it was a busy week, because my… we moved my grandpa into a…
10 00:01:33.590 ⇒ 00:01:48.510 megan: From Kentucky to Florida, which was a whole thing, and so my mom was going to Florida to get him settled, and it was just moving everybody around. It was like, okay, he’s in Florida, now she’s back in Texas, and then I had to get her home, so…
11 00:01:48.680 ⇒ 00:01:50.980 megan: Takes a village.
12 00:01:51.280 ⇒ 00:01:52.689 Rico Rejoso: That’s a lot, yeah.
13 00:01:53.880 ⇒ 00:01:59.519 megan: Yeah, but it’ll be good to have kind of a more chill week, and we can…
14 00:02:00.500 ⇒ 00:02:02.560 megan: go from there, so…
15 00:02:03.900 ⇒ 00:02:06.990 Rico Rejoso: Yeah, I guess we can proceed.
16 00:02:08.509 ⇒ 00:02:16.099 megan: Yeah, so, I was… I was kind of… I was hoping I’d have a little bit more time before this to…
17 00:02:16.329 ⇒ 00:02:23.169 megan: Do some of this, but it does look like there were, some ramp payments initiated.
18 00:02:23.510 ⇒ 00:02:24.770 Rico Rejoso: Yeah.
19 00:02:25.570 ⇒ 00:02:28.090 megan: Did you work with Utama on that on Friday?
20 00:02:28.680 ⇒ 00:02:34.730 Rico Rejoso: He scheduled this himself, I guess, but I also proposed that
21 00:02:34.850 ⇒ 00:02:50.709 Rico Rejoso: I mean, since we’re sending a worksheet for him to Bryo, who should be next? I can take on the task of initiating that and getting access to, Chase for other stuff as well, that includes travel for some conference that they’ll be attending.
22 00:02:51.070 ⇒ 00:02:53.810 Rico Rejoso: I mean, so we can take it off his plate.
23 00:02:54.990 ⇒ 00:02:55.750 Rico Rejoso: Right.
24 00:02:56.390 ⇒ 00:02:57.300 megan: Okay, awesome.
25 00:02:57.300 ⇒ 00:03:04.089 Rico Rejoso: for me to check the safety, safety pay amount. I don’t know how we get those. I mean, there were… I mean.
26 00:03:04.540 ⇒ 00:03:08.060 Rico Rejoso: the… A month here?
27 00:03:08.270 ⇒ 00:03:12.270 Rico Rejoso: Right? Should be… I mean, this one is a recurring stuff.
28 00:03:12.920 ⇒ 00:03:16.449 Rico Rejoso: Every week. Is this a monthly thing, or…
29 00:03:16.870 ⇒ 00:03:19.050 Rico Rejoso: When should we add this?
30 00:03:19.540 ⇒ 00:03:21.750 megan: Which one? What are you looking at?
31 00:03:21.750 ⇒ 00:03:23.129 Rico Rejoso: Yeah, let me share my screen.
32 00:03:30.950 ⇒ 00:03:31.790 Rico Rejoso: Okay.
33 00:03:33.190 ⇒ 00:03:37.409 megan: Oh, hold on, I gotta move this to my bigger screen so I can see.
34 00:03:39.960 ⇒ 00:03:48.600 megan: Okay, yeah, so, so that was kind of based on what we did, Last week…
35 00:03:49.810 ⇒ 00:03:57.699 megan: So, now we’ve got some other deposits. I mean, at any point in time, we kind of just have to look at, like, where we’re at at that time.
36 00:03:58.130 ⇒ 00:03:59.360 megan: Okay.
37 00:03:59.360 ⇒ 00:04:01.809 Rico Rejoso: But we’re going to copy this every week, right?
38 00:04:02.110 ⇒ 00:04:03.810 megan: Yeah, exactly.
39 00:04:03.810 ⇒ 00:04:06.020 Rico Rejoso: Okay, I see. No worries.
40 00:04:07.250 ⇒ 00:04:17.250 Rico Rejoso: Yeah, I was just trying to figure out where you got all the numbers here, so I can also, you know, check it on my own if I have time and stuff. Especially if there are funds that are coming in midweek.
41 00:04:17.480 ⇒ 00:04:20.320 Rico Rejoso: So I’d have to confirm it with you in case you’re busy.
42 00:04:21.769 ⇒ 00:04:32.379 megan: Yeah, I mean, it’s gonna change every day, as there’s money coming in, so when we looked at that before, and I can show you…
43 00:04:33.059 ⇒ 00:04:36.719 megan: where I’ve kind of got it,
44 00:04:38.289 ⇒ 00:04:41.579 megan: So, I’m getting the balance from the bank.
45 00:04:43.649 ⇒ 00:04:56.239 megan: Which, once you have access to that, then you should be able to get all the same info. But so here’s what I would look at. Let me know if you see Chase for Business in the spreadsheet.
46 00:04:56.239 ⇒ 00:04:56.899 Rico Rejoso: Yep.
47 00:04:58.279 ⇒ 00:05:04.109 megan: So I’d take, like, the… because what’s burned us in the past is, like, messing up on the settled amount.
48 00:05:04.459 ⇒ 00:05:09.199 megan: So I’d look on the settled amount here,
49 00:05:09.549 ⇒ 00:05:17.529 megan: And then I’ve got, see, like, a pending Chase deposit. I’ve got that $6,000 that’s coming in for Magic Spoon.
50 00:05:19.959 ⇒ 00:05:26.339 megan: And then, I can add… Over these…
51 00:05:29.959 ⇒ 00:05:32.709 megan: This would be… I’m just gonna go from the top.
52 00:05:33.719 ⇒ 00:05:39.829 megan: This way, you can just see… You know, what’s scheduled?
53 00:05:44.189 ⇒ 00:05:56.189 megan: And then that should get us to the 57240, that one out there. And I’ll just make sure… poly…
54 00:05:57.849 ⇒ 00:06:00.689 megan: Cc payment…
55 00:06:04.089 ⇒ 00:06:08.429 megan: And then that way, you can tie out to see, here’s what’s available.
56 00:06:08.549 ⇒ 00:06:15.279 megan: But then some of these, yeah, you’ve already got flagged as, like, the initiated, so I would just make sure that
57 00:06:16.329 ⇒ 00:06:23.749 megan: All of those kind of add up. Let’s just double check our math, 17… 662…
58 00:06:25.689 ⇒ 00:06:27.619 megan: Oh, did I miss the Holly one?
59 00:06:31.089 ⇒ 00:06:33.859 megan: Oh, one of those is a credit card payment, that’s why.
60 00:06:36.299 ⇒ 00:06:37.709 megan: Okay, what’d I miss?
61 00:06:52.639 ⇒ 00:06:55.759 megan: Okay, so I don’t think this Mustafa one…
62 00:06:56.579 ⇒ 00:07:00.149 megan: Actually, I did see an email that had…
63 00:07:04.149 ⇒ 00:07:09.609 megan: been initiated. This is, like, when we’re doing them, kind of, interim months, like…
64 00:07:09.610 ⇒ 00:07:10.979 Rico Rejoso: off a speed now.
65 00:07:12.090 ⇒ 00:07:13.100 megan: What’s that?
66 00:07:13.590 ⇒ 00:07:16.900 Rico Rejoso: I saw here that Mustaf was paid already, with 27…
67 00:07:16.900 ⇒ 00:07:17.580 megan: Okay.
68 00:07:18.740 ⇒ 00:07:21.890 megan: Yeah, this is kind of the tough part of trying to…
69 00:07:22.070 ⇒ 00:07:39.399 megan: do… yeah, so then, like, these that have been initiated, so now, all of these amounts that have either been paid, like, these can all be zeroed out. The thing is, like, based on the…
70 00:07:39.580 ⇒ 00:07:47.150 megan: Amounts here. This is adding, like, these all need to be negative amounts, or we need to change…
71 00:07:47.720 ⇒ 00:07:55.280 megan: Yeah, or we need to change the… the formula… So…
72 00:07:55.600 ⇒ 00:08:05.419 megan: I guess, because, like, these, we’d already be double counting them, so, like, because they’re already up here. So anything that’s already been initiated, you want to remove.
73 00:08:06.060 ⇒ 00:08:09.170 Rico Rejoso: Yeah, paid and initiated, yeah, you can remove them.
74 00:08:09.510 ⇒ 00:08:19.499 megan: Yeah, exactly. So, but then either this ending balance, because it’s summing up the… oh, it’s not even getting all the amounts.
75 00:08:19.560 ⇒ 00:08:30.259 megan: So it’s up to you if you want these, like, just because I’ve got these, like, a settled balance, and then the pending chase deposit as a plus, and then all the outgoing as a minus.
76 00:08:32.250 ⇒ 00:08:45.339 megan: So yeah, so either I need to, like, change all of these to minus, and then update this, or just change this formula to this number minus… oh, what’d I do? Did you do something, or did I…
77 00:08:45.700 ⇒ 00:08:46.620 Rico Rejoso: I did, yeah, I…
78 00:08:46.620 ⇒ 00:08:47.820 megan: Okay, okay.
79 00:08:47.820 ⇒ 00:08:49.030 Rico Rejoso: created initiated.
80 00:08:50.220 ⇒ 00:09:00.850 megan: Okay, perfect, yeah. So, because, yeah, because now that formula balance, it’s adding, it’s, you know, adding all these when it should be minusing all of them, so…
81 00:09:00.950 ⇒ 00:09:05.740 megan: So how I’ve done it in the past is, like,
82 00:09:05.870 ⇒ 00:09:18.539 megan: You know, just to kind of see that ending balance. Oh, but here, see, like, when we copy these down, we want to keep these amounts in here, too. Like, these are the placeholder amounts.
83 00:09:19.030 ⇒ 00:09:24.640 megan: Let me just copy these down, I think that should all be…
84 00:09:24.870 ⇒ 00:09:28.199 megan: Especially since we’re getting close to the first of the month.
85 00:09:28.320 ⇒ 00:09:36.129 megan: So when it’s all getting copied down, we want to make sure we’ve got that. So, really, our safe-to-pay amount
86 00:09:36.300 ⇒ 00:09:45.349 megan: Would be around this $44,000, so we know that would cover the next, payroll amount.
87 00:09:45.490 ⇒ 00:09:49.140 megan: And then kind of the placeholders that we have for the others.
88 00:09:49.570 ⇒ 00:09:52.220 megan: Let me check…
89 00:09:53.210 ⇒ 00:09:59.910 megan: what we had at the beginning of March, and we can update these amounts for the recurring…
90 00:10:00.010 ⇒ 00:10:10.409 megan: QuickBooks payments, Intuit… What’s this one… There were a couple…
91 00:10:15.140 ⇒ 00:10:20.509 megan: Okay, so… I’m just gonna search for Intuit.
92 00:10:21.290 ⇒ 00:10:24.699 megan: finance, I mean, and then we can see what all of them are.
93 00:10:24.830 ⇒ 00:10:27.679 megan: Okay, so here’s one,
94 00:10:30.980 ⇒ 00:10:38.600 megan: This is the… 13th… Talk about this…
95 00:10:40.990 ⇒ 00:10:45.500 megan: And these amounts will change as we add or subtract.
96 00:10:45.630 ⇒ 00:10:48.209 megan: Okay, actually, it looks like that’s the 17th.
97 00:10:49.900 ⇒ 00:10:56.090 megan: But they are kind of on a recurring basis. Okay, then here’s one on the 10th.
98 00:11:00.360 ⇒ 00:11:03.579 megan: So typically, we’ll see it every month until it falls off.
99 00:11:04.350 ⇒ 00:11:04.950 Rico Rejoso: We need.
100 00:11:06.630 ⇒ 00:11:12.329 megan: But it’s probably been a couple months, so 498.
101 00:11:20.170 ⇒ 00:11:22.120 megan: Okay, I already got that one.
102 00:11:23.550 ⇒ 00:11:24.470 megan: 10th.
103 00:11:27.020 ⇒ 00:11:30.020 megan: Okay, and then these are on the third…
104 00:11:33.190 ⇒ 00:11:44.929 megan: like, at one point in time, I had this note here, saying one only had one payment left, so that might have fallen off, but then I think at some point, we, added another one.
105 00:11:46.330 ⇒ 00:11:52.140 megan: So, we have these two… 371…
106 00:12:06.210 ⇒ 00:12:07.780 megan: Those two…
107 00:12:10.820 ⇒ 00:12:20.180 megan: Yeah, and then second, I think this was really the first, so… so this way, we can really see, like, which day of the week
108 00:12:20.450 ⇒ 00:12:31.869 megan: The amount’s probably around that same… well, we had 1700 in here before, now it’s 21, but that looks like what we’ve got as kind of the recurring ones, and that should be all of them.
109 00:12:32.590 ⇒ 00:12:37.909 megan: Yeah, and then there’s the 17th one. So, so those are all of the…
110 00:12:38.550 ⇒ 00:12:41.639 megan: Recurring ones that we would expect, so…
111 00:12:42.640 ⇒ 00:12:49.889 megan: Trying to think if there’s anything else that we would have in blocks?
112 00:12:50.270 ⇒ 00:12:53.959 megan: But we’ve already got those pending ones.
113 00:12:55.850 ⇒ 00:12:59.859 megan: That you’d already use of 14,942…
114 00:13:03.070 ⇒ 00:13:13.650 megan: Yeah, $14,942. So all the pending amounts here in RAMP, are captured here, so this would be our safe-to-pay amount at the moment.
115 00:13:13.750 ⇒ 00:13:15.570 megan: That $44,000.
116 00:13:17.640 ⇒ 00:13:23.239 Rico Rejoso: Alright, and upon checking, we have 4 overdue invoices, right?
117 00:13:23.450 ⇒ 00:13:27.889 Rico Rejoso: For Magic Spoon, the one that we had listed there, which is the…
118 00:13:28.460 ⇒ 00:13:34.110 Rico Rejoso: Cleansing, I guess? Do you have one, yeah. And coming from Magic Spoon.
119 00:13:35.190 ⇒ 00:13:40.889 megan: Yes, let me… Let me look at that.
120 00:13:41.740 ⇒ 00:13:47.180 megan: Because, yeah, you’re right, then we put the aged AR, or the upcoming AR in here.
121 00:13:51.820 ⇒ 00:13:56.750 megan: So for this, I would go to, an AR report.
122 00:13:58.280 ⇒ 00:14:04.339 megan: I guess the… our bookkeeper is in town, like, if she was out of town or something, then, like.
123 00:14:05.330 ⇒ 00:14:07.460 megan: I always,
124 00:14:07.870 ⇒ 00:14:15.870 megan: First, I check the bank transactions, just to make sure, because if we’re… if there’s a deposit that has come in.
125 00:14:16.820 ⇒ 00:14:30.559 megan: but it hasn’t been mapped to the right place, then that means we would be picking it up in the settled balance, but also counting it as AR, on the AR report. Like, if, you know, she hadn’t
126 00:14:30.680 ⇒ 00:14:37.590 megan: you know, gotten that updated, or she was on vacation or something, so I do usually check here.
127 00:14:37.610 ⇒ 00:14:54.819 megan: Yeah, and then the bank balance versus QuickBooks is fine, because, like, this is already factoring in, like, the pending payments and RAMP, so, like, I would just make sure that that’s here, and then go to the reports.
128 00:14:55.790 ⇒ 00:15:02.200 megan: Accounts receivable, aging summary… So yeah, so we’ve got…
129 00:15:03.290 ⇒ 00:15:08.640 megan: 91,500, which is current. Most of the… some of that’s probably due today.
130 00:15:09.840 ⇒ 00:15:10.650 Rico Rejoso: Yeah.
131 00:15:11.350 ⇒ 00:15:13.370 megan: And then I’ll just add…
132 00:15:16.700 ⇒ 00:15:21.869 megan: See, it’s not hard, it’s just a lot of different places to get this info.
133 00:15:22.160 ⇒ 00:15:23.170 megan: Yeah, that’s…
134 00:15:23.170 ⇒ 00:15:25.119 Rico Rejoso: PDHD today, and I’m done.
135 00:15:26.880 ⇒ 00:15:27.720 megan: What’s that?
136 00:15:28.000 ⇒ 00:15:33.140 Rico Rejoso: I mean, we have two, pending, I mean, due today and tomorrow.
137 00:15:33.350 ⇒ 00:15:37.180 Rico Rejoso: For default in CDA, so we might be expecting around 20,000 again.
138 00:15:37.270 ⇒ 00:15:38.340 megan: Yeah.
139 00:15:38.340 ⇒ 00:15:41.970 Rico Rejoso: They should… they’re gonna… comply with the…
140 00:15:45.760 ⇒ 00:15:46.980 megan: Yeah, exactly.
141 00:15:47.130 ⇒ 00:15:55.789 megan: So, aside from all of that, like, the $44,000 should be the safe to pay. I’m assuming this is, like, the oldest ones?
142 00:15:55.790 ⇒ 00:15:56.510 Rico Rejoso: Yeah.
143 00:15:56.690 ⇒ 00:15:59.470 megan: So that’s, like, 39,000.
144 00:16:00.070 ⇒ 00:16:13.910 megan: I was talking to Robert not too long ago, I don’t think he’s in a hurry to get paid back on these, but that’s worth reviewing with, Utam also. And then I had a question on some of these, like, are these…
145 00:16:14.060 ⇒ 00:16:18.069 megan: Do we still owe these, or what are we doing with them?
146 00:16:18.390 ⇒ 00:16:24.209 Rico Rejoso: Yeah, that’s one thing I need to confirm with you, Tom. Are we still gonna pay that off? It’s been months since we have that.
147 00:16:24.480 ⇒ 00:16:25.550 Rico Rejoso: in our books.
148 00:16:26.020 ⇒ 00:16:34.030 megan: Yeah, exactly. So any of that that needs to be written off. And then the surf field amount, though, is that in?
149 00:16:34.030 ⇒ 00:16:34.590 Rico Rejoso: And…
150 00:16:34.700 ⇒ 00:16:43.230 Rico Rejoso: That is dependent on the remote one that we… that are overdue for 30 days, and we haven’t got any confirmation if the project has been completed yet.
151 00:16:45.010 ⇒ 00:16:50.290 megan: Is that in, RAMP? Like, have we gotten a…
152 00:16:50.290 ⇒ 00:16:51.440 Rico Rejoso: Yeah, it is in RAM.
153 00:16:51.620 ⇒ 00:16:53.980 megan: It is, okay, just wanna make sure.
154 00:16:55.650 ⇒ 00:17:03.999 megan: I didn’t remember when that one came in. Okay, yeah, I see it. So, okay, yeah, so that one is contingent,
155 00:17:04.560 ⇒ 00:17:09.679 megan: And then the rest of these… I guess I can go ahead and review these.
156 00:17:10.760 ⇒ 00:17:18.580 megan: Actually, I’ll wait until I’m doing all of the March ones, just so I don’t confuse anything, because that’ll just be in a couple days anyway.
157 00:17:19.020 ⇒ 00:17:22.320 Rico Rejoso: Yeah, so… I guess our goal is to have
158 00:17:22.579 ⇒ 00:17:28.869 Rico Rejoso: More initiated payments, for some of our unscheduled folks here that are due tomorrow.
159 00:17:28.980 ⇒ 00:17:30.470 Rico Rejoso: Today, I guess.
160 00:17:31.500 ⇒ 00:17:33.949 megan: Yeah, exactly. And then…
161 00:17:33.950 ⇒ 00:17:42.429 Rico Rejoso: I’m gonna report the, overdue invoices that we have, confirm if remote is done, since that’s the biggest,
162 00:17:42.780 ⇒ 00:17:45.620 Rico Rejoso: Invoices that we have that are overdue.
163 00:17:45.970 ⇒ 00:17:51.580 Rico Rejoso: And the rest are for urban stems. I believe we’ve completed the, RAM details for Urban Stems.
164 00:17:52.130 ⇒ 00:17:54.659 Rico Rejoso: Using the sales app email, right?
165 00:17:54.660 ⇒ 00:17:58.479 megan: Yeah, I remember when you did that, so we should be okay there.
166 00:17:58.700 ⇒ 00:18:00.440 Rico Rejoso: Should we ping them again about this?
167 00:18:01.690 ⇒ 00:18:02.600 megan: Doesn’t hurt.
168 00:18:02.720 ⇒ 00:18:03.780 megan: Doesn’t hurt.
169 00:18:05.080 ⇒ 00:18:11.169 megan: Because I know they were, like, moving their payments, and then they were being kind of quiet, but yeah, it would be good to get that,
170 00:18:11.350 ⇒ 00:18:20.009 megan: I know Kelly’s reviewing AR on a weekly basis now, so, so she’ll probably be following up with them tomorrow, would be my guess.
171 00:18:20.270 ⇒ 00:18:27.240 Rico Rejoso: Okay, great, great. And I’ll follow up with the team regarding the removal, so we can ping them again if this is done or not.
172 00:18:27.700 ⇒ 00:18:28.630 megan: Okay.
173 00:18:29.590 ⇒ 00:18:36.050 megan: And then question for you, then, on, so one way that I’ve done this before,
174 00:18:36.830 ⇒ 00:18:43.980 megan: It’s like to prioritize, like, Adding these amounts here, and then doing…
175 00:18:44.590 ⇒ 00:18:48.380 megan: A formula to do the negative one there.
176 00:18:48.820 ⇒ 00:18:52.970 megan: Which helps with the formulas, and then,
177 00:18:54.910 ⇒ 00:18:59.119 megan: But then, obviously, you see if we’ve got everything in here…
178 00:19:01.670 ⇒ 00:19:08.119 megan: Oh, because this isn’t summing everything the way it should. So this would be final ending balance…
179 00:19:08.280 ⇒ 00:19:12.790 megan: Should… would include, like, all the negatives, and then also the available balance.
180 00:19:13.490 ⇒ 00:19:16.829 megan: So, obviously, we can’t schedule it all.
181 00:19:18.270 ⇒ 00:19:22.389 megan: But then, yeah, you could probably do a formula that says, like.
182 00:19:23.600 ⇒ 00:19:27.850 megan: Well, but you’ve already got your notes here for proposed, but…
183 00:19:28.090 ⇒ 00:19:36.610 megan: Yeah, I don’t know. But then that could kind of help, like, you know, if you’re like, oh, okay, well, we’re not gonna pay out.
184 00:19:37.010 ⇒ 00:19:41.669 megan: you know, maybe we’ll pay one of Roberts or something, and you can just, you know.
185 00:19:42.060 ⇒ 00:19:45.480 megan: drag that down and see, but I think that would help, like.
186 00:19:45.810 ⇒ 00:19:53.150 megan: And then these could just be pulled straight from RAM. That’s how I’ve done it in the past, just to keep the pluses and negatives going the right way.
187 00:19:56.100 ⇒ 00:19:57.779 Rico Rejoso: Let’s see…
188 00:19:58.100 ⇒ 00:20:07.839 megan: But overall, $44,000 is what we will safely be able to initiate, you know, this week for payment, so it’s a matter of, like.
189 00:20:08.420 ⇒ 00:20:10.449 megan: What gets prioritized here?
190 00:20:11.290 ⇒ 00:20:27.720 Rico Rejoso: Yeah, let’s… let me figure out the one that you mentioned, or suggested. Let’s just have this today for Tom to let us know which one, to prioritize, since we have this, safe to pay amount, and we’re coming to the end of the month, right?
191 00:20:28.190 ⇒ 00:20:34.369 megan: Exactly. Well, I guess we can go ahead and take this one out, because we haven’t got that Remo payment, so that…
192 00:20:34.770 ⇒ 00:20:40.320 megan: ads, and I’m just, you know, I’m just… Playing around here.
193 00:20:42.880 ⇒ 00:20:45.459 Rico Rejoso: Yeah, and also, one thing, this…
194 00:20:45.880 ⇒ 00:20:57.520 Rico Rejoso: Very out of topic. Confirming the docs that we can send to Ian, the insurance guy, Utam had an email, or sent us an email, forwarding
195 00:20:57.810 ⇒ 00:21:05.849 Rico Rejoso: some documentation to Ian. Can we send all the signed documents on our folder? I mean, I’m just gonna download that and send it over.
196 00:21:06.920 ⇒ 00:21:09.240 megan: Was it in the team box?
197 00:21:09.620 ⇒ 00:21:11.279 Rico Rejoso: In, yeah, the finance.
198 00:21:12.000 ⇒ 00:21:12.660 megan: Okay.
199 00:21:12.900 ⇒ 00:21:18.900 megan: Oh, yeah, I… So, Carla, where was it? This one?
200 00:21:18.900 ⇒ 00:21:20.370 Rico Rejoso: Delaware C Corp.
201 00:21:23.220 ⇒ 00:21:25.319 Rico Rejoso: I guess that’s not it.
202 00:21:26.520 ⇒ 00:21:29.609 Rico Rejoso: The subject is Delaware C-Corp establishment.
203 00:21:30.960 ⇒ 00:21:34.460 megan: We missed an installment on the insurance policy.
204 00:21:35.200 ⇒ 00:21:39.069 megan: Yeah, something like that. I thought this was set to auto-pay.
205 00:21:49.870 ⇒ 00:21:51.600 megan: How do I log in?
206 00:21:52.280 ⇒ 00:21:56.039 megan: Okay, so then we’re gonna need to hold for that.
207 00:22:04.190 ⇒ 00:22:05.450 megan: I don’t know why…
208 00:22:30.630 ⇒ 00:22:31.560 Rico Rejoso: This one.
209 00:22:32.230 ⇒ 00:22:33.289 megan: This one here?
210 00:22:45.590 ⇒ 00:22:47.810 megan: So, oh, what do you need from me here?
211 00:22:48.280 ⇒ 00:22:52.649 Rico Rejoso: I just wanted to confirm what document can we send to Ian? Can we send all the signed documents?
212 00:22:54.380 ⇒ 00:23:01.340 megan: Yeah, all the signed documents that were out in that folder, which one was it? It’s called Conversion.
213 00:23:01.760 ⇒ 00:23:06.290 megan: One of them included the, like, signed.
214 00:23:06.600 ⇒ 00:23:07.240 Rico Rejoso: Okay.
215 00:23:07.660 ⇒ 00:23:09.969 megan: Yeah, I think it was one of…
216 00:23:11.410 ⇒ 00:23:15.129 megan: This is probably the primary one.
217 00:23:17.810 ⇒ 00:23:18.740 Rico Rejoso: Okay, so that’s good.
218 00:23:19.090 ⇒ 00:23:21.410 megan: But that’s not the Delaware one.
219 00:23:23.710 ⇒ 00:23:26.649 megan: But then this is the Delaware. I would just send them all.
220 00:23:26.790 ⇒ 00:23:28.600 Rico Rejoso: Yeah, let’s wait for his feedback.
221 00:23:30.480 ⇒ 00:23:33.889 Rico Rejoso: Yeah. And another one, last question.
222 00:23:34.830 ⇒ 00:23:42.759 Rico Rejoso: is that we have a request coming from Bryle, who is under GA. How do we get… how do we pay off Bryle?
223 00:23:42.920 ⇒ 00:23:45.059 Rico Rejoso: with GA, with Growth Assistant.
224 00:23:45.300 ⇒ 00:23:49.449 Rico Rejoso: do they… Is it automatically deducted for credit?
225 00:23:50.720 ⇒ 00:23:52.400 megan: What was the question?
226 00:23:52.720 ⇒ 00:24:02.920 Rico Rejoso: I mean, Brian, from Growth Assistant, right? How do we pay him off? Because we got an expense request coming from him, and I just figured that
227 00:24:03.270 ⇒ 00:24:06.089 Rico Rejoso: He’s not under our payroll, right?
228 00:24:07.340 ⇒ 00:24:08.970 megan: Who is it? This guy, Greg?
229 00:24:08.970 ⇒ 00:24:10.450 Rico Rejoso: Oh, Bryla?
230 00:24:11.200 ⇒ 00:24:12.810 Rico Rejoso: From Growth Assistant.
231 00:24:14.900 ⇒ 00:24:18.490 megan: Yeah, I think they are paid on the…
232 00:24:19.450 ⇒ 00:24:21.669 megan: Is that the one that pays on the credit card?
233 00:24:21.670 ⇒ 00:24:24.680 Rico Rejoso: Yeah, I figured, yeah.
234 00:24:25.900 ⇒ 00:24:28.999 megan: Yeah, let me see, that would be…
235 00:24:31.260 ⇒ 00:24:33.850 Rico Rejoso: And how do we track payments for them as well?
236 00:24:35.300 ⇒ 00:24:38.749 megan: That one, I think we’ve got it all going to marketing.
237 00:24:39.510 ⇒ 00:24:42.450 megan: And QuickBooks, but let’s take a look.
238 00:24:42.920 ⇒ 00:24:46.060 megan: So, we’ll only have expenses when
239 00:24:46.360 ⇒ 00:24:50.659 megan: Those payments come, so this was an expense.
240 00:24:50.850 ⇒ 00:24:58.059 megan: And then it’s going to… This was paid from the Citibank card.
241 00:24:58.320 ⇒ 00:25:02.600 megan: It’s all going to G&A, but does that…
242 00:25:03.030 ⇒ 00:25:05.239 megan: Need to go to a different department?
243 00:25:07.730 ⇒ 00:25:08.460 megan: I think so.
244 00:25:08.460 ⇒ 00:25:10.950 Rico Rejoso: So, he is part of delivery.
245 00:25:12.800 ⇒ 00:25:14.999 megan: Okay, so he needs to go here?
246 00:25:15.000 ⇒ 00:25:15.630 Rico Rejoso: Yeah.
247 00:25:16.410 ⇒ 00:25:22.479 megan: Okay I can do that for March, then.
248 00:25:22.480 ⇒ 00:25:23.160 Rico Rejoso: Okay.
249 00:25:23.160 ⇒ 00:25:26.469 megan: What about other months, like January or February?
250 00:25:26.670 ⇒ 00:25:28.419 megan: These were, like, a thousand.
251 00:25:28.880 ⇒ 00:25:32.989 Rico Rejoso: Yeah, he started February, so it should be changed to delivery.
252 00:25:33.750 ⇒ 00:25:34.550 megan: Okay.
253 00:25:36.180 ⇒ 00:25:39.159 megan: Okay, I’ve got that. Thanks for flagging that.
254 00:25:39.620 ⇒ 00:25:44.220 Rico Rejoso: Yeah, and how can we pay off the request that he made…
255 00:25:44.720 ⇒ 00:25:52.179 Rico Rejoso: for… there was an expense request for $20, and I don’t know if I sent it to you guys, to finance.
256 00:25:52.400 ⇒ 00:25:55.879 Rico Rejoso: How are you gonna pay that out, since we don’t have any banking details from him?
257 00:25:57.790 ⇒ 00:25:59.160 megan: Well, I mean…
258 00:25:59.710 ⇒ 00:26:01.650 Rico Rejoso: Paris, including in RAMP?
259 00:26:04.850 ⇒ 00:26:11.999 megan: Yeah, we’d have to set them up in RAMP, or, I mean, if they’ve got a credit card charge, would they just add it to the next credit card charge?
260 00:26:13.040 ⇒ 00:26:18.549 megan: I don’t know if that’s on, like, an autopay, or if it’s something we have to initiate directly.
261 00:26:19.430 ⇒ 00:26:20.150 Rico Rejoso: Okay.
262 00:26:20.290 ⇒ 00:26:25.379 Rico Rejoso: Yeah, I’ll have to consult with Ryle, and so he can inform his agency about it, and maybe…
263 00:26:25.550 ⇒ 00:26:29.539 Rico Rejoso: get it from their own… from their side, if there’s… like that.
264 00:26:29.890 ⇒ 00:26:35.350 megan: Is this gonna be a recurring expense, then, that we should include here?
265 00:26:37.830 ⇒ 00:26:41.580 megan: I like how we have these Intuit lines of credits.
266 00:26:44.060 ⇒ 00:26:44.990 Rico Rejoso: Yeah…
267 00:26:45.510 ⇒ 00:26:46.560 megan: Okay.
268 00:26:47.020 ⇒ 00:26:49.159 megan: Is it always due on the 1st?
269 00:26:49.530 ⇒ 00:26:52.170 Rico Rejoso: Not sure about that. We don’t have any contract from them.
270 00:26:52.540 ⇒ 00:26:56.609 Rico Rejoso: They mentioned that they don’t provide any contract for their contractors.
271 00:26:58.770 ⇒ 00:26:59.720 megan: Weird.
272 00:27:00.770 ⇒ 00:27:03.599 megan: That seems dangerous, I don’t love that.
273 00:27:03.600 ⇒ 00:27:06.030 Rico Rejoso: what’s the agreement between UTM and them?
274 00:27:11.810 ⇒ 00:27:22.009 megan: So, I think, since it is a significant amount, we should hold something for that, because otherwise, like, if that credit card balance gets too high, then…
275 00:27:22.360 ⇒ 00:27:27.319 megan: You know, it starts clogging up all the other subscriptions and things, too.
276 00:27:29.260 ⇒ 00:27:35.310 Rico Rejoso: Okay, should we put that as a placeholder for our weekly check-in for our AP?
277 00:27:35.580 ⇒ 00:27:36.930 Rico Rejoso: the growth assistant?
278 00:27:37.910 ⇒ 00:27:45.530 megan: Yeah, we can. Unknown on required payment date.
279 00:27:46.070 ⇒ 00:27:52.330 megan: I mean, if that’s going to, Tom, then I think, like, we’d need to know what’s going on with that.
280 00:27:52.490 ⇒ 00:28:02.109 megan: But regardless, I think it might be good to have a placeholder here, and then we can, you know, we can delete it if we know it’s not coming up that week.
281 00:28:02.750 ⇒ 00:28:03.400 Rico Rejoso: Okay.
282 00:28:05.770 ⇒ 00:28:06.690 Rico Rejoso: Got it.
283 00:28:07.300 ⇒ 00:28:14.849 Rico Rejoso: Yep, I guess that’s it. I’ll just confirm with Brile on B regarding the… on how we can make the payments for the expense requests that he made.
284 00:28:16.930 ⇒ 00:28:18.690 megan: Yeah,
285 00:28:19.230 ⇒ 00:28:27.599 megan: Because where was that? I don’t think Carla’s gone through this, since Friday, it looks like, so…
286 00:28:28.270 ⇒ 00:28:29.169 Rico Rejoso: No worries, yeah.
287 00:28:29.400 ⇒ 00:28:31.560 megan: Was it this one, or…
288 00:28:31.560 ⇒ 00:28:33.469 Rico Rejoso: No, no, I haven’t made the request yet.
289 00:28:33.800 ⇒ 00:28:34.890 megan: Oh, okay, okay.
290 00:28:35.120 ⇒ 00:28:38.410 Rico Rejoso: I was just figuring out how you guys are gonna pay it out, if I make the request.
291 00:28:38.820 ⇒ 00:28:45.049 megan: I mean, we can set them up in RAMP, but obviously that’s gonna, you know, be a couple extra steps,
292 00:28:45.660 ⇒ 00:28:46.610 megan: But…
293 00:28:46.920 ⇒ 00:28:49.879 Rico Rejoso: Yeah, I think that’s against his contract with…
294 00:28:50.560 ⇒ 00:28:53.799 Rico Rejoso: His agency, so I just have to confirm with him first.
295 00:28:55.260 ⇒ 00:28:56.240 megan: That’s good.
296 00:28:57.020 ⇒ 00:29:06.069 megan: Looks like we got the CTA remittance notice that’s scheduled for April 3rd, so we’ll be able to…
297 00:29:06.700 ⇒ 00:29:13.599 megan: Make some other payments once that comes in, but that’ll get picked up in next week’s review anyway, so…
298 00:29:13.780 ⇒ 00:29:15.459 Rico Rejoso: Friday, okay, yeah.
299 00:29:17.520 ⇒ 00:29:19.319 megan: So, got that…
300 00:29:19.630 ⇒ 00:29:27.069 megan: But yeah, I’d say for right now, this is the amount. It’s just a matter of, like, getting the right, balances here.
301 00:29:27.990 ⇒ 00:29:33.390 megan: Yeah, these are all… Yeah.
302 00:29:37.730 ⇒ 00:29:43.140 Rico Rejoso: That’s all, I guess. I’ll just have to make this report beautiful, and…
303 00:29:43.400 ⇒ 00:29:46.039 Rico Rejoso: That info needs to be brought up for this week.
304 00:29:48.290 ⇒ 00:29:48.880 megan: Yeah.
305 00:29:49.260 ⇒ 00:29:49.890 megan: Right.
306 00:29:49.890 ⇒ 00:29:51.570 Rico Rejoso: Thank you so much for your time, Megan.
307 00:29:51.570 ⇒ 00:29:59.480 megan: Let me know if you need anything else from me, but yeah, I’ll just… let me look at these formulas a little.
308 00:30:03.050 ⇒ 00:30:05.049 Rico Rejoso: Okay, I’ll probably need to hop off.
309 00:30:05.350 ⇒ 00:30:06.270 Rico Rejoso: Okay.
310 00:30:06.270 ⇒ 00:30:07.230 megan: Sounds good.
311 00:30:07.230 ⇒ 00:30:08.620 Rico Rejoso: Alright, have a good one.
312 00:30:08.620 ⇒ 00:30:10.189 megan: You too, bye.