Meeting Title: Brainforge New Hire Orientation Date: 2026-03-18 Meeting participants: Kaela Gallagher, Advait Nandakumar Menon, Rico Rejoso
WEBVTT
1 00:00:15.940 ⇒ 00:00:17.790 Kaela Gallagher: Hey, good morning!
2 00:00:18.580 ⇒ 00:00:20.529 Advait Nandakumar Menon: Hey, Kayla, good morning, how are you?
3 00:00:20.530 ⇒ 00:00:23.030 Kaela Gallagher: Good! Happy first day, how’s it going?
4 00:00:23.560 ⇒ 00:00:27.589 Advait Nandakumar Menon: Going good so far, and just getting onboarded, reading through some of the stuff.
5 00:00:28.020 ⇒ 00:00:30.679 Advait Nandakumar Menon: Slowly getting into the system, yeah.
6 00:00:30.680 ⇒ 00:00:33.850 Kaela Gallagher: Okay, good. Morning, Rico.
7 00:00:34.940 ⇒ 00:00:35.859 Advait Nandakumar Menon: There you go.
8 00:00:36.270 ⇒ 00:00:38.480 Rico Rejoso: Hey guys, morning. Just sitting in here.
9 00:00:38.920 ⇒ 00:00:46.369 Kaela Gallagher: Okay, awesome. Well, I’ll go ahead and get us started. I have a, orientation deck here.
10 00:00:48.630 ⇒ 00:01:00.820 Kaela Gallagher: Okay, awesome. So, welcome to Brain Forge. I’ll go ahead and start, with, like, a little overview of the company, and then we can, dig in deeper to some of our, like, tooling.
11 00:01:00.860 ⇒ 00:01:19.719 Kaela Gallagher: So we’re gonna introduce you to Brainforge’s mission, culture, values, and, just ensure that you’re set up for success. So, starting off with our mission statement, we help businesses turn chaos into clarity using data and AI to drive faster and smarter decisions.
12 00:01:20.210 ⇒ 00:01:36.480 Kaela Gallagher: In terms of our vision, we believe that everybody eats, so success is shared, and we… we win together. We operate like giants, thinking big, executing with excellence, and then we also give back and pay forward, so…
13 00:01:36.710 ⇒ 00:01:39.450 Kaela Gallagher: Creating impact beyond the business.
14 00:01:41.010 ⇒ 00:01:56.609 Kaela Gallagher: What we do, so we have our data team, data platform and analytics, turning messy stacks into clear, connected systems. We have our AI automation and co-pilots, so help cutting manual work for our clients.
15 00:01:56.690 ⇒ 00:02:02.930 Kaela Gallagher: And then also doing training and enablement, so this is more so, like, the strategy side of our business.
16 00:02:03.180 ⇒ 00:02:04.449 Advait Nandakumar Menon: Okay.
17 00:02:04.960 ⇒ 00:02:21.449 Kaela Gallagher: And then, who we serve, so directors and heads of, like, data analytics, those are gonna be our champions at companies, and probably who we work with the most directly, as well as, like, founders and division leaders at mid-sized firms.
18 00:02:21.750 ⇒ 00:02:32.550 Kaela Gallagher: So think, like, head of marketing, head of growth, head of product. We also partner with, like, some C-suite and VPs at large companies.
19 00:02:32.680 ⇒ 00:02:43.649 Kaela Gallagher: And then in terms of our target industries, e-commerce and CPG, make up, like, most of our clients currently, as well as, SaaS companies and B2B.
20 00:02:43.880 ⇒ 00:02:53.600 Kaela Gallagher: We are also targeting, like, some financial firms, and then we have, like, a healthcare client as well, so that’s kind of the makeup of our clientele.
21 00:02:54.310 ⇒ 00:02:59.440 Kaela Gallagher: For execution, you’re gonna hear a lot of, like,
22 00:02:59.720 ⇒ 00:03:17.500 Kaela Gallagher: acronyms, so just to explain a couple here, OKRs, are objectives and key results. So, clear goals, we can measure impact that way, so you might hear, like, oh, these are our OKRs for the quarter, we’re very driven by, like, achieving
23 00:03:17.500 ⇒ 00:03:24.209 Kaela Gallagher: Certain metrics that we set out for ourselves. Aors, areas of responsibility.
24 00:03:24.490 ⇒ 00:03:29.210 Kaela Gallagher: That’s, like, who owns what. And then…
25 00:03:29.440 ⇒ 00:03:37.500 Kaela Gallagher: Yeah, in terms of, like, coming to meetings, we always try to come with, like, an agenda. We want to make meeting time most valuable.
26 00:03:37.790 ⇒ 00:03:54.039 Kaela Gallagher: We also expect camera on in all of our meetings, and then we… we fail fast, and test and learn and adapt, and we like to be blameless, like, we’re focusing on learning rather than blaming others.
27 00:03:54.040 ⇒ 00:03:55.020 Advait Nandakumar Menon: Of course.
28 00:03:55.020 ⇒ 00:04:07.959 Kaela Gallagher: And you’ll notice, like, that starts at the top. Like, Utam and Robert are never, you know, calling people out. They’re like, hey, we as a team, maybe missed something in this area.
29 00:04:08.120 ⇒ 00:04:09.160 Kaela Gallagher: Okay.
30 00:04:09.160 ⇒ 00:04:09.690 Advait Nandakumar Menon: Laura?
31 00:04:10.030 ⇒ 00:04:26.390 Kaela Gallagher: Yeah, and then also, like, important to, you know, give feedback to each other. We’re all learning together, but then also, like, gratitude and kudos, to congratulate people, and then we are, like, remote and async, so…
32 00:04:26.820 ⇒ 00:04:36.030 Kaela Gallagher: You know, we’re not gonna call a meeting unless it’s necessary. Most of the time, we’re communicating via Slack.
33 00:04:36.630 ⇒ 00:04:37.340 Advait Nandakumar Menon: Okay.
34 00:04:37.540 ⇒ 00:04:39.050 Advait Nandakumar Menon: Yeah, that makes sense.
35 00:04:39.050 ⇒ 00:04:43.320 Kaela Gallagher: Cool. So speaking of, these are our tooling right now.
36 00:04:43.500 ⇒ 00:05:01.970 Kaela Gallagher: So Slack for all of our communications, Notion for all of our documentation, and we’ll dig in deeper to, like, each of these, in a second, but, some to call out, like RAMP, you’ll be receiving an email to get that set up, because that’s how you’ll get paid.
37 00:05:02.620 ⇒ 00:05:03.080 Advait Nandakumar Menon: Okay.
38 00:05:04.280 ⇒ 00:05:15.250 Kaela Gallagher: So, yeah, if you don’t see anything from, like, RAMP in the next few days, let us know. And then, Rico, are we still using Zapier? Zapier?
39 00:05:16.050 ⇒ 00:05:17.910 Kaela Gallagher: This one I don’t recognize.
40 00:05:18.420 ⇒ 00:05:34.710 Rico Rejoso: Yep, currently, we’re transitioning also… I mean, Zapier is not being used, but from NATN, we’re transitioning into a different platform. So we’re… we’re adopting a lot of changes when it comes to our, automation workflow. So we just… yeah, we’ll provide you more details once you get onboarded and stuff.
41 00:05:36.620 ⇒ 00:05:37.530 Kaela Gallagher: Perfect!
42 00:05:38.100 ⇒ 00:05:43.579 Kaela Gallagher: And then the way that our payments work, I know we’ve already discussed this, but,
43 00:05:43.580 ⇒ 00:05:43.900 Advait Nandakumar Menon: Yeah.
44 00:05:43.900 ⇒ 00:05:54.189 Kaela Gallagher: 30 schedule, so, any, like, finance-related questions or ramp-related questions, we have an email, finance at Brainforge, so,
45 00:05:54.190 ⇒ 00:05:54.610 Advait Nandakumar Menon: Okay.
46 00:05:54.610 ⇒ 00:05:58.289 Kaela Gallagher: Feel free to reach out there if you, run into any issues. Sure.
47 00:05:59.660 ⇒ 00:06:14.069 Kaela Gallagher: And then Clockify. So, this is how we’re going to track hours. So I just always have this open on my browser, I recommend you do the same. You can link your Google Calendar.
48 00:06:14.130 ⇒ 00:06:20.200 Kaela Gallagher: So that all of, like, your meetings import there and are categorized, in the correct area.
49 00:06:20.890 ⇒ 00:06:21.410 Advait Nandakumar Menon: Okay.
50 00:06:21.520 ⇒ 00:06:38.899 Kaela Gallagher: You can also… I’ll show you here, so you’re gonna select, like, a project where your hours fall into. So for me, I’m doing some people, I’m doing some recruitment, and then, like, all of us are probably going to have maybe some one-on-ones or internal meetings throughout the week.
51 00:06:38.980 ⇒ 00:06:45.079 Kaela Gallagher: But, for example, like, if you’re working on a client, you are going to choose
52 00:06:45.410 ⇒ 00:06:55.480 Kaela Gallagher: the product, the project for that client, so maybe you’re working on feed-in. This is important so that we can, like, properly bill our hours to our clients.
53 00:06:55.950 ⇒ 00:06:57.110 Advait Nandakumar Menon: Yeah, okay.
54 00:06:57.740 ⇒ 00:07:02.450 Advait Nandakumar Menon: So, would something like this orientation be considered internal, then?
55 00:07:02.930 ⇒ 00:07:20.610 Kaela Gallagher: Yeah, yep, you can call this, like, an internal, like, one-on-one category. Okay. Okay. And then you can track it in a few different ways, like, you could do a time tracker if you’re just, like, heads down in a project, and you just want to click, like, start and stop.
56 00:07:20.610 ⇒ 00:07:21.320 Advait Nandakumar Menon: No, okay.
57 00:07:21.320 ⇒ 00:07:30.839 Kaela Gallagher: it like that. Here you can import your calendar. I do it by a timesheet and just enter my hours each day. So…
58 00:07:30.840 ⇒ 00:07:31.560 Advait Nandakumar Menon: Okay.
59 00:07:31.560 ⇒ 00:07:40.079 Kaela Gallagher: that’s kind of how we have Clockify set up. Yeah, once you, like, log into this later, you should have the invite in your email.
60 00:07:40.710 ⇒ 00:07:45.950 Kaela Gallagher: You know, if you have any questions about how… how it works, but pretty intuitive.
61 00:07:48.150 ⇒ 00:07:58.019 Kaela Gallagher: Cool. So yes, make sure you’re recording your hours every single day. Don’t create your own project, like, make sure you use that drop-down menu that I showed you.
62 00:07:58.020 ⇒ 00:07:58.580 Advait Nandakumar Menon: Okay.
63 00:07:58.890 ⇒ 00:08:01.930 Kaela Gallagher: And choose one of the projects that we already have built in there.
64 00:08:02.180 ⇒ 00:08:13.160 Kaela Gallagher: You’ll get a reminder, like, every day, like a little ping on Slack that says, reminder to clock your hours, but super important that by Friday, end of day, all the hours are accurate, so that way.
65 00:08:13.160 ⇒ 00:08:13.610 Advait Nandakumar Menon: Okay.
66 00:08:13.610 ⇒ 00:08:15.530 Kaela Gallagher: It was sent over to our payroll team.
67 00:08:15.950 ⇒ 00:08:17.150 Advait Nandakumar Menon: Yep.
68 00:08:17.760 ⇒ 00:08:34.619 Kaela Gallagher: Okay, cool. Next would be LinkedIn. Definitely be sure you’re following our… our Brainforge page on LinkedIn. Our marketing team works really hard on it. And then, obviously, you can go ahead and update your own LinkedIn with… with our name as well.
69 00:08:34.620 ⇒ 00:08:35.470 Advait Nandakumar Menon: Yeah, yeah.
70 00:08:35.470 ⇒ 00:08:50.990 Kaela Gallagher: And then, yeah, if you want, like, a header image, like a Brainforge header image, or any support for your personal brand on LinkedIn, our marketing team can definitely help with that, so let me know if you want to be connected with them.
71 00:08:51.740 ⇒ 00:08:52.400 Advait Nandakumar Menon: Okay.
72 00:08:52.910 ⇒ 00:08:53.460 Kaela Gallagher: Sure.
73 00:08:54.160 ⇒ 00:09:11.619 Kaela Gallagher: Every other Friday, we have a, company meeting. So, for these, we all hop on, camera on. We usually have, like, an assigned host, so somebody, like, different will be running the meeting every time to keep things interesting.
74 00:09:11.620 ⇒ 00:09:18.960 Kaela Gallagher: We might start off with, like, an icebreaker, and then we’ll have, like, quick updates from each segment of the business.
75 00:09:18.960 ⇒ 00:09:19.460 Advait Nandakumar Menon: Okay.
76 00:09:19.460 ⇒ 00:09:29.980 Kaela Gallagher: So, great… great, like, learnings, I would say, in all of these meetings, whether that’s, like, about your… your coworkers, or about things going on in the… at the company. So…
77 00:09:30.110 ⇒ 00:09:31.329 Kaela Gallagher: Those were added…
78 00:09:31.330 ⇒ 00:09:32.250 Advait Nandakumar Menon: Sounds fun.
79 00:09:32.430 ⇒ 00:09:36.170 Kaela Gallagher: Yeah, those will get added to your calendar,
80 00:09:36.280 ⇒ 00:09:41.550 Kaela Gallagher: Every Friday, and I’m gonna jot down a note to add you.
81 00:09:42.530 ⇒ 00:09:45.489 Kaela Gallagher: Because I think… We have one this Friday.
82 00:09:45.920 ⇒ 00:09:46.440 Kaela Gallagher: Cool.
83 00:09:47.990 ⇒ 00:09:48.990 Kaela Gallagher: Awesome.
84 00:09:49.110 ⇒ 00:09:57.240 Kaela Gallagher: Okay, so going into the tooling, I know you were working on getting stuff set up this morning. Were you able to get access to Notion?
85 00:09:57.690 ⇒ 00:10:05.969 Advait Nandakumar Menon: Yes, I was able to get access to Notion, so I was just reading through some of the documents, like the onboarding guide and all those stuff.
86 00:10:06.090 ⇒ 00:10:09.700 Advait Nandakumar Menon: Okay. Chatgpt, I don’t think so.
87 00:10:10.470 ⇒ 00:10:11.819 Kaela Gallagher: Okay, okay.
88 00:10:11.820 ⇒ 00:10:12.200 Advait Nandakumar Menon: Oh, God.
89 00:10:12.660 ⇒ 00:10:13.020 Advait Nandakumar Menon: Yeah.
90 00:10:13.020 ⇒ 00:10:20.909 Kaela Gallagher: For ChatGPT, I believe you can just use your Brainforge Gmail to log in. Rico, correct me if I’m wrong.
91 00:10:21.280 ⇒ 00:10:32.359 Rico Rejoso: We’re transitioning from ChatGPT to cursor now, so I will not be providing any access to ChatGPT moving forward, but I did invite you to our cursor.
92 00:10:32.520 ⇒ 00:10:32.950 Advait Nandakumar Menon: Okay.
93 00:10:32.950 ⇒ 00:10:33.569 Rico Rejoso: Of course.
94 00:10:33.570 ⇒ 00:10:37.750 Advait Nandakumar Menon: For that, yeah, I got the invite for that. I’m here to set it on, but yeah.
95 00:10:38.690 ⇒ 00:10:39.080 Kaela Gallagher: Okay.
96 00:10:39.080 ⇒ 00:10:39.630 Rico Rejoso: Yep.
97 00:10:39.630 ⇒ 00:10:45.219 Kaela Gallagher: Okay, awesome. And Edvay, I already let,
98 00:10:45.520 ⇒ 00:11:01.120 Kaela Gallagher: our team member, B, know that you started today. He is, like, our in-house, kind of, AI expert, and can help you get your cursor up and running, so he’ll be getting time with you this week to support you with cursor. So, you’ll see that come through.
99 00:11:01.500 ⇒ 00:11:03.549 Advait Nandakumar Menon: Yeah, who is it again? I missed the name.
100 00:11:03.550 ⇒ 00:11:06.779 Kaela Gallagher: His name is, Bryel, but he goes by B.
101 00:11:06.780 ⇒ 00:11:07.360 Advait Nandakumar Menon: Okay.
102 00:11:07.360 ⇒ 00:11:07.870 Kaela Gallagher: Yes.
103 00:11:09.010 ⇒ 00:11:09.760 Advait Nandakumar Menon: Okay.
104 00:11:09.760 ⇒ 00:11:10.430 Kaela Gallagher: Whoa.
105 00:11:10.700 ⇒ 00:11:14.420 Kaela Gallagher: And then I know you were able to get into Slack, we…
106 00:11:14.420 ⇒ 00:11:14.870 Advait Nandakumar Menon: No.
107 00:11:14.870 ⇒ 00:11:31.679 Kaela Gallagher: this morning. I will make sure… there’s a couple channels we need to get you added to. There’s our overall, like, Brainforge team channel we’ll add you to, and you can maybe just send an introduction there sometime today.
108 00:11:31.680 ⇒ 00:11:32.250 Advait Nandakumar Menon: Okay.
109 00:11:32.320 ⇒ 00:11:34.500 Kaela Gallagher: Just saying hi to the team.
110 00:11:34.500 ⇒ 00:11:58.720 Kaela Gallagher: And then we also have an Asks, New Hires channel that we’re gonna add you to, so, like, anything you need in terms of support with, like, onboarding or anything like that, you can send in that channel. And then when you meet your Brainforge buddy, Amber today, she can help you get added to, like, maybe more team-specific channels that
111 00:11:59.160 ⇒ 00:12:00.899 Advait Nandakumar Menon: You might need to be… Okay.
112 00:12:01.460 ⇒ 00:12:02.810 Advait Nandakumar Menon: Cool. Yep.
113 00:12:02.810 ⇒ 00:12:06.280 Kaela Gallagher: Awesome, and then were you able to get access to Linear?
114 00:12:06.910 ⇒ 00:12:11.409 Advait Nandakumar Menon: I did get an invite, but I haven’t gotten around to it yet, but…
115 00:12:11.410 ⇒ 00:12:11.940 Kaela Gallagher: Good.
116 00:12:11.940 ⇒ 00:12:13.139 Advait Nandakumar Menon: Yep, yep.
117 00:12:13.140 ⇒ 00:12:18.759 Kaela Gallagher: Okay, no worries. This is, like, jira, like a project tracking.
118 00:12:18.760 ⇒ 00:12:21.500 Advait Nandakumar Menon: Yeah, yeah. Yeah. Yeah, yeah.
119 00:12:21.500 ⇒ 00:12:34.489 Kaela Gallagher: So, yeah, like, anything that you’re, like, assigned to, or, you know, your workload for the week will be tracked there. So, once you hop on, I think it should look pretty similar to Jira, but if you need any help with it, let us know.
120 00:12:34.990 ⇒ 00:12:35.550 Advait Nandakumar Menon: Sure.
121 00:12:35.720 ⇒ 00:12:36.700 Kaela Gallagher: Okay, cool.
122 00:12:37.100 ⇒ 00:12:41.979 Kaela Gallagher: What about the Brainforge platform? Were you able to access that?
123 00:12:43.180 ⇒ 00:12:48.220 Advait Nandakumar Menon: Oh… I don’t think so. What do you mean by the platform?
124 00:12:48.220 ⇒ 00:12:49.959 Kaela Gallagher: Okay, so we have…
125 00:12:49.960 ⇒ 00:12:50.570 Advait Nandakumar Menon: Okay.
126 00:12:50.790 ⇒ 00:12:53.510 Kaela Gallagher: I’m just gonna send you this.
127 00:12:53.720 ⇒ 00:12:55.220 Kaela Gallagher: link here.
128 00:12:56.220 ⇒ 00:13:00.899 Kaela Gallagher: So, in our Brainforge platform, we have tons of tools.
129 00:13:02.370 ⇒ 00:13:02.720 Advait Nandakumar Menon: Huh.
130 00:13:02.720 ⇒ 00:13:11.549 Kaela Gallagher: Okay, just sent you via Slack. So here, like, you can see all of your, Zoom calls that you’ve had. You can click in, get.
131 00:13:11.550 ⇒ 00:13:11.990 Advait Nandakumar Menon: Like.
132 00:13:11.990 ⇒ 00:13:24.789 Kaela Gallagher: transcripts, you can get an AI summary, this chatbot can help you with the calls, we have, like, agents that are built out, that, you know, it can create an SOW.
133 00:13:24.790 ⇒ 00:13:25.290 Advait Nandakumar Menon: Huh?
134 00:13:25.290 ⇒ 00:13:34.409 Kaela Gallagher: we have, like, a rewards calculator, marketing assets, delivery has, like, a section of the platform, so I would just…
135 00:13:34.410 ⇒ 00:13:34.760 Advait Nandakumar Menon: enough.
136 00:13:34.760 ⇒ 00:13:41.480 Kaela Gallagher: hop… I would just hop into here and kind of explore the things that we have.
137 00:13:42.190 ⇒ 00:13:42.910 Advait Nandakumar Menon: Okay.
138 00:13:43.490 ⇒ 00:13:44.390 Advait Nandakumar Menon: This is.
139 00:13:44.390 ⇒ 00:13:46.369 Kaela Gallagher: internal tool that we’ve built.
140 00:13:46.950 ⇒ 00:13:53.599 Advait Nandakumar Menon: Okay, I did see you guys, have, like, the Zoom recording, like, it’s an automatic feature.
141 00:13:54.010 ⇒ 00:13:58.019 Advait Nandakumar Menon: So, do those recordings get stored here? Is that what you’re saying?
142 00:13:58.520 ⇒ 00:14:05.000 Kaela Gallagher: Yep, exactly. So, like, any… like, you can see this call says it’s recording.
143 00:14:05.000 ⇒ 00:14:05.829 Advait Nandakumar Menon: Yep.
144 00:14:05.830 ⇒ 00:14:13.139 Kaela Gallagher: Like, this call will be stored on the platform, so you can go access and do this information later if you… if you’d like.
145 00:14:13.750 ⇒ 00:14:16.940 Advait Nandakumar Menon: Okay, yeah, that… I was about to ask that, so that’s helpful.
146 00:14:16.940 ⇒ 00:14:28.960 Kaela Gallagher: Yeah, yeah, it’s really… it’s really cool, honestly. Obviously, like, any sensitive topics or anything like that, like, you can always hit pause on the recording, but.
147 00:14:28.960 ⇒ 00:14:29.320 Advait Nandakumar Menon: I don’t.
148 00:14:29.320 ⇒ 00:14:34.219 Kaela Gallagher: This is super, super useful. Like, all of our interviews are in here, so it’s a cool.
149 00:14:34.670 ⇒ 00:14:35.640 Kaela Gallagher: Cool feature.
150 00:14:35.960 ⇒ 00:14:46.249 Kaela Gallagher: Cool. So, yeah, if you, like, if you have any issues accessing that, just let us know. Sure. And then, did you get access to Zoom?
151 00:14:47.130 ⇒ 00:14:58.400 Advait Nandakumar Menon: So, I did sign up with the email ID from Brainforge, but I didn’t see any specific, like, license or subscription as such.
152 00:14:59.250 ⇒ 00:15:07.250 Kaela Gallagher: Okay, okay. I think that is all you’ll need. Rico, is he gonna get any, like…
153 00:15:07.420 ⇒ 00:15:13.540 Kaela Gallagher: special plan for Zoom, or is it okay that he just logged in with his… Email.
154 00:15:15.890 ⇒ 00:15:26.250 Rico Rejoso: Yeah, for Zoom meetings as requested, so depending on when you’re gonna do client or client-facing, calls, we’ll provide you access to Zoom and stuff, but if not, we’ll…
155 00:15:26.470 ⇒ 00:15:29.899 Rico Rejoso: I think we’ll skip that for now, right? Especially if we’.
156 00:15:29.900 ⇒ 00:15:30.240 Advait Nandakumar Menon: Okay.
157 00:15:30.580 ⇒ 00:15:35.009 Rico Rejoso: Focus on other stuff that doesn’t involve any clients, or client-facing calls.
158 00:15:36.590 ⇒ 00:15:37.900 Kaela Gallagher: Okay, awesome.
159 00:15:37.900 ⇒ 00:15:38.470 Advait Nandakumar Menon: Okay.
160 00:15:38.470 ⇒ 00:15:45.820 Kaela Gallagher: keep us in the loop on, like, the new hire, Slack channel, if you do end up, like, needing Zoom.
161 00:15:46.480 ⇒ 00:15:47.120 Advait Nandakumar Menon: Sure.
162 00:15:47.690 ⇒ 00:15:48.390 Kaela Gallagher: Cool.
163 00:15:49.070 ⇒ 00:15:54.220 Kaela Gallagher: Okay, awesome. Any questions about…
164 00:15:54.330 ⇒ 00:16:01.270 Kaela Gallagher: Any of the tooling, any other, like, maybe emails you got in your inbox to log into a…
165 00:16:01.640 ⇒ 00:16:03.029 Kaela Gallagher: Or anything like that?
166 00:16:04.360 ⇒ 00:16:09.959 Advait Nandakumar Menon: With respect to the… tools, I don’t think so.
167 00:16:10.080 ⇒ 00:16:10.690 Kaela Gallagher: Okay.
168 00:16:10.690 ⇒ 00:16:16.730 Advait Nandakumar Menon: Yeah, I need to set up some of the other ones you mentioned here, but yeah, I think it’s straightforward.
169 00:16:16.980 ⇒ 00:16:20.720 Advait Nandakumar Menon: With respect to tools, I don’t have any questions.
170 00:16:20.720 ⇒ 00:16:23.099 Kaela Gallagher: Okay, okay, perfect.
171 00:16:23.620 ⇒ 00:16:40.219 Kaela Gallagher: Okay, cool. So, day one, obviously you’ve had a couple hours to start getting things set up, and we have this orientation. I did put a couple other meetings on calendar for you today, so you should be meeting with Robert today.
172 00:16:40.220 ⇒ 00:16:46.970 Kaela Gallagher: Who, will be, I guess, like, your direct… supervisor.
173 00:16:46.970 ⇒ 00:16:48.809 Advait Nandakumar Menon: Oh, I saw… yeah, yeah.
174 00:16:48.810 ⇒ 00:17:03.839 Kaela Gallagher: You’ll also be meeting with Amber, who’s your Brainforge buddy, so any, like, kind of random questions you have, like, oh, am I asking this question in the right Slack channel? Like, that would be great to ask Amber. She can help you.
175 00:17:03.840 ⇒ 00:17:04.180 Advait Nandakumar Menon: Okay.
176 00:17:04.180 ⇒ 00:17:14.420 Kaela Gallagher: learn more about, like, the Brainforge way. So you have that today, and then your session with Utam, like, your meet and greet with Utam is tomorrow.
177 00:17:14.760 ⇒ 00:17:27.469 Kaela Gallagher: will be getting time on your calendar as well. And then I will be partnering with the rest of the team, like, if there’s anybody else that would be important for you to meet week one, we’ll make sure to add those to your calendar.
178 00:17:27.470 ⇒ 00:17:28.069 Advait Nandakumar Menon: Yeah.
179 00:17:28.480 ⇒ 00:17:35.320 Kaela Gallagher: Cool. Obviously, we did the company overview, and access to all your tools.
180 00:17:36.170 ⇒ 00:17:42.780 Kaela Gallagher: Cool. I think you have the onboarding guide, which gives you some things to do today.
181 00:17:42.780 ⇒ 00:17:43.500 Advait Nandakumar Menon: And feel free.
182 00:17:43.500 ⇒ 00:17:50.930 Kaela Gallagher: free to, like, ask Robert, like, what you can get started on as well. He’ll be the one to kind of give you direction on that.
183 00:17:51.080 ⇒ 00:17:54.550 Kaela Gallagher: And then…
184 00:17:55.090 ⇒ 00:18:11.010 Kaela Gallagher: Yeah, in Slack, like, that is our main communication channel, and we are very async, so it’s really important that you’re communicating with the people you’re partnering with, like, all day, every day.
185 00:18:11.610 ⇒ 00:18:15.990 Kaela Gallagher: send, like, 100 messages to each other a day.
186 00:18:15.990 ⇒ 00:18:16.490 Advait Nandakumar Menon: Yeah.
187 00:18:16.490 ⇒ 00:18:25.420 Kaela Gallagher: So just be sure, like, at least in the beginning, as you’re getting started and building habits, at minimum, you’re doing kind of a start of the day and end of the day message.
188 00:18:25.420 ⇒ 00:18:25.830 Advait Nandakumar Menon: Okay.
189 00:18:25.830 ⇒ 00:18:26.740 Kaela Gallagher: Robert?
190 00:18:26.900 ⇒ 00:18:28.340 Kaela Gallagher: Just turn again.
191 00:18:28.680 ⇒ 00:18:29.510 Kaela Gallagher: Cool.
192 00:18:31.200 ⇒ 00:18:47.999 Kaela Gallagher: Yeah, week one, you’ll be, you know, building, a lot of confidence, so attending team meetings. Feel free to ask, like, Robert or Amber to, send you invites to those. I’m not in them, so they’ll be better to get you added to those meetings.
193 00:18:48.050 ⇒ 00:18:57.520 Kaela Gallagher: You’ll probably be, you know, getting tasks assigned to you already. We’ll try to be getting you, like, shadow time as well.
194 00:18:58.660 ⇒ 00:19:06.629 Kaela Gallagher: So yeah, we’ll be asking for your feedback a lot throughout this process, too. I know I mentioned to you, but, like, you’re the first person that I’m onboarding
195 00:19:07.150 ⇒ 00:19:08.339 Kaela Gallagher: wordage, so…
196 00:19:08.340 ⇒ 00:19:08.770 Advait Nandakumar Menon: Yeah.
197 00:19:08.770 ⇒ 00:19:11.320 Kaela Gallagher: Thank you for your feedback quite a bit, just want to make sure.
198 00:19:11.320 ⇒ 00:19:11.700 Advait Nandakumar Menon: That’s true.
199 00:19:11.700 ⇒ 00:19:13.790 Kaela Gallagher: feel, like, set up for success, and…
200 00:19:14.860 ⇒ 00:19:16.460 Kaela Gallagher: Ready, ready to go.
201 00:19:17.740 ⇒ 00:19:19.389 Advait Nandakumar Menon: No, that sounds fine.
202 00:19:19.830 ⇒ 00:19:28.230 Kaela Gallagher: Okay, awesome. Yeah, and then month one, like, by the end of month one, we would expect you to start becoming independent, and really kind of, like.
203 00:19:28.230 ⇒ 00:19:28.589 Advait Nandakumar Menon: Fair enough.
204 00:19:28.590 ⇒ 00:19:40.450 Kaela Gallagher: starting to take ownership on tasks, maybe interacting with clients, and at the end of month one, we’ll also just send you a short survey and ask how your ramp-up period was.
205 00:19:42.360 ⇒ 00:19:43.280 Kaela Gallagher: Cool.
206 00:19:44.410 ⇒ 00:19:55.249 Kaela Gallagher: And, yeah, like, any questions at all, like, please let us know, we’re here to help. We know it’s a lot, in the beginning, getting thrown at you. So yeah.
207 00:19:55.650 ⇒ 00:19:58.220 Kaela Gallagher: Any way that we can help, just please let us know.
208 00:19:58.760 ⇒ 00:20:07.849 Advait Nandakumar Menon: Sure. So all of this is really, useful, and as I said, I can access the recording as well and go through the decks again if needed, so…
209 00:20:07.850 ⇒ 00:20:08.290 Kaela Gallagher: Yes.
210 00:20:08.290 ⇒ 00:20:25.259 Advait Nandakumar Menon: that will be really helpful. The one thing I want to check with you is, regarding tracking the hours on Clockify, like, is there any expected set hours in the first weeks or something I should be following, or, how should I go about it?
211 00:20:25.630 ⇒ 00:20:38.869 Kaela Gallagher: Yeah, so the core hours are kind of set by each team. Today, on your first day, I had you just start at 8, but that would be something that would be important to check with, like, Robert.
212 00:20:38.870 ⇒ 00:20:46.539 Kaela Gallagher: Like, hey, what hours do you want me on? And I would say, like, we would expect you to be working,
213 00:20:46.540 ⇒ 00:20:49.060 Kaela Gallagher: Close to 40 hours.
214 00:20:49.060 ⇒ 00:20:50.420 Advait Nandakumar Menon: Okay. Okay.
215 00:20:53.780 ⇒ 00:20:54.440 Kaela Gallagher: At least to.
216 00:20:54.440 ⇒ 00:20:55.120 Advait Nandakumar Menon: Okay.
217 00:20:55.240 ⇒ 00:20:55.860 Kaela Gallagher: Yeah.
218 00:20:56.370 ⇒ 00:21:04.899 Advait Nandakumar Menon: Yeah, so, like, expected hours during the start is, like, it can be 40, up to 40, and it can fluctuate after that as well, right?
219 00:21:05.180 ⇒ 00:21:11.529 Kaela Gallagher: Yes, yep. But just be sure to, like, check in with Robert on that.
220 00:21:11.530 ⇒ 00:21:12.110 Advait Nandakumar Menon: Okay.
221 00:21:12.110 ⇒ 00:21:15.280 Kaela Gallagher: He’ll be, like, your main… main guidance for hours.
222 00:21:15.730 ⇒ 00:21:16.400 Advait Nandakumar Menon: Okay.
223 00:21:20.810 ⇒ 00:21:31.549 Advait Nandakumar Menon: And you also mentioned I’ll be getting an invitation for RAMP soon, because that’s the other question I had, like, so I haven’t received that yet, so that should be fine.
224 00:21:31.740 ⇒ 00:21:32.410 Kaela Gallagher: Yeah.
225 00:21:32.410 ⇒ 00:21:32.820 Advait Nandakumar Menon: What happened?
226 00:21:32.820 ⇒ 00:21:45.650 Kaela Gallagher: I am, like, an external, finance team that helps with, like, our payments and such, so, sometimes the ramp invitation comes, like, a couple days after… after you start.
227 00:21:46.050 ⇒ 00:21:47.400 Advait Nandakumar Menon: Okay, okay.
228 00:21:47.400 ⇒ 00:21:52.890 Kaela Gallagher: Yeah, if you don’t have it by, like, Monday, maybe let us know.
229 00:21:53.600 ⇒ 00:21:54.280 Advait Nandakumar Menon: Okay.
230 00:21:57.730 ⇒ 00:21:58.740 Advait Nandakumar Menon: That’s fine.
231 00:21:59.380 ⇒ 00:22:00.200 Advait Nandakumar Menon: Cool.
232 00:22:01.780 ⇒ 00:22:11.060 Advait Nandakumar Menon: I think the only thing I wanted to check is, about daily stand-ups. Is that something that happens… occurs here, or…
233 00:22:11.660 ⇒ 00:22:15.310 Advait Nandakumar Menon: Only the Friday one is the thing that happens.
234 00:22:15.310 ⇒ 00:22:15.740 Kaela Gallagher: Yes.
235 00:22:15.740 ⇒ 00:22:17.380 Advait Nandakumar Menon: On a scheduled basis.
236 00:22:17.600 ⇒ 00:22:32.860 Kaela Gallagher: Yeah, so stand-ups are specific to your team. So Rico, correct me if I’m wrong, but I believe our delivery teams are having stand-ups specific to, like, the client, that they’re working on. Okay.
237 00:22:32.890 ⇒ 00:22:46.469 Kaela Gallagher: And then, yes, we do have, like, the Friday bi-weekly one as well, but it really kind of depends, like, the team that you’re on. So, that… I think that’s something that you could also ask Robert, like, hey.
238 00:22:46.470 ⇒ 00:22:47.180 Advait Nandakumar Menon: Okay.
239 00:22:47.420 ⇒ 00:22:52.489 Kaela Gallagher: He’ll give you some direction, like, where he wants you to work, and then.
240 00:22:52.490 ⇒ 00:22:53.260 Advait Nandakumar Menon: Yeah.
241 00:22:53.260 ⇒ 00:22:56.569 Kaela Gallagher: You can be sure that he… he sends you those invites.
242 00:22:58.730 ⇒ 00:23:01.510 Advait Nandakumar Menon: Yeah, yeah, that’s fine, so…
243 00:23:03.050 ⇒ 00:23:03.530 Rico Rejoso: Yeah, I’m sorry.
244 00:23:03.530 ⇒ 00:23:04.930 Advait Nandakumar Menon: Yeah, you can go ahead, Rico.
245 00:23:05.310 ⇒ 00:23:23.189 Rico Rejoso: Yeah, I was just saying that if you have, like, I mean, since you’ll be meeting with Robert, and if you have any questions, such as… or maybe Robert assigned you to a client after or during your orientation with him, just let us know on the, Ask New Hers channel, and we’ll help you out, because we probably need to assign you to the,
246 00:23:23.190 ⇒ 00:23:32.599 Rico Rejoso: after you’ve been assigned to a client, we probably need to help you out with your Clockify and stuff, and access with other client tools that you’ll be needing to perform your job.
247 00:23:32.680 ⇒ 00:23:45.750 Rico Rejoso: Right, so definitely let us know on the channel, and we can assist you. And there’s a lot of cool features in, Slack that you might want to explore as well, like, automation and stuff. So, yeah, check that out, and explore.
248 00:23:45.750 ⇒ 00:23:46.360 Advait Nandakumar Menon: Yeah.
249 00:23:46.470 ⇒ 00:23:50.680 Advait Nandakumar Menon: I did see some of it this morning, so it’s still a lot to go through, but yeah.
250 00:23:50.800 ⇒ 00:23:51.370 Rico Rejoso: Good.
251 00:23:51.370 ⇒ 00:23:53.529 Advait Nandakumar Menon: It looks cool, yeah.
252 00:23:55.100 ⇒ 00:23:55.680 Kaela Gallagher: Nice.
253 00:23:55.680 ⇒ 00:23:56.250 Rico Rejoso: Hey.
254 00:23:58.960 ⇒ 00:24:05.790 Kaela Gallagher: Cool. Advay, any other questions? Anything we can help you with?
255 00:24:06.010 ⇒ 00:24:16.869 Advait Nandakumar Menon: I don’t think right now I have any, so I’ll go through the guide and just knock off a few of the other things with respect to the tools and access, and…
256 00:24:16.910 ⇒ 00:24:28.080 Advait Nandakumar Menon: I’ll let you know if I run into any issues. I think the only other thing is the, I think I sent a reply to you, Rico, about the offer letter yesterday, last evening, so…
257 00:24:29.440 ⇒ 00:24:31.909 Advait Nandakumar Menon: That’s the only other thing from me.
258 00:24:32.380 ⇒ 00:24:44.639 Kaela Gallagher: I think I did see that come through Advait. The one thing is, we are not going to be able to add Utom’s signature to it.
259 00:24:44.640 ⇒ 00:24:45.390 Advait Nandakumar Menon: Okay.
260 00:24:45.390 ⇒ 00:24:50.830 Kaela Gallagher: But, like, changing the date that you mentioned, that should be fine.
261 00:24:50.960 ⇒ 00:24:58.410 Kaela Gallagher: And then moving… removing independent in front of contractors should also be fine.
262 00:24:58.410 ⇒ 00:24:58.830 Advait Nandakumar Menon: Okay.
263 00:24:58.830 ⇒ 00:25:02.790 Kaela Gallagher: So, I think we’ll be able to adjust to, like, the rest of the things you listed.
264 00:25:03.590 ⇒ 00:25:16.089 Advait Nandakumar Menon: Okay, yeah, apart from those four things which I listed, I don’t think I have anything else, so if you need my signature on it, I can go ahead as well once those things are finalized.
265 00:25:17.490 ⇒ 00:25:32.970 Kaela Gallagher: Okay, okay, awesome. Yeah, so we… we have you on the invite for the Friday call already, so you should have that. Rico also just added you to the new hire channel on Slack, so we have you in that thread if you need anything.
266 00:25:34.390 ⇒ 00:25:37.460 Kaela Gallagher: And yeah, I think you should be… you should be good to go.
267 00:25:37.950 ⇒ 00:25:45.149 Advait Nandakumar Menon: Yeah, yeah, I’m really excited to get started and work with you guys and see, where this goes.
268 00:25:45.150 ⇒ 00:25:51.199 Kaela Gallagher: Okay, amazing, cool. Thank you so much for your time this morning, and yeah, happy first.
269 00:25:51.200 ⇒ 00:26:03.759 Advait Nandakumar Menon: For your time. Yeah, thanks for all the effort you put, and, like, both of you, I think I’ve troubled you guys a lot in the past few days, so, yeah, thanks for your support so far, and the understanding as well.
270 00:26:04.080 ⇒ 00:26:05.310 Kaela Gallagher: Absolutely.
271 00:26:05.310 ⇒ 00:26:06.600 Rico Rejoso: No worries.
272 00:26:06.950 ⇒ 00:26:09.770 Kaela Gallagher: Alrighty! Talk to you later.
273 00:26:09.770 ⇒ 00:26:11.429 Advait Nandakumar Menon: Okay. Yeah, talk to you later, bye-bye.
274 00:26:11.430 ⇒ 00:26:12.640 Kaela Gallagher: Bye.