Meeting Title: Ops Planning Meeting Date: 2026-03-06 Meeting participants: Rico Rejoso, Elizah Joy
WEBVTT
1 00:00:03.220 ⇒ 00:00:04.740 Elizah Joy: Hi, Rico.
2 00:00:05.360 ⇒ 00:00:06.320 Rico Rejoso: Yeah, I do.
3 00:00:06.500 ⇒ 00:00:10.050 Rico Rejoso: Hey, updates.
4 00:00:12.760 ⇒ 00:00:14.449 Rico Rejoso: Where are you heading? Delaware?
5 00:00:14.620 ⇒ 00:00:16.909 Rico Rejoso: Were you able to gather all the…
6 00:00:21.300 ⇒ 00:00:23.499 Rico Rejoso: Oh, we’ve done for the week so far.
7 00:00:24.890 ⇒ 00:00:26.859 Elizah Joy: Yep, so let me…
8 00:00:37.180 ⇒ 00:00:41.340 Elizah Joy: So far, this is the state of our slide.
9 00:00:44.640 ⇒ 00:00:45.899 Rico Rejoso: You smell on me.
10 00:01:00.590 ⇒ 00:01:01.289 Rico Rejoso: Me too.
11 00:01:02.270 ⇒ 00:01:04.500 Rico Rejoso: This is a slide, nothing has added yet, right?
12 00:01:05.030 ⇒ 00:01:06.449 Elizah Joy: Yep, nothing yet.
13 00:01:07.050 ⇒ 00:01:07.670 Rico Rejoso: Okay.
14 00:01:09.040 ⇒ 00:01:11.660 Rico Rejoso: I submitted a PR already, I think.
15 00:01:12.430 ⇒ 00:01:15.109 Rico Rejoso: It hasn’t been approved yet by…
16 00:01:17.730 ⇒ 00:01:21.179 Rico Rejoso: By John for the end of week updates review.
17 00:01:21.470 ⇒ 00:01:22.440 Rico Rejoso: So, I want.
18 00:01:22.440 ⇒ 00:01:23.450 Elizah Joy: Mmm.
19 00:01:23.450 ⇒ 00:01:25.650 Rico Rejoso: We can use it today, supposedly.
20 00:01:26.180 ⇒ 00:01:31.480 Rico Rejoso: Yesterday, for gathering all the end-of-week updates that… I mean, for the prior week.
21 00:01:31.820 ⇒ 00:01:32.449 Rico Rejoso: But.
22 00:01:32.450 ⇒ 00:01:33.640 Elizah Joy: Mmm.
23 00:01:33.890 ⇒ 00:01:39.000 Rico Rejoso: Yet, so I guess we cannot use that one, so I think we have to manually gather all these.
24 00:01:39.440 ⇒ 00:01:41.679 Rico Rejoso: Let me try to use cursor and doom, so…
25 00:01:42.860 ⇒ 00:01:47.369 Rico Rejoso: But since I got you here, how was the other two tasks that you’ve worked on so far?
26 00:01:48.350 ⇒ 00:01:54.980 Elizah Joy: That’s for the finance, and then the… Sales Navigator, yeah?
27 00:01:55.540 ⇒ 00:01:56.980 Rico Rejoso: Yeah, how was it?
28 00:01:57.690 ⇒ 00:02:13.690 Elizah Joy: I’ve already sent it to finance, that, like, the Slack thread for review. Sales navigator plan, I’m done with the documentation. I’m just gonna, just about to send that to the sales team, then for…
29 00:02:13.840 ⇒ 00:02:16.700 Elizah Joy: get confirmation from UTAM.
30 00:02:17.010 ⇒ 00:02:22.930 Elizah Joy: Then… That’s that. After that, I’ll be doing the…
31 00:02:23.310 ⇒ 00:02:29.899 Elizah Joy: finance aging automation, I think, at the moment, what I can do is set it up in Zapier.
32 00:02:30.090 ⇒ 00:02:34.329 Elizah Joy: then we can do the connection for QuickBooks and test it out.
33 00:02:34.740 ⇒ 00:02:35.669 Rico Rejoso: Okay, yeah.
34 00:02:36.580 ⇒ 00:02:45.390 Rico Rejoso: Alright, let’s not, okay, great. So just do that one, finalize that one. You mentioned you already sent it to the finance thread, right?
35 00:02:45.660 ⇒ 00:02:47.499 Elizah Joy: Yep, I’ve already sent it.
36 00:02:47.500 ⇒ 00:02:51.820 Rico Rejoso: Can you update the ticket there, put in a comment that this is done, and change it to done?
37 00:02:52.140 ⇒ 00:02:53.300 Elizah Joy: King.
38 00:02:53.300 ⇒ 00:02:59.200 Rico Rejoso: And… Sales Navigator, you mentioned it’s done already, you just have to send it to the channel, right? Slack?
39 00:02:59.950 ⇒ 00:03:01.170 Rico Rejoso: What helps us, yes.
40 00:03:01.820 ⇒ 00:03:06.580 Rico Rejoso: Do that. Once you’ve confirmed it, just leave a comment again and mark it as done.
41 00:03:07.310 ⇒ 00:03:21.039 Rico Rejoso: Right? So, we read through it, everything’s good. Now, slide for 310 ops, right there of boarding meeting automation, you’ll look into it, right? Yeah, I don’t.
42 00:03:21.480 ⇒ 00:03:35.059 Rico Rejoso: talk too much, since we only, like, have a couple of hours to work on the other two fields that you have, which is the aging automation and the offboarding meeting automation in Google Apps. I want you to work on this, so let me just do a quick…
43 00:03:35.180 ⇒ 00:03:40.010 Rico Rejoso: Run through about recruitment since we had this one later today, so let’s just…
44 00:03:40.520 ⇒ 00:03:43.160 Rico Rejoso: compromised this time, and, yep.
45 00:03:43.830 ⇒ 00:03:49.750 Rico Rejoso: Walking you through the process of recruitment and everything. Let me just share my screen.
46 00:03:58.170 ⇒ 00:03:58.850 Rico Rejoso: Okay.
47 00:03:59.320 ⇒ 00:04:02.119 Rico Rejoso: One was legal, and the other was
48 00:04:02.720 ⇒ 00:04:07.380 Rico Rejoso: recruitment, right? Let’s discuss vehicles. This one’s very short.
49 00:04:08.460 ⇒ 00:04:10.369 Rico Rejoso: So, yes.
50 00:04:10.530 ⇒ 00:04:11.220 Rico Rejoso: Okay.
51 00:04:12.020 ⇒ 00:04:13.800 Rico Rejoso: So, basically,
52 00:04:14.240 ⇒ 00:04:19.100 Rico Rejoso: For the legal, it’s just the same goes for all documents. Right now, we have 4 documents.
53 00:04:19.600 ⇒ 00:04:25.130 Rico Rejoso: are four types of documentations that we have for legal. We have the client, we,
54 00:04:25.230 ⇒ 00:04:31.549 Rico Rejoso: scratch that. We have 5, I’m sorry. We have client contracts, we have team contracts.
55 00:04:31.550 ⇒ 00:04:32.210 Elizah Joy: Yeah.
56 00:04:32.770 ⇒ 00:04:52.180 Rico Rejoso: Partner, agreements and vendor contracts. Partner, and agreement… this is confusing, because I got this confused the first time. Partner agreements or partner contracts are those we’ll be partnering with to… either for marketing or for, you know, for getting more sales in the company. So partner are just related with the sales team, right?
57 00:04:52.180 ⇒ 00:04:52.840 Elizah Joy: Okay, so…
58 00:04:52.840 ⇒ 00:04:55.190 Rico Rejoso: Or those are, like,
59 00:04:55.270 ⇒ 00:05:08.130 Rico Rejoso: companies that offered services that we are currently using, and we wanted to partner with them as well, and explore an opportunity in how we can, further, you know, spread the word about the
60 00:05:08.130 ⇒ 00:05:16.100 Rico Rejoso: Product or software that they’re offering, and for us, and for them to give us a, you know, either a discount, either a,
61 00:05:16.460 ⇒ 00:05:18.610 Rico Rejoso: discount,
62 00:05:19.160 ⇒ 00:05:25.110 Rico Rejoso: what was the other one? Free use of some features of the tools that we have at the same time,
63 00:05:25.370 ⇒ 00:05:44.409 Rico Rejoso: incentives for whenever we refer, we refer the product to other, clients that, we have. For example, we have defaults that, that is one of our clients, but also, is partnering with us, and also giving us free use of their default platform.
64 00:05:44.650 ⇒ 00:05:47.469 Rico Rejoso: That way, we can market it to the, to other…
65 00:05:47.630 ⇒ 00:05:49.540 Rico Rejoso: Lines that we have as well, right?
66 00:05:49.850 ⇒ 00:06:05.079 Rico Rejoso: So, those are, like, the type of contracts. Last one is we have the subcontractor contracts. Similar with the team contracts, subcontractors are, like, those individuals or folks that has your own company, want to partner with, Brainforge to work on some of the tasks
67 00:06:05.080 ⇒ 00:06:21.819 Rico Rejoso: that… or from a client, or from a work stream that we have, instead of us doing it, we will just be subcontracting it to other folks or other companies that has a similar service, but can prioritize that kind of work stream for our client. But technically, we are the main contractor for that client, right?
68 00:06:22.380 ⇒ 00:06:25.760 Rico Rejoso: So, we have those five, and for the
69 00:06:26.850 ⇒ 00:06:32.489 Rico Rejoso: flow of it, it simply goes as… I simply, have our, let’s say.
70 00:06:32.620 ⇒ 00:06:38.380 Rico Rejoso: Identify them as either they’re a client contract or new hire contract, because those are what we are getting on
71 00:06:39.040 ⇒ 00:06:41.629 Rico Rejoso: Okay, and similar to go to the same flow.
72 00:06:41.770 ⇒ 00:06:51.149 Rico Rejoso: we have the NDA, or once they forward the SOW from the client, or the job description from the new hire, we come up with the MBA first.
73 00:06:51.180 ⇒ 00:07:02.570 Rico Rejoso: Okay, before we further introduce the company, and before we further explore the opportunities with Brainforge, or what Brainforge can offer, we have them sign a non-disclosure agreement.
74 00:07:02.570 ⇒ 00:07:12.659 Rico Rejoso: Once signed, we upload it to our drag folder. Afterwards, they can proceed to a demo, or further discussion or meeting for the… let’s say for,
75 00:07:12.730 ⇒ 00:07:14.960 Rico Rejoso: Candidates, or new hire.
76 00:07:15.950 ⇒ 00:07:32.800 Rico Rejoso: they further go into interviews or meetings and stuff, or for new clients, they further go to a discovery call, a demo call, or a further discussion about the workstream or the project that we will be having with them. Then afterwards, once we got the confirmations, it’s the SOW and the
77 00:07:33.170 ⇒ 00:07:39.410 Rico Rejoso: job description are forwarded, we can already draft the contract for them. Meaning,
78 00:07:39.650 ⇒ 00:07:48.889 Rico Rejoso: that we can have this finalized as soon as NDA is completed. Now, let me also share you, or if you were able to see, if you’re on Google Drive right now.
79 00:07:49.160 ⇒ 00:07:50.839 Rico Rejoso: Let me just share it.
80 00:07:51.110 ⇒ 00:07:54.579 Rico Rejoso: Give me one sec, let me just pull out an example of the contract.
81 00:07:56.050 ⇒ 00:07:59.690 Rico Rejoso: I wanna show you how… what our contract looks like, and how to fill it out.
82 00:07:59.910 ⇒ 00:08:04.640 Rico Rejoso: So if and ever, you can also take on filling or creating one. Let’s start with the client contract.
83 00:08:05.740 ⇒ 00:08:07.099 Rico Rejoso: That’s it.
84 00:08:08.520 ⇒ 00:08:11.300 Rico Rejoso: Where was, here we go.
85 00:08:12.640 ⇒ 00:08:14.819 Rico Rejoso: Let me just put it on this.
86 00:08:15.160 ⇒ 00:08:15.830 Rico Rejoso: bet.
87 00:08:16.850 ⇒ 00:08:17.510 Rico Rejoso: Okay.
88 00:08:18.330 ⇒ 00:08:19.720 Rico Rejoso: work-life contract.
89 00:08:20.710 ⇒ 00:08:40.129 Rico Rejoso: On the client contract, we have two contracts that are in one. So this is for those clients, or let’s say new clients, right? We have the MSA and the SOW. I believe Kali walked us through on what is an MSA and SOW already, and maybe you have further idea what it is, because of your previous experience.
90 00:08:40.130 ⇒ 00:08:45.540 Rico Rejoso: MSA, can last up to a year, right? Wherein they are committed
91 00:08:45.540 ⇒ 00:08:58.980 Rico Rejoso: with Brain Forge for a year, regardless if they sign the new agreement, or if we’re working with them or not, MSA can still take in place. While the SOW, or the MSA really is, like, just the compliance for everything. It has the…
92 00:08:59.000 ⇒ 00:09:02.030 Rico Rejoso: let’s see here…
93 00:09:03.140 ⇒ 00:09:20.359 Rico Rejoso: some of the services that we offer, and termination of the MSA, and the confidential information for both parties. So, this is just basically an agreement in place, but this is not a project that we’ll be working on. So, we don’t have to change anything here, you just have to edit here part of it, which is the, date
94 00:09:20.520 ⇒ 00:09:22.329 Rico Rejoso: when the NDA was signed.
95 00:09:23.620 ⇒ 00:09:24.300 Elizah Joy: -
96 00:09:24.880 ⇒ 00:09:27.030 Rico Rejoso: Once you upload it here, you just have to…
97 00:09:27.560 ⇒ 00:09:35.299 Rico Rejoso: Put in the company name, name of the assignee from the client side, and its title, and…
98 00:09:36.290 ⇒ 00:09:47.270 Rico Rejoso: afterwards, fill out the rest for the SOW here below, right? Once you fill in this out, you can move on to the next, part here, which is the statement of work, or the SOW, wherein this
99 00:09:47.360 ⇒ 00:10:05.500 Rico Rejoso: is the projects or the work stream that we have for that client, all right? This is the further or in-depth discussion of description and identification of the pieces, or the work that we will be offering for the client, right? So you might be wondering, or maybe you already know, but I’m just gonna explain it further.
100 00:10:05.610 ⇒ 00:10:21.369 Rico Rejoso: Why does the statement of work differ from the MSA, right? Because for one client, we can have one agreement, which is the MSA, but different projects that we’d be working on, right? Example for that is for default. For default, we have one MSA in place.
101 00:10:21.490 ⇒ 00:10:27.259 Rico Rejoso: But we have two different projects that we’re working on. So a statement of work is, let’s say.
102 00:10:27.920 ⇒ 00:10:45.269 Rico Rejoso: a project… you can… you have to provide a statement per project that we will be having for a client, right? Because again, this is an in-depth, it has the in-depth content of what the project is, what it’s covering, what should be done, which is in scope, right?
103 00:10:46.210 ⇒ 00:10:57.020 Rico Rejoso: should be, done per project, right? So it says here, I’ve already highlighted some of the parts here that you need to fill in, such as the date, project, company name, MSA date.
104 00:10:57.120 ⇒ 00:10:59.469 Rico Rejoso: Term date of this SOW,
105 00:10:59.730 ⇒ 00:11:05.189 Rico Rejoso: pricing and fees, so this should all be in the SOW, right? And…
106 00:11:05.330 ⇒ 00:11:08.619 Rico Rejoso: This can be filled out, and some of it
107 00:11:08.790 ⇒ 00:11:15.059 Rico Rejoso: Needs to be filled out by the client, which is the invoice contact name, email address, and the mailing address, right?
108 00:11:15.110 ⇒ 00:11:32.140 Rico Rejoso: So, yeah, I’ve already identified which one, so you just have to, once you put it in the document, so, our signing platform, you just have to put in the appropriate boxes for here, right? Or appropriate fields for this, right? And same goes with the previous one, you just have two.
109 00:11:32.720 ⇒ 00:11:45.420 Rico Rejoso: put in the name and the title of the signee from the client side. Now, what’s tricky here is this one, the description of services and deliverables. Because, again, this is coming from an SLW. So how do we, put in the
110 00:11:46.260 ⇒ 00:11:59.019 Rico Rejoso: description of the services and deliverables, deliverables. So, again, it’s within the SOW, you just have to look at the SOW that was forwarded on the, initial steps, and…
111 00:11:59.020 ⇒ 00:12:00.440 Elizah Joy: Draft the description.
112 00:12:00.440 ⇒ 00:12:02.550 Rico Rejoso: Before, I usually have a prompt.
113 00:12:02.880 ⇒ 00:12:07.060 Rico Rejoso: In ChatGPT, but right now, I also added a
114 00:12:07.410 ⇒ 00:12:13.389 Rico Rejoso: template in cursor, so you could also use cursor, ask Cursor, can you draft me?
115 00:12:13.590 ⇒ 00:12:18.840 Rico Rejoso: Can you create a description or the SOW for this client, then attach the
116 00:12:19.000 ⇒ 00:12:23.309 Rico Rejoso: SOW, or maybe a picture of it would also do.
117 00:12:23.910 ⇒ 00:12:24.280 Elizah Joy: Right.
118 00:12:24.280 ⇒ 00:12:38.139 Rico Rejoso: and it can draft it here based on the structure. Here, you can also check out the template in cursor if you wanted to, right? So one thing is also you have to add a description of the services. Mostly, it’s the scope of work.
119 00:12:38.290 ⇒ 00:12:46.819 Rico Rejoso: or the faces that is in the project, based off the SOW. Right now, I don’t… we don’t have a… wait, let me just see… magic’s…
120 00:12:48.080 ⇒ 00:12:49.410 Rico Rejoso: Let’s have magic spoon.
121 00:12:50.270 ⇒ 00:12:54.679 Rico Rejoso: Example of… for Magic Spoon, I just added the in-scope work.
122 00:12:55.350 ⇒ 00:13:03.770 Rico Rejoso: Right? And the out of scope, just to be clear with it. And I just copied this one and put it here, but if in case, like.
123 00:13:04.170 ⇒ 00:13:21.710 Rico Rejoso: There’s a lot of… because usually these are presented to the client during the demo, so there will be times that this will be edited, and there were, like, there will be comments coming from the clients, and some of the parts here will be removed as per, you know, negotiations and based off the budget and stuff.
124 00:13:22.390 ⇒ 00:13:41.959 Rico Rejoso: So you have… you also have to summarize this one and put it into Cursor or to AI, so they can put, they can create a new description for the SOW based off the comments and stuff, right? So yeah, that’s it, just basically filling out the yellow highlighted stuff here in the document, but do make sure that once you get into, Drive.
125 00:13:42.900 ⇒ 00:13:44.189 Rico Rejoso: Just skipped right here.
126 00:13:44.800 ⇒ 00:13:48.279 Rico Rejoso: Right, Drive? We have the templates here. So.
127 00:13:48.280 ⇒ 00:13:48.730 Elizah Joy: Oh.
128 00:13:48.730 ⇒ 00:14:00.120 Rico Rejoso: This is the structure I’m doing. So this one is the… these are the signed documents, or let’s say drafted documents. You can put it accordingly to the folder that it should be… that it should belong. But for the templates, everything is in here.
129 00:14:00.270 ⇒ 00:14:00.960 Rico Rejoso: Right?
130 00:14:00.960 ⇒ 00:14:02.010 Elizah Joy: Mmm.
131 00:14:02.350 ⇒ 00:14:10.530 Rico Rejoso: go to the templates, identify which one, if it’s a team contract, client contract, or stuff, and make sure you create a copy of it, right? Not move it.
132 00:14:12.080 ⇒ 00:14:28.290 Rico Rejoso: Select the document, Ctrl-C, or copy it, then move it to the folder of the client that you’re creating the document for. Let’s say, you copy the document, right? Go to the client contract, this is not yet executed, it’s not been fully signed yet, let’s say.
133 00:14:28.290 ⇒ 00:14:28.890 Elizah Joy: the…
134 00:14:29.400 ⇒ 00:14:34.989 Rico Rejoso: It’s for, breezy, and you just copy it here.
135 00:14:34.990 ⇒ 00:14:35.390 Elizah Joy: Hmm.
136 00:14:35.390 ⇒ 00:14:40.470 Rico Rejoso: Create a copy of that document here, fill it out, then put it into documents, and send it for signing.
137 00:14:40.570 ⇒ 00:14:41.270 Rico Rejoso: Okay.
138 00:14:41.990 ⇒ 00:14:44.770 Rico Rejoso: Now, that’s just a workflow for,
139 00:14:44.910 ⇒ 00:14:47.720 Rico Rejoso: For both. Same goes for both, right?
140 00:14:48.230 ⇒ 00:14:58.369 Rico Rejoso: drafting of contract, uploading to documents, so… and then send for signature, then proceed to either onboard, client onboarding, or team onboarding, right? And for every step of the way, and for every,
141 00:14:58.500 ⇒ 00:15:04.810 Rico Rejoso: contracts that we signed, make sure to upload everything to try, and to the folder that it belongs to.
142 00:15:05.740 ⇒ 00:15:11.730 Rico Rejoso: Because again, finance is looking at this, sales are looking at this, delivery team are looking at this if it’s not.
143 00:15:11.730 ⇒ 00:15:12.400 Elizah Joy: Mmm.
144 00:15:12.400 ⇒ 00:15:13.800 Rico Rejoso: Categorize accordingly.
145 00:15:14.010 ⇒ 00:15:17.560 Rico Rejoso: It might… they might have to ping us and Slap.
146 00:15:17.680 ⇒ 00:15:23.789 Rico Rejoso: And as much as possible, we want to have everything prepared for them, okay? Because we’re working again in the back end.
147 00:15:23.890 ⇒ 00:15:25.149 Rico Rejoso: of the company.
148 00:15:25.770 ⇒ 00:15:40.249 Rico Rejoso: Right. I guess that’s just it for the legal process and documentation. Again, we have more details here, you can check it out, read through it, but, I just shared you how I do the process myself.
149 00:15:40.570 ⇒ 00:15:40.920 Elizah Joy: Oh, man.
150 00:15:40.920 ⇒ 00:15:42.109 Rico Rejoso: Again, take note.
151 00:15:43.150 ⇒ 00:15:50.449 Rico Rejoso: Take note that even if you send out this one, or let’s say you send out the documentation for signing, it will not be signed ASAP. Sometimes you.
152 00:15:50.940 ⇒ 00:15:57.389 Rico Rejoso: follow up with them, but again, SLA would be follow-up with them after, if two days pass and not just sign the remainder.
153 00:15:57.770 ⇒ 00:16:10.779 Rico Rejoso: Right? At least two days, come in and are passed, and no one signed the document yet. You can either ping Udam, because, in documents, though, Udam should be the first signer, because also.
154 00:16:10.780 ⇒ 00:16:11.720 Elizah Joy: Mmm, okay.
155 00:16:11.720 ⇒ 00:16:22.449 Rico Rejoso: Robert is doing a first pass in reviewing that, reviewing the document, because once you upload it to DocumentZone, you cannot change the text there.
156 00:16:22.810 ⇒ 00:16:23.720 Elizah Joy: Yeah.
157 00:16:23.720 ⇒ 00:16:33.529 Rico Rejoso: So if they… if they wanted to, you know, like, remove a part of this, make edits on this one, they usually do it during the document support. And what’s frustrating about that is that
158 00:16:33.930 ⇒ 00:16:39.169 Rico Rejoso: Once you uploaded the document, so when they suggested some edits, you have to go to…
159 00:16:39.600 ⇒ 00:16:44.829 Rico Rejoso: the document again, edit it here, download again, download it as PDF, because
160 00:16:44.960 ⇒ 00:16:47.819 Rico Rejoso: Only PDF files can be read in documents.
161 00:16:48.220 ⇒ 00:16:51.330 Rico Rejoso: go back to Documents, so, and upload it again. So you just have to…
162 00:16:51.540 ⇒ 00:16:58.810 Rico Rejoso: Go through that cycle again, if there are any edits when, once the document is sent for signing.
163 00:17:00.600 ⇒ 00:17:02.580 Rico Rejoso: There’s just a few notes. Okay.
164 00:17:02.580 ⇒ 00:17:03.270 Elizah Joy: So…
165 00:17:03.560 ⇒ 00:17:07.389 Rico Rejoso: That’s it for, legal, I guess. Any questions so far?
166 00:17:07.720 ⇒ 00:17:20.420 Elizah Joy: Just for the, non-executed contracts, right? So once that’s been signed, I would move that to the new folder, which is the executed contracts, right? Or not move that, but upload the signed document.
167 00:17:21.440 ⇒ 00:17:24.060 Elizah Joy: Did I understand that correctly?
168 00:17:24.390 ⇒ 00:17:29.660 Rico Rejoso: Yeah, almost. Let’s say you, put in the signed copy here, right?
169 00:17:30.050 ⇒ 00:17:31.180 Rico Rejoso: just signed already.
170 00:17:31.520 ⇒ 00:17:34.569 Rico Rejoso: So you have to move this one, okay?
171 00:17:34.840 ⇒ 00:17:40.740 Rico Rejoso: I mean, usually CTRL-X if Windows, I don’t know, Command-X for…
172 00:17:41.160 ⇒ 00:17:48.079 Rico Rejoso: Apple, I don’t know. Yeah, but just move this one from non-executed, the whole folder itself, to executed and to active clients.
173 00:17:48.080 ⇒ 00:17:49.080 Elizah Joy: Okay.
174 00:17:49.820 ⇒ 00:18:03.779 Rico Rejoso: Alright, and yeah, that’s it. Just make sure you move it from one to another. I’m not sure if Google MCP is working. I believe we can do this in Cursor once the Google MCP is working in Cursor, but I haven’t tried it yet, since…
175 00:18:04.230 ⇒ 00:18:10.519 Rico Rejoso: I tried it before, but it’s kind of unstable, and these are, like, important documents that we don’t want to mess up with.
176 00:18:10.520 ⇒ 00:18:11.060 Elizah Joy: Yeah.
177 00:18:11.340 ⇒ 00:18:22.760 Rico Rejoso: And yeah, so might as well defer from using that unless given the go signal. It’s not part of a task to do manually, so maybe we can do it manually for now, just to make sure.
178 00:18:22.760 ⇒ 00:18:23.500 Elizah Joy: Okay.
179 00:18:24.440 ⇒ 00:18:28.270 Rico Rejoso: Okay, questions? Any other questions?
180 00:18:28.700 ⇒ 00:18:32.120 Elizah Joy: Nothing else, just that for now.
181 00:18:33.960 ⇒ 00:18:39.979 Rico Rejoso: Okay, no questions for legal, yeah, that’s it for legal. What else? Recruitment, right?
182 00:18:42.360 ⇒ 00:18:55.150 Rico Rejoso: Recruitment is now is being handled by Kayla, but it’s a good thing that the ops team are also aware how the recruitment process goes, if in case, let’s say, Kayla is not available, and we need to step up and take over.
183 00:18:55.150 ⇒ 00:19:02.820 Rico Rejoso: Some of it, since mainly the backup for recruitment, aside from Kayla, is… Us, coming from.
184 00:19:02.820 ⇒ 00:19:03.560 Elizah Joy: Recovery.
185 00:19:03.560 ⇒ 00:19:04.370 Rico Rejoso: Right?
186 00:19:04.640 ⇒ 00:19:06.360 Rico Rejoso: So we have the pipeline here.
187 00:19:09.030 ⇒ 00:19:16.340 Rico Rejoso: For the recruitment process, this is where we store all the information of our,
188 00:19:16.560 ⇒ 00:19:22.150 Rico Rejoso: candidates or applicants, right? So we move them from one process to another, depending on where
189 00:19:22.590 ⇒ 00:19:31.670 Rico Rejoso: They at right now. So, let’s start from the needs review. So, once, candidates submitted a application form, they go to needs review.
190 00:19:31.940 ⇒ 00:19:34.940 Rico Rejoso: Will be reviewed by the, recruitment head.
191 00:19:35.470 ⇒ 00:19:44.349 Rico Rejoso: Or by the, by the executives. Once they’re reviewed, they… then we then go decide if this should be for
192 00:19:45.140 ⇒ 00:19:46.420 Rico Rejoso: chats.
193 00:19:46.530 ⇒ 00:20:04.379 Rico Rejoso: Or for, for loom review, right? Because right now, there are those folks, again, we discussed this before with Ryan, that we identified two ways of getting leads, right? There could be outbound leads or inbound leads, right? Or candidates.
194 00:20:05.090 ⇒ 00:20:07.579 Rico Rejoso: Outbound, those are that we,
195 00:20:11.310 ⇒ 00:20:15.029 Rico Rejoso: Those are that we… what do you call this? Scouted?
196 00:20:15.300 ⇒ 00:20:20.869 Rico Rejoso: And are looking forward to be part of the team. Now, instead of us having them applied.
197 00:20:20.980 ⇒ 00:20:27.310 Rico Rejoso: through the application form, we want to set up a meeting with them to further persuade them to be part of our team, right? And that’s where.
198 00:20:27.310 ⇒ 00:20:27.820 Elizah Joy: be a…
199 00:20:27.820 ⇒ 00:20:29.710 Rico Rejoso: Chat comes into place.
200 00:20:29.770 ⇒ 00:20:43.390 Rico Rejoso: Now, how does the BFChat goes, or what’s the process for it? We have a document, a separate document for that, on how it should be, structured. It should not be the basis for, either passing or failing.
201 00:20:43.390 ⇒ 00:20:55.340 Rico Rejoso: folks, but again, it’s a good screening process for us to identify if they could be a possible fit for Brainforge or not. As early as possible, if we can let them go and, you know, not have them go through the whole process itself before we.
202 00:20:55.340 ⇒ 00:20:55.720 Elizah Joy: United.
203 00:20:55.990 ⇒ 00:20:57.469 Rico Rejoso: Would be better, right?
204 00:20:57.580 ⇒ 00:21:08.549 Rico Rejoso: So yeah, that’s the PF chat, and we have a couple here scheduled. For Loom Review, those are folks that are submitted, or that have submitted their application form. In the application form, we have their section that you have to
205 00:21:08.550 ⇒ 00:21:19.560 Rico Rejoso: answer some questions through a Loom video, or any form of video application would be good. And once they submit that here, they will show here in its review. Once we identify, right now.
206 00:21:19.770 ⇒ 00:21:26.619 Rico Rejoso: It might be difficult, why do we have need review and loom review, right? Because sometimes folks would submit.
207 00:21:26.950 ⇒ 00:21:33.010 Rico Rejoso: An application form and not put in their, screening loom, right?
208 00:21:33.980 ⇒ 00:21:34.889 Rico Rejoso: Like, here.
209 00:21:35.150 ⇒ 00:21:38.909 Rico Rejoso: instead of putting the Loom video, they just put in submitted.com.
210 00:21:39.880 ⇒ 00:21:44.949 Rico Rejoso: Anything, right, but if you click on there, this is not a valid link, nor…
211 00:21:45.380 ⇒ 00:21:51.819 Rico Rejoso: valid, website, right? So we cannot really open this. Instead of moving this from Loom Review
212 00:21:52.020 ⇒ 00:21:58.790 Rico Rejoso: we will then have to send an email here to, invite them to submit a Loom video, right?
213 00:21:59.200 ⇒ 00:22:18.070 Rico Rejoso: So that’s what Kayla’s doing right now, marking it. They sent Loom an email to this folk requesting for a loom video for us to review. Then once we determine that these folks or those folks have a loom video attached to their submission, we move them for Loom review, which is conducted, again, by the recruitment head and also the executives.
214 00:22:18.380 ⇒ 00:22:18.900 Elizah Joy: Hmm.
215 00:22:18.900 ⇒ 00:22:28.080 Rico Rejoso: After loom review, it’s either pass or fail, again, we just have to decide either pass or fail. If they pass, they move on to the next process, which is a loom review. Move forward here.
216 00:22:28.100 ⇒ 00:22:43.260 Rico Rejoso: Why should we move it here, not the first round? Because, again, we have to send them an email invite to be part of our recruitment process. If they accept and schedule, we will be moving them to the first round. If they didn’t accept, and they don’t want it to continue.
217 00:22:43.260 ⇒ 00:22:54.819 Rico Rejoso: we have to mark them as lost fit, or lost candidate, or candidate that didn’t… or candidate that withdrew, the application process, right? So the move forward section here, same goes for everyone.
218 00:22:54.890 ⇒ 00:23:03.910 Rico Rejoso: Once they pass a certain round, let’s say first round, they move to the first round, move forward. Why? Because we will be sending them an email invite to go to the second or to the next
219 00:23:03.990 ⇒ 00:23:08.030 Rico Rejoso: Round process, which could be a second round, a first round, or the final round.
220 00:23:08.870 ⇒ 00:23:21.300 Rico Rejoso: So these are, like, just placeholder, just to distinguish who, folks that have passed and are waiting, confirmation or booking, for them to book, their next stage,
221 00:23:21.300 ⇒ 00:23:21.630 Elizah Joy: Happy.
222 00:23:21.630 ⇒ 00:23:22.870 Rico Rejoso: Right?
223 00:23:24.910 ⇒ 00:23:33.690 Rico Rejoso: So, same goes until the final round, right? So, recruitment process. Let’s dive in deeper about the recruitment and stuff.
224 00:23:36.520 ⇒ 00:23:37.260 Rico Rejoso: Okay.
225 00:23:41.030 ⇒ 00:23:47.470 Rico Rejoso: Let’s go with the entry paths. As mentioned earlier, we have two entry paths, which is the outbound and inbound.
226 00:23:47.680 ⇒ 00:23:50.830 Rico Rejoso: Outbound are those four, man.
227 00:23:51.080 ⇒ 00:23:57.470 Rico Rejoso: we find interesting to be part of Brainforge inbound are those that shows interest to be part of Brainforge.
228 00:23:58.390 ⇒ 00:24:05.860 Rico Rejoso: And for the funnel structure, we have the application intake. After application intake, we have this screening.
229 00:24:06.240 ⇒ 00:24:08.670 Rico Rejoso: For each gate.
230 00:24:08.880 ⇒ 00:24:27.390 Rico Rejoso: Screening after intake, screening after initial interviews, or after, second interview, which is just basically the decision-making stuff. Because, again, during interview, we don’t disclose if they pass or not. We always say that we will be sending you an email confirmation in regards to the results of the interview, regardless if they.
231 00:24:27.390 ⇒ 00:24:28.409 Elizah Joy: Thank you, Pastor of God.
232 00:24:28.580 ⇒ 00:24:43.279 Rico Rejoso: Okay? And next one would be the core stages. We have the initial interview, again, second interview, and the final presentation, which is a panel, right? So basically, initial interview and second interview are, like, individual or one-on-one, with the assigned person and the candidate.
233 00:24:44.110 ⇒ 00:24:51.249 Rico Rejoso: final presentation is, like, the group of folks that have done interview from initial to second, plus Utam or Robert.
234 00:24:52.380 ⇒ 00:24:58.840 Rico Rejoso: Whichever is assigned, if it’s a data or department… depending on the department that the position belongs to.
235 00:24:58.960 ⇒ 00:25:10.789 Rico Rejoso: And afterwards, we go to offer negotiation, where the legal process can take in place, and once they sign that, they proceed to team onboarding, which is also part of the process from the operations team.
236 00:25:11.140 ⇒ 00:25:17.689 Rico Rejoso: Again, our drop-offs could either be lost or not fit. We identify them lost if those individuals withdraw,
237 00:25:18.750 ⇒ 00:25:34.200 Rico Rejoso: misfit, didn’t, or not, or let’s say didn’t fit the job description, not fit if their, their skills, let’s say during the interview, did not much, did not match to what we’re looking for as a base of the position that we’re hiring up.
238 00:25:34.320 ⇒ 00:25:34.840 Rico Rejoso: Right?
239 00:25:36.300 ⇒ 00:25:41.820 Rico Rejoso: Go further with the stage definitions, application intake should be good.
240 00:25:42.610 ⇒ 00:25:44.789 Rico Rejoso: What’s the first rep?
241 00:25:45.060 ⇒ 00:25:48.709 Rico Rejoso: Stage 1, application. Stage 2, initial interview.
242 00:25:48.990 ⇒ 00:25:56.089 Rico Rejoso: Conducted by either Awish, Sam, or Amber, depending on the department that they’re, that the position or that the role is for.
243 00:25:56.480 ⇒ 00:26:03.490 Rico Rejoso: We have an interview scorecard in place, and again, the interview recommendation or decision should either be just pass
244 00:26:03.630 ⇒ 00:26:04.510 Rico Rejoso: Or fee.
245 00:26:06.060 ⇒ 00:26:13.770 Rico Rejoso: Okay, and the discretion for this, I mean, the decision for this is solely based off the interviewer discretion.
246 00:26:14.510 ⇒ 00:26:15.280 Elizah Joy: For all states.
247 00:26:15.280 ⇒ 00:26:16.000 Rico Rejoso: teachers.
248 00:26:16.250 ⇒ 00:26:16.920 Rico Rejoso: Okay.
249 00:26:17.320 ⇒ 00:26:18.820 Rico Rejoso: What else?
250 00:26:19.430 ⇒ 00:26:24.169 Rico Rejoso: To give you a better overview of how the process goes, we have this process flow diagram.
251 00:26:24.770 ⇒ 00:26:33.970 Rico Rejoso: Similarly to the legal, with the caller and stuff, but yeah, outbound, you have chats, inbound to application form, screening, then initial interview.
252 00:26:34.670 ⇒ 00:26:36.050 Rico Rejoso: Again, screen.
253 00:26:36.160 ⇒ 00:26:38.400 Rico Rejoso: Which is also the move forward.
254 00:26:38.830 ⇒ 00:26:39.900 Elizah Joy: status.
255 00:26:40.060 ⇒ 00:26:52.650 Rico Rejoso: Right? Next stage, next stage, and either, we can fail on any stages, depending if we see them fail or not, right? So again, our, our, I mean.
256 00:26:53.030 ⇒ 00:26:56.360 Rico Rejoso: What we aim to use is to fail them as early as possible.
257 00:26:56.470 ⇒ 00:27:09.430 Rico Rejoso: If they did not meet the expectation, if we think that they lack the experience and stuff, fail them as soon as we can, and move on to the next candidate, right? That’s why out of 100 candidates that we have right now, we currently have, like.
258 00:27:09.740 ⇒ 00:27:10.530 Rico Rejoso: 3?
259 00:27:11.270 ⇒ 00:27:13.060 Rico Rejoso: That is on the final stage.
260 00:27:13.060 ⇒ 00:27:13.639 Elizah Joy: So…
261 00:27:13.640 ⇒ 00:27:15.639 Rico Rejoso: The percentage is kind of low.
262 00:27:15.920 ⇒ 00:27:16.739 Rico Rejoso: We’re dead.
263 00:27:17.010 ⇒ 00:27:20.760 Rico Rejoso: Right. I’m gonna pause here. Any questions so far?
264 00:27:25.400 ⇒ 00:27:33.270 Elizah Joy: Oh, this is, just for the, like, the final interview. That’s when Utam comes in, right? Utam or Robert?
265 00:27:33.650 ⇒ 00:27:34.230 Rico Rejoso: Yeah.
266 00:27:34.390 ⇒ 00:27:39.289 Rico Rejoso: Robert comes in during the BF chats. It’s usually them, setting up
267 00:27:39.930 ⇒ 00:27:45.099 Rico Rejoso: E to the folks that we are, or they are interested to be part of the company, and persuading them.
268 00:27:45.680 ⇒ 00:27:54.090 Rico Rejoso: And afterwards, once we determine that they’re a good fit, and we like to work with them, we throw them off to the next stages, which is handled by the recruitment team.
269 00:27:54.580 ⇒ 00:28:01.989 Rico Rejoso: and will be interviewed by other team members. They will come in again into the picture once it’s for the final or the panel interview.
270 00:28:01.990 ⇒ 00:28:02.900 Elizah Joy: Okay.
271 00:28:03.070 ⇒ 00:28:03.890 Elizah Joy: Okay.
272 00:28:05.470 ⇒ 00:28:10.410 Rico Rejoso: Alright, so I get that… I guess that’s it for the… wait, what happened?
273 00:28:11.070 ⇒ 00:28:16.249 Rico Rejoso: That’s it for the recruitment SOP. There’s a lot, to be honest, here in recruitment that I set up.
274 00:28:17.030 ⇒ 00:28:23.370 Rico Rejoso: That is kind of confusing if I need to walk you in, because again, this… most of this are also part of the operations stuff.
275 00:28:23.370 ⇒ 00:28:25.160 Elizah Joy: Another would be the welcome link.
276 00:28:25.170 ⇒ 00:28:25.690 Rico Rejoso: Right?
277 00:28:26.540 ⇒ 00:28:32.869 Rico Rejoso: We set, I mean, I set this up, and Kayla’s… although Kayla has admin access, and you have admin access to default.
278 00:28:33.630 ⇒ 00:28:41.859 Rico Rejoso: It’s still confusing how to set up booking links for everyone, and once something failed here, it’s the operations that should take care of it. So…
279 00:28:43.410 ⇒ 00:28:46.729 Rico Rejoso: Booking links goes like this, and where do I edit those?
280 00:28:48.430 ⇒ 00:28:49.869 Rico Rejoso: Just go to default.
281 00:28:51.030 ⇒ 00:28:54.819 Rico Rejoso: And we have the set of events here, which are also
282 00:28:55.420 ⇒ 00:29:03.609 Rico Rejoso: our booking link, and we can edit it here, right? So we have a bunch of it, from Brainforge Interview, to Brainforge Chat.
283 00:29:04.740 ⇒ 00:29:05.709 Rico Rejoso: And a lot.
284 00:29:06.350 ⇒ 00:29:14.740 Rico Rejoso: Right. So, if ever a booking link is broken, you can just go here, Does it work? Okay.
285 00:29:15.120 ⇒ 00:29:17.689 Rico Rejoso: Go here, make sure that everything’s set up.
286 00:29:17.900 ⇒ 00:29:24.330 Rico Rejoso: 30 minutes and stuff. Usually, the most common error, and I’m gonna identify it right now or let you know, since…
287 00:29:24.610 ⇒ 00:29:26.919 Rico Rejoso: If ever, you’ll take care of it.
288 00:29:27.490 ⇒ 00:29:28.150 Elizah Joy: Is…
289 00:29:28.400 ⇒ 00:29:34.319 Rico Rejoso: when, a candidate cannot book a link or cannot choose the time. Mainly because
290 00:29:34.930 ⇒ 00:29:37.409 Rico Rejoso: the meeting host is not selected. There are some.
291 00:29:37.410 ⇒ 00:29:37.960 Elizah Joy: instances.
292 00:29:37.960 ⇒ 00:29:42.010 Rico Rejoso: We’re in… The Brain Forge, or the…
293 00:29:42.400 ⇒ 00:29:45.860 Rico Rejoso: Default link is working, but there’s no assigned meeting host.
294 00:29:46.370 ⇒ 00:29:46.910 Elizah Joy: Meaning?
295 00:29:46.910 ⇒ 00:30:06.409 Rico Rejoso: that, it will not reflect their calendar, or the meeting host’s calendar. And it will show you a bunch of time, but you cannot schedule anything again, because the calendar is missing. So you have to make sure that the meeting host is scheduled, or meeting host is assigned. Once you assign it, the availability and stuff, if they preferred any availabilities set up.
296 00:30:06.700 ⇒ 00:30:14.379 Rico Rejoso: like, within 12 to 4 p.m. only, those are the windows that, Robert can take in for, doing interviews. Just set it up.
297 00:30:15.240 ⇒ 00:30:17.280 Rico Rejoso: Then once everything is good, just publish it.
298 00:30:17.710 ⇒ 00:30:18.100 Elizah Joy: Okay.
299 00:30:18.350 ⇒ 00:30:19.740 Rico Rejoso: Then that should be good.
300 00:30:20.550 ⇒ 00:30:26.510 Rico Rejoso: Right, so those are some of the troubleshoot that you can do whenever a booking link is not working.
301 00:30:27.110 ⇒ 00:30:30.780 Rico Rejoso: Another would be… What else?
302 00:30:32.090 ⇒ 00:30:34.599 Rico Rejoso: Interview Scorecard is managed by…
303 00:30:37.010 ⇒ 00:30:42.329 Rico Rejoso: Kayla, so I think we’re good with that. Also created a bunch of templates here.
304 00:30:42.650 ⇒ 00:30:43.940 Rico Rejoso: for any…
305 00:30:44.110 ⇒ 00:30:51.820 Rico Rejoso: emails, just to make sure that we have a general response for everyone, and not have to go to AI.
306 00:30:52.170 ⇒ 00:30:53.270 Elizah Joy: Mmm.
307 00:30:53.270 ⇒ 00:30:58.089 Rico Rejoso: generate this. So, you just have to fill in those that have… or that are highlighted yellow.
308 00:30:58.640 ⇒ 00:30:59.050 Elizah Joy: Hmm.
309 00:30:59.050 ⇒ 00:31:05.700 Rico Rejoso: and send it via email. So depending on the station where they’re at, you can just select or copy it and put it into
310 00:31:06.000 ⇒ 00:31:07.350 Rico Rejoso: Your evening. Yep.
311 00:31:07.350 ⇒ 00:31:14.050 Elizah Joy: Do we… which email do we use for sending this out? Like, do we use the operations email?
312 00:31:14.050 ⇒ 00:31:15.390 Rico Rejoso: No, the recruitment email.
313 00:31:15.690 ⇒ 00:31:17.230 Elizah Joy: All recruitment, okay.
314 00:31:17.550 ⇒ 00:31:22.099 Rico Rejoso: Yeah. If you’re not part of the recruitment email, I can add you, after this.
315 00:31:22.190 ⇒ 00:31:25.939 Elizah Joy: Yep, I don’t think… yeah, I think I’m not a part of that yet.
316 00:31:27.840 ⇒ 00:31:31.550 Rico Rejoso: Okay, no worries. Let me add you to the Google group. It’s the same thing with the operation, it’s just.
317 00:31:33.540 ⇒ 00:31:37.739 Rico Rejoso: Okay, so that’s from email templates up to LinkedIn templates, we also have that here.
318 00:31:38.590 ⇒ 00:31:40.289 Rico Rejoso: Again, goal is to…
319 00:31:40.390 ⇒ 00:31:49.159 Rico Rejoso: Not have different or personalized response for everyone, although personalized replies are good and stuff, but again, it’s very inconsistent and hard to.
320 00:31:49.750 ⇒ 00:31:55.710 Rico Rejoso: Make sure that it’s meeting the… or it has all the necessary information needed, for the email or LinkedIn.
321 00:31:57.250 ⇒ 00:31:57.860 Rico Rejoso: Okay.
322 00:31:58.000 ⇒ 00:32:02.949 Rico Rejoso: Other than that, I wanted to talk about the applicant’s database.
323 00:32:03.140 ⇒ 00:32:04.100 Elizah Joy: this one.
324 00:32:04.340 ⇒ 00:32:10.359 Rico Rejoso: But this one is S… mentioned before, if you remember way back in December.
325 00:32:10.710 ⇒ 00:32:11.250 Elizah Joy: Mmm.
326 00:32:11.250 ⇒ 00:32:12.749 Rico Rejoso: This one is pretty messy.
327 00:32:13.240 ⇒ 00:32:13.770 Elizah Joy: Yeah.
328 00:32:13.770 ⇒ 00:32:26.819 Rico Rejoso: find a way to clean this up, and also, you know, if we can create different application forms per role or per department that we are hiring for, so that we can maintain a clean database. But that hasn’t happened yet.
329 00:32:27.170 ⇒ 00:32:27.650 Elizah Joy: I also…
330 00:32:27.650 ⇒ 00:32:31.619 Rico Rejoso: inform Kayla about it, and I’m just waiting the session to execute this.
331 00:32:32.430 ⇒ 00:32:47.759 Rico Rejoso: If he wanted to, so we can work on it. If not, we can just, put it as here. But yeah, example of the, forms that candidates would be, filling out once they applied, or once they applied for Brainforge, or are interested with Brainforge, are this.
332 00:32:50.550 ⇒ 00:33:01.009 Rico Rejoso: Again, you can visit this, play around with it, just look at it, so you’re familiar with it, so if ever you’re given a task to work on with hiring or recruitment team, you know how to handle such stuff, okay? Yeah.
333 00:33:01.610 ⇒ 00:33:02.610 Elizah Joy: Alright.
334 00:33:04.110 ⇒ 00:33:06.690 Rico Rejoso: Let me see, what else do we have here?
335 00:33:07.220 ⇒ 00:33:11.210 Rico Rejoso: I guess that’s it, for recruitment. What’s important is, you know, the flow.
336 00:33:12.170 ⇒ 00:33:31.530 Rico Rejoso: where a candidate should go from what place to another place, right? From what status to another status. So if you’re asked, maybe I’m not available, Kayla’s not available, and you were asked to, like, hey, can you update Marcus’ application? She should, he should be on the second round or second stage. You have to probe first.
337 00:33:31.740 ⇒ 00:33:36.449 Rico Rejoso: Did Marcus do… did the first interview, or the first station, first round interview?
338 00:33:37.630 ⇒ 00:33:44.359 Rico Rejoso: and you can just open Marco’s profile, and I didn’t see any response, because usually, once they’re done with the…
339 00:33:44.580 ⇒ 00:33:49.759 Rico Rejoso: First, second round, there should be this feedback here, the interview notes, right?
340 00:33:51.000 ⇒ 00:34:05.310 Rico Rejoso: If there’s no notes, let’s say this one is scheduled for second round, and you notice that on the first round or initial interview, which is Sam, they didn’t put any notes here, there’s no decision here, then how can you, you know.
341 00:34:05.940 ⇒ 00:34:13.099 Rico Rejoso: identify should be for second round, or should still be in the first round, right? So you have to call out to folks. Hey, Sam.
342 00:34:13.480 ⇒ 00:34:17.390 Rico Rejoso: They… what do you call it? Smart,
343 00:34:18.000 ⇒ 00:34:26.809 Rico Rejoso: Somnia should be in second round, but I didn’t see your first round results or notes. Can you let me know if Somia passed or not?
344 00:34:28.250 ⇒ 00:34:35.600 Rico Rejoso: If passed, didn’t have any notes, please have them put in the notes before you move into… move them to the next stage or send them emails.
345 00:34:36.560 ⇒ 00:34:40.469 Rico Rejoso: Okay, because notes are very important for us to identify if we should be passing the folks or not.
346 00:34:40.830 ⇒ 00:34:41.699 Elizah Joy: Yes. Correct.
347 00:34:43.880 ⇒ 00:34:59.200 Rico Rejoso: I guess that’s it. More likely, it’s better for you to just explore this one if you have time, or if needed, or if you’re requested to help on the recruitment team, but if not, you can just, you know, keep that in the back of your mind for now, and use it once needed, I guess.
348 00:34:59.600 ⇒ 00:35:04.489 Rico Rejoso: But yeah, if you have also suggestions on what to add.
349 00:35:04.600 ⇒ 00:35:16.460 Rico Rejoso: here for, our recruitment or hiring team, please don’t hesitate to inform Kayla or me. We can definitely work on those changes if we think it’s applicable or needed, or let’s say, a priority for us to do so, okay?
350 00:35:16.610 ⇒ 00:35:17.900 Elizah Joy: Okay.
351 00:35:17.900 ⇒ 00:35:19.000 Rico Rejoso: Questions? .
352 00:35:19.050 ⇒ 00:35:38.409 Elizah Joy: Yeah, just a quick question on these, like, once, let’s say, the first round of interviews are good, the folks sends over an update on the recruitment channel, right? And then we do update this board. It’s up to us, they don’t, like, they don’t update this board.
353 00:35:38.690 ⇒ 00:35:39.390 Elizah Joy: Yeah?
354 00:35:40.060 ⇒ 00:35:41.489 Rico Rejoso: I’m sorry, what was the question?
355 00:35:41.700 ⇒ 00:35:55.569 Elizah Joy: Oh, for this board that we have, right? So, it’s up to us, the ops team, to update this, or are the other, like, interviewees allowed to move the candidates to the different stages?
356 00:35:55.860 ⇒ 00:36:03.410 Rico Rejoso: No, it’s the recruitment, or anyone in recruitment or operations should be managing the flow of the pipeline.
357 00:36:03.410 ⇒ 00:36:05.069 Elizah Joy: Mmm, okay.
358 00:36:05.070 ⇒ 00:36:06.150 Rico Rejoso: Yeah,
359 00:36:06.700 ⇒ 00:36:12.450 Rico Rejoso: one thing is, one thing that we’re trying to do here is to make things convenient for our engineer. Again, they’re not just.
360 00:36:12.450 ⇒ 00:36:12.850 Elizah Joy: Yeah.
361 00:36:12.850 ⇒ 00:36:16.839 Rico Rejoso: reviewer, they’re also engineers that are working on client and delivery stuff.
362 00:36:16.840 ⇒ 00:36:17.280 Elizah Joy: Yeah.
363 00:36:17.280 ⇒ 00:36:23.960 Rico Rejoso: want to, you know, have them prolong their time on recruitment when they just have to evaluate that form. They just have to jump into the meeting.
364 00:36:24.260 ⇒ 00:36:30.510 Rico Rejoso: Identify if this is good or not, break them, put in the score here based on the interviewer’s scorecard.
365 00:36:31.010 ⇒ 00:36:32.359 Rico Rejoso: Then jump off.
366 00:36:32.710 ⇒ 00:36:35.209 Rico Rejoso: Putting the decision into the recruitment channel.
367 00:36:35.450 ⇒ 00:36:36.450 Elizah Joy: Okay.
368 00:36:36.450 ⇒ 00:36:37.750 Rico Rejoso: Go back to the degree work.
369 00:36:38.280 ⇒ 00:36:39.300 Elizah Joy: Okay.
370 00:36:40.330 ⇒ 00:36:45.219 Rico Rejoso: Yeah, so everything should be handled by the recruitment team or the operating team assigned as a backup.
371 00:36:45.220 ⇒ 00:36:46.800 Elizah Joy: Okay.
372 00:36:48.540 ⇒ 00:36:49.680 Rico Rejoso: Any other questions?
373 00:36:50.960 ⇒ 00:36:54.670 Elizah Joy: Just those two for now.
374 00:36:55.040 ⇒ 00:36:55.610 Rico Rejoso: Okay.
375 00:36:55.980 ⇒ 00:36:59.339 Rico Rejoso: Yeah, I guess that’s…
376 00:36:59.520 ⇒ 00:37:10.490 Rico Rejoso: what I’ve been doing on the hiring and recruitment stuff, things as well. If, there’s a lot of stuff here that you have to consider, because I also put in a lot of automations here.
377 00:37:10.890 ⇒ 00:37:11.699 Elizah Joy: But again, that one.
378 00:37:11.700 ⇒ 00:37:30.470 Rico Rejoso: Those are not necessary unless they’re broken. If not fixed, why… if not broken, why fix, right? So, let’s just keep it as for now. We can explore further, or I can, you know, look you in if we have any things that we need to update here. For the processes, you can also be aware of it. But again, we also have the documentation here in place.
379 00:37:30.500 ⇒ 00:37:33.140 Rico Rejoso: If ever you have any questions, so that…
380 00:37:33.380 ⇒ 00:37:39.330 Rico Rejoso: We can, further dive… deep dive into a topic for recruitments, all right?
381 00:37:40.130 ⇒ 00:37:40.990 Elizah Joy: Okay.
382 00:37:41.190 ⇒ 00:37:46.649 Rico Rejoso: Alright, for the updates, I’ll run through a… True cursor.
383 00:37:46.940 ⇒ 00:37:52.529 Rico Rejoso: To get the end of week updates manually for now, I’ll try to put in the prompt.
384 00:37:53.190 ⇒ 00:37:55.910 Rico Rejoso: And maybe you can also try to…
385 00:37:57.560 ⇒ 00:38:01.010 Rico Rejoso: Put in some update here for the…
386 00:38:01.370 ⇒ 00:38:08.679 Rico Rejoso: stuff that you think should be here, and I can just cross-reference or check it after I generate all the updates from Pursu.
387 00:38:09.290 ⇒ 00:38:13.670 Elizah Joy: Okay. So this is for the slides, right? Or also for Slack?
388 00:38:15.510 ⇒ 00:38:17.669 Rico Rejoso: Both for Slack and for the slides.
389 00:38:17.670 ⇒ 00:38:18.500 Elizah Joy: Okay.
390 00:38:18.900 ⇒ 00:38:20.820 Rico Rejoso: update in Slack, right?
391 00:38:21.050 ⇒ 00:38:22.040 Elizah Joy: Yep.
392 00:38:22.040 ⇒ 00:38:27.519 Rico Rejoso: Yeah, I mean, that… I mean, the command that I created for cursor is multi-purposed.
393 00:38:28.010 ⇒ 00:38:31.729 Rico Rejoso: I mean, once it determines all the end-of-week tasks for this week.
394 00:38:31.870 ⇒ 00:38:37.240 Rico Rejoso: You can also use it as a reference for the Ops Weekly Agenda for next week.
395 00:38:38.050 ⇒ 00:38:38.860 Elizah Joy: Okay.
396 00:38:40.720 ⇒ 00:38:45.349 Rico Rejoso: Alright, before I let you go, I just want to confirm if you have any questions, or I can answer it.
397 00:38:47.220 ⇒ 00:38:49.900 Elizah Joy: Let me just… shit.
398 00:38:52.810 ⇒ 00:38:58.719 Elizah Joy: This is, not about the updates, but, Uda mentioned
399 00:38:58.840 ⇒ 00:39:07.140 Elizah Joy: For the next retro, right? So, adding in the OKRs. So… The Wii…
400 00:39:08.290 ⇒ 00:39:10.769 Elizah Joy: Like, do we want to share the…
401 00:39:11.380 ⇒ 00:39:17.810 Elizah Joy: This sheet that we have for that, or just a screenshot of the… where current OKR’s at?
402 00:39:19.130 ⇒ 00:39:25.199 Rico Rejoso: Great point, yeah, we just need… you just copy the OKR and put it on a slide, so we can present it.
403 00:39:25.200 ⇒ 00:39:25.920 Elizah Joy: Hmm…
404 00:39:25.920 ⇒ 00:39:28.100 Rico Rejoso: You know, fashion, rather.
405 00:39:28.280 ⇒ 00:39:28.970 Rico Rejoso: I guess.
406 00:39:29.550 ⇒ 00:39:39.079 Rico Rejoso: updates on it. I’m also tracking, or looking on how we can track those. That’s what I’ve been spending most of my time this week, with Cursor, and how we can,
407 00:39:39.230 ⇒ 00:39:40.350 Rico Rejoso: What do you call this?
408 00:39:41.950 ⇒ 00:39:44.289 Rico Rejoso: track if we’re meeting that,
409 00:39:44.480 ⇒ 00:39:47.859 Rico Rejoso: OKRs are the KPIs for this quarter.
410 00:39:48.510 ⇒ 00:39:56.170 Rico Rejoso: So, I can provide that update there and explain it further, and also talk to you about it during our Monday, sync.
411 00:39:56.810 ⇒ 00:39:58.119 Elizah Joy: Okay, okay.
412 00:40:01.180 ⇒ 00:40:03.430 Rico Rejoso: Alright, anything else?
413 00:40:03.950 ⇒ 00:40:07.040 Elizah Joy: Nothing else for now, just those.
414 00:40:07.420 ⇒ 00:40:14.570 Rico Rejoso: Okay, yeah, I’m not gonna hold you off any further, I want you to work on the other tasks that you have for this week. Sales Navigator.
415 00:40:14.860 ⇒ 00:40:15.230 Elizah Joy: wording.
416 00:40:15.230 ⇒ 00:40:28.530 Rico Rejoso: meeting automation and the finance aging automation, so we can close this out. Again, main goal is we can close out all the tickets in the current cycle, then we can identify or plan out what should be for the next cycle by Monday.
417 00:40:28.920 ⇒ 00:40:29.240 Elizah Joy: Yep.
418 00:40:29.240 ⇒ 00:40:30.550 Rico Rejoso: Okay. Thank you.
419 00:40:31.380 ⇒ 00:40:33.999 Elizah Joy: Alright, thank you so much, Rico.
420 00:40:34.000 ⇒ 00:40:34.920 Rico Rejoso: Have a good one.