Ops Meeting
Date: February 3, 2026 Source: Granola Meeting ID: d0418b60-2b2d-44c8-b0ed-eecf24a81b3b URL: https://notes.granola.ai/t/d0418b60-2b2d-44c8-b0ed-eecf24a81b3b
Participants:
- Uttam Kumaran (Brainforge)
- Elizah Pineda (Brainforge)
- Rico Rejoso (Brainforge)
- Robert Tseng (Brainforge)
- Sheshu Chandrasekar (Brainforge)
Summary
Contract Renewals & Client Updates
- Magic Spoon under renewal negotiations
- Remo renewal due February 9th (next week)
- Need to follow up with Robert on phase three completion
- Set up invoice for finance team once complete
- Team contract renewals ready
- Greg and Prnob contracts prepared, awaiting signatures
- Uttam signed off on both
- Leadership appointment confirmations on hold ~1 month
- Uttam to review calendar today
Legal & Contract Process Updates
- Holly created contract templates and Loom video walkthrough
- Covers partners, clients, team members, subcontractors
- NDA required first, then direct to appropriate contract category
- Templates ready for review and approval before implementation
- Workflow documentation requested from Holly
- Previously presented to Elizah but not included in Loom video
Recruitment Process Overhaul
- Two candidate pathways established:
- Outbound applicants (referrals, outreach, cold applicants)
- Coffee chats with team members → Initial interview
- Inbound applicants (job ads, website applications)
- Application form → Initial interview
- Interview panel assignments by service:
- Data: Rico (initial) → Demo lead (second) → Uttam (final)
- AI: Sam (initial) → Prnob (second) → Uttam (final)
- Strategy: Amber (initial) → TBD (second) → Uttam (final)
- New final presentation step added before offer stage
- Decision checkpoints at each interview stage
- Interviewer discretion to screen out candidates
- Overall fit summary required (yes/no to proceed)
- Technical assessments managed by service leads
- One assessment per service (data, AI, strategy)
- Rico has access to interview exercises repo
- Loom video screening criteria needed for inbound applicants
- Recruitment team meeting planned for next week
- Include all interviewers to review process and standards
- Present recruitment deck and notion pages for guidance
Operations & System Updates
- Notion audit nearly complete with Sheshu
- Clear ownership tagging and database standards established
- SOPs updated using Brainforge vault content
- Brainforge bot development for internal Q&A (lightweight RAG)
- Loom walkthrough ready by Wednesday afternoon
- Finance dashboard in development
- Connecting to Omni for expense tracking
- Integration with Notion planned
- Slack automation deployed for expense/access requests
- Available via slash commands or DM to Brainforge assistant
- Replace current Linear workflow in operations channel
- Testing needed this week before Friday demo
Action Items
- Uttam: Review leadership appointment confirmations today
- Elizah: Follow up on Magic Spoon and Remo renewals, ping Greg/Prnob for signatures
- Elizah: Fill out Upgraded team assessment form for MacBook pricing (10 units)
- Elizah: Send candidate list with Loom videos to Sam for review
- Rico: Move recruitment diagram to FigJam operations workspace
- Sheshu: Complete Notion walkthrough by Wednesday afternoon
- Team: Test new Slack automation for expense/access requests this week