Meeting Title: Ops Sync Date: 2026-01-30 Meeting participants: Elizah Joy, Rico Rejoso
WEBVTT
1 00:00:28.600 ⇒ 00:00:30.249 Elizah Joy: Hi, Rico, how are you?
2 00:00:30.390 ⇒ 00:00:32.460 Rico Rejoso: Hey, Eliza, how are you? I’m good.
3 00:00:32.920 ⇒ 00:00:33.820 Elizah Joy: Good.
4 00:00:34.060 ⇒ 00:00:40.229 Elizah Joy: It’s just, Friday, so I have to, like, lots of things going on, but I’m good.
5 00:00:40.230 ⇒ 00:00:43.599 Rico Rejoso: Same here. We have to close out a lot of things.
6 00:00:45.030 ⇒ 00:00:51.869 Elizah Joy: Alright, so yeah, I think Sheshu won’t be joining us today, he’s feeling a bit under the weather.
7 00:00:52.040 ⇒ 00:00:57.660 Elizah Joy: So, on my end for today…
8 00:00:59.050 ⇒ 00:01:03.969 Elizah Joy: grab my list. Just a quick update on Notion is,
9 00:01:04.250 ⇒ 00:01:08.579 Elizah Joy: I did set up the tools page already, so it’s in the…
10 00:01:08.690 ⇒ 00:01:12.989 Elizah Joy: draft notion structure. I was just, cause…
11 00:01:13.350 ⇒ 00:01:24.659 Elizah Joy: there were tools that are in Notion and that aren’t in the spreadsheet, so I was, consolidating that as well as I moved them, but what I did was…
12 00:01:25.010 ⇒ 00:01:31.730 Elizah Joy: I duplicated the original tools database and moved that to the draft notion structure.
13 00:01:32.270 ⇒ 00:01:33.379 Rico Rejoso: Can you show me that?
14 00:01:33.670 ⇒ 00:01:35.520 Elizah Joy: Yeah, let me just…
15 00:01:35.520 ⇒ 00:01:42.490 Rico Rejoso: Yeah, I’m sorry. I’m also, like, thinking a few things on the tools, because it’s somewhat related to, clients, to…
16 00:01:43.110 ⇒ 00:01:46.880 Rico Rejoso: documentation, I just want to make sure I get You know?
17 00:01:46.880 ⇒ 00:01:56.260 Elizah Joy: And that’s right. And then, so what I just did, I did not do anything in the current tools database that we have in the
18 00:01:56.630 ⇒ 00:02:05.429 Elizah Joy: in the actual homepage, because I did saw that it’s related with science. I just… I hid it here, but it’s…
19 00:02:05.580 ⇒ 00:02:08.970 Elizah Joy: There are properties in here that it’s related to…
20 00:02:10.430 ⇒ 00:02:21.149 Elizah Joy: Yep, clients. So what I just did was I moved… not moved, but I duplicated the database itself, so they’re not related to each other.
21 00:02:21.320 ⇒ 00:02:22.520 Elizah Joy: So I do.
22 00:02:23.270 ⇒ 00:02:28.489 Elizah Joy: I followed Shenzhu’s… wait, let me hold up his…
23 00:02:28.790 ⇒ 00:02:33.490 Elizah Joy: This one, spreadsheet that he has, so for the tools database.
24 00:02:34.770 ⇒ 00:02:41.349 Elizah Joy: And then… I just moved that here, and then…
25 00:02:41.600 ⇒ 00:02:52.049 Elizah Joy: remove some of the properties that, we don’t need according to this spreadsheet, so that’s all in there. I guess for me, just adding the descriptions.
26 00:02:55.620 ⇒ 00:03:03.399 Elizah Joy: I’m just not sure, like, with this current data tools database that we have, right? So we have the type here, client and internal.
27 00:03:03.850 ⇒ 00:03:16.090 Elizah Joy: I feel like we still need the client, like, the one that we have in the previous tools database, like, the relation… the client relation settings.
28 00:03:16.740 ⇒ 00:03:20.215 Rico Rejoso: I was thinking, like… Yeah…
29 00:03:21.670 ⇒ 00:03:22.810 Elizah Joy: It’s good.
30 00:03:22.810 ⇒ 00:03:23.370 Rico Rejoso: Whoa.
31 00:03:25.790 ⇒ 00:03:27.419 Elizah Joy: This one we have here.
32 00:03:28.770 ⇒ 00:03:35.489 Elizah Joy: And there… Let me just… Okay, thank you.
33 00:03:36.620 ⇒ 00:03:42.620 Elizah Joy: Like, with this, it’s… the others are related to the… clients.
34 00:03:45.560 ⇒ 00:03:48.910 Rico Rejoso: Yeah, I was thinking if we need a lot of properties.
35 00:03:52.410 ⇒ 00:03:54.959 Rico Rejoso: Let me just check, again, the Notion revamp.
36 00:03:55.900 ⇒ 00:03:56.420 Elizah Joy: Whoa.
37 00:03:56.420 ⇒ 00:04:00.769 Rico Rejoso: Properties type… There should be documents…
38 00:04:11.270 ⇒ 00:04:12.060 Rico Rejoso: Okay.
39 00:04:12.820 ⇒ 00:04:15.840 Rico Rejoso: Modated by people, requested by…
40 00:04:22.660 ⇒ 00:04:26.420 Rico Rejoso: So, so we’re good with those database, let me take a look at it again, yeah.
41 00:04:26.600 ⇒ 00:04:27.929 Elizah Joy: Hmm, yeah.
42 00:04:27.930 ⇒ 00:04:28.490 Rico Rejoso: food.
43 00:04:28.820 ⇒ 00:04:33.480 Elizah Joy: Yeah, we can start, like, remember we’ve talked about yesterday, like, having it?
44 00:04:33.650 ⇒ 00:04:34.510 Elizah Joy: linked.
45 00:04:34.750 ⇒ 00:04:39.170 Elizah Joy: to the expense press, if I’m not mistaken, so we can start…
46 00:04:39.340 ⇒ 00:04:46.220 Elizah Joy: doing that. I was trying to figure out that one earlier, but I… yeah, I was…
47 00:04:46.370 ⇒ 00:04:53.789 Elizah Joy: I was having a bit of a challenge, like, linking that into this database, because this one’s the expensive one.
48 00:04:54.470 ⇒ 00:05:07.610 Rico Rejoso: Okay, let me just take a look of what I suggested yesterday. Yesterday, I was, like… my mind was, like, working all in all, so I had a few suggestions, but I didn’t remember any of it today, right?
49 00:05:09.960 ⇒ 00:05:13.040 Rico Rejoso: Okay, yeah, I remember what I said.
50 00:05:14.840 ⇒ 00:05:18.839 Elizah Joy: I think, let me also recall, I think that’s,
51 00:05:19.140 ⇒ 00:05:25.880 Elizah Joy: I think what I did ask, Shasha is that, because in the expense request form that we have, right, so we have that link to the
52 00:05:25.990 ⇒ 00:05:27.990 Elizah Joy: Some software or tool.
53 00:05:29.240 ⇒ 00:05:34.060 Elizah Joy: So maybe having that here, if I did understand that correctly.
54 00:05:34.400 ⇒ 00:05:48.979 Rico Rejoso: Yeah, I think one would be on the form. They also need to fill out if that tools… if in case, it’s an optional part or section on the form, that if this is a… if this is tools, I mean.
55 00:05:49.190 ⇒ 00:05:51.869 Rico Rejoso: what do you call this? Tools or software…
56 00:05:52.130 ⇒ 00:06:10.849 Rico Rejoso: Because we have to differentiate, right? Tools and software, meaning those are, like, applications or software that they need. Equipments would be, like, physical stuff, right? So, we need them to identify if it’s tools or software, meaning they also have to,
57 00:06:10.850 ⇒ 00:06:30.329 Rico Rejoso: click on if it’s client or internal. If it’s client, then down on the tools database, just below, we have to create another, we have to create a database that is linked to this, which indicates, which is coming from the form that it is a client request tools. Now, once that is.
58 00:06:30.330 ⇒ 00:06:30.700 Elizah Joy: visible.
59 00:06:30.700 ⇒ 00:06:43.889 Rico Rejoso: But once that is approved, there should be an automation of it. There should be, like, a property, if it’s approved, that it will bring it to the main tools database, so we can select it further on other Notion pages or databases.
60 00:06:44.920 ⇒ 00:06:49.120 Elizah Joy: Okay, so it’s, like, the main… it’ll be here.
61 00:06:49.580 ⇒ 00:06:50.030 Elizah Joy: Yeah.
62 00:06:50.330 ⇒ 00:06:51.060 Elizah Joy: Okay.
63 00:06:51.060 ⇒ 00:06:55.839 Rico Rejoso: after the expense type, right? We should have, like, another, section.
64 00:06:56.010 ⇒ 00:07:04.820 Rico Rejoso: create another box or section that… which is optional, okay? Because that should be optional, or… yeah, I think it’s required.
65 00:07:05.260 ⇒ 00:07:23.279 Rico Rejoso: Yeah, you can do it, you can opt it as required. They just have to click if it’s internal or a client tool. Well, mostly it’s gonna be internal, but if in case it’s a client tool, there should be, there should be another database below the tools database that you just created, which will fill out those
66 00:07:23.420 ⇒ 00:07:26.180 Rico Rejoso: Client request tools, right?
67 00:07:26.450 ⇒ 00:07:27.530 Elizah Joy: So…
68 00:07:27.920 ⇒ 00:07:34.079 Rico Rejoso: And that will also send a notification in Slack that we have a client request tools.
69 00:07:34.560 ⇒ 00:07:44.539 Rico Rejoso: Made by our… made by one of our team members. Now, once that is approved from the database, it should be… there should be an automation that will move it
70 00:07:44.920 ⇒ 00:08:03.749 Rico Rejoso: back to the main database, right? So it’s, like, just a significant filter that we just need to create. So basically, there are, like, linked databases, right? It will just help us identify which are, like, the main tools that we’re using internally, and which are the tools that we’re using externally, or with the client, or for the client, right?
71 00:08:04.750 ⇒ 00:08:12.810 Elizah Joy: Okay, just to, just to make sure, the only, like, the automation we’re gonna have for that are four tools that…
72 00:08:12.920 ⇒ 00:08:17.370 Elizah Joy: our team members are requesting for clients, right? For internals, we don’t…
73 00:08:17.780 ⇒ 00:08:20.669 Elizah Joy: Need that one, or do we also need that one?
74 00:08:20.670 ⇒ 00:08:23.220 Rico Rejoso: It should be, like, a 4 approval, right?
75 00:08:24.980 ⇒ 00:08:36.010 Rico Rejoso: for approval database, because this one right here, the one that you have here, these are, like, the approved ones, or the ones that we already have, right? So, another one would be down would be, like, for approval.
76 00:08:36.010 ⇒ 00:08:45.189 Rico Rejoso: And also, yeah, and the property should also state… so it’s like a filter of those non-approved tools yet, or just requested tools.
77 00:08:45.400 ⇒ 00:08:46.230 Rico Rejoso: Okay?
78 00:08:46.430 ⇒ 00:08:49.310 Elizah Joy: So, these are the main database, right, with them?
79 00:08:49.890 ⇒ 00:08:50.280 Elizah Joy: And…
80 00:08:51.180 ⇒ 00:08:54.190 Rico Rejoso: Oh, you have the form here as well, as well.
81 00:08:54.190 ⇒ 00:09:02.629 Elizah Joy: This one, I did… I think this was… this was what I was trying to figure out earlier, and I think, yeah, I did this wrong, because I created it
82 00:09:02.800 ⇒ 00:09:13.940 Elizah Joy: entirely in the expense request, but I think, now that I was… I have more clarity, it’s be… it’ll be directed, directly from the expense request form, and then.
83 00:09:14.680 ⇒ 00:09:20.389 Rico Rejoso: Wait a minute Is the tools database and the expense request database different?
84 00:09:21.050 ⇒ 00:09:22.450 Elizah Joy: Yeah, so yeah.
85 00:09:22.450 ⇒ 00:09:23.140 Rico Rejoso: fitted.
86 00:09:23.460 ⇒ 00:09:27.680 Elizah Joy: Yeah, so this one’s the expense request, right? So it’s just a linked database.
87 00:09:27.680 ⇒ 00:09:28.700 Rico Rejoso: From…
88 00:09:28.700 ⇒ 00:09:40.010 Elizah Joy: So that’s why it wasn’t connecting, but now that I’ve gotten more clarity, yeah, I do agree, like, just having this embedded here for those tools that we still have to approve.
89 00:09:40.240 ⇒ 00:09:43.489 Rico Rejoso: Yeah, so, yeah, I was just confused, I’m sorry.
90 00:09:43.490 ⇒ 00:09:43.990 Elizah Joy: Yes, sir.
91 00:09:43.990 ⇒ 00:09:50.100 Rico Rejoso: Those, like, are… those are, like, two different data… Those, like, two different link sources from different databases, right?
92 00:09:51.360 ⇒ 00:09:56.300 Elizah Joy: That’s correct. So yeah, I’ll work on that, I think it’ll just be… quick.
93 00:09:56.470 ⇒ 00:10:06.959 Elizah Joy: And then… I’ve started doing… like, the operations… Database from the draft.
94 00:10:07.420 ⇒ 00:10:08.850 Elizah Joy: As well, let me just…
95 00:10:08.850 ⇒ 00:10:11.379 Rico Rejoso: Do we have a draft for operations?
96 00:10:11.760 ⇒ 00:10:18.610 Elizah Joy: Just… it’s just a database that we have, but I started moving… this.
97 00:10:18.720 ⇒ 00:10:31.030 Elizah Joy: Operations. Well, basically what, from my understanding, correct me if I’m wrong, is that, the databases that we have from the operations
98 00:10:31.920 ⇒ 00:10:33.069 Elizah Joy: In this shot.
99 00:10:33.390 ⇒ 00:10:38.190 Elizah Joy: will be… Set up here, and then it’ll be embedded here.
100 00:10:38.600 ⇒ 00:10:41.340 Elizah Joy: Right, so this will be our page for updates.
101 00:10:41.340 ⇒ 00:10:41.790 Rico Rejoso: creation.
102 00:10:42.220 ⇒ 00:10:43.280 Elizah Joy: Yeah.
103 00:10:44.290 ⇒ 00:10:48.179 Elizah Joy: Start consolidating that one, but,
104 00:10:48.280 ⇒ 00:10:53.490 Elizah Joy: Are there still databases that we haven’t moved.
105 00:10:54.050 ⇒ 00:11:05.409 Rico Rejoso: Yeah, I think we’re just in talks if, in regards we’re going to continue, because most of the databases are done. What we need… I mean, based on prior discussion and meeting with UTAM projects.
106 00:11:05.960 ⇒ 00:11:07.820 Rico Rejoso: Database are not…
107 00:11:08.160 ⇒ 00:11:26.989 Rico Rejoso: really needed, right? Since we have drive, we have linear, but again, what I’m saying, or what I’m asking with Sheshu yesterday was that, is it projects? I mean, I think what Utam was saying is it’s projects or client projects, but I think what we’re trying to say, that this is a project management documentation.
108 00:11:26.990 ⇒ 00:11:34.769 Rico Rejoso: Okay, so are we going to consolidate the project documentation or project pages? Do we have a project management space on the new Notion homepage?
109 00:11:35.360 ⇒ 00:11:37.129 Elizah Joy: Yeah, we do, but I…
110 00:11:37.310 ⇒ 00:11:45.409 Elizah Joy: I think that’s why, Utham was confused, because I did… I think just the name of that, let me…
111 00:11:46.730 ⇒ 00:11:49.999 Rico Rejoso: I mean, that’s fine if we don’t. I think we don’t. Can you scroll down?
112 00:11:53.870 ⇒ 00:11:54.789 Elizah Joy: Oh, this one.
113 00:11:54.790 ⇒ 00:12:13.690 Rico Rejoso: project management. Yeah. Because we have an existing page for project management, right? So what I’m confused with right now is if we’re gonna consolidate all the files from the project management into the main documentation tab, or main documentation database. If that’s so, we won’t be needing the project management
114 00:12:13.810 ⇒ 00:12:24.710 Rico Rejoso: pages. Do… are we gonna… are we gonna get… because I mean, the current structure we have right now is we have CSO, we have EPIs, we have Essence. We don’t have any project manager or…
115 00:12:24.710 ⇒ 00:12:39.870 Rico Rejoso: technical project manager, which we are also hiring right now. So, are we gonna create another… are we… are we in need of creating that project management doc? Because we haven’t got any confirmation since there was a confusion whether it’s a project management doc or it’s a project.
116 00:12:39.870 ⇒ 00:12:48.460 Rico Rejoso: page, which Putham got, I think, confused with, since the labeling here only says projects, not project management.
117 00:12:48.870 ⇒ 00:12:49.380 Elizah Joy: Yeah.
118 00:12:49.670 ⇒ 00:12:50.240 Elizah Joy: Hmm.
119 00:12:50.240 ⇒ 00:13:03.730 Rico Rejoso: This one is still pending, we don’t have any clear… We need to clarify this with Sheshu, if you can do so. I mean, I can… I can work on the other stuff, but let me know if we can… if we can clarify this with Sheshu later after this meeting. The partnership?
120 00:13:04.270 ⇒ 00:13:13.920 Rico Rejoso: will still be pending, since I think Luke will be spearheading the changes on these pages, right? And I think he already started working on this yesterday.
121 00:13:14.470 ⇒ 00:13:15.100 Elizah Joy: Hmm.
122 00:13:15.810 ⇒ 00:13:16.840 Elizah Joy: Okay.
123 00:13:17.100 ⇒ 00:13:21.070 Elizah Joy: So yeah, they think this is done, done, and done.
124 00:13:21.990 ⇒ 00:13:24.090 Elizah Joy: Do we have a partnership database?
125 00:13:24.390 ⇒ 00:13:35.280 Rico Rejoso: Okay, we don’t have any properties or any proposal yet for Partnership DataView, so technically, we’re not gonna… we’re not gonna implement this and have Luke and Ryan take over.
126 00:13:35.560 ⇒ 00:13:36.020 Elizah Joy: Just needed.
127 00:13:36.020 ⇒ 00:13:36.750 Rico Rejoso: database.
128 00:13:38.950 ⇒ 00:13:44.070 Elizah Joy: Yeah, thank… yeah, partnerships, campaigns, and services. I just saw this.
129 00:13:46.790 ⇒ 00:13:48.140 Rico Rejoso: This is a new page, right?
130 00:13:48.490 ⇒ 00:13:53.850 Elizah Joy: Mmm, yeah, I just saw this one earlier. So, yeah, GTM stuff.
131 00:13:54.590 ⇒ 00:13:57.070 Elizah Joy: Mission and values reached.
132 00:14:05.130 ⇒ 00:14:07.639 Rico Rejoso: We have the candidate’s database checked.
133 00:14:09.300 ⇒ 00:14:13.460 Rico Rejoso: people’s operation, and OKR’s page is not… I mean, we don’t have any…
134 00:14:14.060 ⇒ 00:14:17.639 Rico Rejoso: I don’t… I don’t believe we have any OKRs set for this year yet.
135 00:14:17.770 ⇒ 00:14:23.770 Rico Rejoso: Mission and values page is good. CSO, EP. What we need right now, if we want to
136 00:14:24.190 ⇒ 00:14:28.779 Rico Rejoso: If we want to finalize the operations column, is to get
137 00:14:29.180 ⇒ 00:14:33.339 Rico Rejoso: Or to know what should be the content for the SL, EP, and CSL pages.
138 00:14:34.440 ⇒ 00:14:36.179 Elizah Joy: Mmm, okay.
139 00:14:36.840 ⇒ 00:14:38.310 Elizah Joy: And.
140 00:14:38.310 ⇒ 00:14:39.680 Rico Rejoso: Yeah, go ahead.
141 00:14:40.280 ⇒ 00:14:46.060 Elizah Joy: Just so I understand, that database for SLE at least, would be…
142 00:14:47.420 ⇒ 00:14:47.850 Rico Rejoso: I’m sorry.
143 00:14:49.980 ⇒ 00:14:53.789 Elizah Joy: Where… should we just create, internal ones?
144 00:14:54.310 ⇒ 00:14:55.480 Rico Rejoso: I’m sorry, for what?
145 00:14:55.680 ⇒ 00:15:00.599 Elizah Joy: For the SLs, EPs, and CSO page. I don’t think we have that.
146 00:15:00.600 ⇒ 00:15:05.040 Rico Rejoso: we have, right, here, client, service, and Engagement Planner.
147 00:15:05.040 ⇒ 00:15:09.439 Elizah Joy: Oh, okay, yeah, I did not saw that. But yeah, this one, okay.
148 00:15:10.970 ⇒ 00:15:11.590 Rico Rejoso: Yeah.
149 00:15:11.800 ⇒ 00:15:16.120 Rico Rejoso: So I can set that up, I just need… I just need clarity on what…
150 00:15:16.370 ⇒ 00:15:29.549 Rico Rejoso: content should we put into those pages? Or did… or if we get any feedback from our EPs, SL, and CSOs on what should be the content for the pages, for their pages? Because I believe…
151 00:15:29.880 ⇒ 00:15:32.789 Rico Rejoso: Did the Shashu already discuss that with them?
152 00:15:33.170 ⇒ 00:15:39.280 Elizah Joy: I don’t think so. We had an AP meeting yesterday, I’m not…
153 00:15:39.500 ⇒ 00:15:41.040 Rico Rejoso: None of us joined.
154 00:15:41.040 ⇒ 00:15:46.139 Elizah Joy: I don’t think we were able to present anything, because we… that they did use that for the…
155 00:15:46.550 ⇒ 00:15:49.550 Elizah Joy: for AP-related stuff, not for Notion.
156 00:15:49.700 ⇒ 00:16:04.019 Rico Rejoso: Okay, so yeah, let’s sideline that for now. That’ll be quick, once we get their opinion on what should be in their pages. But I think one more important aspect would be client, but I get… again, before we…
157 00:16:04.160 ⇒ 00:16:12.140 Rico Rejoso: I think it’s better before we discuss it with them, as we have come up with a plan on what we wanted to put on their pages, and let them decide whether they need it or not.
158 00:16:12.490 ⇒ 00:16:13.640 Elizah Joy: Okay.
159 00:16:14.460 ⇒ 00:16:15.460 Rico Rejoso: Okay, so that’s…
160 00:16:15.890 ⇒ 00:16:16.860 Elizah Joy: Yep, please. Nope.
161 00:16:16.860 ⇒ 00:16:22.440 Rico Rejoso: But I think what we want to make sure for today is we get the 48-hour plan.
162 00:16:22.790 ⇒ 00:16:28.629 Rico Rejoso: executed, right? This wasn’t on the 48-hour plan, right? This page.
163 00:16:29.190 ⇒ 00:16:30.369 Elizah Joy: I think it’s new.
164 00:16:30.370 ⇒ 00:16:34.470 Rico Rejoso: This one is… that one is new. What we committed would be this one.
165 00:16:35.030 ⇒ 00:16:36.180 Elizah Joy: Oh, this one, yeah.
166 00:16:36.480 ⇒ 00:16:37.210 Rico Rejoso: Yeah.
167 00:16:37.780 ⇒ 00:16:38.440 Elizah Joy: Baby.
168 00:16:40.030 ⇒ 00:16:40.670 Rico Rejoso: Okay.
169 00:16:40.840 ⇒ 00:16:48.249 Rico Rejoso: So I think last thing, the last step that we need is documentation tagging and, cleaning off
170 00:16:48.840 ⇒ 00:16:52.659 Rico Rejoso: Or cleaning the status of the documents that we have in the documentation tab.
171 00:16:53.350 ⇒ 00:16:53.730 Elizah Joy: Mmm.
172 00:16:55.480 ⇒ 00:16:59.440 Elizah Joy: Status, just to make sure is…
173 00:17:00.410 ⇒ 00:17:02.669 Elizah Joy: This one right, so this is the new one.
174 00:17:03.260 ⇒ 00:17:09.079 Rico Rejoso: Yeah, all the properties there are already fixed. What we just need to do is go…
175 00:17:10.400 ⇒ 00:17:17.559 Rico Rejoso: One by one, and make sure that all those documents are good. Mark it as done, and fill out the other properties.
176 00:17:18.069 ⇒ 00:17:18.749 Elizah Joy: Okay, yeah.
177 00:17:18.750 ⇒ 00:17:28.440 Rico Rejoso: don’t have any information on what should we add on those properties, then we can just leave it as it is. And we have to make sure that moving forward, all the properties are filled out accordingly.
178 00:17:29.260 ⇒ 00:17:34.760 Elizah Joy: Okay, I’ll work on this today, because I know you also have a lot of things on your plate.
179 00:17:34.760 ⇒ 00:17:39.770 Rico Rejoso: That’s… 200 plus files, if I’m not mistaken.
180 00:17:39.770 ⇒ 00:17:40.640 Elizah Joy: Yeah.
181 00:17:40.640 ⇒ 00:17:55.330 Rico Rejoso: I didn’t export that, because I don’t think it’s… to be honest, I don’t know what Cheshire meant by exporting the files into a CSV file, and… I mean, if we can do it directly, I mean, we could just side-peak open that
182 00:17:56.390 ⇒ 00:18:02.150 Rico Rejoso: See if it’s relevant or needed, change the status, and fill out those needed properties.
183 00:18:03.010 ⇒ 00:18:15.150 Elizah Joy: Okay, the definition of done here is that, for example, for… there are certain docs that still isn’t done right, so is that fine to leave it as it is?
184 00:18:15.490 ⇒ 00:18:24.369 Rico Rejoso: Yeah, use your best judgment to see if the document is done, or if it’s fulfilled. There’s no other necessary details needed, and we can mark it as done.
185 00:18:24.660 ⇒ 00:18:25.570 Elizah Joy: Okay.
186 00:18:25.980 ⇒ 00:18:32.459 Rico Rejoso: So if you think that it’s not, you know, left behind and everything is good there, we can just mark it as done, move on to the next… next file.
187 00:18:33.750 ⇒ 00:18:34.640 Elizah Joy: Okay.
188 00:18:35.770 ⇒ 00:18:37.130 Rico Rejoso: Alright, so…
189 00:18:37.130 ⇒ 00:18:44.490 Rico Rejoso: I just want to be clear with our next steps. So, our next steps would be finalizing the tools database and the needed forms.
190 00:18:44.490 ⇒ 00:18:59.510 Rico Rejoso: Since that was discussed and approved by Shashu yesterday, but I’ll also get more context and read… and back-read through our conversation, last night to make sure everything’s in line. And the other would be documentation, make sure everything is tagged accordingly.
191 00:18:59.750 ⇒ 00:19:00.650 Elizah Joy: Right?
192 00:19:01.000 ⇒ 00:19:01.640 Elizah Joy: Yep.
193 00:19:01.890 ⇒ 00:19:04.459 Elizah Joy: Okay, I’ll prioritize those for today.
194 00:19:04.460 ⇒ 00:19:07.029 Rico Rejoso: What do you have for your bucket right now? For today, I mean?
195 00:19:07.920 ⇒ 00:19:13.000 Elizah Joy: For me, would be tracking the Donut apps, like, medicine.
196 00:19:13.000 ⇒ 00:19:14.080 Rico Rejoso: Let me track the donut up.
197 00:19:14.290 ⇒ 00:19:20.350 Elizah Joy: I do have access to that Donut app, let me grab… Sure.
198 00:19:21.430 ⇒ 00:19:32.080 Elizah Joy: Yeah, I do have the… I already have the admin access to that. It was given to me by Lauren, like, weeks ago. It’s under… I think you can access that as well, it’s under…
199 00:19:32.360 ⇒ 00:19:35.020 Elizah Joy: Operations email?
200 00:19:35.690 ⇒ 00:19:38.769 Elizah Joy: So yeah, all of us do have… wait, why is that?
201 00:19:42.160 ⇒ 00:19:42.840 Rico Rejoso: Okay.
202 00:19:43.230 ⇒ 00:20:00.219 Elizah Joy: Yeah, but I do have access to that, and, Clockify, checking that, because Demi hasn’t filled in his hours yet, I think, even for last week, so I have to, message Awish about that, so he can chase up Demi for the hours.
203 00:20:00.220 ⇒ 00:20:17.719 Rico Rejoso: Okay, if we didn’t get any updated hours from Demi next Monday, our proposal with Tutam on the ops plotting, if you could take note of this, is to get, if… is to get a process on how we can, you know, what do you call this?
204 00:20:18.780 ⇒ 00:20:19.920 Rico Rejoso: what do I call that?
205 00:20:20.630 ⇒ 00:20:21.960 Elizah Joy: Escalation?
206 00:20:21.960 ⇒ 00:20:26.310 Rico Rejoso: The escalation process for non-compliant team members.
207 00:20:26.640 ⇒ 00:20:27.680 Elizah Joy: Okay.
208 00:20:27.680 ⇒ 00:20:44.319 Rico Rejoso: Again, the effect is that there are clients that we’re invoicing on… or there are clients that are on an hourly basis, and if them is part of those clients, and they’re not putting in his hours, we will not be able to, request payment for those hours that
209 00:20:44.550 ⇒ 00:20:48.609 Rico Rejoso: he had worked on it, so that’s a loss for him, but a total loss for the company.
210 00:20:48.610 ⇒ 00:21:05.400 Elizah Joy: Yeah, yeah, so yeah, I’ll, add that to our ops agenda for Monday, in case Demi hasn’t filled in his hours. And then, just one last question for me. For Holly’s, the legal contract review, she’s already sent that over. Can we close that?
211 00:21:05.740 ⇒ 00:21:09.530 Rico Rejoso: Yeah, we’re good with that. I wasn’t able to close it on Instagram, but that should be good.
212 00:21:09.710 ⇒ 00:21:10.610 Elizah Joy: Okay.
213 00:21:10.730 ⇒ 00:21:12.419 Elizah Joy: Okay, I’ll close that off.
214 00:21:12.830 ⇒ 00:21:20.299 Rico Rejoso: So, we’re mostly done with the high-prio stuff on Instagant, it’s just that we have to present those.
215 00:21:20.300 ⇒ 00:21:21.560 Rico Rejoso: to U-Tam.
216 00:21:21.560 ⇒ 00:21:40.789 Rico Rejoso: and get confirmation or feedback on what are… what changes should be in. So, next step would… us… for us next week is to create a presentation on the overall summary of the high-priority stuff that we have accomplished so far. So we could start… once we get that and we worked on the feedback, we can start working on the low-prior stuff for the rest of the quarter.
217 00:21:41.390 ⇒ 00:21:58.420 Elizah Joy: Alright, I’ll start setting up that, presentation. I’ll create a new, slide for us, and then… what was my question? For the, profit and loss meeting with the finance team, that’s next week, right?
218 00:21:58.420 ⇒ 00:22:00.159 Rico Rejoso: Yep, that’s next week, Tuesday.
219 00:22:01.890 ⇒ 00:22:06.649 Elizah Joy: Yep, I think just sets everything on my end.
220 00:22:07.530 ⇒ 00:22:09.119 Rico Rejoso: Wait, let me just take note.
221 00:22:09.600 ⇒ 00:22:13.399 Rico Rejoso: slide for high priorio presentation.
222 00:22:14.590 ⇒ 00:22:30.279 Rico Rejoso: Okay, so right now, what we have on our list prior would be getting the tools and docs database finished. Tools is basically setting up that new table or database, linked to our tools database and expense form. Docs would be, tagging and filling out the other properties.
223 00:22:30.460 ⇒ 00:22:33.450 Rico Rejoso: Donut app, what do you have to do with the Donut app?
224 00:22:33.880 ⇒ 00:22:43.970 Elizah Joy: Just, tracking the… can I say, the participation rate of our team members, and making sure that, our team members are participating.
225 00:22:44.220 ⇒ 00:22:49.280 Rico Rejoso: Where do we… where do we have those summary or the results, posted to?
226 00:22:49.560 ⇒ 00:23:02.539 Elizah Joy: I don’t have that one yet, so I’m just gonna check it, in the Donut app, but I plan on putting that in, Notion for tracking, because the tracking happens, like, every two weeks, because we do…
227 00:23:03.080 ⇒ 00:23:06.600 Elizah Joy: The partnering, like, every two weeks as well, right?
228 00:23:06.850 ⇒ 00:23:14.929 Rico Rejoso: Okay, let me know how that would work, and how we can set up that visibility on Notion, so in case we can also do a…
229 00:23:15.200 ⇒ 00:23:18.889 Rico Rejoso: Bi-weekly report for that during our ops meeting by Monday.
230 00:23:19.980 ⇒ 00:23:21.060 Rico Rejoso: Would that be feasible?
231 00:23:21.320 ⇒ 00:23:31.810 Elizah Joy: Yeah, I do think so, yeah, that’s feasible. And then I was also planning on setting up the, Slack notification for that, like, the reporting in Slack under…
232 00:23:31.950 ⇒ 00:23:34.830 Elizah Joy: I think that’s the Coffee Buddies.
233 00:23:35.210 ⇒ 00:23:35.800 Rico Rejoso: Okay.
234 00:23:35.800 ⇒ 00:23:37.209 Elizah Joy: This is the channel.
235 00:23:37.610 ⇒ 00:23:54.630 Rico Rejoso: Yeah, so let’s set up the Notion first. Once we got a Notion, we can automate it to a Slack notification of a case, or whatever, or how should that work. Just… let’s create a plan first, and let’s present it to UTAM. I think that’s the most important, first step we have, is to have a plan to show to UTAM, okay?
236 00:23:54.630 ⇒ 00:23:57.279 Elizah Joy: Yeah, okay, got it. And then…
237 00:23:57.730 ⇒ 00:24:09.249 Elizah Joy: Because Udam was mentioning… I thought that was… it was today, like, for the software and AOR, right? It’s just him leaving, like, his final, feedback on it, and then…
238 00:24:09.250 ⇒ 00:24:25.300 Elizah Joy: be creating, like, a short slide for that, so software and AOR, and send that over to Udom for review. I haven’t heard, back from him about the end of month, but he… it’s his… it’s in his calendar for today with Clarence, so I’ll just wait.
239 00:24:25.300 ⇒ 00:24:34.050 Elizah Joy: for that, but for the slides, I can start… I can set that up and send that to him, just in case it does not get presented today, or haven’t heard back from Upong.
240 00:24:34.050 ⇒ 00:24:36.460 Rico Rejoso: We can present it on Monday during our ops.
241 00:24:36.790 ⇒ 00:24:38.000 Elizah Joy: on Monday.
242 00:24:38.000 ⇒ 00:24:42.599 Rico Rejoso: Because I think it’s a high-level meeting that they have with Clarence, since Clarence is a business strategist.
243 00:24:42.600 ⇒ 00:24:50.739 Elizah Joy: Yeah, I do think so, I do agree. So yeah, I did not follow up with him on that. So I’ll just, just in case, I’ll wait for him if he…
244 00:24:51.020 ⇒ 00:24:51.630 Rico Rejoso: Yep.
245 00:24:51.880 ⇒ 00:24:56.520 Rico Rejoso: He will go through the unread messages later this day, I think he…
246 00:24:56.860 ⇒ 00:24:59.889 Rico Rejoso: meeting, so let’s just give it… give it for him, yeah.
247 00:24:59.890 ⇒ 00:25:00.410 Elizah Joy: Yep.
248 00:25:00.890 ⇒ 00:25:12.039 Elizah Joy: Alright, I think just that for me, and then most of our stuff for Instagram, as you mentioned, already close, so they’re in a good, standing point.
249 00:25:12.300 ⇒ 00:25:26.890 Rico Rejoso: Alright, so just a FYI, I’ll be working on the docs database later today, so maybe after all the meetings, like, subside, like, late around noon. Right now, I’m working on the recruitment stuff and updating all the recruitment and candidate profile.
250 00:25:26.890 ⇒ 00:25:33.919 Rico Rejoso: So yeah, I’ve been working on that, I don’t want to burden you guys, since I think you’re also working on the Omni dashboard and stuff.
251 00:25:33.920 ⇒ 00:25:40.189 Elizah Joy: But on the tools database, I can help you out on that. If there’s anything unclear, I can help you out. So, lately, I’ve been working on.
252 00:25:40.190 ⇒ 00:25:46.710 Rico Rejoso: some or a few automations on N8N and on Slacks and Notion, so I think I have…
253 00:25:47.120 ⇒ 00:25:51.399 Rico Rejoso: a few contexts on how I can help you out on that one. Just let me know how I can help.
254 00:25:52.620 ⇒ 00:25:55.290 Rico Rejoso: Because that’s our two most prior for today.
255 00:25:55.600 ⇒ 00:26:08.399 Elizah Joy: Yeah, okay, and just to make sure that I understand, when you’re talking about the documentation, are you referring to this, or do you want us to just split this one, or I can work on this, and then if I,
256 00:26:09.230 ⇒ 00:26:12.869 Elizah Joy: had any, like, challenges, I’ll message you. What do you think?
257 00:26:13.110 ⇒ 00:26:21.899 Rico Rejoso: I mean, if you want to work on this, yeah, you can start working on this, or the tools. Database, I mean… I mean, what do you want to prior, the tools one, or this one?
258 00:26:21.900 ⇒ 00:26:26.249 Elizah Joy: Oh, I’ll start with the tools, and then I’ll, second this one.
259 00:26:26.590 ⇒ 00:26:35.209 Rico Rejoso: Sure. So, work on the tools, and if you get blocked or on something, just let me know, and I can help you out on that. Then you can move forward to this.
260 00:26:35.210 ⇒ 00:26:53.939 Rico Rejoso: fill it out. So, I don’t know how we can split this out, the work for this one, but if in case I can see you working here, if and ever you’re on this page, I mean, your profile will show up whenever you’re working on this database, right? So yeah, maybe I can just pick up the work on those documents that you haven’t finished yet, or maybe get updates from you by midday.
261 00:26:53.940 ⇒ 00:26:56.909 Rico Rejoso: In regards to where you’re at on this documentation database, okay?
262 00:26:57.160 ⇒ 00:26:59.400 Elizah Joy: Alright, sounds like a plan.
263 00:26:59.750 ⇒ 00:27:08.420 Rico Rejoso: Alrighty. So, yeah, that’s our two main prior for the day. Donut Tap, you can do that later today, and the slide for the, high prior presentation, right?
264 00:27:08.610 ⇒ 00:27:09.630 Elizah Joy: Yeah.
265 00:27:10.540 ⇒ 00:27:16.910 Rico Rejoso: That’s what we have on top of mind. If anything new comes in, just let me know and we can work on the… I can help work on the ad hoc stuff, okay?
266 00:27:17.130 ⇒ 00:27:20.919 Elizah Joy: All right, I’ll keep you and Shesh updated in our…
267 00:27:21.300 ⇒ 00:27:21.940 Rico Rejoso: Alright.
268 00:27:22.130 ⇒ 00:27:22.680 Elizah Joy: suck.
269 00:27:23.110 ⇒ 00:27:24.540 Rico Rejoso: Alright, thank you, Elijah.
270 00:27:24.950 ⇒ 00:27:27.150 Elizah Joy: Alright, thank you so much, Rico.
271 00:27:27.150 ⇒ 00:27:27.929 Rico Rejoso: Alright, bye-bye.
272 00:27:28.130 ⇒ 00:27:29.050 Elizah Joy: Bye.