Meeting Title: Ops Sync Date: 2026-01-29 Meeting participants: Elizah Joy, Rico Rejoso, Sheshu Chandrasekar
WEBVTT
1 00:00:47.720 ⇒ 00:00:48.800 Sheshu Chandrasekar: Hey, everyone.
2 00:00:49.910 ⇒ 00:00:51.050 Elizah Joy: Hi, guys.
3 00:00:52.060 ⇒ 00:00:52.900 Rico Rejoso: Hey, guys.
4 00:00:59.970 ⇒ 00:01:00.910 Sheshu Chandrasekar: Sweet.
5 00:01:01.970 ⇒ 00:01:03.960 Sheshu Chandrasekar: Hope everyone’s having a good morning so far.
6 00:01:07.140 ⇒ 00:01:07.930 Rico Rejoso: Yep, yep.
7 00:01:08.440 ⇒ 00:01:09.769 Elizah Joy: Are you guys.
8 00:01:10.710 ⇒ 00:01:11.550 Sheshu Chandrasekar: That’s what’s up.
9 00:01:11.910 ⇒ 00:01:15.020 Sheshu Chandrasekar: Okay, cool, let’s just jump right in then.
10 00:01:15.210 ⇒ 00:01:17.129 Sheshu Chandrasekar: Rico, I just saw your message.
11 00:01:17.440 ⇒ 00:01:24.120 Sheshu Chandrasekar: Could you just expand on the last two points that you were talking about in terms of the request? Because I need to send me Tom, like,
12 00:01:24.600 ⇒ 00:01:28.680 Sheshu Chandrasekar: like, a scoped document for creating Slackbots.
13 00:01:28.830 ⇒ 00:01:31.810 Sheshu Chandrasekar: Also, I’m just gonna play around and just create a Notion form.
14 00:01:32.040 ⇒ 00:01:42.129 Sheshu Chandrasekar: Of some sort for, like, tools, so let me just do that, and then if you could just take a look and let me know if I got all the tools correct, that would be more than helpful.
15 00:01:43.470 ⇒ 00:01:50.700 Sheshu Chandrasekar: As for the Notion revamp, I’m gonna go ahead and just clear my comments, and then I’m gonna tag you guys
16 00:01:51.190 ⇒ 00:01:57.910 Sheshu Chandrasekar: And just say, like, just take a look at it and see if I’m missing anything, or, anything that’d be useful for UTAB.
17 00:01:58.380 ⇒ 00:02:13.170 Sheshu Chandrasekar: And then, I’m also just adding the databases to a Google Sheet, and having Gabe review it, and I think he’s already starting to work on that. I’m just going to finish the remaining databases, but I’ll tag you guys in there as well, so you guys can take a look at it and see if it looks good.
18 00:02:15.150 ⇒ 00:02:15.650 Elizah Joy: Sure.
19 00:02:15.650 ⇒ 00:02:20.280 Rico Rejoso: for the tool role changes and tool invites.
20 00:02:21.200 ⇒ 00:02:27.679 Rico Rejoso: I can’t really specify which one, but most likely it’s for GitHub.
21 00:02:28.630 ⇒ 00:02:31.880 Rico Rejoso: Especially if they need to manage some repo.
22 00:02:33.780 ⇒ 00:02:44.819 Rico Rejoso: For the others, it just came off randomly, to be honest, depending on the tools or the client that they’re working on. So I can’t really say for sure what they’re trying to ask for, but for the last…
23 00:02:45.160 ⇒ 00:02:49.439 Rico Rejoso: like, last two weeks, it’s more, like, access to GitHub.
24 00:02:49.720 ⇒ 00:02:56.299 Rico Rejoso: They need, aside from role access, they need admin access to organize or manage some repo.
25 00:02:57.360 ⇒ 00:03:00.229 Rico Rejoso: That’s what I can track off.
26 00:03:00.430 ⇒ 00:03:05.729 Rico Rejoso: Based off the previous, DMs that I’ve received from team members.
27 00:03:08.800 ⇒ 00:03:09.510 Sheshu Chandrasekar: Okay.
28 00:03:24.230 ⇒ 00:03:26.960 Sheshu Chandrasekar: Cool. Eliza, do you have anything on top of mind today?
29 00:03:27.630 ⇒ 00:03:36.849 Elizah Joy: Just a question on that, right? So I’ve worked on the tools database, I’ve started on that. I do have a quick question on that, though.
30 00:03:37.190 ⇒ 00:03:40.530 Elizah Joy: So, on our 48-hour Notion plan.
31 00:03:40.710 ⇒ 00:03:46.939 Elizah Joy: It says here that it’s gonna track all the softwares, the… even the approvals.
32 00:03:47.320 ⇒ 00:03:52.550 Elizah Joy: Or is that just specific for tools, or are the other expense approvals that we have?
33 00:03:52.550 ⇒ 00:03:54.260 Sheshu Chandrasekar: I think it’ll be both.
34 00:03:55.020 ⇒ 00:03:55.770 Elizah Joy: Okay.
35 00:03:58.440 ⇒ 00:04:00.130 Sheshu Chandrasekar: Yeah, so expense requests…
36 00:04:00.860 ⇒ 00:04:04.899 Elizah Joy: Software expense is nothing, like, external-facing, meaning…
37 00:04:05.530 ⇒ 00:04:11.840 Sheshu Chandrasekar: people are not gonna ask, like, hey, how much are you paying for, like, Notion, right?
38 00:04:12.870 ⇒ 00:04:21.729 Sheshu Chandrasekar: Ultimately, like, they’re gonna ask, hey, can we have a specific tool? Like, something that’s not in our toolkit?
39 00:04:21.930 ⇒ 00:04:30.599 Sheshu Chandrasekar: But from a financial standpoint, I think that’s just gonna be internal that we track. Remember the Omni dashboard that we want to spin out pretty soon? I think that’s where…
40 00:04:31.160 ⇒ 00:04:32.859 Sheshu Chandrasekar: We’re trying to… we’re trying to do.
41 00:04:33.660 ⇒ 00:04:34.460 Elizah Joy: Okay.
42 00:04:34.460 ⇒ 00:04:45.449 Rico Rejoso: That’s gonna depend if the tool is… I mean, would be used internally, or if it’s for the client, or for client projects. Because if it’s client needs, I think those tools should
43 00:04:45.660 ⇒ 00:04:58.209 Rico Rejoso: should be directed to client, because they have to give… or to, you know, provide access for that for internal tools that we need. I think that’s… I think… I think that’s what… that’s what should be listed on the tools page.
44 00:04:59.640 ⇒ 00:05:00.230 Rico Rejoso: Right.
45 00:05:00.510 ⇒ 00:05:03.560 Sheshu Chandrasekar: But, like, if it’s a client-specific tool, right?
46 00:05:05.070 ⇒ 00:05:12.580 Sheshu Chandrasekar: wouldn’t… Do project leads take care of that access? Because it’s not, like, something that’s affecting the broader company.
47 00:05:12.800 ⇒ 00:05:29.490 Rico Rejoso: Yeah, I mean, we just want to clear out that any client-specific tools that they need, they should direct to their EPs or their service lead to get access or to request that to clients, and only internally needed tools should be submitted to the expense request form.
48 00:05:30.190 ⇒ 00:05:31.430 Elizah Joy: Yeah.
49 00:05:31.430 ⇒ 00:05:32.220 Sheshu Chandrasekar: Got it.
50 00:05:32.220 ⇒ 00:05:43.359 Elizah Joy: Yeah, in our tools database as well, I’ve seen, a column in there wherein it’s linked to clients, so to the client’s database, so…
51 00:05:44.390 ⇒ 00:05:49.060 Elizah Joy: I’m still figuring out how, like, should that be.
52 00:05:49.620 ⇒ 00:05:54.500 Elizah Joy: Like, how that would look like, like, if we were gonna consolidate.
53 00:05:55.540 ⇒ 00:06:04.049 Rico Rejoso: Yeah, we have to bring that up to you, Tom, and ask if… I mean, we should be billing it for the client, or the client should be, you know.
54 00:06:04.310 ⇒ 00:06:06.559 Rico Rejoso: Paying for that instead of us.
55 00:06:06.990 ⇒ 00:06:12.479 Rico Rejoso: But if, like, mentioned that, yeah, we can take it off our list, then maybe we can add it.
56 00:06:12.720 ⇒ 00:06:16.690 Rico Rejoso: to our… Tools list, right?
57 00:06:16.850 ⇒ 00:06:29.309 Rico Rejoso: If in case you can just create another database, like, below, from the express request form, those should be written off as approval. Unless approved, then we can move it to the tubes list.
58 00:06:29.790 ⇒ 00:06:30.900 Elizah Joy: Okay.
59 00:06:31.030 ⇒ 00:06:35.070 Elizah Joy: Yep, I’ll do that one, and then…
60 00:06:35.330 ⇒ 00:06:40.300 Rico Rejoso: Let me know if you need help, creating the database for the approval lists or something.
61 00:06:41.090 ⇒ 00:06:50.929 Elizah Joy: Do we… because we have that one, like, inside the expense request form, right? Do we just expand that one, or create a separate
62 00:06:51.140 ⇒ 00:06:51.980 Elizah Joy: database.
63 00:06:51.980 ⇒ 00:06:58.059 Rico Rejoso: You can link that database to the expense request form, filter it out if it’s tools requested or software requested.
64 00:06:58.160 ⇒ 00:07:08.019 Rico Rejoso: Then create a database list for approval, where the title or the view should be for approval. Unless it’s approved, then we can move it to the final list of tools.
65 00:07:08.190 ⇒ 00:07:10.090 Rico Rejoso: That we have access with.
66 00:07:10.750 ⇒ 00:07:12.010 Elizah Joy: Okay, yep.
67 00:07:12.110 ⇒ 00:07:18.300 Elizah Joy: Got it. Yeah, that’s, for me, a notion, and then…
68 00:07:19.060 ⇒ 00:07:25.409 Elizah Joy: Do you need any other help on Notion, Cheshu, for, like, any databases that I can help with?
69 00:07:26.080 ⇒ 00:07:32.669 Sheshu Chandrasekar: Yeah, I mean, if you could help me out with the database that you guys are just talking about, I’m gonna… I’ll link you guys to Google Sheets.
70 00:07:32.890 ⇒ 00:07:35.959 Sheshu Chandrasekar: Yeah, that’d be more than helpful.
71 00:07:36.710 ⇒ 00:07:40.459 Rico Rejoso: For me, I’ve all… I mean, I’ve not… I mean…
72 00:07:40.790 ⇒ 00:07:44.239 Rico Rejoso: I didn’t migrate by… but I did duplicate the
73 00:07:45.000 ⇒ 00:08:00.929 Rico Rejoso: the database that we have for clients, documents, and people. I’m just filling out the people. You saw yesterday, or I mean, on the channel that I created, like, a referral partner program, which I said you could take a first pass on it and let me know if there should…
74 00:08:01.000 ⇒ 00:08:19.220 Rico Rejoso: If we need anything else. Basically, I just created docs that are team-facing and are policies for our people ops, and a referral database, so we can track off those referrals. And I think we also have, like, we need to have, like, a bi-weekly or monthly cadence.
75 00:08:19.240 ⇒ 00:08:29.710 Rico Rejoso: to check out those referrals and see who have referred those for their bonuses, and when should it be… I mean, we have, like, a 6 months… I mean, should wait for 6 months.
76 00:08:29.770 ⇒ 00:08:31.829 Rico Rejoso: Our attention before we…
77 00:08:32.360 ⇒ 00:08:37.489 Rico Rejoso: post those bonuses, but yeah, take a look at it and let me know if we’re missing anything, okay?
78 00:08:37.940 ⇒ 00:08:54.559 Rico Rejoso: Again, for the database, we have the clients, the documents and people are, like, all good. People, that includes the recruitment, that should all be good. I’m just finalizing some things up on the people, but let me know if there should be any design or views that you need… you want me to add to that.
79 00:08:55.070 ⇒ 00:08:56.250 Sheshu Chandrasekar: Yeah, I think…
80 00:08:57.380 ⇒ 00:09:06.239 Sheshu Chandrasekar: once I have the data schema, database schema, like, I will… when I get, like, a green light from Utam and Gabe, I’ll send it to you, and then you can just take a look at the…
81 00:09:06.560 ⇒ 00:09:10.090 Sheshu Chandrasekar: Clone database, and then add whatever fields is necessary.
82 00:09:10.210 ⇒ 00:09:11.879 Sheshu Chandrasekar: Okay. And if there’s anything…
83 00:09:12.170 ⇒ 00:09:15.440 Sheshu Chandrasekar: net new, or something I completely missed.
84 00:09:15.800 ⇒ 00:09:20.369 Sheshu Chandrasekar: please take a look… I’ll tell you to take a look at this spreadsheet, and then just tell me to add it in.
85 00:09:20.880 ⇒ 00:09:21.740 Rico Rejoso: Sure.
86 00:09:22.500 ⇒ 00:09:38.349 Rico Rejoso: Yeah, yesterday, there was a confusion, I wasn’t able to speak this out, about the projects. Are we pertaining about projects for clients, or project PM or project management documentation? Because we do have that page, in the previous homepage.
87 00:09:38.630 ⇒ 00:09:39.390 Rico Rejoso: Right.
88 00:09:39.640 ⇒ 00:09:46.739 Rico Rejoso: So, what are we gonna do with those documentations? Should we add… just add it to the main documentation, or the master database for documentations?
89 00:09:47.940 ⇒ 00:09:51.980 Sheshu Chandrasekar: So you’re saying, like, for projects, there’s, like, client documents, right?
90 00:09:53.430 ⇒ 00:10:03.790 Rico Rejoso: I mean, yesterday, I think the projects that was on the consolidation plan is… I mean, we’re referring to projects for clients, okay? But, I mean, we do have, like, a project management page…
91 00:10:04.310 ⇒ 00:10:13.389 Rico Rejoso: on our previous Notion, our previous homepage, right? And I’m not sure if that is what we’re pertaining to, or, you know…
92 00:10:14.040 ⇒ 00:10:19.150 Sheshu Chandrasekar: Are those project management… is the project management database, a template of some sort?
93 00:10:19.730 ⇒ 00:10:23.030 Rico Rejoso: It has a lot of documents, to be honest.
94 00:10:23.030 ⇒ 00:10:29.179 Sheshu Chandrasekar: No, no, I know, but, like, what are the… what kind of documents are there? Are they templates? Are they client-specific?
95 00:10:29.380 ⇒ 00:10:30.249 Sheshu Chandrasekar: Do you know?
96 00:10:31.800 ⇒ 00:10:37.350 Rico Rejoso: Project management SOP, project management template principles.
97 00:10:37.350 ⇒ 00:10:42.399 Sheshu Chandrasekar: Yeah, so it sounds like it’s very much, like, generic, right? It’s not client-specific?
98 00:10:42.590 ⇒ 00:10:51.309 Sheshu Chandrasekar: So, I would say… Let’s move that into, like, our master database, our master document database.
99 00:10:52.620 ⇒ 00:10:54.380 Rico Rejoso: Okay, yeah. Anything class?
100 00:10:54.380 ⇒ 00:10:57.919 Sheshu Chandrasekar: But if it’s time-specific, then by all means, we should leave that alone.
101 00:10:58.240 ⇒ 00:11:01.030 Sheshu Chandrasekar: And it’s fine if, you know.
102 00:11:03.210 ⇒ 00:11:06.339 Sheshu Chandrasekar: Teams need to create, like, a separate database to manage that.
103 00:11:06.590 ⇒ 00:11:16.590 Sheshu Chandrasekar: But if it’s, like, templates, SOPs, guides, anything that’s, like, that falls under the ops team that we can go in and edit, and we’re, like, kind of the master editor.
104 00:11:16.780 ⇒ 00:11:21.230 Sheshu Chandrasekar: Then, yeah, we should definitely consolidate that into the master document database.
105 00:11:22.790 ⇒ 00:11:23.450 Rico Rejoso: Okay.
106 00:11:23.830 ⇒ 00:11:25.200 Sheshu Chandrasekar: Does that make sense, or.
107 00:11:25.200 ⇒ 00:11:26.649 Rico Rejoso: Yep, yep, it is.
108 00:11:26.920 ⇒ 00:11:29.860 Rico Rejoso: I’m just thinking the next step for me.
109 00:11:31.790 ⇒ 00:11:32.640 Rico Rejoso: Okay…
110 00:11:38.330 ⇒ 00:11:50.350 Rico Rejoso: Alright, so I guess the next step would be, correctly or, going through all documentation and the master document database, and making sure that it’s categorized or has the correct tags.
111 00:11:50.720 ⇒ 00:11:55.800 Sheshu Chandrasekar: Yeah, I would even… Yeah, I would create, like, a Google Sheets.
112 00:11:56.860 ⇒ 00:12:03.689 Sheshu Chandrasekar: And… Yeah, if you can… you could export a page, right? And then there’s, like, a CSV.
113 00:12:03.890 ⇒ 00:12:10.179 Sheshu Chandrasekar: with titles and names, I would just copy and paste the title of each document, and then just figure out
114 00:12:10.480 ⇒ 00:12:13.329 Sheshu Chandrasekar: the criteria… the criteria’s already in the…
115 00:12:13.630 ⇒ 00:12:23.919 Sheshu Chandrasekar: in the deck that I sent out yesterday, that we presented. So just go through it, just don’t make any edits to the Notion right now, just create, like, another Google Sheet, and just keep track of it.
116 00:12:24.070 ⇒ 00:12:27.249 Sheshu Chandrasekar: Until I get this database, like, approved by Utam and Gabe.
117 00:12:28.650 ⇒ 00:12:29.700 Rico Rejoso: Sure, yeah.
118 00:12:39.080 ⇒ 00:12:41.840 Sheshu Chandrasekar: Alright, cool, I don’t have anything else.
119 00:12:42.210 ⇒ 00:12:42.950 Rico Rejoso: I’m good.
120 00:12:43.420 ⇒ 00:12:43.960 Sheshu Chandrasekar: Yeah, I’m…
121 00:12:43.960 ⇒ 00:12:46.510 Elizah Joy: One last… oh, sorry, go ahead, Cheshi.
122 00:12:46.510 ⇒ 00:12:48.060 Sheshu Chandrasekar: Oh, no, you’re all good, go for it.
123 00:12:48.060 ⇒ 00:13:01.149 Elizah Joy: I think tomorrow, Udom would have us, like, join the end of month review with Clarence, so, my question is for Rika, like, do you have access to Udram’s calendar to add this in that?
124 00:13:02.590 ⇒ 00:13:03.180 Rico Rejoso: Yeah.
125 00:13:03.580 ⇒ 00:13:06.360 Elizah Joy: Yeah, I think, yeah, because Sumar,
126 00:13:06.530 ⇒ 00:13:17.260 Elizah Joy: We’re gonna present the AOR and then the software, and I think he also wants to present something, but I’m not sure on this, though, Shoshu, but I think he wants to present something.
127 00:13:17.400 ⇒ 00:13:20.450 Elizah Joy: a notion for… for Clarence as well.
128 00:13:21.800 ⇒ 00:13:25.190 Rico Rejoso: Does he want us to be part of that end-of-month meeting with…
129 00:13:25.570 ⇒ 00:13:30.389 Elizah Joy: Let me repeat, because what he said was,
130 00:13:30.390 ⇒ 00:13:36.589 Rico Rejoso: We didn’t get any re… I mean, we didn’t get any approval or requests to join that one yet, right?
131 00:13:37.470 ⇒ 00:13:38.169 Rico Rejoso: Did we?
132 00:13:42.270 ⇒ 00:13:46.489 Elizah Joy: Let me just find that… I’ll forward that thread in Slack.
133 00:13:47.940 ⇒ 00:13:48.560 Rico Rejoso: Yeah.
134 00:13:50.700 ⇒ 00:13:54.139 Rico Rejoso: Because I’m confused if he should be in it or not.
135 00:13:55.260 ⇒ 00:14:02.489 Elizah Joy: Yeah, I think, maybe just add me for now, because I have to present the, AOR.
136 00:14:02.860 ⇒ 00:14:05.700 Elizah Joy: And then the software review for tomorrow.
137 00:14:07.610 ⇒ 00:14:08.220 Rico Rejoso: Okay.
138 00:14:09.870 ⇒ 00:14:13.180 Elizah Joy: Alright, yeah, just that on my end.
139 00:14:16.980 ⇒ 00:14:17.570 Rico Rejoso: Alright.
140 00:14:17.840 ⇒ 00:14:21.149 Rico Rejoso: Yeah, Shasha, I’ll be waiting for the approve.
141 00:14:21.370 ⇒ 00:14:26.280 Rico Rejoso: Spreadsheet that you mentioned, so we can, I mean…
142 00:14:27.040 ⇒ 00:14:30.130 Rico Rejoso: Work on the other database that we have, or we should be.
143 00:14:30.130 ⇒ 00:14:34.929 Sheshu Chandrasekar: Yeah, I can share it to you right now, actually. Oh, I think I already shared it to you.
144 00:14:35.340 ⇒ 00:14:36.780 Sheshu Chandrasekar: Let me double check right now.
145 00:14:41.970 ⇒ 00:14:45.049 Sheshu Chandrasekar: Yeah, I think it’s called Notion of Revamp Databases.
146 00:14:45.250 ⇒ 00:14:47.979 Rico Rejoso: Oh, this one. I’m looking at a different one.
147 00:14:49.040 ⇒ 00:14:49.650 Sheshu Chandrasekar: Yeah.
148 00:14:59.810 ⇒ 00:15:02.660 Sheshu Chandrasekar: Yeah, I’m gonna add them, like, very soon.
149 00:15:08.590 ⇒ 00:15:13.239 Sheshu Chandrasekar: I think I would need more input on the tools database, but yeah, apart from that, I think we’re all good.
150 00:15:14.030 ⇒ 00:15:16.399 Rico Rejoso: About the others? The others is just for approval, right?
151 00:15:17.660 ⇒ 00:15:21.810 Sheshu Chandrasekar: I mean, yeah, go ahead and take a look at it, I’m gonna add them.
152 00:15:22.000 ⇒ 00:15:25.780 Sheshu Chandrasekar: like, the next hour or so? So, just let me know. Yeah.
153 00:15:32.700 ⇒ 00:15:35.889 Rico Rejoso: Alright, sweet, if there’s nothing else, let’s.
154 00:15:35.890 ⇒ 00:15:39.679 Sheshu Chandrasekar: Yeah, I think we got a lot of work ahead, but I think we’re in a good spot.
155 00:15:39.870 ⇒ 00:15:43.539 Sheshu Chandrasekar: think we’re… Building some solid momentum here.
156 00:15:44.870 ⇒ 00:15:45.400 Rico Rejoso: Yep.
157 00:15:50.040 ⇒ 00:15:52.909 Rico Rejoso: Alrighty, thank you guys, I’ll let you know if I have any questions.
158 00:15:53.230 ⇒ 00:15:54.929 Sheshu Chandrasekar: Perfect. Alright, talk soon.
159 00:15:54.930 ⇒ 00:15:56.719 Elizah Joy: Thank you so much.
160 00:15:57.080 ⇒ 00:15:57.650 Sheshu Chandrasekar: Bye.
161 00:15:58.120 ⇒ 00:15:58.870 Elizah Joy: Bye.