Meeting Title: Ops Sync Date: 2026-01-16 Meeting participants: Elizah Joy, Rico Rejoso
WEBVTT
1 00:00:22.820 ⇒ 00:00:23.820 Elizah Joy: Can you hear me?
2 00:00:25.060 ⇒ 00:00:26.660 Rico Rejoso: Hey, Eliza, how are you?
3 00:00:27.530 ⇒ 00:00:29.470 Elizah Joy: I am good, how are you?
4 00:00:29.470 ⇒ 00:00:30.519 Rico Rejoso: Good, good.
5 00:00:30.630 ⇒ 00:00:33.700 Rico Rejoso: Alright, so… maybe we can start off?
6 00:00:40.220 ⇒ 00:00:41.540 Elizah Joy: So…
7 00:00:41.860 ⇒ 00:00:49.089 Elizah Joy: A few… I did, add it in a few tasks for you today as well, just, some check-ins, but…
8 00:00:49.290 ⇒ 00:00:54.110 Elizah Joy: I’ve added in comments in there, I think you might see them, so…
9 00:00:54.280 ⇒ 00:00:57.979 Elizah Joy: Yeah, things on my list for today.
10 00:01:00.050 ⇒ 00:01:04.269 Elizah Joy: Okay, so one of my tasks for this week is to…
11 00:01:04.400 ⇒ 00:01:17.880 Elizah Joy: I’m sorry, not this week, but today is to finish off the software review. At the moment, what I’ll be doing now is I’ll be analyzing the data that we have, so we can make some recommendations if we
12 00:01:18.150 ⇒ 00:01:29.269 Elizah Joy: Want to move on from monthly contracts, or maybe annual, and review the optimization score, or review any subscriptions that we have that
13 00:01:29.410 ⇒ 00:01:31.299 Elizah Joy: We might turn into.
14 00:01:31.740 ⇒ 00:01:47.690 Elizah Joy: We might have discounts on, so that’s one thing. And then, so that next week, let me just see… next week would it be just for the AOR, and then the software expense review would all be just for approval.
15 00:01:52.330 ⇒ 00:02:07.109 Elizah Joy: And then, I still haven’t heard from some of the team members yet on whether they’re currently using, but I think that’s fine. I can see if they’re an active user or not, but yeah, I have that in the sheet.
16 00:02:07.220 ⇒ 00:02:18.420 Elizah Joy: Yeah, if I added that in the, Brainforge financial model. There’s still some, things that I still have yet to fill, so this is my priority for today.
17 00:02:18.890 ⇒ 00:02:20.380 Elizah Joy: And thank…
18 00:02:21.790 ⇒ 00:02:32.359 Elizah Joy: I’ve sent the Notion structure, the initial draft for that, so maybe if you could give me some feedback on that, that would be great before we
19 00:02:32.470 ⇒ 00:02:36.550 Elizah Joy: Start, doing things in there.
20 00:02:36.850 ⇒ 00:02:44.969 Elizah Joy: And then one of the things for this, for today is I’ve sent through the…
21 00:02:45.240 ⇒ 00:02:47.820 Elizah Joy: Meeting agenda for the finance team.
22 00:02:48.800 ⇒ 00:02:50.750 Elizah Joy: So, thank God.
23 00:02:52.450 ⇒ 00:02:53.880 Elizah Joy: Can’t do it there.
24 00:03:01.470 ⇒ 00:03:02.830 Elizah Joy: Okay, this one.
25 00:03:04.280 ⇒ 00:03:23.399 Elizah Joy: Okay, this one. I’ve tagged you in there so that you can see, maybe you can add some things in there. Just a few things on my end for the meeting with the finance team would be the C-Corp transition plan, the hours, specifically December. I think they’ll be asking for
26 00:03:23.650 ⇒ 00:03:31.760 Elizah Joy: Because they… actually, today, they’re… they’ve been waiting for some decision. I think they’ll be… they will be finalizing the…
27 00:03:33.270 ⇒ 00:03:49.329 Elizah Joy: payroll for December, or sending that through, but the thing was, I think Demi’s hours are still low, or I’m not sure if that’s accurate. I’ve already reached out to Awash about it yesterday, but I haven’t heard back from him yet.
28 00:03:49.410 ⇒ 00:03:58.279 Elizah Joy: So I think that’s one of the things they might ask for next week’s meeting. So maybe once you fill this out, I’ll be scheduling the…
29 00:03:58.800 ⇒ 00:04:09.010 Rico Rejoso: Yeah, should we add… should we add Utham to this meeting? Or should we be the… should we ops? You and I and the chef should be… just be on this meeting?
30 00:04:15.720 ⇒ 00:04:19.430 Elizah Joy: Not sure… I think one of the crucial things…
31 00:04:19.810 ⇒ 00:04:26.940 Elizah Joy: for Utam to be in there would be their… if they would have that question about the, hours for Demi.
32 00:04:27.370 ⇒ 00:04:28.100 Rico Rejoso: Okay.
33 00:04:28.630 ⇒ 00:04:29.679 Rico Rejoso: Alright.
34 00:04:31.000 ⇒ 00:04:32.140 Elizah Joy: Yeah, go ahead.
35 00:04:32.560 ⇒ 00:04:47.929 Rico Rejoso: Yeah, let’s announce this to, if we got a date, fixed up, let’s also inform Untam we can add him as optional if he is busy, during those hours, but let’s make sure to add Shashu to this meeting.
36 00:04:48.860 ⇒ 00:04:55.700 Elizah Joy: Definitely. The only one question that I do have is, who is the main point of contact for the finance team?
37 00:04:56.330 ⇒ 00:04:57.590 Rico Rejoso: We have Megan.
38 00:04:58.330 ⇒ 00:04:59.420 Elizah Joy: I’ll make it. Okay.
39 00:04:59.670 ⇒ 00:05:04.060 Elizah Joy: Okay, I’ll send, that over to the finance channel.
40 00:05:04.060 ⇒ 00:05:11.019 Rico Rejoso: chat with him on the finance channel first, regarding her availability, and we can schedule that up after.
41 00:05:16.380 ⇒ 00:05:19.740 Elizah Joy: I don’t think I’m in… You invited.
42 00:05:19.740 ⇒ 00:05:21.470 Rico Rejoso: External finance.
43 00:05:22.340 ⇒ 00:05:23.470 Elizah Joy: Oh, this one, okay.
44 00:05:23.640 ⇒ 00:05:24.370 Rico Rejoso: Yeah.
45 00:05:25.030 ⇒ 00:05:27.289 Elizah Joy: Okay, I’ll add to it.
46 00:05:27.480 ⇒ 00:05:32.670 Elizah Joy: And then…
47 00:05:37.640 ⇒ 00:05:39.300 Elizah Joy: Yes,
48 00:05:39.550 ⇒ 00:05:46.639 Elizah Joy: In regards of other meetings that we have, will schedule looks next week. How do we feel about that?
49 00:05:48.360 ⇒ 00:05:59.699 Rico Rejoso: Yeah, as long, as long as we can manage those availability. I have a conflict later with the operations in the coffee, but I think I need to message Amber first regarding.
50 00:05:59.700 ⇒ 00:06:00.450 Elizah Joy: Yay!
51 00:06:01.210 ⇒ 00:06:11.429 Elizah Joy: Okay, let me know how that goes, yeah, because I checked Udom’s calendar, I think that’s the only available hour that he has, and…
52 00:06:11.710 ⇒ 00:06:13.480 Elizah Joy: Yeah,
53 00:06:13.860 ⇒ 00:06:28.710 Elizah Joy: On regards with Luke’s, yeah, he’s been showing… he’s been expressing interest on the notion, restructuring, which is, I think very helpful, so yeah, I’ll do ask him about his availability for next week, so we can get a better understanding.
54 00:06:28.980 ⇒ 00:06:30.360 Elizah Joy: Watching.
55 00:06:30.780 ⇒ 00:06:35.820 Rico Rejoso: It’s just about restructuring their, their department’s Notion page.
56 00:06:35.990 ⇒ 00:06:47.400 Rico Rejoso: If in case, let’s try to ask him to get a proposal on how we will restructure the whole sales speech. I want that coming from him, because I think he is…
57 00:06:47.490 ⇒ 00:06:52.430 Rico Rejoso: one of the department managers for that, but mostly Robert has been organizing that page.
58 00:06:52.430 ⇒ 00:07:13.599 Rico Rejoso: So I want him and Robert to discuss how they want to restructure their page and try not to get us involved. Maybe what we can restructure is how the sales hub… where the sales hub will be on the homepage, but within it, we want the department heads to take over and, you know, get their opinion on how they want it to be restructured.
59 00:07:13.600 ⇒ 00:07:20.129 Rico Rejoso: or as much, get them to restructure them, or if they don’t want to get… if they don’t want it to get restructured, that’s fine.
60 00:07:20.930 ⇒ 00:07:28.199 Elizah Joy: I do agree on that. Yeah, because at the end of the day, they’ll be the one using their, hubs.
61 00:07:28.440 ⇒ 00:07:41.060 Elizah Joy: On a day-to-day basis. So, yeah, I do agree on that. And then, yeah, just one of the things that I do have for the Notion page is that one of the crucial things for me is…
62 00:07:42.170 ⇒ 00:07:46.419 Elizah Joy: The databases, they would all be…
63 00:07:47.010 ⇒ 00:08:05.330 Elizah Joy: a link outside the pages, so that even if, for example, because right now, all our databases, they’re, like, vulnerable to a lot of changes, since, the main database that we have, they are already inside the pages, so yeah, just one of the crucial things for me is to have that.
64 00:08:05.560 ⇒ 00:08:17.340 Elizah Joy: databases inside the database hub, and then we embed those databases inside the pages that we have. But for the pages, all these pages that we have, is that
65 00:08:17.360 ⇒ 00:08:36.789 Elizah Joy: We will, communicate, of course, with the, the team members, who’s gonna be using mainly the pages, so that it works well for them, because that’s also one of our goals, is to make it efficient for them, and not just restructure that and, you know,
66 00:08:36.820 ⇒ 00:08:40.249 Elizah Joy: In a way that we want. We want to make it as efficient for them.
67 00:08:40.980 ⇒ 00:08:44.730 Rico Rejoso: Yeah, I think we have to remove this 4 below.
68 00:08:47.090 ⇒ 00:08:48.640 Rico Rejoso: This one…
69 00:08:48.640 ⇒ 00:08:49.670 Elizah Joy: of this one.
70 00:08:49.670 ⇒ 00:08:50.450 Rico Rejoso: Yeah…
71 00:08:52.490 ⇒ 00:08:58.099 Rico Rejoso: I don’t know what that… why… why that is there, but yeah, I think other than that, we’re just gonna…
72 00:08:58.700 ⇒ 00:09:06.270 Rico Rejoso: Because… I don’t know, I got confused about external and internal, I mean, like, what the heck are the difference between those?
73 00:09:08.230 ⇒ 00:09:14.100 Rico Rejoso: How can they say that this is external? And these are, like, all… Internal documents, right?
74 00:09:16.500 ⇒ 00:09:17.699 Elizah Joy: Yeah, I think…
75 00:09:18.830 ⇒ 00:09:26.809 Elizah Joy: like, just on my observation, right? So far, the external ones, they… they mainly use them for, like, marketing.
76 00:09:27.020 ⇒ 00:09:31.719 Elizah Joy: And stuff that we use, that we show to other…
77 00:09:31.870 ⇒ 00:09:38.930 Elizah Joy: the people outside our, our company, like, maybe we use them in LinkedIn marketing and stuff like that, and then…
78 00:09:38.930 ⇒ 00:09:39.740 Rico Rejoso: And…
79 00:09:40.270 ⇒ 00:09:49.119 Elizah Joy: Of course, the ones that we use inside, but the thing is, there’s also marketing in the internal, so yeah, I was… also, I’m a bit confused.
80 00:09:49.340 ⇒ 00:10:04.010 Rico Rejoso: So we have to change title for this, this, this, I think it’s better if we just name it as department. Yeah, so basically just, you know, getting a visual of how this homepage looks like, especially if they’re new.
81 00:10:04.070 ⇒ 00:10:13.769 Rico Rejoso: to Brainforge, they’re gonna be… they’re gonna have a lot of trouble just understanding what those pages are, or what those categories would be, if we leave it as it is right now.
82 00:10:14.520 ⇒ 00:10:15.360 Rico Rejoso: What do you think?
83 00:10:15.360 ⇒ 00:10:15.860 Elizah Joy: Yep.
84 00:10:16.370 ⇒ 00:10:21.900 Elizah Joy: Yep, I think that’ll be more organized for us.
85 00:10:22.020 ⇒ 00:10:28.160 Elizah Joy: Because, yeah, at the moment, we have the company, and we also have the internal, which, for me, sounds like it’s…
86 00:10:28.300 ⇒ 00:10:46.790 Elizah Joy: somehow a bit the same. But yeah, the one that I created yesterday, I didn’t change much on it yet, because I haven’t heard… I want to get the other team members’ opinion first. But yeah, I did not change much in here. The only thing for me, really, is I did… the database
87 00:10:46.970 ⇒ 00:10:52.859 Elizah Joy: At the moment, it’s a database up for all the database, but of course, this one we could,
88 00:10:52.970 ⇒ 00:10:56.310 Elizah Joy: Still improve, but yeah, just the initial draft.
89 00:10:56.310 ⇒ 00:10:57.650 Rico Rejoso: Okay, this one, right?
90 00:10:58.310 ⇒ 00:11:02.920 Elizah Joy: Yeah, just an initial draft fiat, and then what we’ll do is…
91 00:11:03.070 ⇒ 00:11:14.020 Elizah Joy: We’ll still, be using… I mean, it’s still gonna be usable for the team member, but we’ll have this, locked so that, for the… for instance, like this one.
92 00:11:14.240 ⇒ 00:11:17.329 Elizah Joy: People can still add in pages as they want, but…
93 00:11:18.110 ⇒ 00:11:19.400 Rico Rejoso: Can you go back to that?
94 00:11:20.710 ⇒ 00:11:28.799 Elizah Joy: Okay, I’ve put that under operations. I did put it in… still in the operations manual, because I’m not sure where to put it yet.
95 00:11:29.150 ⇒ 00:11:30.479 Elizah Joy: But yeah, just the…
96 00:11:30.870 ⇒ 00:11:43.900 Elizah Joy: initial structure on this, so it’s not gonna be pages. Basically, they’re pages, but inside database… a database, so this’ll be, like, the pages for each, so maybe…
97 00:11:43.900 ⇒ 00:11:46.519 Rico Rejoso: What’s the difference between data and data platform?
98 00:11:47.510 ⇒ 00:11:52.049 Elizah Joy: Oh, where is that? I did see that in here.
99 00:11:55.330 ⇒ 00:11:56.090 Elizah Joy: Stop.
100 00:11:57.860 ⇒ 00:12:00.040 Rico Rejoso: Oh, okay, there’s no internal, yeah.
101 00:12:00.950 ⇒ 00:12:03.639 Rico Rejoso: Open Data Platform. I have it.
102 00:12:03.750 ⇒ 00:12:18.959 Elizah Joy: done. I haven’t gotten to, like, in-depth for each pages, but I did see… because there’s a lot of pages that needs updating, and yeah, one of the examples for that is in the, Sales Hub plot.
103 00:12:21.390 ⇒ 00:12:30.300 Elizah Joy: I think there could… we could do improvements on that, of course, with, Robert’s, guidance, because as you’ve mentioned, he was the one who
104 00:12:30.440 ⇒ 00:12:48.030 Elizah Joy: he’s been mainly managing that hub, but yeah, this is just the initial gap for that. What I have in mind is, getting the opinion from, let’s say, for the internal, right? So, from the data team, AI team, and
105 00:12:48.660 ⇒ 00:12:53.289 Elizah Joy: Yeah, so that’s what I have initially in mind.
106 00:12:53.470 ⇒ 00:12:58.340 Elizah Joy: For this, still, it’ll be an ever-evolving, structure.
107 00:12:59.040 ⇒ 00:13:01.049 Rico Rejoso: Okay, yeah.
108 00:13:01.870 ⇒ 00:13:07.430 Rico Rejoso: just change the internal, external stuff. I don’t think it’s somewhat related.
109 00:13:08.380 ⇒ 00:13:13.039 Rico Rejoso: I don’t know why they put it internal and external, but anyways…
110 00:13:13.700 ⇒ 00:13:18.910 Elizah Joy: Do we know where, where this started? Like, the internal and external?
111 00:13:19.110 ⇒ 00:13:35.680 Rico Rejoso: try to get… I read through, like, most of the documents, and we don’t have any Notion or structure, Notion structure documents, or I might have missed it, but… yeah, I don’t know where that came from, even with thumbnails, you know.
112 00:13:35.790 ⇒ 00:13:41.920 Rico Rejoso: I don’t know if this was with Tom or the previous operation team’s, structure.
113 00:13:42.380 ⇒ 00:13:45.519 Rico Rejoso: But we don’t have, like, an instruction on how this is used.
114 00:13:47.000 ⇒ 00:13:53.350 Elizah Joy: Okay, yep, yes, so if that’s the case, yeah, we can definitely… Redo this.
115 00:13:53.350 ⇒ 00:13:57.259 Rico Rejoso: Along with us doing this, we also have to document…
116 00:13:57.560 ⇒ 00:14:10.030 Rico Rejoso: every step on the way, so once we got new people, joining Brainforge, we just have… we can just forward those documents to say, hey, if you want to learn how Notion is used, feel free to check this document out.
117 00:14:10.450 ⇒ 00:14:24.909 Rico Rejoso: So basically, every time… because a part of what we’re doing here is we’re also documenting the steps on how everything is done. So yeah, like, notion restructure, I think it’s a good, case for us to create a document on how this is used.
118 00:14:25.020 ⇒ 00:14:36.520 Rico Rejoso: Right? And we can add it on the handbook that we’re working on with, or maybe just a different page that we can forward to new team members.
119 00:14:36.710 ⇒ 00:14:38.790 Rico Rejoso: I was just thinking of it that way.
120 00:14:39.410 ⇒ 00:14:43.769 Elizah Joy: Yep, yep, I’m on the same page as you on that, so that,
121 00:14:44.090 ⇒ 00:14:48.260 Elizah Joy: Yeah, we still understand how it was built.
122 00:14:48.400 ⇒ 00:14:49.790 Elizah Joy: And… yeah.
123 00:14:50.040 ⇒ 00:14:57.759 Elizah Joy: I’ll make sure to do that under the documentation step, as maybe as a reference. I think I’ll be…
124 00:14:58.060 ⇒ 00:15:06.130 Rico Rejoso: Or maybe you can just… just, you know, on just a separate Notion page, just jot down everything, and we can just…
125 00:15:06.130 ⇒ 00:15:20.920 Rico Rejoso: send it to GPT to format it in a way that everyone can understand, as long as everything is detailed there, or just, you know, a few, definitions of what this part, what this part is, what these pages or databases, or what this hub is used for.
126 00:15:21.070 ⇒ 00:15:23.400 Rico Rejoso: You know, just a few explanation instructions.
127 00:15:23.830 ⇒ 00:15:27.719 Elizah Joy: Yeah. Okay, I’ll definitely add that.
128 00:15:29.520 ⇒ 00:15:30.240 Rico Rejoso: Good.
129 00:15:31.930 ⇒ 00:15:33.470 Elizah Joy: And then…
130 00:15:33.470 ⇒ 00:15:35.710 Rico Rejoso: Oh, by the way, we’ll be presenting this on Monday, right?
131 00:15:35.970 ⇒ 00:15:37.230 Rico Rejoso: For the immediate table.
132 00:15:38.110 ⇒ 00:15:44.660 Elizah Joy: for the data team, and then… I was… I was thinking of…
133 00:15:45.030 ⇒ 00:15:49.299 Elizah Joy: Like, when’s the right time to get… to get the opinion?
134 00:15:49.400 ⇒ 00:15:51.660 Elizah Joy: From the team, maybe some.
135 00:15:51.660 ⇒ 00:15:52.680 Rico Rejoso: about this one?
136 00:15:53.210 ⇒ 00:15:56.429 Elizah Joy: Or maybe not yet, we present this first suit.
137 00:15:56.430 ⇒ 00:15:59.759 Rico Rejoso: Did you send it to you… did you send it to the operation team already?
138 00:16:00.550 ⇒ 00:16:08.190 Elizah Joy: yet on the operations side, I wanted to get feedback from you first, and then operations, and I was thinking, do the…
139 00:16:08.370 ⇒ 00:16:09.270 Elizah Joy: Team.
140 00:16:09.860 ⇒ 00:16:16.120 Rico Rejoso: Yeah, this look good, but I think this one look good right now, because this is on a… can you…
141 00:16:16.250 ⇒ 00:16:19.260 Rico Rejoso: Can you, like, view it on a 4-wead page?
142 00:16:20.110 ⇒ 00:16:20.920 Elizah Joy: Okay.
143 00:16:22.180 ⇒ 00:16:23.170 Elizah Joy: Okay.
144 00:16:23.170 ⇒ 00:16:25.569 Rico Rejoso: Yeah, okay, so that’s how it’s gonna look.
145 00:16:26.540 ⇒ 00:16:27.220 Elizah Joy: Yeah.
146 00:16:28.540 ⇒ 00:16:30.420 Elizah Joy: That’s… yeah.
147 00:16:32.590 ⇒ 00:16:33.200 Elizah Joy: Yeah, so…
148 00:16:33.200 ⇒ 00:16:39.299 Rico Rejoso: If we click into one… I know this is a gallery view, right? If we click into one, like, click into AI.
149 00:16:40.220 ⇒ 00:16:57.360 Elizah Joy: Yeah, nothing yet. But yeah, what I did here is that even, here in our homepage channel, right, so everything opens up as a page. So, the way that I initially set this up is that even if it’s a database, everything opens up as a separate
150 00:16:57.610 ⇒ 00:17:02.289 Elizah Joy: Page. Just like how… We do it in.
151 00:17:02.500 ⇒ 00:17:04.450 Elizah Joy: This one, in our homepage.
152 00:17:06.349 ⇒ 00:17:08.450 Elizah Joy: Yeah. Like, a page view.
153 00:17:10.970 ⇒ 00:17:12.359 Rico Rejoso: Yeah, okay.
154 00:17:12.530 ⇒ 00:17:26.679 Rico Rejoso: Yeah, as long as it doesn’t, you know, we just have to, like, move it through it, and there will be necessary changes. Because right now, what I was… what I’m doing is, I know you’re doing the restructuring thing and everything, what I’m doing is just,
155 00:17:26.680 ⇒ 00:17:47.310 Rico Rejoso: finalizing the recruitment. I know it’s part of our low prior, to do the recruitment part, but… but I was just thinking we can hit two, you know, hit two birds with one stone, since we’re doing recruitment, and we’re also revamping the recruitment page. So I was thinking of revamping at the same… at the same time. The legal contract is in progress with
156 00:17:47.310 ⇒ 00:18:02.129 Rico Rejoso: Holly, I think, should be… she sent an update, or she’s… I don’t know, she sent an update already on the Deagle channel about this one, and we’re just waiting for them to review it, but I guess Utam was also waiting to finalize this one and implement it ASAP.
157 00:18:02.180 ⇒ 00:18:10.279 Rico Rejoso: So, I think we can further discuss this once, Holly sends the Loom video explaining the workflow next week.
158 00:18:10.460 ⇒ 00:18:23.370 Rico Rejoso: So I think that is in line already, we don’t have to, you know, bother Holly anymore unless we need updates about this. But yeah, I’ll try to check on it by end of day. I think we’re good with that one. Software expense, you mentioned you just need review, right?
159 00:18:23.850 ⇒ 00:18:33.920 Rico Rejoso: Yeah. Do you need any, review from any, from our stakeholders, Thom or Robert, or anyone outside the operation?
160 00:18:34.740 ⇒ 00:18:44.689 Elizah Joy: Outside the operations is not… I don’t think so, like, from a review perspective, because we do have, like,
161 00:18:45.110 ⇒ 00:18:52.560 Elizah Joy: access to these softwares, maybe, because I can see the active users, so what I’ve sent a message to the team’s
162 00:18:52.950 ⇒ 00:19:03.279 Elizah Joy: over the past few days, was if they are currently using that, so that we can do some, optimization in there, or if we can.
163 00:19:03.280 ⇒ 00:19:05.400 Rico Rejoso: Can we, like… can you, like…
164 00:19:05.820 ⇒ 00:19:08.799 Rico Rejoso: I mean, you have access to most of those stuff, right?
165 00:19:09.710 ⇒ 00:19:26.550 Rico Rejoso: Do you have access to it? Can you, like, just check if they’re actively in it? And if not, or maybe you could just message me, like, hey, I know this is… this person is not on the active list of team members we have, should we deactivate the contacts? I know it’s not ev- I mean.
166 00:19:26.850 ⇒ 00:19:44.649 Rico Rejoso: we weren’t able to keep track if everyone on… using those tools are still active or not, but I guess that’s how… how… instead of messaging them, if they’re using it or not, maybe we can just check it on our own, which are active and which are not, and maybe we can discuss those.
167 00:19:44.680 ⇒ 00:19:57.889 Rico Rejoso: As we have the stand-ups, what do you think? Because I think the most, you know, the things that’s blocking you right now is that you’re waiting respond on whether they are actively using these tools or not. Am I correct?
168 00:19:57.890 ⇒ 00:20:16.300 Elizah Joy: That was, what I, mentioned earlier, right? So, yeah, I did, I was gonna do, like, check the active users instead. The thing was, there are… I’m not sure if some people is using that, but, I don’t think that’s gonna be…
169 00:20:16.490 ⇒ 00:20:22.359 Elizah Joy: Crucial for the software expensory, because either way, if they’re using that or not.
170 00:20:22.620 ⇒ 00:20:32.230 Elizah Joy: We’ll still be able to see if they’re an active user. So yeah, that’s why, my plan for this is to have this completed by the end of the day.
171 00:20:39.000 ⇒ 00:20:41.549 Rico Rejoso: Okay, but the cost per se are dated, right?
172 00:20:42.640 ⇒ 00:20:50.580 Elizah Joy: Yep, so the cost per seat, I’ve already reviewed those ones, so these free ones that we have, I haven’t,
173 00:20:50.720 ⇒ 00:21:03.390 Elizah Joy: Because, yeah, basically they’re free, but this once they’re updated, just have to update this. The annual cost will be updated, and the monthly cost once I’ve populated this, active users.
174 00:21:03.520 ⇒ 00:21:09.480 Elizah Joy: And then after that, basically everything is… on.
175 00:21:09.630 ⇒ 00:21:11.220 Elizah Joy: Good for Rivi.
176 00:21:12.080 ⇒ 00:21:14.070 Rico Rejoso: Okay…
177 00:21:18.510 ⇒ 00:21:20.080 Rico Rejoso: If,
178 00:21:23.740 ⇒ 00:21:25.690 Rico Rejoso: Okay.
179 00:21:26.650 ⇒ 00:21:32.160 Elizah Joy: Then, maybe after this, I could, send it over for you, to you? Or…
180 00:21:32.160 ⇒ 00:21:50.219 Rico Rejoso: That’s fine, I was just thinking, I guess that’s… I was under the impression that we can close out software expense review ASAP, since I don’t think it’s gonna take up a lot of time for me, or you mean we don’t need anyone to check it every now and then? We just need the finance team to check it.
181 00:21:50.220 ⇒ 00:21:52.270 Rico Rejoso: As part of the review, right?
182 00:21:54.510 ⇒ 00:21:55.180 Elizah Joy: Chase here.
183 00:21:56.080 ⇒ 00:21:57.270 Elizah Joy: Passed.
184 00:21:57.970 ⇒ 00:22:00.100 Elizah Joy: I did… wait, let me just…
185 00:22:03.930 ⇒ 00:22:12.469 Elizah Joy: Yeah, I added it to our, list for the finance team, so yeah, software expense review, and then after this, it will be…
186 00:22:13.410 ⇒ 00:22:19.249 Elizah Joy: Just the month, the quarterly expense review that we’re gonna be doing, so that we don’t have to do this.
187 00:22:19.840 ⇒ 00:22:38.710 Rico Rejoso: Do you have, like, a column there in the software expense review? Because I know we can say, well, if we try to subs… I mean, to get annual subscriptions, right? And the annual cost is just basically a computation of cost per monthly, I mean, cost per seat on a monthly, on an annual basis, right?
188 00:22:42.680 ⇒ 00:22:47.549 Rico Rejoso: Okay, if annual build, yeah. So you did copy the, structure that we have.
189 00:22:47.930 ⇒ 00:22:48.560 Rico Rejoso: Oh.
190 00:22:48.960 ⇒ 00:22:54.840 Elizah Joy: With the, structure that you’ve, had, and the ones that we had here.
191 00:22:58.100 ⇒ 00:23:05.200 Rico Rejoso: No, no, the other one, the tool expense. We have a different file for that, it’s not within financial.
192 00:23:05.680 ⇒ 00:23:09.790 Rico Rejoso: The one I sent you before. This is the same, this is the same structure, right?
193 00:23:10.090 ⇒ 00:23:11.410 Elizah Joy: Yeah, yeah.
194 00:23:11.410 ⇒ 00:23:12.760 Rico Rejoso: Okay. Yeah.
195 00:23:13.080 ⇒ 00:23:13.730 Rico Rejoso: Double D.
196 00:23:15.260 ⇒ 00:23:24.610 Elizah Joy: I’ve updated that, and then just one thing… Question on this one.
197 00:23:25.890 ⇒ 00:23:38.120 Elizah Joy: Okay, we’ll be auditing, like, 5 hours, and send out the reminder. I did send the reminder already for a wage and Sam, because I did notice yesterday, Demi hasn’t
198 00:23:38.250 ⇒ 00:23:40.929 Elizah Joy: Locked in his hours since last week.
199 00:23:42.240 ⇒ 00:23:44.589 Rico Rejoso: There were two, right? Demi and who’s the other one?
200 00:23:45.220 ⇒ 00:23:53.309 Elizah Joy: So that’s Demi and Pranav, but Pranav has, I checked, yesterday before I end my workday, I think he’s put in…
201 00:23:54.030 ⇒ 00:23:56.410 Elizah Joy: Majority of his hours.
202 00:23:56.850 ⇒ 00:23:58.210 Elizah Joy: For this week.
203 00:23:59.440 ⇒ 00:24:00.090 Rico Rejoso: Okay.
204 00:24:01.160 ⇒ 00:24:07.999 Elizah Joy: Demi for last week and this week. Yeah, he did add it in his hours. Majority of his hours.
205 00:24:08.440 ⇒ 00:24:23.770 Elizah Joy: So that’s that, and then one last thing for me is, I think Shashu, because yesterday’s, yesterday you sent me a message on the, view access, so I think we need to make sure that he has access to…
206 00:24:23.770 ⇒ 00:24:40.179 Rico Rejoso: Yeah, he has access to everything, he just don’t… he just haven’t checked, because he will. It’s part of the onboarding, so I don’t think I’ve missed anything. We just provided them with the general tools, any specific tools. The same with you. We just… I mean, he just has to make a request for it.
207 00:24:40.270 ⇒ 00:24:47.060 Rico Rejoso: But other than that, you are familiar with the general tools that we’re providing, right? It’s the same tools that I provided you with during your onboarding.
208 00:24:47.540 ⇒ 00:24:53.199 Elizah Joy: Yeah, yeah, yep, I did, mention that to him yesterday, because he was asking if…
209 00:24:53.350 ⇒ 00:24:59.230 Elizah Joy: he should have access to Notion. I told him that, he should have gotten that in his email.
210 00:24:59.620 ⇒ 00:25:01.189 Rico Rejoso: Yeah, we should’ve.
211 00:25:02.210 ⇒ 00:25:04.329 Elizah Joy: That’s… So that’s crossed.
212 00:25:04.330 ⇒ 00:25:07.139 Rico Rejoso: out, that’s fine. Anything else?
213 00:25:07.750 ⇒ 00:25:17.069 Elizah Joy: Nothing else from me today, but, anything else, that we want to go through before our meeting with?
214 00:25:17.260 ⇒ 00:25:19.510 Elizah Joy: Utah and Sashu for a.
215 00:25:19.510 ⇒ 00:25:23.989 Rico Rejoso: Actually, I don’t know what we’re gonna discuss during our meeting later, to be honest.
216 00:25:25.100 ⇒ 00:25:29.209 Elizah Joy: Alright, so I think we’ll let Udom drive that one, and then Shashu.
217 00:25:29.990 ⇒ 00:25:36.430 Rico Rejoso: Yeah, it’s just that sometimes when Utam’s… when Utam would be, like, passing the baton to us.
218 00:25:37.170 ⇒ 00:25:37.960 Elizah Joy: Hmm.
219 00:25:37.960 ⇒ 00:25:40.640 Rico Rejoso: So I want to make sure we’re prepared and everything.
220 00:25:41.170 ⇒ 00:25:48.620 Elizah Joy: Yeah, I think, on top of my head, what would just be is updating Sheshu with the current projects that we have.
221 00:25:48.820 ⇒ 00:25:51.330 Elizah Joy: So maybe, yeah, I’ll add him to…
222 00:25:51.330 ⇒ 00:26:06.339 Rico Rejoso: to… to share that instant with him, later. Feel free to share the high priority stuff that we have on our list, during our meeting later with Sheshu, I guess. So, you have to have that gadget.
223 00:26:06.870 ⇒ 00:26:07.190 Elizah Joy: Yep.
224 00:26:07.190 ⇒ 00:26:09.009 Rico Rejoso: Prepared later.
225 00:26:09.010 ⇒ 00:26:28.360 Rico Rejoso: I think that’s just most of it, and just get his feedback on, the projects that we have on High Prio, and, you know, plan out. I’ll try to, you know, squeeze in if I have any info or any comments into it, but I think, I can have you explain that Gantt chart to him, since you basically created that document.
226 00:26:28.390 ⇒ 00:26:29.560 Rico Rejoso: Would that be fine?
227 00:26:30.070 ⇒ 00:26:31.360 Elizah Joy: Yep, that’ll be fine.
228 00:26:31.360 ⇒ 00:26:33.100 Rico Rejoso: Okay, let’s just onboard him on the…
229 00:26:33.230 ⇒ 00:26:39.780 Rico Rejoso: projects that operation is working, and I can just butt in if I have, a few things to add on that, okay?
230 00:26:40.480 ⇒ 00:26:43.080 Elizah Joy: All right, that sounds good.
231 00:26:43.490 ⇒ 00:26:53.200 Rico Rejoso: I saw the one that you’ve designed to me, I’ll start working on it. For the compensation calculator, you can still find a spreadsheet, for the leveling guide, so I haven’t created that one yet, so…
232 00:26:53.650 ⇒ 00:27:02.010 Elizah Joy: Yep, that’s… because, we’ll have our meeting with Gay on Friday, so that’s what he said his availability was for…
233 00:27:02.010 ⇒ 00:27:03.110 Rico Rejoso: Friday next week, right?
234 00:27:03.410 ⇒ 00:27:10.109 Elizah Joy: Yeah, Fridays, he wants to keep it every Friday, it’s like the AI and ops sync, so… Okay. It’s not that rigid.
235 00:27:10.870 ⇒ 00:27:12.789 Rico Rejoso: Sure, sure, yeah, I got that.
236 00:27:13.970 ⇒ 00:27:27.199 Rico Rejoso: Alright, nothing else. I think I’ve probably planned out everything here. I’ll just be finalizing the recruitment part, and updating the tracker views, creating the compensation calculator, and what was the other one?
237 00:27:28.350 ⇒ 00:27:41.079 Rico Rejoso: I think I’ll have a discussion later, or I’ll probably just do a huddle with Holly about the contract to check in with her, in case you have any questions, but I’ll probably check it or read all those documents first.
238 00:27:41.690 ⇒ 00:27:49.990 Elizah Joy: Okay, yeah, because, yeah, I do remember her mentioning the ones that she’s yet to grade was one for the contractors, but yeah, haven’t seen that.
239 00:27:50.410 ⇒ 00:27:54.910 Rico Rejoso: No worries, yeah, yeah, yeah, I got that. I probably remember everything we need to discuss.
240 00:27:55.060 ⇒ 00:28:01.680 Rico Rejoso: Okay, I’ll let you know if there will be updates, but yeah, I’ll just take a look at it, so I won’t take up much of your time.
241 00:28:02.240 ⇒ 00:28:06.719 Elizah Joy: Great, I think that sounds good,
242 00:28:07.060 ⇒ 00:28:10.760 Elizah Joy: Thank you so much, just send me a message on Slack if you need me for it.
243 00:28:10.760 ⇒ 00:28:13.090 Rico Rejoso: Talk to you later to the ops meeting again. Have a good one.
244 00:28:13.250 ⇒ 00:28:14.770 Elizah Joy: Peace, bye.