Meeting Title: Ops Sync Date: 2026-01-15 Meeting participants: Elizah Joy, Rico Rejoso
WEBVTT
1 00:00:16.320 ⇒ 00:00:18.319 Elizah Joy: Hi, can you hear me?
2 00:00:18.790 ⇒ 00:00:20.290 Rico Rejoso: Hey, Eliza, how are you?
3 00:00:20.560 ⇒ 00:00:22.500 Elizah Joy: I’m good, how about you?
4 00:00:22.680 ⇒ 00:00:23.750 Rico Rejoso: Good, good.
5 00:00:28.160 ⇒ 00:00:30.569 Rico Rejoso: Alright, wanna jump in?
6 00:00:31.280 ⇒ 00:00:33.900 Elizah Joy: Yep, let me… I’ll share, I’ll show the screen.
7 00:00:37.950 ⇒ 00:00:45.689 Elizah Joy: Okay, so on my, quick update from the tasks that I had yesterday,
8 00:00:45.810 ⇒ 00:00:49.470 Elizah Joy: Debbie was out yesterday, right, so I haven’t,
9 00:00:49.890 ⇒ 00:00:56.000 Elizah Joy: heard back from Awash about the hours of Demi and how we’ll do that. And then Donut App…
10 00:00:56.170 ⇒ 00:01:03.909 Elizah Joy: I haven’t seen that yet from Laura, but I’ve messaged her, so I think, she’ll give access to that to me today.
11 00:01:04.160 ⇒ 00:01:05.750 Elizah Joy: And then…
12 00:01:06.090 ⇒ 00:01:07.150 Rico Rejoso: to reply to.
13 00:01:07.710 ⇒ 00:01:09.200 Elizah Joy: Not yet.
14 00:01:09.430 ⇒ 00:01:10.050 Rico Rejoso: Okay.
15 00:01:10.200 ⇒ 00:01:13.190 Elizah Joy: I’ll send a message again in the, operations channel.
16 00:01:14.100 ⇒ 00:01:14.700 Rico Rejoso: Alright.
17 00:01:15.570 ⇒ 00:01:22.330 Elizah Joy: And then, on my list for today… is the AOR review.
18 00:01:22.390 ⇒ 00:01:41.640 Elizah Joy: For that, I’ll have this, to be reviewed. I’ll send this in the ops channel for review, and then I’ll review this interview scorecard that you’ve sent, the one, that is here in Linear, and then the buddy program. I’ll start working on that today.
19 00:01:41.710 ⇒ 00:01:47.829 Elizah Joy: And I’ve… I’ve received a message from Hannah.
20 00:01:47.940 ⇒ 00:02:05.719 Elizah Joy: Yesterday on what’s the best to use, like, they’re aware of the, Notion reorganization that we’re doing, then she was just asking about, like, where the right thing to… where’s the right place to put an SOP for marketing, so I told her to just put it under the
21 00:02:05.830 ⇒ 00:02:07.480 Elizah Joy: documentation.
22 00:02:07.960 ⇒ 00:02:10.330 Elizah Joy: The documentations database.
23 00:02:10.500 ⇒ 00:02:18.099 Elizah Joy: So, yeah, that’s that, and then a lot of things of the tasks that I do have today is on Notion.
24 00:02:18.200 ⇒ 00:02:31.100 Elizah Joy: So, one of that is mapping out the structure. I haven’t… I wasn’t able to get to that yesterday. And then, yeah, starting with the ops channel, and then mapping out the
25 00:02:31.640 ⇒ 00:02:34.459 Elizah Joy: structure of Notion, and how we’ll do that.
26 00:02:36.880 ⇒ 00:02:37.530 Rico Rejoso: Okay.
27 00:02:43.300 ⇒ 00:02:46.460 Elizah Joy: Anything you need from me today?
28 00:02:48.110 ⇒ 00:02:52.840 Rico Rejoso: I think you have all your tasks aligned already,
29 00:02:52.970 ⇒ 00:02:58.380 Rico Rejoso: I’m just looking out for any tasks that you’ve assigned to me on Linear.
30 00:02:58.500 ⇒ 00:02:59.960 Elizah Joy: Was there any?
31 00:03:00.430 ⇒ 00:03:06.129 Elizah Joy: There’s just one, so the prompts for the SOPs that we’ve discussed yesterday.
32 00:03:06.130 ⇒ 00:03:06.769 Rico Rejoso: Oh, yeah.
33 00:03:06.770 ⇒ 00:03:09.140 Elizah Joy: Is that in…
34 00:03:09.450 ⇒ 00:03:18.620 Elizah Joy: like, I’m not sure where it’s gonna come from, but I’ve checked my email, and then ChatGPD, I haven’t seen that yet. So yeah, just that, so I can then…
35 00:03:19.210 ⇒ 00:03:28.660 Elizah Joy: restructure the prompts… I mean, sorry, not the prompts, but the SOPs that we have, or the documentations that we have, so that they’re in the same
36 00:03:29.040 ⇒ 00:03:30.000 Elizah Joy: format.
37 00:03:32.150 ⇒ 00:03:42.509 Elizah Joy: So, just that, and then once I’ve reviewed the scorecard, I’ll get back to you for some… if I have some, comments on that, or updates.
38 00:03:43.840 ⇒ 00:03:49.679 Rico Rejoso: Okay, I’ll probably just share the… I’ll share it now. I’ll share it through GPT.
39 00:03:49.970 ⇒ 00:03:56.989 Rico Rejoso: I think that’d be… that’d be easier for you. I think it’s… we’ll send you an email, or probably copy the link to you.
40 00:03:57.150 ⇒ 00:03:59.110 Rico Rejoso: Either way, it will work, I guess.
41 00:03:59.370 ⇒ 00:04:01.930 Elizah Joy: Yeah, and they can see it already.
42 00:04:02.710 ⇒ 00:04:03.430 Rico Rejoso: Okay.
43 00:04:04.200 ⇒ 00:04:08.409 Rico Rejoso: Right, other than that, what are the high-prio,
44 00:04:08.690 ⇒ 00:04:14.079 Rico Rejoso: projects that we have. How are we in the software expense review? What are the next steps that we should take?
45 00:04:14.460 ⇒ 00:04:31.629 Elizah Joy: Yesterday I’ve started sending messages to the team if they’re using. I haven’t heard back from some of them, so yeah. In my Gantt chart or timeline, it’s up today till tomorrow, but then for one last
46 00:04:31.740 ⇒ 00:04:39.299 Elizah Joy: thing on that is this one. The quarter expense approval that is… that still needed to be
47 00:04:39.410 ⇒ 00:04:44.139 Elizah Joy: Done, but it’s on my list for tomorrow, just to be sure.
48 00:04:44.340 ⇒ 00:04:50.799 Elizah Joy: And then, one of the iceberg is the sales navigator from Luke, because he… I think he’s alerting
49 00:04:51.000 ⇒ 00:04:58.990 Elizah Joy: He needs that for the tasks that he’s been doing, but I think, Robert and Utam is still consolidating.
50 00:04:59.120 ⇒ 00:05:00.230 Elizah Joy: on that.
51 00:05:00.810 ⇒ 00:05:05.440 Rico Rejoso: Okay, so we haven’t made a decision for the requested tools, right?
52 00:05:05.770 ⇒ 00:05:07.460 Elizah Joy: Yeah, yeah.
53 00:05:07.810 ⇒ 00:05:17.950 Rico Rejoso: Okay, let’s try to follow up with that. I’m not sure if it’s urgent, but I think Luke has been pinging us for that access. I believe Utham’s at
54 00:05:17.960 ⇒ 00:05:32.370 Rico Rejoso: For the first half of this more of the day. But, yeah, let’s try to ping, ping him regarding that one. If in case not, another alternative that we have, for Luke is to provide, ICUs
55 00:05:32.720 ⇒ 00:05:38.970 Rico Rejoso: the credentials from Utham, which is found in 1Password. Well, Utham or Robert, I guess.
56 00:05:39.800 ⇒ 00:05:40.400 Elizah Joy: Nope.
57 00:05:40.400 ⇒ 00:05:51.219 Rico Rejoso: if that will work for him. I don’t know what… what’s the purpose of the tools, I guess. But if it’s for him to connect with, other peoples on LinkedIn, we should probably have…
58 00:05:51.400 ⇒ 00:05:54.230 Elizah Joy: I didn’t set up on Sales Navigator.
59 00:05:54.230 ⇒ 00:05:56.190 Rico Rejoso: Do you have the costing for that?
60 00:05:56.680 ⇒ 00:06:00.399 Elizah Joy: Yeah, I’ve had him… wait, let me pull it up.
61 00:06:07.890 ⇒ 00:06:10.870 Elizah Joy: So this was what he was requesting for.
62 00:06:11.790 ⇒ 00:06:20.290 Elizah Joy: Yeah, this one, the license… So it’s either the monthly, which is $120, or the annual.
63 00:06:20.610 ⇒ 00:06:22.600 Elizah Joy: for the Navigator.
64 00:06:27.180 ⇒ 00:06:27.880 Elizah Joy: Yeah.
65 00:06:30.170 ⇒ 00:06:34.290 Rico Rejoso: Okay. I think we’ll have to stick with the monthly for now.
66 00:06:34.660 ⇒ 00:06:41.250 Elizah Joy: Yeah, I think it’s a huge, cost for us, and…
67 00:06:41.250 ⇒ 00:06:56.689 Rico Rejoso: Yeah. I mean, it’s not really the cost, but we really haven’t determined the contract for Luke yet, so, if we were to ask, let’s stick with the monthly, okay? This possession of Luke.
68 00:06:56.690 ⇒ 00:07:05.199 Rico Rejoso: Has been vacant for quite a while, and there was really no one that, you know, that lasts long for that position, so we don’t wanna…
69 00:07:05.250 ⇒ 00:07:14.410 Rico Rejoso: proceed to an annual payment wherein we’re not sure if the person’s gonna stay that long. Hoping he would, but yeah, let’s stick for the monthly.
70 00:07:15.160 ⇒ 00:07:17.050 Elizah Joy: Okay, okay.
71 00:07:17.070 ⇒ 00:07:18.740 Rico Rejoso: Yeah.
72 00:07:19.320 ⇒ 00:07:20.330 Elizah Joy: Go ahead.
73 00:07:21.060 ⇒ 00:07:25.330 Rico Rejoso: Yeah, I think that’s one for follow-up. What are the other requests that we have?
74 00:07:25.830 ⇒ 00:07:38.680 Elizah Joy: Just for one, but this is for the Tula Press, so this is for Zoran, so just the keyboard that he was requesting. I sent him a message earlier, he said that it’s not that version, so it’s fine.
75 00:07:40.610 ⇒ 00:07:57.190 Elizah Joy: Yeah, but just those two requests. And then for, I think, where this was… the conversation ended here in the LinkedIn Sales Navigator is that UTAM will try to, consolidate, for the Sales Navigator.
76 00:07:57.350 ⇒ 00:08:00.940 Rico Rejoso: Okay. If he’s got that, subscription of his.
77 00:08:01.770 ⇒ 00:08:06.490 Rico Rejoso: Okay. Do we have an SOP for tools and equipment requests?
78 00:08:08.190 ⇒ 00:08:09.330 Elizah Joy: Check.
79 00:08:09.580 ⇒ 00:08:11.330 Elizah Joy: I think I’ve created that.
80 00:08:12.420 ⇒ 00:08:29.679 Rico Rejoso: Because along with us revamping the documents and operations, let’s also try to gather, some SOPs, tools, how-to documents, for onboarding folks, so we can just present it. Let’s try to build that one, since we don’t have an employee handbook yet.
81 00:08:30.480 ⇒ 00:08:38.740 Elizah Joy: Oh, the one that I’ve created was… I only have the equipment request process, I don’t have the expense.
82 00:08:39.360 ⇒ 00:08:40.809 Elizah Joy: Request.
83 00:08:41.340 ⇒ 00:08:47.720 Elizah Joy: I think just this one. Just not an SOP, but… I think it’s just,
84 00:08:48.370 ⇒ 00:08:51.100 Elizah Joy: This one, expense request system.
85 00:08:52.930 ⇒ 00:08:53.800 Rico Rejoso: Let’s see…
86 00:08:54.070 ⇒ 00:08:58.110 Elizah Joy: But this hasn’t been, approved yet.
87 00:08:58.280 ⇒ 00:09:03.909 Rico Rejoso: Okay, so out of the four documentation that we have, where should we categorize this?
88 00:09:03.910 ⇒ 00:09:07.490 Elizah Joy: This one is… I think reference would be good for this.
89 00:09:07.490 ⇒ 00:09:20.789 Rico Rejoso: Okay, yeah, let’s try to move that there, and using that, let’s create a, process on how to request, either for tools or equipment. Expense request is…
90 00:09:22.140 ⇒ 00:09:25.270 Rico Rejoso: what that… what does that entail? What tools?
91 00:09:26.710 ⇒ 00:09:41.760 Elizah Joy: Before, when I was creating the requests, so I started with the equipment requests, and then, yeah, I started with the equipment requests, but then we started doing the expense requests, so I was thinking of consolidating that.
92 00:09:42.040 ⇒ 00:09:42.770 Rico Rejoso: Yeah.
93 00:09:42.770 ⇒ 00:09:47.730 Elizah Joy: Having… I think I’ve created that in the form. It just…
94 00:09:48.480 ⇒ 00:09:55.560 Elizah Joy: Let’s see… because in the current expense request form, we have now the software tool, equipment.
95 00:09:55.740 ⇒ 00:10:04.170 Elizah Joy: And travel, if anything, or maybe training, so I’ve categorized that into four. But yeah, I will consolidate that into just…
96 00:10:04.950 ⇒ 00:10:11.100 Elizah Joy: Having the equipment request and then the expense request into one.
97 00:10:11.840 ⇒ 00:10:18.139 Rico Rejoso: Yeah, just do one form. Just let them categorize what kind of expense that is.
98 00:10:19.670 ⇒ 00:10:35.579 Elizah Joy: Yeah, I’ll do that, and then I do have one question, right? So, just to be sure, the database that we have here under the operations manual, it is not linked to the, database… documentation database that we have, is that correct?
99 00:10:35.580 ⇒ 00:10:38.750 Rico Rejoso: Yeah, that’s my fault to begin with.
100 00:10:39.630 ⇒ 00:10:43.439 Rico Rejoso: I don’t know what that database is, so I just move it down.
101 00:10:45.240 ⇒ 00:10:48.120 Elizah Joy: So I think this one’s linked in the…
102 00:10:48.340 ⇒ 00:10:51.960 Elizah Joy: When I looked into it yesterday, the documentations that we have.
103 00:10:52.210 ⇒ 00:10:53.849 Rico Rejoso: Yeah, it is.
104 00:10:53.850 ⇒ 00:10:55.430 Elizah Joy: Yeah, right. Bleep…
105 00:10:55.430 ⇒ 00:10:58.000 Rico Rejoso: We just need to consolidate it and remove the other one.
106 00:10:58.170 ⇒ 00:11:03.740 Elizah Joy: Do we want to move these, our database, to this? Is that all… it’s all…
107 00:11:04.520 ⇒ 00:11:08.220 Rico Rejoso: Yeah, I think that’s not, the hard thing.
108 00:11:08.390 ⇒ 00:11:25.159 Rico Rejoso: the hard part of doing it. I think what’s difficult would be, like, there’s, like, a different set of properties once you move it through, the documentation, but it’s just time-consuming, I guess. But if… this is, I mean.
109 00:11:25.520 ⇒ 00:11:48.169 Rico Rejoso: you can put this last on your task for today. I think this will consume a lot of your time. Let’s just focus on the high-priority stuff. I know this is high priority since it’s Notion revamping, but you mentioned you’re still gonna map out what are the initial steps we’re gonna take in revamping Notion. So, aside from this one, I think there are a couple of steps that we should take. Once you, you know, lay that plan out.
110 00:11:48.240 ⇒ 00:12:01.999 Rico Rejoso: maybe we could start assigning those two folks to me, to other people that we can assign it to, and, that’s when you can start moving out those documents, because, I mean, so that we can be efficient with everyone’s time.
111 00:12:02.390 ⇒ 00:12:11.289 Elizah Joy: Yeah, yeah, I do agree on that. Just to make sure that we’re on the same page, right, so for the mapping of the notion,
112 00:12:11.590 ⇒ 00:12:16.419 Elizah Joy: for mapping out Notion, would you be… would you, like…
113 00:12:17.160 ⇒ 00:12:28.630 Elizah Joy: agree on… because what I was planning to do was mapping out the current state of our Notion, like, where the databases are linked, pages are, mapping that one first, and then…
114 00:12:28.730 ⇒ 00:12:33.079 Elizah Joy: Identifying where, like, there are… there’s gonna be, like, two…
115 00:12:33.860 ⇒ 00:12:37.780 Elizah Joy: Like, documents for that, like, the current one, and then the proposed one.
116 00:12:38.350 ⇒ 00:12:41.589 Elizah Joy: Is that… Sure, I’m not…
117 00:12:41.590 ⇒ 00:12:51.749 Rico Rejoso: still getting the, complete gist of that, but yeah, you can present it, or, you know, we can discuss it later, in case I think I have my whole afternoon free.
118 00:12:51.750 ⇒ 00:13:04.540 Rico Rejoso: Just let me know, we can consolidate things out once we get to the plan of it. As long as we get it started by then, we can further discuss what changes or steps you can take to have it, or to make progress on this.
119 00:13:04.880 ⇒ 00:13:05.760 Elizah Joy: Anything?
120 00:13:06.490 ⇒ 00:13:14.520 Elizah Joy: Yep, and then also, because Uta has made, he’s already reviewed the proposal for Notion, like, the document.
121 00:13:14.790 ⇒ 00:13:17.069 Elizah Joy: That I’ve sent over via.
122 00:13:17.500 ⇒ 00:13:25.780 Rico Rejoso: Yeah, I think it’s… it’s the same thing, we’re asking for rituals for that, on how we wanted to have notional…
123 00:13:25.780 ⇒ 00:13:38.890 Rico Rejoso: look like, once we start revamping, what are the necessary tabs, or if we’re gonna do a full revamp, which we’re in, like, we’re gonna change everything from the homepage to each document pages.
124 00:13:39.020 ⇒ 00:13:49.069 Rico Rejoso: or Notion pages. We just wanted to get, like, a full view of what we’re gonna see from the homepage, or what are the tabs that we’re gonna have mainly on that page.
125 00:13:49.390 ⇒ 00:13:50.609 Elizah Joy: I guess.
126 00:13:50.700 ⇒ 00:13:54.760 Rico Rejoso: Those are what are important if you’re gonna propose the changes.
127 00:13:55.150 ⇒ 00:13:56.310 Elizah Joy: Okay.
128 00:14:00.880 ⇒ 00:14:03.339 Elizah Joy: Other than that, I think that’s…
129 00:14:03.740 ⇒ 00:14:06.189 Elizah Joy: Everything on my list for today.
130 00:14:07.620 ⇒ 00:14:23.840 Rico Rejoso: Alright, for me, I guess, I’m still waiting if you’re gonna assign anything to me on Linear. Just, I mean, just leave it there, I always check it every hour, and then, I’m going to finalize some documents.
131 00:14:23.840 ⇒ 00:14:42.460 Rico Rejoso: As you see, I have some forwarded yesterday. I’m gonna look through the recruitment first, because, I think yesterday I, managed to revamp the recruitment page, or career page, and at the same time consolidate some of the roles that we have.
132 00:14:42.540 ⇒ 00:14:58.399 Rico Rejoso: after doing so, I’m gonna look into the interview profile of peoples that we have based on our email, because I think there’s, like, two individuals. I’m also gonna onboard Sheshu today. I’m still waiting for him to respond to my messages and Slack and email.
133 00:14:58.550 ⇒ 00:15:08.930 Rico Rejoso: Other than that, I think I have most of my day free. I’ve managed to get everything done yesterday, so I guess I’m a bit free today, just let me know and I can help out in anything, okay?
134 00:15:09.360 ⇒ 00:15:10.280 Elizah Joy: Okay, yep.
135 00:15:11.550 ⇒ 00:15:28.640 Rico Rejoso: Alright, if nothing else, I think that’s… I mean, we’re good, right? Oh, by the way, I have this on my list yesterday. We have a Gantt chart for the finance team, and I think we haven’t set up anything yet, so I think we… Let’s… I mean…
136 00:15:28.670 ⇒ 00:15:36.349 Rico Rejoso: We can set up a meeting with them and, confirm where we are at on the,
137 00:15:37.120 ⇒ 00:15:50.529 Rico Rejoso: C Corp, I guess, first. And I think you have to get a better understanding on how payroll works, and what are the monthly activities that we’re doing in regards to finance projects.
138 00:15:52.300 ⇒ 00:15:59.710 Rico Rejoso: Wait, let me see… I saw another finance team workbook in Instagram, did you create that?
139 00:16:00.060 ⇒ 00:16:00.599 Rico Rejoso: Good news.
140 00:16:01.470 ⇒ 00:16:08.060 Elizah Joy: I… I don’t think so. I haven’t created any workbook yet in Instagant, just the ops.
141 00:16:08.510 ⇒ 00:16:10.030 Elizah Joy: Just for those two.
142 00:16:10.370 ⇒ 00:16:15.799 Rico Rejoso: Okay, I saw a finance team on… yeah, I think I created this.
143 00:16:16.390 ⇒ 00:16:23.619 Rico Rejoso: Alright, let me consolidate this with the, C-Corp project that we have here on Brainforge AI Workbook.
144 00:16:24.310 ⇒ 00:16:37.579 Rico Rejoso: Well, yeah, let me look into this first, because I think we need to get this straightened out. I think Wuda wants us to reconciliate with, the finance team as well, in regards to the process that we have right now, and do our part as an ops.
145 00:16:37.990 ⇒ 00:16:45.619 Elizah Joy: Yeah, okay. And, as discussed yesterday, we want the meeting with them for next week, is that correct? Or…
146 00:16:45.620 ⇒ 00:16:54.680 Rico Rejoso: Yeah, probably early next week, I guess, since, with Tom and Robert is out. But before we get into that, I think we have to prepare an agenda.
147 00:16:54.940 ⇒ 00:17:02.050 Rico Rejoso: for us to discuss with. I’ll start with the C Corp transition, since we have that already in Instant, and I think…
148 00:17:02.560 ⇒ 00:17:11.600 Rico Rejoso: I think we should be done on most of this one. I don’t know what the progress is. I’m gonna, read through our email thread.
149 00:17:11.839 ⇒ 00:17:16.520 Rico Rejoso: During the holidays for this one, I think we managed to close out most of the tasks here.
150 00:17:19.079 ⇒ 00:17:20.999 Rico Rejoso: Yeah, I’m just gonna look into this.
151 00:17:21.129 ⇒ 00:17:23.999 Rico Rejoso: I’m just gonna do a quick,
152 00:17:24.249 ⇒ 00:17:27.099 Rico Rejoso: Backread of the emails we have.
153 00:17:27.199 ⇒ 00:17:31.709 Rico Rejoso: Other than that, I think I’m good. Yeah, I’m just gonna work on this right now.
154 00:17:36.399 ⇒ 00:17:38.759 Rico Rejoso: Alright, anything else?
155 00:17:41.570 ⇒ 00:17:53.079 Elizah Joy: Nothing else, but, I think you have a few free time, right? So I’ll do, I’ll assign a few of the recruitment stuff that we have.
156 00:17:53.280 ⇒ 00:17:54.490 Rico Rejoso: Sure. Go ahead.
157 00:17:54.700 ⇒ 00:17:55.690 Elizah Joy: and linear.
158 00:17:55.930 ⇒ 00:17:56.890 Elizah Joy: T.
159 00:17:57.980 ⇒ 00:18:07.519 Rico Rejoso: I’ll do a quick check of any requests from the team. After that, I’ll probably work on the tasks or activities that you’ve assigned to me.
160 00:18:07.780 ⇒ 00:18:09.180 Elizah Joy: Alright.
161 00:18:09.830 ⇒ 00:18:15.780 Rico Rejoso: Alrighty, thank you so much, Eliza. Let me know if you need anything. We can hop on a call later today, if you want.
162 00:18:16.250 ⇒ 00:18:19.030 Elizah Joy: Yep, I will, I’ll… I’ll message you on Slack.
163 00:18:19.290 ⇒ 00:18:20.969 Rico Rejoso: Alright, yeah, have a good day.
164 00:18:21.140 ⇒ 00:18:23.140 Elizah Joy: Thank you so much, bye!