Meeting Title: PrEP Project Deliverables and Timelines Sync Date: 2025-09-26 Meeting participants: Awaish Kumar, Amber Lin, Surfield Thomas, Jr.
WEBVTT
1 00:00:21.510 ⇒ 00:00:22.750 Amber Lin: Hi, Always.
2 00:00:23.630 ⇒ 00:00:24.380 Awaish Kumar: Hello!
3 00:00:25.210 ⇒ 00:00:26.830 Awaish Kumar: Hi.
4 00:00:27.330 ⇒ 00:00:41.379 Amber Lin: For this meeting, I wanted to ask Surf what time he is available, and then confirm, whatever development stuff that he needs to do. What do you need from him?
5 00:00:43.630 ⇒ 00:00:48.990 Awaish Kumar: What I need, basically, I need him to execute.
6 00:00:49.380 ⇒ 00:00:53.250 Awaish Kumar: So, on… like, come up with a plan, like.
7 00:00:53.440 ⇒ 00:00:56.790 Awaish Kumar: We have all the deliverables in Notion.
8 00:00:56.910 ⇒ 00:00:59.939 Awaish Kumar: And we can create the tickets for them.
9 00:01:00.210 ⇒ 00:01:00.820 Amber Lin: Yep.
10 00:01:00.910 ⇒ 00:01:03.760 Awaish Kumar: And with him, we can go over it.
11 00:01:03.870 ⇒ 00:01:07.040 Awaish Kumar: And assign the… like, give…
12 00:01:07.640 ⇒ 00:01:08.560 Amber Lin: Yeah, the estimates?
13 00:01:08.560 ⇒ 00:01:09.340 Awaish Kumar: Jesus.
14 00:01:10.200 ⇒ 00:01:16.170 Awaish Kumar: Like, assign the points, and give the, like, priorities, so we can,
15 00:01:16.490 ⇒ 00:01:22.210 Awaish Kumar: Basically, I know, like, on which week will be… what will be done in which week, and…
16 00:01:22.240 ⇒ 00:01:25.059 Amber Lin: That way, we will… when to…
17 00:01:25.610 ⇒ 00:01:27.280 Awaish Kumar: Yeah, exit good looks.
18 00:01:27.670 ⇒ 00:01:28.750 Amber Lin: I see.
19 00:01:29.140 ⇒ 00:01:29.590 Amber Lin: Nice, sir!
20 00:01:29.590 ⇒ 00:01:30.310 Surfield Thomas, Jr.: Hello, hello?
21 00:01:31.320 ⇒ 00:01:36.349 Amber Lin: Hi! Sorry, okay, I’ll turn my, I’ll turn my camera on. Nice to meet you.
22 00:01:36.610 ⇒ 00:01:38.779 Surfield Thomas, Jr.: Nice to meet you as well.
23 00:01:39.070 ⇒ 00:01:40.210 Amber Lin: Hi!
24 00:01:40.630 ⇒ 00:01:51.970 Amber Lin: Cool. So, mostly, I think the two main things we want to do for this meeting is, on my end, I want to confirm your availability and what time is best,
25 00:01:52.080 ⇒ 00:02:04.110 Amber Lin: to… to meet, or what time is best to sync, and then Wish wants to also confirm what’s the execution plan, and then how long each deliverable will take.
26 00:02:05.470 ⇒ 00:02:07.310 Surfield Thomas, Jr.: How long each delivery… okay, well, perfect.
27 00:02:07.310 ⇒ 00:02:07.720 Amber Lin: Yeah.
28 00:02:08.330 ⇒ 00:02:14.479 Amber Lin: To start off, what are your… what are the best hours to reach you?
29 00:02:15.510 ⇒ 00:02:18.569 Surfield Thomas, Jr.: You guys are, EST or PST?
30 00:02:18.950 ⇒ 00:02:23.789 Amber Lin: I’m in PST, but the client’s in EST, so it depends on you.
31 00:02:24.390 ⇒ 00:02:30.540 Surfield Thomas, Jr.: Alright, cool. The client is in EST. Most of these meetings are going to be within PrEP.
32 00:02:31.980 ⇒ 00:02:41.780 Amber Lin: We’re thinking if we can have internal syncs at least once a week, and then the client might need to have a meeting or two.
33 00:02:42.570 ⇒ 00:02:50.539 Surfield Thomas, Jr.: Okay, cool. Is… Are 4 p.m. EST appropriate?
34 00:02:52.090 ⇒ 00:02:52.980 Amber Lin: The more end of the day.
35 00:02:52.980 ⇒ 00:02:56.280 Surfield Thomas, Jr.: they… or… yeah, I guess that’s what I’m trying to figure out.
36 00:02:56.580 ⇒ 00:03:03.480 Amber Lin: Okay, so you’re usually available either, towards the end of the day or, like, early in the day?
37 00:03:04.160 ⇒ 00:03:07.540 Surfield Thomas, Jr.: Yeah. Well, more towards, like, definitely the end of the day.
38 00:03:09.710 ⇒ 00:03:18.500 Amber Lin: Okay. I need to confirm with the client, so around 4pm ESTN, the earliest, I would say, like, just right now, like, 3.30.
39 00:03:19.220 ⇒ 00:03:20.150 Surfield Thomas, Jr.: Okay, cool.
40 00:03:20.350 ⇒ 00:03:21.080 Surfield Thomas, Jr.: Okay.
41 00:03:21.120 ⇒ 00:03:23.720 Amber Lin: I’ll confirm with them.
42 00:03:25.410 ⇒ 00:03:29.680 Amber Lin: And then… Let’s see…
43 00:03:30.730 ⇒ 00:03:38.060 Amber Lin: How easy is it to reach you on Slack? Is there other communication methods you prefer?
44 00:03:38.660 ⇒ 00:03:41.489 Surfield Thomas, Jr.: No, Slack is pretty, pretty much the standard.
45 00:03:41.850 ⇒ 00:03:46.830 Amber Lin: Okay, what’s the time frame, usually, do you respond by?
46 00:03:47.680 ⇒ 00:03:51.129 Surfield Thomas, Jr.: My time frame is probably within 24 hours.
47 00:03:51.560 ⇒ 00:03:52.120 Amber Lin: Okay.
48 00:03:52.570 ⇒ 00:04:03.390 Amber Lin: Noted. And then… I know you’re also working, so I’m not… I wanna know, like, how many…
49 00:04:03.520 ⇒ 00:04:13.460 Amber Lin: how much time in meetings is appropriate, because I know sometimes clients would like to meet, but if you give me a time frame, I can help push back and say, hey, we only have this much time.
50 00:04:14.440 ⇒ 00:04:17.230 Surfield Thomas, Jr.: Okay, what do you mean, like, full-on meeting length?
51 00:04:17.649 ⇒ 00:04:24.859 Amber Lin: Yeah, meeting length, or say, your availability to work as well, just want to have a sense of that.
52 00:04:25.410 ⇒ 00:04:35.840 Surfield Thomas, Jr.: well, I guess, meeting length typically no longer than an hour, but it’s not to say that if we’re talking about something that’s important, we can’t extend over an hour. That’s why I like this, like.
53 00:04:36.000 ⇒ 00:04:47.259 Surfield Thomas, Jr.: Later in the day, because later in the day, there’s just a lot more that, again, a lot more timing and space. And then, I think we need to consolidate around, I guess.
54 00:04:47.260 ⇒ 00:05:00.020 Surfield Thomas, Jr.: what we mean, I guess, from the working perspective, because I was talking with Utam, and he said to speak with you. Our deliverables are more on the documentation and consulting side. We’re not actually building the system for you guys, is that correct?
55 00:05:00.580 ⇒ 00:05:01.290 Surfield Thomas, Jr.: Because I…
56 00:05:01.290 ⇒ 00:05:03.529 Awaish Kumar: Yes, yes, yes, that’s correct.
57 00:05:05.180 ⇒ 00:05:07.129 Surfield Thomas, Jr.: Got it, okay, cool. So then I guess…
58 00:05:07.250 ⇒ 00:05:15.600 Surfield Thomas, Jr.: Your question then, Amber, is… outside of… The meeting time…
59 00:05:15.760 ⇒ 00:05:20.010 Surfield Thomas, Jr.: When will I be working on said deliverables, is that correct?
60 00:05:20.240 ⇒ 00:05:27.219 Amber Lin: Yeah, like, how much time would you be working on that? Just so that when we plan the sprints, I have an idea how fast things would go.
61 00:05:27.380 ⇒ 00:05:28.510 Surfield Thomas, Jr.: Okay, cool.
62 00:05:28.750 ⇒ 00:05:30.559 Surfield Thomas, Jr.: Silka has…
63 00:05:30.560 ⇒ 00:05:30.910 Awaish Kumar: go.
64 00:05:30.910 ⇒ 00:05:31.270 Surfield Thomas, Jr.: Yep, sure.
65 00:05:31.270 ⇒ 00:05:39.159 Awaish Kumar: It’s just to make sure that, like, if we say, you know, week one, we are going to just deliver these things, and then we should be able to deliver those.
66 00:05:39.830 ⇒ 00:05:45.760 Surfield Thomas, Jr.: Okay, perfect, yeah. I’m working around 10 to 15 hours at any given point in time in the.
67 00:05:46.490 ⇒ 00:05:48.149 Surfield Thomas, Jr.: Towards the deliverables.
68 00:05:48.620 ⇒ 00:05:59.919 Amber Lin: Okay, awesome. That’s on my end, what I needed to know, and I know Awish wants to confirm with you the deliverables and timelines and such. Do you want to share your screen, Awash? Or do you want to go off of it?
69 00:05:59.920 ⇒ 00:06:02.050 Awaish Kumar: First of all, I just wanted to know, like.
70 00:06:02.560 ⇒ 00:06:08.399 Awaish Kumar: Because this is, like, kind of a consulting project, it’s possible that we have many more, like.
71 00:06:08.470 ⇒ 00:06:27.919 Awaish Kumar: many… much of the time goes into meetings, because, for example, if you share a diagram or a architecture, then it’s possible that clients, like, the developer comes in and asks questions, or he… like, from the diagram, he doesn’t know anything, right? We might need to explain it.
72 00:06:28.050 ⇒ 00:06:37.830 Awaish Kumar: In the meeting, like, How the flow is, or how different components are working together, things like that.
73 00:06:38.070 ⇒ 00:06:42.150 Awaish Kumar: So, it’s possible that we have to be in the meetings with clients.
74 00:06:43.560 ⇒ 00:06:44.190 Surfield Thomas, Jr.: Every…
75 00:06:46.090 ⇒ 00:06:47.270 Awaish Kumar: And,
76 00:06:47.390 ⇒ 00:07:00.709 Awaish Kumar: Yeah, only… only other thing is that I want… I wanted your help, like, we already have the plan you prepared, and then we can create the tickets from that in linear.
77 00:07:00.790 ⇒ 00:07:12.059 Awaish Kumar: But after that, I will… I can share, like, linear project with you. We would maybe need to assign, time estimations and the deadline… due dates for each of these tickets.
78 00:07:12.780 ⇒ 00:07:14.030 Surfield Thomas, Jr.: Okay, sounds good.
79 00:07:15.090 ⇒ 00:07:22.629 Amber Lin: Yeah, Wish, do you want to share screen or point me to the document? Is that the August proposal? Is it this one?
80 00:07:24.640 ⇒ 00:07:25.620 Amber Lin: It’s a little store.
81 00:07:25.620 ⇒ 00:07:30.319 Awaish Kumar: Like, I think it’s in the end of this document, you already
82 00:07:30.650 ⇒ 00:07:33.369 Awaish Kumar: Copy-paste all the deliverables, right?
83 00:07:33.910 ⇒ 00:07:35.899 Awaish Kumar: The document you were sharing?
84 00:07:36.190 ⇒ 00:07:40.569 Amber Lin: Is it this one? I mostly just linked to…
85 00:07:40.850 ⇒ 00:07:43.729 Amber Lin: linked it to this stock. Is this the one?
86 00:07:43.730 ⇒ 00:07:44.120 Awaish Kumar: these people.
87 00:07:45.110 ⇒ 00:07:45.630 Amber Lin: out?
88 00:07:45.980 ⇒ 00:07:46.940 Awaish Kumar: Oh, yes.
89 00:07:47.440 ⇒ 00:07:48.220 Amber Lin: Okay.
90 00:07:48.690 ⇒ 00:07:52.270 Amber Lin: My internet’s a bit choppy…
91 00:07:52.440 ⇒ 00:08:03.470 Awaish Kumar: Yeah, basically, like, first of all, we need to create it in the linear, and then we can ask Surf with the estimation and deadlines, and he can do it async, right? He can assign.
92 00:08:03.770 ⇒ 00:08:09.370 Amber Lin: Hmm, okay. I should have it in linear already.
93 00:08:09.690 ⇒ 00:08:11.519 Amber Lin: Let me pull it up…
94 00:08:24.340 ⇒ 00:08:27.570 Amber Lin: All right. And are we okay? Yeah.
95 00:08:27.570 ⇒ 00:08:34.870 Awaish Kumar: Or if, like, sir, you are, you are okay with… with your existing,
96 00:08:34.970 ⇒ 00:08:42.620 Awaish Kumar: like, timelines, and then the priorities you share in the document, I can assign it. If you say, like.
97 00:08:42.840 ⇒ 00:08:53.980 Awaish Kumar: like, the way you have described the deliverables in that document, some deliverable says, like, 1.5 weeks. If I just… if you’re okay with that, I can just assign
98 00:08:54.640 ⇒ 00:08:56.320 Awaish Kumar: Due rates according to that.
99 00:08:56.550 ⇒ 00:08:57.409 Awaish Kumar: But it’s okay.
100 00:08:57.410 ⇒ 00:08:58.330 Surfield Thomas, Jr.: What’s your question?
101 00:08:58.830 ⇒ 00:08:59.769 Surfield Thomas, Jr.: Works for me.
102 00:09:00.470 ⇒ 00:09:10.079 Amber Lin: Yeah, okay. So, I would say, are we okay with starting next Monday? Are there any still pending access items we’re waiting for from the client?
103 00:09:10.080 ⇒ 00:09:14.710 Surfield Thomas, Jr.: When you say… when you say next Monday, you’re talking about Monday coming up, right?
104 00:09:14.850 ⇒ 00:09:25.909 Amber Lin: Yeah, upcoming. I don’t know if that’s possible, because we still need to kick off with the client, but we are meeting with the client next Monday, so I was hoping that we can start off next week. Do you think that’s possible?
105 00:09:26.310 ⇒ 00:09:42.120 Surfield Thomas, Jr.: Next week is 100% possible. I think a lot of the open item… well, we don’t have any open items other than, like, I need to see, like, deeper into the database schemas and stuff like that to hit some of these deliverables. But I think that happens once…
106 00:09:42.140 ⇒ 00:09:46.479 Surfield Thomas, Jr.: We’re all in, and then we have that kickoff, and then they’re gonna.
107 00:09:46.860 ⇒ 00:09:50.649 Surfield Thomas, Jr.: give me access to a bunch more things, and then I’m gonna scope out the project a little bit more.
108 00:09:50.650 ⇒ 00:09:58.560 Amber Lin: Gotcha, okay, so I’ll make sure to ask for access. After that, which one of these are we starting off first?
109 00:09:58.920 ⇒ 00:10:01.399 Amber Lin: Just in the first milestone, the…
110 00:10:01.400 ⇒ 00:10:01.990 Awaish Kumar: Yes.
111 00:10:02.840 ⇒ 00:10:04.350 Awaish Kumar: Yeah, the first one, yeah.
112 00:10:05.010 ⇒ 00:10:05.730 Amber Lin: This one?
113 00:10:05.850 ⇒ 00:10:06.800 Amber Lin: Or…
114 00:10:07.500 ⇒ 00:10:10.460 Awaish Kumar: I mean the first milestone, like, all these tickets under…
115 00:10:10.460 ⇒ 00:10:12.969 Amber Lin: Oh, oh, sorry, yeah. Okay.
116 00:10:13.930 ⇒ 00:10:32.920 Amber Lin: So I’ll make them to do, and then I’ll try to assign points to these. Might have to break this one up a little bit more, because our estimates goes as far as 7 points, so I’ll have to break that up, but otherwise, surface, is there any specific access items that you need?
117 00:10:33.130 ⇒ 00:10:34.819 Amber Lin: So I can go ask.
118 00:10:35.860 ⇒ 00:10:36.420 Awaish Kumar: Oh.
119 00:10:36.420 ⇒ 00:10:39.090 Surfield Thomas, Jr.: Can you show… okay, shoot. What were you saying?
120 00:10:40.810 ⇒ 00:10:45.749 Amber Lin: Is there any specific access items that you would need from them?
121 00:10:47.080 ⇒ 00:10:55.110 Surfield Thomas, Jr.: For some of those, they’re, like, database things, so I would need, like, either access to the database, or for them to give me the schemas itself.
122 00:10:55.200 ⇒ 00:11:07.300 Surfield Thomas, Jr.: And then, like, you already have a BigQuery instance, so, like, access to that sort of stuff, or just, like, high-level, again, schemas and those sorts of things, so I could put those, like, all of that sort of stuff together.
123 00:11:08.240 ⇒ 00:11:08.750 Amber Lin: Gotcha.
124 00:11:10.180 ⇒ 00:11:10.780 Amber Lin: Okay.
125 00:11:10.780 ⇒ 00:11:15.780 Awaish Kumar: Yeah, well, so we… they already shared the schema in one of the channels.
126 00:11:18.100 ⇒ 00:11:23.000 Awaish Kumar: That was not the diagram, but some, like, some files.
127 00:11:23.100 ⇒ 00:11:24.450 Awaish Kumar: Hi there.
128 00:11:24.680 ⇒ 00:11:33.989 Awaish Kumar: for these tables, I can… I can, like, point it to you again. But yeah, if we need, like, real database access, we can ask it from them.
129 00:11:36.020 ⇒ 00:11:41.699 Surfield Thomas, Jr.: Schema should be fun, if… as long as it’s all-encompassing, but okay, I’ll take a… I’ll take a…
130 00:11:41.990 ⇒ 00:11:51.009 Surfield Thomas, Jr.: review of that over the weekend, just to double check. I have access to both of the things that you just shared, right? Like, that linear, as well?
131 00:11:52.520 ⇒ 00:11:56.230 Amber Lin: Yeah, let me check if you’re in there, yeah.
132 00:11:57.380 ⇒ 00:12:04.880 Amber Lin: Team Settings… No, let me add you to there. I’ll add your email.
133 00:12:04.880 ⇒ 00:12:05.710 Surfield Thomas, Jr.: Bingo.
134 00:12:05.870 ⇒ 00:12:20.130 Surfield Thomas, Jr.: But I’m missing a little bit of context there. Then I can, over the weekend, look over that, spend some time looking over that, and then align it, to everything else, and then I’ll see if there’s any missing items across the documents that have already been shared.
135 00:12:21.460 ⇒ 00:12:33.059 Amber Lin: Okay. Okay. Yeah, you should be invited, and then everything else, is in Notion. I’ll share that as well, and then I wish you can share the schema. I think that should be all.
136 00:12:34.040 ⇒ 00:12:43.909 Amber Lin: For next Monday’s meeting, would you be joining? It’s at, it’s an hour earlier than right now.
137 00:12:45.330 ⇒ 00:12:46.519 Surfield Thomas, Jr.: It’s an hour earlier than rain.
138 00:12:46.520 ⇒ 00:12:46.999 Awaish Kumar: What is that?
139 00:12:47.000 ⇒ 00:12:47.429 Surfield Thomas, Jr.: Give me two seconds.
140 00:12:47.430 ⇒ 00:12:49.219 Awaish Kumar: Which one is… which one is that?
141 00:12:49.220 ⇒ 00:12:51.950 Amber Lin: The data migration…
142 00:12:52.400 ⇒ 00:12:53.560 Awaish Kumar: Yeah, that’s true.
143 00:12:53.560 ⇒ 00:12:54.540 Amber Lin: Tiffany to be there?
144 00:12:54.540 ⇒ 00:13:09.130 Awaish Kumar: No, no, basically. Oh, okay, sounds good. Also, like, the… in the project management plan, I added a comment. So, although the data migration plan depends on what stuff will be helping.
145 00:13:09.750 ⇒ 00:13:12.420 Awaish Kumar: But it’s a complete… it’s actually completely different.
146 00:13:12.420 ⇒ 00:13:18.549 Amber Lin: Oh, I see, my bad, my bad. Okay, then that’s all from me.
147 00:13:20.170 ⇒ 00:13:20.880 Surfield Thomas, Jr.: Perfect!
148 00:13:21.110 ⇒ 00:13:22.260 Amber Lin: This sounds good.
149 00:13:22.560 ⇒ 00:13:24.629 Amber Lin: Yeah, nice meeting you. Have a good one.
150 00:13:24.630 ⇒ 00:13:27.080 Surfield Thomas, Jr.: Nice meeting you as well.
151 00:13:27.080 ⇒ 00:13:28.200 Amber Lin: Bye!
152 00:13:28.200 ⇒ 00:13:29.260 Surfield Thomas, Jr.: Alright, bye.