Meeting Title: Productivity Dashboards and PTO Planning Sync Date: 2025-08-19 Meeting participants: Rico Rejoso, Amber Lin
WEBVTT
1 00:03:09.960 ⇒ 00:03:11.220 Amber Lin: Hello!
2 00:03:13.570 ⇒ 00:03:19.210 Amber Lin: I think Giselle transferred… All the meeting links.
3 00:03:19.360 ⇒ 00:03:19.920 Amber Lin: Yep.
4 00:03:19.920 ⇒ 00:03:21.390 Rico Rejoso: Hey, Andre, how are you?
5 00:03:21.900 ⇒ 00:03:23.860 Amber Lin: Hi, I’m good.
6 00:03:24.500 ⇒ 00:03:26.509 Amber Lin: Let’s check…
7 00:03:31.090 ⇒ 00:03:33.100 Amber Lin: Mmm, great.
8 00:03:34.210 ⇒ 00:03:36.190 Amber Lin: And then…
9 00:03:41.290 ⇒ 00:03:45.379 Amber Lin: We could look at… I’m just looking at the agenda…
10 00:03:49.450 ⇒ 00:03:57.500 Amber Lin: I think Utum is… Reviewing the… Productivity dashboards.
11 00:03:58.050 ⇒ 00:04:05.390 Amber Lin: … Do you know if… I’m just looking at the… Out of office.
12 00:04:06.080 ⇒ 00:04:14.070 Amber Lin: ones… Do you know where we can see the people that will be out of office?
13 00:04:15.740 ⇒ 00:04:18.469 Rico Rejoso: Right now I’m looking at linear.
14 00:04:18.620 ⇒ 00:04:20.570 Rico Rejoso: For the out-of-office requests.
15 00:04:21.019 ⇒ 00:04:26.010 Rico Rejoso: So once… Once there are new requests, I usually hosted and operating.
16 00:04:28.160 ⇒ 00:04:31.440 Amber Lin: Hmm. Let’s see, operating….
17 00:04:41.920 ⇒ 00:04:46.140 Rico Rejoso: Right now, we only have Hannah wills out of office for this week.
18 00:04:46.920 ⇒ 00:04:52.499 Amber Lin: I see. And also me. I’m gonna be out, Thursday and Friday.
19 00:04:53.220 ⇒ 00:04:58.230 Amber Lin: It’s… because it’s essentially because I didn’t know Vashtag was gonna be out.
20 00:04:58.910 ⇒ 00:05:08.490 Amber Lin: This week… … And… I think there’s… A holiday coming up?
21 00:05:08.890 ⇒ 00:05:10.610 Amber Lin: On Thursday?
22 00:05:11.010 ⇒ 00:05:12.629 Rico Rejoso: Y, the Pelicones.
23 00:05:13.920 ⇒ 00:05:17.650 Amber Lin: Yeah, don’t, don’t think it’s documented.
24 00:05:18.070 ⇒ 00:05:21.190 Rico Rejoso: They just added it based on classes’ requests earlier.
25 00:05:22.080 ⇒ 00:05:22.700 Amber Lin: I see.
26 00:05:22.700 ⇒ 00:05:24.069 Rico Rejoso: I forgot about it.
27 00:05:26.470 ⇒ 00:05:28.829 Amber Lin: … alright.
28 00:05:35.100 ⇒ 00:05:41.950 Rico Rejoso: Also, we can check, like, the hours for this, running this month. I’m gonna send, … I mean…
29 00:05:42.520 ⇒ 00:05:46.410 Rico Rejoso: either message, I don’t know, a message or a Slack.
30 00:05:47.100 ⇒ 00:05:52.190 Rico Rejoso: a Slack message to either individually or to a channel for everyone.
31 00:05:52.350 ⇒ 00:05:57.069 Rico Rejoso: to upload your hours on Popify, whilst we’re still having the same problem.
32 00:05:57.650 ⇒ 00:05:59.890 Amber Lin: Okay. For some individuals.
33 00:06:00.920 ⇒ 00:06:01.790 Amber Lin: Oh.
34 00:06:02.110 ⇒ 00:06:03.290 Amber Lin: Oh, wow.
35 00:06:04.480 ⇒ 00:06:07.360 Amber Lin: Alright, let’s do that.
36 00:06:33.990 ⇒ 00:06:35.180 Rico Rejoso: So I don’t know, …
37 00:06:35.570 ⇒ 00:06:46.969 Rico Rejoso: kind of brought up this, I mean, brought up the idea, or I think it was based when he tried to inform Robert and hotel regarding her out of office or PTO for this week.
38 00:06:47.490 ⇒ 00:06:55.230 Rico Rejoso: They mentioned that there should be, like, 3 times ahead to… ahead of time to inform about the…
39 00:06:55.340 ⇒ 00:07:00.170 Rico Rejoso: PTO before it gets approved? Are we implementing that already?
40 00:07:01.570 ⇒ 00:07:06.209 Amber Lin: Do we have an S&P for it that we can look at together?
41 00:07:11.650 ⇒ 00:07:19.009 Rico Rejoso: Yeah, like, we have an out-of-office request as of yet, but I haven’t included that one yet, since that was not discussed prior to it.
42 00:07:19.500 ⇒ 00:07:21.410 Amber Lin: Hmm, let me check.
43 00:07:22.510 ⇒ 00:07:25.680 Amber Lin: I’m on that now….
44 00:07:28.000 ⇒ 00:07:31.550 Rico Rejoso: It’s basically just the process of submitting a PDO.
45 00:07:33.600 ⇒ 00:07:38.405 Amber Lin: Yeah, I think for PTO… …
46 00:07:41.310 ⇒ 00:07:51.030 Amber Lin: Yeah, because I think a lot of times right now, when they submit PDL, there’s no coverage plan. I’m also guilty of this, it’s like…
47 00:07:51.130 ⇒ 00:07:55.140 Amber Lin: Yes, the timeframe can be approved, but then…
48 00:07:55.280 ⇒ 00:08:03.560 Amber Lin: we say we’re gonna require them to do a coverage plan, but usually it’s approved regardless. …
49 00:08:05.550 ⇒ 00:08:08.999 Amber Lin: Like, maybe we hadn’t have the initial approval
50 00:08:09.300 ⇒ 00:08:23.269 Amber Lin: After the linear ask, and then… because they have to go and talk to the team members and get confirmation that they’re gonna be covered, like, maybe they should submit screenshots of people willing to cover for them.
51 00:08:24.360 ⇒ 00:08:26.369 Rico Rejoso: As long as there’s approval from
52 00:08:26.760 ⇒ 00:08:33.779 Rico Rejoso: The other team members, that they will carry on the task for the certain team members, and you can approve it, right?
53 00:08:34.100 ⇒ 00:08:39.070 Amber Lin: Yeah, because, for instance, if… …
54 00:08:39.419 ⇒ 00:08:56.109 Amber Lin: if Annie’s out of office, who’s gonna do dashboarding for her? Or if I’m out of office, who’s gonna run the rituals for me? Like, they will need to know, I can’t just disappear and tell them, I won’t be able to run it. Like, somebody will have to run it for us.
55 00:08:56.900 ⇒ 00:09:01.169 Rico Rejoso: I’ll be adding up to the SOPI as well.
56 00:09:01.540 ⇒ 00:09:02.869 Amber Lin: Okay.
57 00:09:04.380 ⇒ 00:09:09.189 Rico Rejoso: And prior to accepting it, we can discuss it through on Slack as well.
58 00:09:09.320 ⇒ 00:09:12.299 Rico Rejoso: They haven’t had anyone to take all the….
59 00:09:13.200 ⇒ 00:09:13.850 Amber Lin: Sure.
60 00:09:26.330 ⇒ 00:09:27.280 Amber Lin: Okay.
61 00:09:27.720 ⇒ 00:09:36.180 Amber Lin: Mmm… Actually, let’s try to see the hours until now on…
62 00:09:36.590 ⇒ 00:09:40.620 Amber Lin: The new real dashboards, let me send you the link.
63 00:09:40.990 ⇒ 00:09:41.640 Rico Rejoso: Okay.
64 00:09:42.220 ⇒ 00:09:42.830 Amber Lin: Yeah.
65 00:09:46.040 ⇒ 00:09:49.810 Rico Rejoso: Yeah, by the way, operating is down. I informed Cassie about it.
66 00:09:50.100 ⇒ 00:09:51.839 Rico Rejoso: I’m gonna take a look at it, be honest, bro.
67 00:09:52.750 ⇒ 00:09:53.530 Amber Lin: Okay.
68 00:10:00.490 ⇒ 00:10:04.140 Amber Lin: And… The dashboard….
69 00:10:05.400 ⇒ 00:10:06.700 Rico Rejoso: Oh, yeah.
70 00:10:07.380 ⇒ 00:10:08.480 Rico Rejoso: I think I looked at it.
71 00:10:10.120 ⇒ 00:10:17.140 Amber Lin: Clockify, so if we say month to date… Okay.
72 00:10:17.850 ⇒ 00:10:22.240 Amber Lin: Wow, design spent 140 hours?
73 00:10:22.540 ⇒ 00:10:24.079 Amber Lin: That’s crazy.
74 00:10:40.760 ⇒ 00:10:42.250 Rico Rejoso: This is real time, right?
75 00:10:43.250 ⇒ 00:10:44.970 Amber Lin: Think so, yeah.
76 00:10:45.720 ⇒ 00:10:52.700 Amber Lin: … Costa… Right, fantastic.
77 00:10:57.840 ⇒ 00:10:59.829 Amber Lin: Is it real time?
78 00:11:00.850 ⇒ 00:11:09.650 Amber Lin: Hmm, maybe it doesn’t have… Yeah, it’s only updated until August 15th.
79 00:11:11.700 ⇒ 00:11:14.340 Rico Rejoso: So it’s here updated weekly.
80 00:11:15.110 ⇒ 00:11:18.860 Amber Lin: Yeah, let me just send a check in the channel.
81 00:11:58.100 ⇒ 00:11:59.110 Amber Lin: Okay.
82 00:12:05.740 ⇒ 00:12:09.360 Amber Lin: Alright, I think that’s helpful for us to see.
83 00:12:09.710 ⇒ 00:12:17.350 Amber Lin: And… We can compare it… To the previous period.
84 00:12:26.040 ⇒ 00:12:27.890 Amber Lin: Whoa.
85 00:12:30.330 ⇒ 00:12:32.850 Rico Rejoso: Yeah, I’m looking at it on monthly.
86 00:12:37.700 ⇒ 00:12:39.790 Amber Lin: Let’s say previous month.
87 00:13:18.470 ⇒ 00:13:24.050 Amber Lin: Checking on the Clockify one, I think Utom added a comment to see if the bill
88 00:13:24.580 ⇒ 00:13:28.389 Amber Lin: If the billability thing is true or false.
89 00:13:28.630 ⇒ 00:13:40.419 Amber Lin: I think most of it shows as billable, because I think everybody enters it as billable on Clockify. Like, I don’t think anyone distinguishes between that.
90 00:13:41.400 ⇒ 00:13:46.850 Rico Rejoso: I think if it’s, internal projects, they are not counted as billable.
91 00:13:48.990 ⇒ 00:13:54.330 Amber Lin: Yeah, I think it’s not… shown…
92 00:13:55.200 ⇒ 00:14:04.439 Amber Lin: When, say, when we create a time entry, most of it just automatically turns as billable, so that’s why this one is…
93 00:14:04.960 ⇒ 00:14:07.100 Amber Lin: is this high, but I think…
94 00:14:07.250 ⇒ 00:14:17.730 Amber Lin: To get the real billable numbers, we’ll need to count … the client… Like, the client’s teams.
95 00:14:17.730 ⇒ 00:14:18.330 Rico Rejoso: Yeah.
96 00:14:18.910 ⇒ 00:14:19.840 Amber Lin: Yeah.
97 00:14:22.660 ⇒ 00:14:24.289 Amber Lin: Okay, that’s great.
98 00:14:24.950 ⇒ 00:14:28.899 Amber Lin: That helps us check the previous times a lot easier.
99 00:14:30.890 ⇒ 00:14:33.129 Rico Rejoso: Would be helpful if this is real fun.
100 00:14:35.800 ⇒ 00:14:40.199 Amber Lin: Yeah, I just sent a message to see if it is, but I think…
101 00:14:40.580 ⇒ 00:14:47.090 Amber Lin: Like, even if it’s just 3… 3 days, it’s… it’s… acceptable.
102 00:14:47.200 ⇒ 00:14:48.470 Amber Lin: It’s better.
103 00:14:51.160 ⇒ 00:14:52.470 Amber Lin: Alright.
104 00:14:53.420 ⇒ 00:15:01.140 Amber Lin: Ada… operations… Maybe she… Whoa.
105 00:15:02.510 ⇒ 00:15:05.080 Amber Lin: Alright. Okay.
106 00:15:05.280 ⇒ 00:15:08.209 Amber Lin: Do you have anything you wanted to discuss?
107 00:15:09.010 ⇒ 00:15:13.959 Rico Rejoso: No, I’ll be just, you know, I guess informed regarding the, hours.
108 00:15:14.120 ⇒ 00:15:18.150 Rico Rejoso: Where the money department does, you know, posted it already.
109 00:15:18.710 ⇒ 00:15:19.800 Amber Lin: Okay.
110 00:15:20.580 ⇒ 00:15:21.400 Rico Rejoso: Yeah.
111 00:15:21.810 ⇒ 00:15:31.680 Amber Lin: And let me know tomorrow if you need some help with default, because I know there’s also a pre-meeting before the client meeting, and so…
112 00:15:32.250 ⇒ 00:15:40.570 Amber Lin: And just make sure that they get prepared, so I think you’ll be fine. I’ll move the PM meeting so it’s not clashing with
113 00:15:42.070 ⇒ 00:15:42.510 Amber Lin: It was not clear.
114 00:15:42.510 ⇒ 00:15:55.840 Rico Rejoso: if I can, you know, handle all the meeting for tomorrow. I’ll be still, reviewing the docs. Is there, like, a list of tickets, or are all the tickets on linear already, or before?
115 00:15:55.840 ⇒ 00:16:04.000 Amber Lin: They should be in linear, and if there’s anything new, they will say, hey, I need a… need a ticket. You can also ask them.
116 00:16:04.850 ⇒ 00:16:10.699 Rico Rejoso: Okay. Yeah. My plan is, like, tomorrow, just to shadow for… for… for a few.
117 00:16:11.030 ⇒ 00:16:15.190 Rico Rejoso: And afterwards, just beat up the linear boards for default.
118 00:16:15.710 ⇒ 00:16:16.980 Amber Lin: Okay.
119 00:16:17.750 ⇒ 00:16:22.789 Amber Lin: Yeah, sounds good. I’ll move our PM meeting tomorrow.
120 00:16:23.170 ⇒ 00:16:24.070 Rico Rejoso: Thank you.
121 00:16:24.330 ⇒ 00:16:25.770 Amber Lin: Yeah, already.
122 00:16:26.920 ⇒ 00:16:27.590 Rico Rejoso: I’ll send you my.
123 00:16:27.590 ⇒ 00:16:27.950 Amber Lin: Seek.
124 00:16:27.950 ⇒ 00:16:29.300 Rico Rejoso: I have a question. Have a good one.
125 00:16:29.300 ⇒ 00:16:31.849 Amber Lin: Of course. Yeah, you too. Bye.
126 00:16:31.850 ⇒ 00:16:32.560 Rico Rejoso: Bye.