Meeting Title: Clockify Hours Reconciliation Sync Date: 2025-08-19 Meeting participants: Rico Rejoso, Demilade Agboola
WEBVTT
1 00:02:23.290 ⇒ 00:02:24.650 Rico Rejoso: Hey there, Milare.
2 00:02:25.110 ⇒ 00:02:26.480 Demilade Agboola: Hi, Rickle, how are you?
3 00:02:26.740 ⇒ 00:02:27.700 Rico Rejoso: I’m good, how are you?
4 00:02:28.580 ⇒ 00:02:35.610 Demilade Agboola: I’m doing alright. This is busy, have some tickets I need to knock out, but I’m fine. How are you? What’s going on with you?
5 00:02:36.060 ⇒ 00:02:59.419 Rico Rejoso: Yeah, just, you know, focusing the operations stuff and things. Yeah, thank you so much for joining this meeting and for taking time out of your busy day to, you know, reconcile with the Clockify hours. So, yeah, we just need you to, update those Clockify hours for the same reason as Utah mentioned, for, finance purposes, and also to track client hours.
6 00:02:59.530 ⇒ 00:03:02.420 Rico Rejoso: That’s how we, make, …
7 00:03:02.920 ⇒ 00:03:17.119 Rico Rejoso: work stuff with the operations side and the project management side. So, basically, that’s it. So, we’re, you know, midway through the month of August, and we just need those July hours lumped. So, let me just share my screen real quick.
8 00:03:17.910 ⇒ 00:03:20.999 Rico Rejoso: Let me just show you the qualified hours that we have as of now.
9 00:03:22.870 ⇒ 00:03:23.800 Rico Rejoso: One second.
10 00:03:44.120 ⇒ 00:03:46.340 Rico Rejoso: Okay, can you see my screen?
11 00:03:47.300 ⇒ 00:03:48.120 Demilade Agboola: Yeah.
12 00:03:48.120 ⇒ 00:03:55.140 Rico Rejoso: Yeah. So, right now, we only have, like, 45 minutes, logged hours for Urban Sems and Eden Hill.
13 00:03:55.260 ⇒ 00:04:00.520 Rico Rejoso: For the month of July, we wanted to see how much, you know, how, …
14 00:04:00.860 ⇒ 00:04:05.680 Rico Rejoso: How long have you been spending, and working for both Urban Stems and Eden Hill?
15 00:04:06.320 ⇒ 00:04:07.030 Rico Rejoso: Right.
16 00:04:07.640 ⇒ 00:04:08.450 Demilade Agboola: Yeah.
17 00:04:08.450 ⇒ 00:04:14.930 Rico Rejoso: Okay, and, anything else that you’d like me to assess you with in this process so that, you know, we can fasten it?
18 00:04:16.850 ⇒ 00:04:19.170 Demilade Agboola: I mean, it’s just… it’s a very, like…
19 00:04:19.300 ⇒ 00:04:28.740 Demilade Agboola: Tedious process, and you keep having to, like, log it in individually for different meetings and, like, different hours that you were working on different stuff for.
20 00:04:28.740 ⇒ 00:04:29.640 Rico Rejoso: I got you.
21 00:04:30.010 ⇒ 00:04:40.889 Demilade Agboola: But, yeah. Especially if it’s not, like, if, for instance, you have 2 hours here, 2 hours there, like, unless you’re logging in right there, right there, and it can get… it can get very…
22 00:04:41.710 ⇒ 00:04:44.120 Demilade Agboola: Overwhelming to do retrospectively.
23 00:04:44.470 ⇒ 00:04:49.170 Demilade Agboola: Especially if… You have, like, things to do right there, right then.
24 00:04:49.520 ⇒ 00:05:06.060 Rico Rejoso: Gotcha. Well, yeah, it’s, you know, the problem most of us are experiencing with Clopify, but right now we’re still finding a way to, you know, to automate stuff, and for your convenience as well. We’re looking, like, you know, from time tracker, if you can, if you prefer to do a time tracker, or you…
25 00:05:06.150 ⇒ 00:05:12.490 Rico Rejoso: Let me, let me know, what do you usually do in, tracking your hours? Do you use Stamp Tracker or the timesheet?
26 00:05:14.240 ⇒ 00:05:19.349 Demilade Agboola: I use the timesheet. Okay. Like, by timesheet, you mean, like, do I manually impute it?
27 00:05:21.700 ⇒ 00:05:22.490 Demilade Agboola: Princess.
28 00:05:22.660 ⇒ 00:05:25.700 Rico Rejoso: And projects that you work on under leadership?
29 00:05:26.030 ⇒ 00:05:27.300 Rico Rejoso: Eden Health.
30 00:05:27.530 ⇒ 00:05:31.800 Rico Rejoso: Are, like, let me just see… like, the data analytics and tracking, right?
31 00:05:33.340 ⇒ 00:05:34.860 Rico Rejoso: And it didn’t help itself.
32 00:05:34.970 ⇒ 00:05:35.630 Rico Rejoso: Correct.
33 00:05:37.330 ⇒ 00:05:39.260 Demilade Agboola: Pardon, …
34 00:05:40.690 ⇒ 00:05:44.710 Demilade Agboola: To be fair, I’m not actually sure what the difference is, but it’s just Eden Health, I guess.
35 00:05:44.710 ⇒ 00:05:46.059 Rico Rejoso: Yeah, it didn’t help, that will work.
36 00:05:46.530 ⇒ 00:05:47.020 Demilade Agboola: Yeah.
37 00:05:47.100 ⇒ 00:05:56.780 Rico Rejoso: here, as long as we love those hours for now. Right now, we’re, you know, step-by-step trying to automate stuff, you know, from Shopify.
38 00:05:56.780 ⇒ 00:06:09.219 Rico Rejoso: to operating Talkify at the same time for you to log those hours. For now, we need you to log those hours as accurate as possible. Or maybe you can try to do it… I know it’s not convenient to do it, like, by end of day.
39 00:06:09.220 ⇒ 00:06:19.720 Rico Rejoso: Knowing that you’re tired of all the, you know, work stuff you’ve been doing all day, but if you can manage to it by end of week, I can also send out a reminder for you to have that done. Would that be possible?
40 00:06:20.380 ⇒ 00:06:28.610 Demilade Agboola: Yeah, something to just talk to the dev team, like the AI team, maybe they can integrate, is if we can have it in such a way that.
41 00:06:29.000 ⇒ 00:06:32.520 Rico Rejoso: You can automatically add things on your calendar to….
42 00:06:33.710 ⇒ 00:06:38.219 Demilade Agboola: to… like, even if it has passed 2 o’clockify, I don’t know if that will be possible.
43 00:06:38.970 ⇒ 00:06:46.590 Demilade Agboola: I know the only way you can add things is if it’s currently happening. Like, if it’s happening, you can add it from your calendar to…
44 00:06:46.790 ⇒ 00:06:47.910 Demilade Agboola: Clockify.
45 00:06:48.130 ⇒ 00:06:52.559 Demilade Agboola: If it’s not, then you’d have to manually add it yourself.
46 00:06:53.020 ⇒ 00:06:58.979 Demilade Agboola: But if there’s a way to, like, manually add your calendar entries into Clockify, that would be very, very helpful.
47 00:07:00.140 ⇒ 00:07:10.479 Rico Rejoso: I’ll take note of that and suggest that, you know, great timing. I have a meeting with the AI team later on, let me suggest that if… and see if we can have that done, okay? And I’ll update you about it, but for now…
48 00:07:11.220 ⇒ 00:07:17.839 Rico Rejoso: to stick with the manual process, alright? I do apologize for the inconvenience, but this is the process that we have to stick with right now.
49 00:07:18.580 ⇒ 00:07:19.370 Demilade Agboola: Yeah, sure.
50 00:07:19.500 ⇒ 00:07:26.869 Rico Rejoso: Okay, … I think you can log those hours async, or outside this meeting, right?
51 00:07:28.020 ⇒ 00:07:28.860 Demilade Agboola: Sure.
52 00:07:28.860 ⇒ 00:07:32.379 Rico Rejoso: Alright, let me just confirm, when can you have this done?
53 00:07:33.320 ⇒ 00:07:34.000 Rico Rejoso: Huh.
54 00:07:34.690 ⇒ 00:07:45.029 Demilade Agboola: I mean, I’m working it right now as we speak, but if the… the thing is always, like, as I’m working, someone might just message me and be like, hey, we have issues with this, this, this, and that. That sidetracks me.
55 00:07:45.030 ⇒ 00:07:45.690 Rico Rejoso: Okay.
56 00:07:46.090 ⇒ 00:07:49.870 Rico Rejoso: I understand. But it’s preferred because,
57 00:07:49.960 ⇒ 00:08:07.299 Rico Rejoso: that’s one thing that’s also holding us back, with the finance process. If we can have that done by end of day, that would be much appreciated. Just let me know or confirm with me so I can, check with the finance team and have them… or inform them that you have finalized or confirmed all hours from the month of July, okay?
58 00:08:07.680 ⇒ 00:08:08.950 Demilade Agboola: Oh, okay, sure.
59 00:08:09.360 ⇒ 00:08:18.279 Rico Rejoso: Wonderful, thank you so much for that one. And again, your idea or your suggestion a while ago is noted, and have it forwarded to the AI team and update you about it, okay?
60 00:08:19.090 ⇒ 00:08:20.150 Demilade Agboola: Alright, cool.
61 00:08:20.150 ⇒ 00:08:22.740 Rico Rejoso: Thank you so much. Do you have any questions before we end this meeting?
62 00:08:23.660 ⇒ 00:08:24.390 Demilade Agboola: No.
63 00:08:24.840 ⇒ 00:08:32.309 Rico Rejoso: Wonderful. Again, Demlade, thank you so much for your time, and hoping to get those hours logged to clockify by the end of the day, okay?
64 00:08:33.539 ⇒ 00:08:34.849 Demilade Agboola: Alright then.
65 00:08:34.850 ⇒ 00:08:40.600 Rico Rejoso: Alright, thank you so much. Oh, by the way, feel free to reach out to me through Slack if you have any questions, okay? That came in mind later on.
66 00:08:43.460 ⇒ 00:08:45.369 Rico Rejoso: Alright, thank you, have a good day.
67 00:08:46.030 ⇒ 00:08:47.250 Demilade Agboola: Alright, thank you. Bye.