Meeting Title: Automation Feedback and Updates Sync Date: 2025-07-31 Meeting participants: Rico Rejoso, Casie Aviles
WEBVTT
1 00:00:13.010 ⇒ 00:00:13.950 Rico Rejoso: Hello! Cassie.
2 00:00:15.040 ⇒ 00:00:16.200 Casie Aviles: Hey! Hey!
3 00:00:16.370 ⇒ 00:00:20.486 Rico Rejoso: Hey? I’m sorry for the sudden call. I just kind of like
4 00:00:21.360 ⇒ 00:00:22.439 Casie Aviles: No, it’s fine.
5 00:00:22.800 ⇒ 00:00:42.829 Rico Rejoso: Yeah, yeah. So based on what? You demo on me. And what I’ve understand is that whenever there’s a request created and linear asked through slap it goes through linear and there’s like an AI thing that reads through the request and posted and operating right.
6 00:00:42.830 ⇒ 00:00:48.750 Casie Aviles: Yes, yes, that’s how it works. And then it’s saved there, as like, yes, actual ours.
7 00:00:48.750 ⇒ 00:01:06.480 Rico Rejoso: Actual hours, because it’s like coming off like a clock. If I report something like that, that’s why it’s reflecting as an actual hour, a actual hours. That’s what basically what I understand from it. So I have like an idea. And I think this is gonna put in more work. I’m sorry for it.
8 00:01:06.640 ⇒ 00:01:07.320 Rico Rejoso: Oh.
9 00:01:07.320 ⇒ 00:01:12.060 Casie Aviles: No, it’s fine. I’ll just have to add that to the ticket. Then. Okay, yeah, no problem.
10 00:01:12.060 ⇒ 00:01:17.415 Rico Rejoso: Okay. So is there any way like in linear, since it’s going through linear as well?
11 00:01:18.030 ⇒ 00:01:23.330 Rico Rejoso: you know, it’s when you change log. So it’s coming off linear as a 3 edge. Right?
12 00:01:23.660 ⇒ 00:01:33.009 Rico Rejoso: So basically, there’s still like an accept. We still have to accept those. And once it’s accepted, it will be moved as backlog, right
13 00:01:33.400 ⇒ 00:01:37.649 Rico Rejoso: or any other. Recall the status
14 00:01:38.120 ⇒ 00:02:03.679 Rico Rejoso: so it can be about backlog or to do so once we accept those 3 edge requests or request through slack. Is there like any way that that can be turned into plan hours? So it will show up. So be technically the actual hours will still be like once you put in a slack, it will reflect as actual hours, but it will not reflect as planned hours unless we accept it through linear.
15 00:02:03.740 ⇒ 00:02:23.500 Rico Rejoso: because I want to give this like an accountability on the project management side. So they can also be like aware, because sometimes they overlook at things at the Planning and Allocation channel, and will not take note of it unless you know it’s the actual day of the of the time off, so unless they accept those, it will not appear as planned hours.
16 00:02:24.180 ⇒ 00:02:27.269 Casie Aviles: I see, I see. Okay, so that’s kind of like.
17 00:02:27.270 ⇒ 00:02:33.269 Rico Rejoso: Of my idea. I I need to know your your comment that if it’d be too difficult for you, I’m sorry.
18 00:02:33.270 ⇒ 00:02:40.831 Casie Aviles: Oh, yeah, it’s fine. So I guess so just to recap what you what you’re telling me right now.
19 00:02:41.330 ⇒ 00:02:54.809 Casie Aviles: so you. So whenever someone submits like a Pto request, right like through linear it become it. It’s logged immediately as an actual ours, but it will not be planned. Ours yet.
20 00:02:55.210 ⇒ 00:02:55.950 Rico Rejoso: Yeah.
21 00:02:56.320 ⇒ 00:02:58.350 Casie Aviles: Okay, and then you have to.
22 00:02:58.500 ⇒ 00:03:02.510 Casie Aviles: It has to be approved first, st before it becomes planned. Ours.
23 00:03:02.720 ⇒ 00:03:05.789 Rico Rejoso: Yes, yes. So technically, they have to look at that
24 00:03:06.301 ⇒ 00:03:18.220 Rico Rejoso: linear team first, st except the triage triage becomes a backlog or any other statuses that afterwards. It will be posted as planned hours and operating. Will that be too complicated? I’m sorry.
25 00:03:19.138 ⇒ 00:03:26.660 Casie Aviles: No, I think that should be doable. I just have to research the planned ours like, I don’t know how to create the planned ours
26 00:03:26.800 ⇒ 00:03:29.790 Casie Aviles: from the automation. So I’ll just have to research that.
27 00:03:30.090 ⇒ 00:03:34.420 Rico Rejoso: Okay, okay, you can update us as well. I’m sorry if that’s like, you know.
28 00:03:34.560 ⇒ 00:03:43.839 Rico Rejoso: I just kinda have like idea that, so that it will go through the project management side as well. They’ll be notified as well before it pushed through operating.
29 00:03:44.220 ⇒ 00:03:45.060 Casie Aviles: Yeah, I’m getting.
30 00:03:45.060 ⇒ 00:03:46.440 Rico Rejoso: Loaded to the sop.
31 00:03:46.590 ⇒ 00:03:59.389 Casie Aviles: Yeah, of course, that makes sense. Okay, so I’ll just okay. So so this current automation that I made is, okay, I will just add, like the planned ours part. So yeah, I’ll just add that.
32 00:03:59.660 ⇒ 00:04:01.790 Casie Aviles: okay, great great.
33 00:04:01.790 ⇒ 00:04:03.460 Rico Rejoso: Awesome, and thank you so much.
34 00:04:03.910 ⇒ 00:04:09.210 Casie Aviles: Yeah, yeah, thanks. I I mean, it’s also, you know. Thank you for giving feedback very easily.
35 00:04:09.800 ⇒ 00:04:21.450 Rico Rejoso: Yeah, yeah, I mean, I I’m fond of automation. It’s wonderful how you create this. Things like, you know, automate things. I know how like a few automations like through Zapier. And you know, Ghl.
36 00:04:21.459 ⇒ 00:04:21.869 Casie Aviles: Yeah.
37 00:04:21.870 ⇒ 00:04:22.230 Rico Rejoso: But.
38 00:04:22.230 ⇒ 00:04:22.830 Casie Aviles: Something like that.
39 00:04:22.830 ⇒ 00:04:26.699 Rico Rejoso: 10 and 8 like this. It’s wonderful guys you did. You guys did a great job.
40 00:04:26.940 ⇒ 00:04:37.040 Casie Aviles: Yeah, no, thanks it’s it’s a lot more flexible than Zapier. And I think, jhl, yeah, that’s why we were able to do stuff like this. Okay.
41 00:04:37.040 ⇒ 00:04:46.500 Rico Rejoso: Alright, no worries, no worries. Let me know if you have any question, if it’s doable or not. That’s fine. Just let me know. And we can update those tickets. If you need any assistance questions, let me know as well. Okay.
42 00:04:46.500 ⇒ 00:04:48.570 Casie Aviles: Okay, great. Thank you for the time. Rico.
43 00:04:48.570 ⇒ 00:04:51.520 Rico Rejoso: Thank you for your time, Cassie. All right, have a good one. Be safe.
44 00:04:51.520 ⇒ 00:04:52.260 Casie Aviles: Thank you.
45 00:04:52.400 ⇒ 00:04:53.220 Casie Aviles: Bye, bye.