Meeting Title: Mariane Cequina’s Zoom Meeting Date: 2025-05-19 Meeting participants: Mariane Cequina, Mustafa Raja
WEBVTT
1 00:02:03.200 ⇒ 00:02:04.040 Mustafa Raja: Hello!
2 00:02:08.330 ⇒ 00:02:12.589 Mariane Cequina: Hello! Can you hear me? Hello, Mustafa! I’m so sorry if I’m a bit late.
3 00:02:13.240 ⇒ 00:02:15.000 Mustafa Raja: No, no, it’s okay.
4 00:02:15.510 ⇒ 00:02:16.919 Mariane Cequina: Yeah, I’m doing good.
5 00:02:17.220 ⇒ 00:02:18.210 Mustafa Raja: Yeah, same.
6 00:02:18.210 ⇒ 00:02:33.460 Mariane Cequina: Okay, so this is gonna be just like a short call about like onboarding. Let me know if you have other other questions as well as I end the presentation. So yeah, just this is just like a general onboarding that we currently have. So yeah, so hold on.
7 00:02:34.480 ⇒ 00:02:35.610 Mariane Cequina: Oh.
8 00:02:39.350 ⇒ 00:02:42.770 Mariane Cequina: so, how can I present this hold on?
9 00:02:42.900 ⇒ 00:02:46.429 Mariane Cequina: We actually use pigma. But right now.
10 00:02:48.040 ⇒ 00:02:49.370 Mariane Cequina: But okay.
11 00:02:50.430 ⇒ 00:03:10.849 Mariane Cequina: yeah, so yeah, so welcome to Brainforge. So about Brainforge, you started last 2023, and they’re helping turned raw data into actionable insights. So last time it was just Utam Kumaran. And then he partnered with Robert Chang and Robert Chang is the owner or the founder of puma sites.
12 00:03:12.140 ⇒ 00:03:25.650 Mariane Cequina: And then, yeah, so they help companies to make decisions. And then, yeah, so we’re gonna I’m gonna show you the team. So have you met the other AI engineers like Casey.
13 00:03:26.070 ⇒ 00:03:29.290 Mustafa Raja: Yeah, I’ve I’ve met almost all of the team.
14 00:03:29.640 ⇒ 00:03:33.766 Mariane Cequina: Okay, great. So, but I’m gonna show you the other members
15 00:03:34.350 ⇒ 00:03:41.100 Mariane Cequina: as well. So there are people here that are no longer active. I think Patrick is not active anymore. I’m just gonna
16 00:03:43.213 ⇒ 00:03:49.570 Mariane Cequina: inactivated. Okay, cool. So right now, this is the the
17 00:03:50.200 ⇒ 00:03:57.159 Mariane Cequina: CEO, this utam. And then the co-coo is Robert, and then we also have Michael. I don’t think he’s
18 00:03:57.370 ⇒ 00:03:58.980 Mariane Cequina: his active
19 00:03:59.430 ⇒ 00:04:13.329 Mariane Cequina: right now, but he used to be like a data architect and advisor. Then we have 2 project managers, which is Akash and Amber, but Akash is part time, so I think you will meet our work primarily with amber. Have you met her.
20 00:04:13.820 ⇒ 00:04:15.980 Mustafa Raja: Yes, I’ve yeah, admitted.
21 00:04:16.540 ⇒ 00:04:22.910 Mariane Cequina: Yeah, so- so her- her, her responsibility is to
22 00:04:23.200 ⇒ 00:04:49.879 Mariane Cequina: it’s more on like the the AI team. And then we also have Nico. He’s actually he used to work here full time. But right now he’s working now as a part time. So he used to work with me as someone who managed the operation side. But right now I’m the one who usually handle all this stuff. So if you have any concern, for example, like your classify and other operational
23 00:04:50.476 ⇒ 00:04:54.870 Mariane Cequina: concern, you can actually reach out to me through slack. So yeah.
24 00:04:55.020 ⇒ 00:05:05.729 Mariane Cequina: do we also have Robert? He was a recruiter. And then for the data team. This will be like Ryan Aish Kyle, the Malayed by us, Sahana, Annie.
25 00:05:06.240 ⇒ 00:05:11.860 Mariane Cequina: I don’t know if you met them, but you will definitely meet them this coming Friday, and then we’ll also.
26 00:05:11.860 ⇒ 00:05:12.659 Mustafa Raja: Some of the.
27 00:05:13.250 ⇒ 00:05:15.110 Mariane Cequina: Yeah. For Annie, right? Correct.
28 00:05:15.440 ⇒ 00:05:16.000 Mustafa Raja: It’s.
29 00:05:16.390 ⇒ 00:05:24.700 Mariane Cequina: Yeah, cause cause she’s been working in the ABC homes. So will you be working with the ABC homes, or more on, like the internal.
30 00:05:25.741 ⇒ 00:05:27.349 Mustafa Raja: I’m more internal right now.
31 00:05:28.080 ⇒ 00:05:31.510 Mariane Cequina: Yeah, internal. Yeah. Okay for the sales. Gtm, is that correct?
32 00:05:32.540 ⇒ 00:05:34.350 Mariane Cequina: Okay? And then
33 00:05:34.600 ⇒ 00:05:42.080 Mariane Cequina: and then for the A team we have as of now we only have Miguel Casey, and then you, Mustafa. So last time we have Patrick. But then
34 00:05:42.710 ⇒ 00:05:46.849 Mariane Cequina: but then, yeah, he I don’t know the reason. But
35 00:05:47.260 ⇒ 00:05:53.730 Mariane Cequina: yeah. So we only have 3 AI engineer, as of now and then for design. We have Ann
36 00:05:56.310 ⇒ 00:06:20.410 Mariane Cequina: Abdul Halim. I forgot his nickname, but they actually have a better nickname, which is easier to pronounce. But he was the the web developer, and then Hannah Wong is like a marketing head, so he’s he helped in direction to make the designs and then content more cohesive. We also have Brian Ross. He was the only one who manages the content.
37 00:06:20.570 ⇒ 00:06:23.200 Mariane Cequina: so I think that’s it for the team.
38 00:06:23.490 ⇒ 00:06:29.650 Mariane Cequina: And then for your role, I’m gonna show you again the this one.
39 00:06:30.800 ⇒ 00:06:32.810 Mariane Cequina: Yeah. So
40 00:06:34.070 ⇒ 00:06:43.550 Mariane Cequina: yeah, for for your role, it will be an AI and automation engineer. And then, yeah, so you’ll be.
41 00:06:43.710 ⇒ 00:06:55.149 Mariane Cequina: You have to stay on top of the latest Llm trends. Build evaluation frameworks for AI features and apply your knowledge with a product oriented focus. So I hope you could learn a lot
42 00:06:55.410 ⇒ 00:07:10.259 Mariane Cequina: in brain fresh as you work with other team members, and I hope that they could learn a lot from you as well, and then collaborate with each other and make this this vision turn into a reality for a automations.
43 00:07:10.680 ⇒ 00:07:10.965 Mustafa Raja: Yeah.
44 00:07:11.560 ⇒ 00:07:20.050 Mariane Cequina: Yeah. So let me know if you have any expectations. And for your 1st schedule I think it will better if you can ask
45 00:07:20.815 ⇒ 00:07:25.670 Mariane Cequina: amber for the schedule, because I know that you will be having a daily meeting with them.
46 00:07:26.617 ⇒ 00:07:34.299 Mariane Cequina: I’m not quite sure about about that so, but but I do think if if I’m not mistaken, you guys have weekly meeting right.
47 00:07:34.340 ⇒ 00:07:36.589 Mustafa Raja: We we have daily stand ups.
48 00:07:36.780 ⇒ 00:07:43.639 Mariane Cequina: Okay, cool. So so I think you’re cool on that. And then for your technology, I’m gonna
49 00:07:44.260 ⇒ 00:07:46.389 Mariane Cequina: have some. Okay.
50 00:07:48.470 ⇒ 00:07:53.270 Mariane Cequina: So so did you finish all the onboarding. I think I think it was just the.
51 00:07:53.370 ⇒ 00:07:57.940 Mustafa Raja: It was just, please let me delete it.
52 00:07:58.497 ⇒ 00:08:10.552 Mustafa Raja: So one is, understand? Business background, intake, workflow and operation model. And the other one is review guidelines for time management communications status and updates. So these 2 only these 2 are left, the rest of them
53 00:08:12.060 ⇒ 00:08:16.679 Mariane Cequina: Yeah. So as of now, we don’t have like the we actually just put it there.
54 00:08:16.860 ⇒ 00:08:24.030 Mariane Cequina: But as of now, we don’t really have like the the concrete guidelines for time management. But I think it will be better if you can
55 00:08:24.170 ⇒ 00:08:48.920 Mariane Cequina: coordinate with amber, for example, for the time management. Because she will be the one who will, giving you a timeframe for each tasks we actually use operating AI by the way. So in operating AI, like, for example, for example, we have this kind of project, and we need to accomplish it within 40 h, and then she will be giving you a certain hours where you can like. How like
56 00:08:49.170 ⇒ 00:08:52.190 Mariane Cequina: certain hours where you’re expected to finish tasks.
57 00:08:52.820 ⇒ 00:08:53.340 Mustafa Raja: Okay.
58 00:08:53.340 ⇒ 00:09:03.419 Mariane Cequina: Okay, we for communication. We use slack. But then we also use zoom for meeting. And then, yeah, for the status and updates is more like the linear and
59 00:09:03.850 ⇒ 00:09:06.030 Mariane Cequina: as well as slack channel.
60 00:09:06.190 ⇒ 00:09:16.770 Mariane Cequina: And then for business background. I think that’s it, for for about the brain forge, and as of now you were being hired as more like the internal because they they
61 00:09:17.250 ⇒ 00:09:24.290 Mariane Cequina: the their project right now is the sales. Gtm, and they need someone who can help them to turn that into reality.
62 00:09:24.640 ⇒ 00:09:31.499 Mariane Cequina: And then, yeah, for the for the workflow. We usually have like a weekly meeting every Friday.
63 00:09:31.660 ⇒ 00:09:39.940 Mariane Cequina: and I think that’s pretty much it. And then Utam told me to show you about the clock, if I so.
64 00:09:39.940 ⇒ 00:09:47.729 Mustafa Raja: Yeah, please. So so whenever I’m solving a ticket or something I should track the hours on clock if I write.
65 00:09:48.190 ⇒ 00:09:51.030 Mariane Cequina: Yeah. So I’m gonna show you here. Okay, hold on.
66 00:09:51.030 ⇒ 00:09:57.219 Mustafa Raja: Because after this meeting I’ll be working on my ticket, so it will be helpful if you join me.
67 00:09:57.930 ⇒ 00:10:02.447 Mariane Cequina: Okay, so I’m gonna show you here the collectify
68 00:10:02.950 ⇒ 00:10:30.390 Mariane Cequina: So for you, cause I I work in operations. Actually. So it’s it’s we are actually different. So you can just go here in the time tracker, and then you can have like, add, as as you have 2 option, which is timer mode, and then also a manual mode, and then and then for me, for example, you have to put the project as well, so you’ll be assigned with the project. I think I already invited you on that one. So let me hold
69 00:10:30.600 ⇒ 00:10:35.740 Mariane Cequina: Mustafa. Yeah, actually added you as well with
70 00:10:36.197 ⇒ 00:10:40.330 Mariane Cequina: client. So you just have to put the client, which is the internal
71 00:10:40.730 ⇒ 00:10:44.719 Mariane Cequina: hold on. So, which is brain forge, I think. Wait that project.
72 00:10:45.910 ⇒ 00:11:06.619 Mariane Cequina: Yeah, the the Brainforge internal, I think, because you’ll be working with Brainforge internal. So you just have to put here for the time tracker. And then what you’ve been working on. You can like. Put, for example, on building whatsoever, or just AI stuff. And then for the project you need to put like for me, because I’m operations. I put the operations
73 00:11:06.850 ⇒ 00:11:12.809 Mariane Cequina: like that, since for you, which is internal, you can just like click, bring forge, internal
74 00:11:13.510 ⇒ 00:11:20.930 Mariane Cequina: this one, and then this one is like a description of what you you’ve been doing, and then we also use operating.
75 00:11:21.040 ⇒ 00:11:22.070 Mariane Cequina: Have the.
76 00:11:22.420 ⇒ 00:11:25.399 Mariane Cequina: Were you on this one or the operating.
77 00:11:25.790 ⇒ 00:11:28.169 Mustafa Raja: No, I don’t have access to this operating app.
78 00:11:29.180 ⇒ 00:11:31.150 Mariane Cequina: Yeah. So I’m just gonna hold up
79 00:11:33.550 ⇒ 00:11:37.939 Mariane Cequina: breathing. Yeah. So I’m gonna just refer a little bit.
80 00:11:38.380 ⇒ 00:11:47.770 Mariane Cequina: So in here. This is where the project managers use to track the the time or
81 00:11:48.010 ⇒ 00:11:55.445 Mariane Cequina: like the project. So yeah, so basically, they like, for example, if they have a specific
82 00:11:56.590 ⇒ 00:12:12.660 Mariane Cequina: again, a specific project where they expected that it must be finished within 20 h. And then they’re gonna give you like, for example, 10 h per week, for example, just it’s just for example, or, yeah. So they’re gonna put you here. And then they gonna
83 00:12:13.170 ⇒ 00:12:19.559 Mariane Cequina: they’re gonna state how many hours you you have the capacity for that week.
84 00:12:19.670 ⇒ 00:12:22.689 Mariane Cequina: so I’m not sure if you’re part time or full time, are you full time.
85 00:12:23.542 ⇒ 00:12:27.750 Mustafa Raja: I’m I’m right now parting. For 10 HA week.
86 00:12:29.114 ⇒ 00:12:31.719 Mariane Cequina: Okay, great. So so this is.
87 00:12:31.860 ⇒ 00:12:48.710 Mariane Cequina: this is nothing. I’m just, gonna I’m just storing your in operating AI, but primarily the one who use this are the project managers. But I’m just gonna show you that we also use operating AI where we can see, like the timeline of each project, and it’s actually connected here, in fact.
88 00:12:49.740 ⇒ 00:12:56.179 Mariane Cequina: And then do you have any questions? I think that’s it. And then we also use linear. You’re, are you familiar with linear.
89 00:12:56.937 ⇒ 00:13:02.680 Mustafa Raja: I wasn’t, but I I’ve been assigned some tickets, and I’ve been looking into it so
90 00:13:03.580 ⇒ 00:13:04.969 Mustafa Raja: quite familiar with statements.
91 00:13:07.300 ⇒ 00:13:27.050 Mariane Cequina: Okay. So so actually, they will invite you in the teams where you are, where you should be. And then, for example, if you’re in a boarding, or I’m just gonna give this an example is operating so operations here, I have issues. If I wanted to see just my task. For example, I can create here.
92 00:13:27.833 ⇒ 00:13:28.919 Mariane Cequina: You view
93 00:13:29.450 ⇒ 00:13:36.299 Mariane Cequina: like, for example, here. And then I can add filter, so it could be like assignee to me. And then I’m gonna put the
94 00:13:36.720 ⇒ 00:13:42.469 Mariane Cequina: like new new, like my are gonna put assigned tasks.
95 00:13:42.800 ⇒ 00:14:00.920 Mariane Cequina: and then I can add like filter, and then assignee like me, and then save, so I could only in my assigned tasks I can only see my tasks, and then I also have the. This is also have, like the capacity of changing the display. So from least you can also do the the board. So I think that’s 1 of the important
96 00:14:01.493 ⇒ 00:14:20.929 Mariane Cequina: feature here, just in case. And then I’m gonna delete this. And then in each text you can also see, like any activity that has been made under that ticket. So if created a tissue, if if it has been moved, this is actually done whatsoever. So every activity will be in here.
97 00:14:21.030 ⇒ 00:14:28.179 Mariane Cequina: And yeah, I think that’s it. Are you already in the in your designated team, which is the AI.
98 00:14:28.570 ⇒ 00:14:32.450 Mustafa Raja: Yes, I am in that, and I’ve been assigned some tickets back to.
99 00:14:32.970 ⇒ 00:14:34.050 Mariane Cequina: Okay, great.
100 00:14:34.340 ⇒ 00:14:41.310 Mariane Cequina: But yeah. So we use linear for project, and then for the notion, for the notion, it’s more like a documentation.
101 00:14:41.630 ⇒ 00:14:42.000 Mustafa Raja: Yes.
102 00:14:42.000 ⇒ 00:15:11.220 Mariane Cequina: So, yeah. And then what else? Hmm, yeah. So we use clock, if I can do the manual or the timer mode. But just this, giving you a heads up that we have like a designated hours for each week. So if you wanted to have like an overtime, you have to give a heads up for amber 1st and let her know, and also for the paid time time out. This is for I think this is also important for the team
103 00:15:11.320 ⇒ 00:15:31.656 Mariane Cequina: time, I mean for the personal. We don’t have paid time off. Sorry, but we do have like a personal time off. So just in case you, you need to travel whatsoever you can actually go here, wherever like, for example, in the personal chat, or also in channel. But we have this where you can
104 00:15:32.240 ⇒ 00:15:42.870 Mariane Cequina: do linear asks, and then click here, as as you linear ask, you can just like Click. Oh, I think I I did the correct. Incorrectly.
105 00:15:43.120 ⇒ 00:15:47.319 Mariane Cequina: again. Linear. How can I do it again? Linear as.
106 00:15:49.361 ⇒ 00:15:52.790 Mariane Cequina: oh, sorry. I think you have to go to the Channel.
107 00:15:53.010 ⇒ 00:15:54.829 Mariane Cequina: We’re just gonna give you an example?
108 00:15:55.703 ⇒ 00:16:00.929 Mariane Cequina: Linear. As, why is it wrong? Okay, I’m sorry. Oh, yeah.
109 00:16:00.930 ⇒ 00:16:02.839 Mustafa Raja: Is it with the? Is it with the backslash.
110 00:16:04.480 ⇒ 00:16:08.880 Mariane Cequina: Backslash like this one.
111 00:16:09.950 ⇒ 00:16:13.477 Mariane Cequina: Oh, yeah, yeah, yeah. I’m so sorry about that. Just gonna do it again.
112 00:16:14.360 ⇒ 00:16:23.820 Mariane Cequina: Here, I’m just gonna linear asks, linear. Yeah, yeah, yeah. This one. I’m sorry. Then I’m you can just like, send it.
113 00:16:23.950 ⇒ 00:16:37.059 Mariane Cequina: And then, yeah, so you can actually click here for out of office requests. You can just say, quick. So, for example, we have new holiday requests, and then personal time off. And then, yeah, you you can just like, fill this out
114 00:16:37.160 ⇒ 00:17:01.470 Mariane Cequina: and then submitted. So we will be notified, especially the project managers, and then everything. It’s automatically approved as long as you give them at least one week one week, advance or or prior notice, at least. So in that way they can plan, because sometimes who knows? If you’ve been giving a critical like
115 00:17:01.670 ⇒ 00:17:06.930 Mariane Cequina: like critical tasks. So we can ensure that we are.
116 00:17:07.079 ⇒ 00:17:12.150 Mariane Cequina: We are delegating it to other people because we have like a
117 00:17:12.730 ⇒ 00:17:20.579 Mariane Cequina: deadline that we we that we have to meet. I think that’s it. Do you have any questions?
118 00:17:21.069 ⇒ 00:17:27.109 Mariane Cequina: Oh, for the, for the, for the payroll! I’m sorry for the payroll we use gusto, so have you finished.
119 00:17:27.920 ⇒ 00:17:31.030 Mustafa Raja: I’ve finished setting up the account.
120 00:17:31.030 ⇒ 00:17:38.810 Mariane Cequina: Okay, great. And then I just want to give you a heads up that for the engineers. They’re actually paid. Once a month. Is that okay with you?
121 00:17:39.210 ⇒ 00:17:39.830 Mustafa Raja: Yeah.
122 00:17:40.100 ⇒ 00:17:47.930 Mariane Cequina: Okay. So for the engineers, they’re actually paid once a month, because this is like a consulting firm. And we’re waiting for the invoices
123 00:17:48.090 ⇒ 00:18:00.750 Mariane Cequina: from the clients. So yeah, they have to pay us 1st before we we distribute the payment to engineers. Yeah, I think that’s pretty much it. Do you have any more questions.
124 00:18:02.060 ⇒ 00:18:03.259 Mustafa Raja: That’s what I guess.
125 00:18:03.900 ⇒ 00:18:16.659 Mariane Cequina: Okay, great if you have again, if you have any concerns, you can just ping me. You could just send me message in slack, and then I’ll be really happy to to help you with that.
126 00:18:17.240 ⇒ 00:18:18.399 Mustafa Raja: Yeah, thank you so much.
127 00:18:18.630 ⇒ 00:18:19.990 Mariane Cequina: Thank you. Have a great day.
128 00:18:20.440 ⇒ 00:18:21.499 Mustafa Raja: Thank you. Bye-bye.