Meeting Title: Onboarding: Robert Arbolaez Date: 2025-03-13 Meeting participants: Mariane Cequina, Nicolas Sucari, Robert’S Iphone
WEBVTT
1 00:04:01.810 ⇒ 00:04:04.049 Mariane Cequina: Hello, Robert! Hello! Can you hear me?
2 00:04:05.130 ⇒ 00:04:07.079 Robert’s iPhone: Hey? I can hear you. Can you hear me? Okay?
3 00:04:07.440 ⇒ 00:04:11.559 Mariane Cequina: Yeah. I think we should wait with Nico. He’ll be joining us.
4 00:04:11.560 ⇒ 00:04:12.630 Mariane Cequina: Okay, cool.
5 00:04:15.050 ⇒ 00:04:16.680 Robert’s iPhone: How’s your day been going so far?
6 00:04:17.420 ⇒ 00:04:21.060 Mariane Cequina: I’m doing good, doing great. We had some meeting a while ago.
7 00:04:21.300 ⇒ 00:04:22.410 Robert’s iPhone: Nice nice.
8 00:04:24.820 ⇒ 00:04:27.070 Mariane Cequina: Gonna send him a message to remind him.
9 00:04:27.330 ⇒ 00:04:28.580 Robert’s iPhone: Okay. Sounds good.
10 00:04:53.750 ⇒ 00:04:56.329 Mariane Cequina: Yeah. So he will be joining. Just wait.
11 00:04:56.830 ⇒ 00:04:58.050 Robert’s iPhone: Perfect sounds, good.
12 00:05:07.020 ⇒ 00:05:08.089 Nicolas Sucari: Hello! Hello!
13 00:05:08.530 ⇒ 00:05:10.399 Mariane Cequina: Yeah. So he’s here.
14 00:05:10.590 ⇒ 00:05:11.630 Robert’s iPhone: Hey, Nico! How are you?
15 00:05:12.830 ⇒ 00:05:15.009 Nicolas Sucari: Hey, Robert, how are you? Nice to meet you?
16 00:05:15.010 ⇒ 00:05:19.379 Robert’s iPhone: Doing well, I’m doing well. Thank you for meeting with me.
17 00:05:20.380 ⇒ 00:05:31.789 Nicolas Sucari: Yeah, of course. I mean, we were trying to on board you last week, but I know you were a little bit off yet. So it’s great to have this meeting and try to walk you through how we
18 00:05:31.980 ⇒ 00:05:38.619 Nicolas Sucari: kind of do something. Some of the things that we do here, and yeah, try to help you on anything regarding the onboarding.
19 00:05:39.170 ⇒ 00:05:40.770 Robert’s iPhone: Perfect sounds. Good. Thank you.
20 00:05:41.750 ⇒ 00:06:06.419 Nicolas Sucari: Cool. So let me start with a little bit of introductions. I don’t know if you already introduce yourself, Marianne, but Marianne and I are working in the operations team. We kind of handle all of the different processes and try to set up and help each of the different teams at Brainforge. To execute better. We are right now. The the team is pretty new, you know.
21 00:06:06.770 ⇒ 00:06:27.949 Nicolas Sucari: Hear that like we are. Marianne’s been working on notion and all operations stuff for a while right now. But I’m joining the team, I think, 2 weeks or 3 weeks ago. So we’re trying to kind of work on all of the different processes internally and see how we can help each of the different teams work closely with our AI team try to automate
22 00:06:28.365 ⇒ 00:06:37.084 Nicolas Sucari: and and improve different experiences with within internal stuff. And then obviously help with with client stuff as well. Right?
23 00:06:37.500 ⇒ 00:06:38.140 Robert’s iPhone: That’s.
24 00:06:38.140 ⇒ 00:07:03.999 Nicolas Sucari: But yeah, we are the operations teams. I’ve been working at Brainforge since I think it was since May last year. But I was working more into like project manager with clients and now I’m kind of shifting my focus on to onto all of the internal stuff. So yeah, that’s kind of the introduction. Do you want, Marianne? Do you want to share the small slides that we have small presentation.
25 00:07:04.000 ⇒ 00:07:05.819 Mariane Cequina: Okay, okay, got it.
26 00:07:06.640 ⇒ 00:07:08.890 Mariane Cequina: So I’m just gonna share you.
27 00:07:09.250 ⇒ 00:07:11.180 Mariane Cequina: I hope my Internet is doing fine.
28 00:07:12.120 ⇒ 00:07:18.420 Mariane Cequina: Okay? Can you see it? Can you see the screen. Okay, I’m just gonna play. Hold on.
29 00:07:19.600 ⇒ 00:07:21.759 Nicolas Sucari: Yeah, go with percent. I think that’s fine.
30 00:07:23.220 ⇒ 00:07:23.990 Mariane Cequina: Okay.
31 00:07:26.300 ⇒ 00:07:33.859 Nicolas Sucari: This is something we are working on. So it’s still in progress. But we have some stuff that it’s it’s useful to share.
32 00:07:33.860 ⇒ 00:07:40.740 Mariane Cequina: I think I think Robert is familiar with Brainforge, because you’re both our friends. Right? Yeah.
33 00:07:40.740 ⇒ 00:07:42.190 Robert’s iPhone: Yeah. So I’ve oh, great
34 00:07:42.190 ⇒ 00:07:57.909 Robert’s iPhone: for a little bit. We’ve kind of had a lot of conversations just going back until last year. I wanna say, I work around. Q 3 of last year when we 1st connected. And yeah. So I have a good understanding of what brainforce does. And just been connecting with Utam about it.
35 00:07:58.760 ⇒ 00:07:59.130 Mariane Cequina: Okay.
36 00:07:59.130 ⇒ 00:08:06.800 Nicolas Sucari: Great. Okay, let’s don’t spend a lot of time on that one so well, you know about, you know. Do you know Robert as well or not at all.
37 00:08:07.040 ⇒ 00:08:09.530 Robert’s iPhone: No, I haven’t been introduced to Robert as of yet. No.
38 00:08:10.140 ⇒ 00:08:30.279 Nicolas Sucari: Okay. So as of last year Robert was CEO like he was he owns another agency called Pungo Insights. And at the end of last year, I think. Yeah, it was Q. 4 around that. We kind of merged both agencies he was like he. He had more experience in
39 00:08:30.280 ⇒ 00:08:41.180 Nicolas Sucari: the analyst part of of the work with clients, and we were more kind of doing engineering stuff. So it was kind of, and Robert and Utam are really close friends.
40 00:08:41.510 ⇒ 00:08:56.040 Nicolas Sucari: So it it felt like, merging. Both agencies will will help. And yeah, it really it really did. We, since, since we merge both agencies, we have, like a lot of more of clients. Robert is focusing much more on sales stuff
41 00:08:56.040 ⇒ 00:09:19.850 Nicolas Sucari: and getting new clients and upselling the actual clients. And Utop is focusing more on internal processes in engineering stuff and developing and delivering stuff for for those clients. So it’s been a really good push. Since this year. Yeah, the the team has been growing a lot here. Marianne is sharing like the team directory. We kind of use notion as our
42 00:09:19.950 ⇒ 00:09:38.469 Nicolas Sucari: base tool for documentation, where we have, like all documentation for each thing that we’re doing at Brainforge. So we will give you access to all of these. You can then poke around a little bit and try to go with the different pages that we have. Now, Marianne, you can. Yeah. Go ahead and explain a little bit on on the team. If you want.
43 00:09:38.930 ⇒ 00:09:42.540 Mariane Cequina: Okay. 1st of all, I just wanna ask Robert, are you familiar with notion?
44 00:09:43.280 ⇒ 00:09:45.790 Mariane Cequina: No. So this is my 1st time kind of
45 00:09:46.070 ⇒ 00:10:15.500 Mariane Cequina: so so the the thing about here in notion we’ve started creating the notion. So I’m just gonna walk you just a little bit. So right now, we’ve been using this notion before. We have like task database here, the 1st up on AI whatsoever. But now we are migrating all of the task base to linear. So maybe if you have tasks in the future, so maybe you can find it there as well. So what we plan here in notion you’ll be using this as a documentation
46 00:10:15.560 ⇒ 00:10:27.190 Mariane Cequina: in the future. So here I’m gonna walk you here in the Hr. So once you you go, we actually invited you here. You can see the H right here under the company, and then, because you will be the recruiter right.
47 00:10:28.550 ⇒ 00:10:37.480 Mariane Cequina: So these are the team directory. So these are the active members that we have right now. So again, Otam and Robert, these are the executive, and we have the
48 00:10:37.900 ⇒ 00:10:51.209 Mariane Cequina: We have Michael Steven, etc, in this, and then for the operations, it will be you, because you’re part of the operations, because you will be a recruiter and as well as Nico and me.
49 00:10:51.670 ⇒ 00:10:56.339 Mariane Cequina: And then I just gonna I think I should walk him through as well here
50 00:10:56.460 ⇒ 00:11:15.339 Mariane Cequina: in the recruitment, new hire onboarding. So I just wanna clarify because we never had a conversation with them about like what you’re gonna do so. All I know is you will be our recruiter. So I was wondering if you will also be handling the onboarding. It’s more or more unlike the recruiting process and interviewing the new people.
51 00:11:15.610 ⇒ 00:11:25.840 Robert’s iPhone: Yeah, from a conversation with more so on the recruiting process. So like you said of sourcing, finding candidates and then like interviewing them and then passing them over to.
52 00:11:25.840 ⇒ 00:11:26.470 Nicolas Sucari: Okay.
53 00:11:26.470 ⇒ 00:11:26.980 Robert’s iPhone: Yeah.
54 00:11:26.980 ⇒ 00:11:35.330 Nicolas Sucari: So kind of 1st screening. And then, yeah, sending those candidates to to Tom Roberts or anyone on the team so that they can continue to us, okay, perfect.
55 00:11:35.990 ⇒ 00:11:41.540 Mariane Cequina: Okay. So so here, I don’t know. Nico, are we gonna migrate this one recruiter in the.
56 00:11:41.540 ⇒ 00:11:42.080 Nicolas Sucari: Yeah.
57 00:11:42.080 ⇒ 00:11:42.490 Mariane Cequina: Bye.
58 00:11:42.490 ⇒ 00:11:43.110 Nicolas Sucari: That was a good shot.
59 00:11:44.470 ⇒ 00:11:49.769 Nicolas Sucari: Maybe it’s something that we can when we can talk here with Robert. I don’t know if you’re using
60 00:11:50.400 ⇒ 00:11:51.780 Nicolas Sucari: tool. Yeah, there’s almost all that.
61 00:11:51.780 ⇒ 00:11:52.110 Mariane Cequina: Yeah.
62 00:11:52.110 ⇒ 00:11:57.490 Nicolas Sucari: I don’t know if you’re using a specific tool or something like to track all candidates or you’re.
63 00:11:57.490 ⇒ 00:11:59.280 Mariane Cequina: Because this is what we have right? Now,
64 00:11:59.930 ⇒ 00:12:00.450 Nicolas Sucari: Nice.
65 00:12:01.820 ⇒ 00:12:11.805 Nicolas Sucari: What like? What is your process on on recruiting, screening? Having all of those candidates? Are you using any tool that?
66 00:12:12.240 ⇒ 00:12:14.130 Nicolas Sucari: it’s when you’re friends. Yeah.
67 00:12:14.130 ⇒ 00:12:18.939 Robert’s iPhone: Yeah. So I use Linkedin recruiter a lot in terms of just sourcing in general.
68 00:12:19.850 ⇒ 00:12:24.120 Robert’s iPhone: I’m not sure if Utam kind of disclosed. I do have like a full time job as well. So I do work.
69 00:12:24.480 ⇒ 00:12:41.840 Robert’s iPhone: Tech systems. We have a database there. I’m trying not to do that database too much, because it’s literally just pulling from other job boards. So a lot of the sourcing that I do is through job boards and Linkedin recruiter, and then, in terms of like documentation, like keeping track of of candidates, and
70 00:12:42.214 ⇒ 00:12:45.785 Robert’s iPhone: have, like an idea of my talent pool. I usually just use onenote.
71 00:12:46.060 ⇒ 00:12:46.650 Nicolas Sucari: Okay.
72 00:12:46.920 ⇒ 00:12:47.830 Robert’s iPhone: So, yeah.
73 00:12:48.840 ⇒ 00:12:49.830 Nicolas Sucari: Okay. Yeah. Okay.
74 00:12:49.830 ⇒ 00:12:53.100 Mariane Cequina: So I think we have to think if we’re gonna keep this one like the tracking.
75 00:12:53.100 ⇒ 00:13:18.899 Nicolas Sucari: Yeah, yeah, I think we don’t. Yeah, just don’t focus on this one we can. Then, once you’re yeah, a little bit more into into some candidates and stuff. We can go through your process and see what’s the best way on having all the all the documentation and also sharing that with maybe the team. So that if anyone needs to do anything with that, they can find the information. So
76 00:13:18.900 ⇒ 00:13:27.166 Nicolas Sucari: yeah, I mean, we can. We can talk about that? It’s not we. We don’t need to have everything in one place. We can just like, yeah, make it make it work for everyone.
77 00:13:27.410 ⇒ 00:13:43.280 Mariane Cequina: So basically, yeah, so so basically, before, this is what we do. So we can see all the all the people here. And it’s gonna be 1st round technical. So for the technical be, O Tom, so I don’t know if you’ll be the one who will be handling that as well. So I think it will be important to say as well that we have the bridge career.
78 00:13:43.530 ⇒ 00:13:54.770 Mariane Cequina: So this is actually live. And sometimes people would like, if they wanted to apply for a automation engineer. They will just click here and then apply, and then
79 00:13:54.930 ⇒ 00:14:17.030 Mariane Cequina: you will get a notification here, so the form will be placed in here brain forge applicants. So you will see your responses. So I think, I will put you in automation. But I’m not quite sure if you’re gonna keep this one. So we have to talk with them as well. So basically, we have a live
80 00:14:17.180 ⇒ 00:14:43.629 Mariane Cequina: website and notion where people like as you can see. Here, we have applicants. And then we’re gonna send this to. We also have, like the recruiting channel in slack where you’re already. Yeah. So. So I think that’s pretty much it. So I think. We still need a lot of clarification about the process, since we are moving from notion to linear. And then we also wanted to know your process. So we can also help you how to streamline those things. Yeah.
81 00:14:44.210 ⇒ 00:14:45.282 Robert’s iPhone: Gotcha makes sense.
82 00:14:45.810 ⇒ 00:14:46.530 Mariane Cequina: Okay.
83 00:14:46.530 ⇒ 00:15:03.979 Nicolas Sucari: Yeah. Yeah, that’s great cool. So that’s like the main use for notion or what? You’ll be kind of looking at it. Just the Hr part of things, I think. And then we can yeah, maybe understand a little bit more of your process and try to help you on.
84 00:15:04.299 ⇒ 00:15:21.260 Nicolas Sucari: If you need to set up on any other tool, or we need to see like, the progress on each of the candidates and stuff. We can. Yeah, just work on something so that we can have that no need. No need to do it urgently, I think, yeah, just let’s get the ball rolling. And then we can.
85 00:15:21.260 ⇒ 00:15:45.379 Nicolas Sucari: We can see how we can make that happen. But cool, yeah, and other other tools that we are using that I don’t know if you access to is we’re using zoom so I don’t know if you’ll be handling like all of the meetings that you have with candidates and stuff we with with zoom, or you use a different tool. But let me know if you need a new user. And yeah, we can. We can help you with that.
86 00:15:47.240 ⇒ 00:15:53.969 Nicolas Sucari: Okay? And then slack. Yeah, we have the recruiting, the recruiting channel that we’re all ideally all
87 00:15:53.970 ⇒ 00:16:17.339 Nicolas Sucari: stuff related to recruiting should be in there. If we receive an applicant an application on one of those kind of open job open posts open job post that we have in that notion database. We are gonna like send a notification into that channel, too, so that everyone’s aware that we have like a new applicant. And then we can kind of start the the screening process. Right?
88 00:16:17.781 ⇒ 00:16:37.829 Nicolas Sucari: Yeah, we use we use slack for our like as a main channel of communications. So yeah, you can find us there. You can. DM, DM, us, or use any channel we have the Brainforge team channel, yeah, and like some general channels. And and then, like some specific like recruiting one.
89 00:16:38.890 ⇒ 00:16:43.839 Mariane Cequina: And then we track time, because I think that this is your question from Otam, and he mentioned
90 00:16:44.010 ⇒ 00:16:53.660 Mariane Cequina: that to onboard. You about this so we use clackify. So I actually assigned you the project of brain forged internal.
91 00:16:54.050 ⇒ 00:16:58.350 Mariane Cequina: So actually, we don’t do screenshot whatsoever.
92 00:16:59.123 ⇒ 00:17:05.810 Mariane Cequina: You can. You can do the timer mode, or manually put your your time as well.
93 00:17:06.130 ⇒ 00:17:06.540 Robert’s iPhone: Okay.
94 00:17:06.540 ⇒ 00:17:07.079 Mariane Cequina: The.
95 00:17:07.300 ⇒ 00:17:10.759 Mariane Cequina: Oh, yeah, actually, added you in the Brainforge internal.
96 00:17:11.270 ⇒ 00:17:14.490 Mariane Cequina: I think we also have recruiting. So maybe I can add you as well
97 00:17:15.599 ⇒ 00:17:16.319 Nicolas Sucari: Yeah, I think.
98 00:17:16.319 ⇒ 00:17:17.999 Mariane Cequina: I think hiring. I’m just gonna.
99 00:17:18.000 ⇒ 00:17:19.040 Nicolas Sucari: Yeah, exactly.
100 00:17:19.380 ⇒ 00:17:20.430 Robert’s iPhone: Yeah, okay.
101 00:17:20.900 ⇒ 00:17:38.979 Nicolas Sucari: So how that works is you’ll you’ll need to go in there. And you’ll see that you have like 3 different options, timesheet time tracker, or like a calendar view? I think so. Then you can like add hours with a description, or, Hey, I’m meeting with candidates. Name.
102 00:17:38.980 ⇒ 00:17:39.410 Mariane Cequina: Yeah.
103 00:17:39.410 ⇒ 00:17:40.410 Nicolas Sucari: Yeah, just like that.
104 00:17:40.410 ⇒ 00:17:56.970 Mariane Cequina: So so as you can see here, you can just like add, start. This is for the timer, and if you want to do manual mode, just in case you forgot to to time in whatsoever. So I think that’s it. Then you’re here, I already assigning the project for brain forge internal as well as for recruiting.
105 00:17:57.130 ⇒ 00:18:00.229 Mariane Cequina: So I what’s what else?
106 00:18:03.200 ⇒ 00:18:05.269 Mariane Cequina: Do you have anything to share more? Nico?
107 00:18:05.920 ⇒ 00:18:07.840 Mariane Cequina: Yeah, I want password.
108 00:18:07.840 ⇒ 00:18:14.611 Nicolas Sucari: Yeah, we have. We use one password kind of have, like different vaults for the team
109 00:18:15.200 ⇒ 00:18:21.960 Nicolas Sucari: client projects and stuff where we need like to share different access and keys I don’t know if you’re gonna need that.
110 00:18:22.200 ⇒ 00:18:49.409 Nicolas Sucari: But if you, if you feel that you need you need it. Just let me know we can create a hold for you so that you can. Yeah, I don’t know. Store information there, like, access keys and stuff. Let me know when we can create. I don’t know if that’s gonna be useful for you, or if you need that. But yeah, it’s we. We use that in order to have, like all the information for the different tools, different accesses that maybe in client projects, we share some of
111 00:18:49.410 ⇒ 00:18:49.830 Nicolas Sucari: yeah, actually.
112 00:18:49.830 ⇒ 00:18:54.509 Nicolas Sucari: and stuff that we need for different tools. But I don’t know if you’re gonna need that at all.
113 00:18:54.810 ⇒ 00:19:02.400 Robert’s iPhone: Makes sense. I’m not. I’m not technical at all, so I’m not sure how you will be, but I can talk a good game around it, for sure.
114 00:19:03.225 ⇒ 00:19:07.980 Mariane Cequina: So for the payment, we do gusto. So are you familiar with gusto?
115 00:19:08.394 ⇒ 00:19:31.190 Mariane Cequina: So I’m gonna so basically, I will invite you in gusto. It’s like it’s not really a bank. So you have to put your bank in gusto. So it’s something like that. I’m gonna invite you through gusto. And then you’re gonna put your bank details there there. And since you’re under the operations, I’m not really quite sure. So I need to have a confirmation with Utah. First, st if you will be paid by weekly or through once a month.
116 00:19:31.220 ⇒ 00:19:50.969 Mariane Cequina: because operations usually receive their payments by weekly and also designs and yeah, and design. So for the engineer and project managers, they usually receive their payment once a month. So I’m not really quite sure about you. So I’m gonna make a confirmation for him. And then what else? I think? That’s it.
117 00:19:50.970 ⇒ 00:19:55.560 Nicolas Sucari: Yeah, I think that’s all we have. Just one question, maybe. Where are you based.
118 00:19:55.990 ⇒ 00:19:57.550 Robert’s iPhone: I’m based out of Orlando, Florida.
119 00:19:58.130 ⇒ 00:19:59.040 Nicolas Sucari: Oh, nice. Okay.
120 00:19:59.270 ⇒ 00:20:15.540 Mariane Cequina: I actually do have a question as well. So when are you gonna be free? When are you gonna start recruiting? And when are you gonna be free to talk about your process? So we can help you with that because we started the the documentation process in operations. So, yeah, so we can help you as well.
121 00:20:16.290 ⇒ 00:20:17.870 Mariane Cequina: Documentation, etcetera.
122 00:20:18.120 ⇒ 00:20:40.240 Robert’s iPhone: So Wednesdays are the best days for me to kind of meet or do any meetings actually started like sourcing Wednesday of last week. So I came across a couple of potentials. There was one potential that actually got back to me today. That was looking for for like a tableau data analyst position. She pursued, more of a full time role. But Wednesday is like my hardcore.
123 00:20:40.240 ⇒ 00:20:40.650 Nicolas Sucari: That’s right.
124 00:20:40.650 ⇒ 00:20:49.729 Robert’s iPhone: Gonna knock out like at least 5 to 8 h during that day. And I could do like spot hours throughout the week. Cause. I’m usually in office then, for my other opportunities.
125 00:20:50.820 ⇒ 00:21:10.029 Mariane Cequina: So what if? What if Nico? What do you think about this like, for example, if Robert will start working because he seems like he’s he have a full time job, and he’s here as a part time. Right? So that’s okay it will be helpful if you’re just gonna how about like recording like a long video about the process? What about that? So we can.
126 00:21:10.030 ⇒ 00:21:11.420 Mariane Cequina: Yeah, I mean, well.
127 00:21:11.890 ⇒ 00:21:18.010 Nicolas Sucari: Yeah, that’s fine. Like, if you if you wanna just or send us like a message with some details on, what’s your process that we can start.
128 00:21:18.010 ⇒ 00:21:18.450 Mariane Cequina: Are you?
129 00:21:18.450 ⇒ 00:21:27.670 Nicolas Sucari: Kind of building, yeah, or a loom video, just sharing a little bit on how? How you? What’s your process on, on, on? Look, looking for those candidates or searching
130 00:21:28.010 ⇒ 00:21:46.660 Nicolas Sucari: candidates, screening them a little bit on the documentation side of things that you have. That would be great. And yeah, like we are trying to. As Marian said, we’re trying to be as detailed as possible in the, in the processes that we have. So we can then share that with our AI team and see where we can start to automate things.
131 00:21:46.660 ⇒ 00:21:49.000 Nicolas Sucari: Yeah, so we can help you as well. Yeah.
132 00:21:49.000 ⇒ 00:21:54.020 Nicolas Sucari: so that we can. Yeah, try to think of something that can work for you, too.
133 00:21:54.780 ⇒ 00:22:16.799 Nicolas Sucari: But yeah, I think I think that’s it. Just for you to know. Yeah, we are like, I’m based in Buenos Aires, Argentina. Marianne is in the Philippines. So we kind of with the both of us. We can like be available for you anytime. Send us any. DM, obviously, we work. We try to work us hours like central time.
134 00:22:17.431 ⇒ 00:22:28.679 Nicolas Sucari: But yeah, I kind of be available. More more than that, because of difference on time zones. So yeah, just let us let us know anything you need. And yeah, welcome aboard.
135 00:22:29.210 ⇒ 00:22:34.499 Robert’s iPhone: No, thank you, Nico. Thank you, Marianne. I appreciate it. And again, if I have any questions I’ll definitely reach out to you guys.
136 00:22:35.075 ⇒ 00:22:40.860 Mariane Cequina: Thank you. Thank you. Robert, and welcome again to the brain forge, thank you, thank you.
137 00:22:41.730 ⇒ 00:22:42.560 Mariane Cequina: So remember.