Meeting Title: Ops_Hannah Date: 2025-03-03 Meeting participants: Nicolas Sucari, Hannah Wang
WEBVTT
1 00:03:30.290 ⇒ 00:03:31.510 Hannah Wang: Hey? Nico.
2 00:03:33.850 ⇒ 00:03:35.460 Nicolas Sucari: Hey, Hannah! How are you?
3 00:03:35.950 ⇒ 00:03:36.745 Hannah Wang: Good
4 00:03:37.680 ⇒ 00:03:39.980 Hannah Wang: I don’t know how to get rid of the
5 00:03:40.340 ⇒ 00:03:55.238 Hannah Wang: note taker. Oh, well, I like, joined the otter like I got an invite for Otter AI. And then I think it just like, automatically added a note taker. But I wanna get rid of it. But anyway, I’ll figure that out after this meeting.
6 00:03:55.570 ⇒ 00:03:58.180 Nicolas Sucari: Yeah, no problem. That’s fine. I don’t care.
7 00:03:58.380 ⇒ 00:04:00.990 Nicolas Sucari: The order being here. That’s fine.
8 00:04:03.110 ⇒ 00:04:06.689 Nicolas Sucari: Hey? I wanted. Yeah, I don’t wanna spend a lot of time here. I don’t wanna
9 00:04:07.070 ⇒ 00:04:17.629 Nicolas Sucari: have you here for a lot of time. If you need time to do something else. That’s fine. I just wanna talk to you because I’m starting to work with Marianne on all of the operations, side
10 00:04:18.043 ⇒ 00:04:42.420 Nicolas Sucari: and all of the stuff that they use around Brainforge regarding operations, for example, client onboarding team, onboarding. I don’t know, sending documents, notion, creation, and all of those stuff like giving access to tools and everything regarding that. And I wanted to know if you on the design and content team, do you know, like, which are the tasks like? You find like really
11 00:04:42.420 ⇒ 00:05:02.379 Nicolas Sucari: operational stuff that we can take. And we can start like finding a way to automate that. So it it doesn’t take you time to do it. Maybe there is a workaround that we can do, so that you can focus only on just like designing, preparing content and just spending time on where we actually
12 00:05:02.752 ⇒ 00:05:07.689 Nicolas Sucari: needed. And that value, instead of having like operational stuff to to worry on.
13 00:05:08.680 ⇒ 00:05:11.789 Hannah Wang: Yeah, I don’t have like.
14 00:05:12.600 ⇒ 00:05:22.679 Hannah Wang: in terms of client onboarding and all that stuff like, I don’t. Obviously the design team doesn’t really focus on that. So that’s not a huge issue. But I do think
15 00:05:22.850 ⇒ 00:05:27.789 Hannah Wang: a notion I don’t know if it’s just because I’m not like.
16 00:05:28.680 ⇒ 00:05:31.909 Hannah Wang: I mean, this is my 1st time really using notion. So maybe it’s just.
17 00:05:31.910 ⇒ 00:05:32.250 Nicolas Sucari: Yeah.
18 00:05:32.250 ⇒ 00:05:38.440 Hannah Wang: User error or something. But I just feel like there’s a lot of like
19 00:05:38.660 ⇒ 00:05:51.419 Hannah Wang: backlog or tickets and documents that are created that are not re relevant anymore. Not just like on the design board, but just like across
20 00:05:52.000 ⇒ 00:06:05.279 Hannah Wang: the entire notion, like, when I try to find things and search for things. I think there’s just like outdated things or stuff that I don’t know is relevant anymore. So if there could be some way to like clean
21 00:06:05.860 ⇒ 00:06:09.360 Hannah Wang: up tickets and do like a grooming session for tickets.
22 00:06:09.360 ⇒ 00:06:09.680 Nicolas Sucari: Yeah.
23 00:06:09.680 ⇒ 00:06:16.680 Hannah Wang: Documents like I think that’d be really helpful, just so that I know I’m not reading outdated things.
24 00:06:17.620 ⇒ 00:06:18.410 Nicolas Sucari: Okay.
25 00:06:18.410 ⇒ 00:06:18.860 Hannah Wang: I think.
26 00:06:18.860 ⇒ 00:06:20.219 Nicolas Sucari: May I ask.
27 00:06:20.220 ⇒ 00:06:20.570 Hannah Wang: Yeah.
28 00:06:20.920 ⇒ 00:06:29.560 Nicolas Sucari: Yeah. May I ask, like, what what are you going into like? What are you doing in notion? You’re going into notion to check tasks? Or what else.
29 00:06:29.880 ⇒ 00:06:36.000 Hannah Wang: Oh, yeah, for I mean, obviously for the design stuff. I’m looking at
30 00:06:36.250 ⇒ 00:06:44.189 Hannah Wang: tasks that we need to do and related to tasks like, I think there’s a there’s a couple like
31 00:06:44.310 ⇒ 00:06:50.209 Hannah Wang: tasks in backlog that I don’t know if are relevant anymore. And I
32 00:06:50.552 ⇒ 00:06:52.610 Hannah Wang: I think those tasks, you know.
33 00:06:53.278 ⇒ 00:06:56.160 Hannah Wang: I it was just like random people like Utam, right.
34 00:06:56.425 ⇒ 00:06:56.690 Nicolas Sucari: Okay.
35 00:06:56.690 ⇒ 00:07:07.839 Hannah Wang: And like it’s just like all over so I don’t know if there’s anything you can do on the OP. Side to like clean that up. Maybe like following up with the ticket and closing it out. If it’s not
36 00:07:09.610 ⇒ 00:07:10.750 Hannah Wang: relevant anymore.
37 00:07:10.750 ⇒ 00:07:12.000 Nicolas Sucari: I’m trying to do. Yeah.
38 00:07:12.150 ⇒ 00:07:14.700 Hannah Wang: Yeah, because.
39 00:07:14.700 ⇒ 00:07:32.519 Nicolas Sucari: That’s all on design, right? Like on design you have. And the design hoping, yeah, homepage you have. Yeah, a lot of backlog. I can see it now. And yeah. And you, you’re saying like, Hey, we need to go through all of these and see what what of all of this is active, and if it’s not something that we need, we just can’t close it out right.
40 00:07:32.850 ⇒ 00:07:37.990 Hannah Wang: Yeah, especially like, I don’t know if you know where I am right now. But like explaining clearly what we do like.
41 00:07:38.240 ⇒ 00:07:52.839 Hannah Wang: Okay, I don’t really know what that means, and I think the time just created that to document it and keep it on his radar. But it’s like, Did we do that already, like I don’t even know when this is due or when it was created.
42 00:07:53.150 ⇒ 00:07:53.780 Nicolas Sucari: Okay.
43 00:07:54.080 ⇒ 00:08:03.080 Hannah Wang: Yeah, just like random stuff in the backlog, especially for people. I mean, this is not just for the design board. I think it could be, for like any other team.
44 00:08:03.080 ⇒ 00:08:04.270 Nicolas Sucari: Yeah, yeah, yeah, I know.
45 00:08:04.270 ⇒ 00:08:07.530 Hannah Wang: Especially people who come into the organization like
46 00:08:07.540 ⇒ 00:08:36.609 Hannah Wang: W. Without having contacts like they’re gonna look through things and be kind of confused. And then I I have tried to tag Utam, or people in tickets that need clarification, but obviously like there’s so many channels, and there’s so many notifications. So I don’t think they saw it. So I think just someone who can like follow up and be persistent and get the answers and like close out tickets if necessary. Just so we can like plan. Accordingly. I think that’d be very helpful.
47 00:08:37.220 ⇒ 00:08:37.605 Nicolas Sucari: Okay.
48 00:08:38.140 ⇒ 00:08:48.909 Nicolas Sucari: okay, so that’s 1 thing like having too many things in notion that we can clean up. That’s fine. And regarding your process with designer content like, with Ryan or with an like.
49 00:08:49.481 ⇒ 00:08:58.210 Nicolas Sucari: How do you get requests like, I know Utah, Robert, or anyone is like messing? Yeah, right? It’s like sending some message in slack. And you are like
50 00:08:58.320 ⇒ 00:09:08.499 Nicolas Sucari: like having like the actions through through there. But like you’re not creating a task when some something is being said right? And that’s like channels.
51 00:09:09.600 ⇒ 00:09:11.910 Hannah Wang: Yeah, yeah, for like requests
52 00:09:12.250 ⇒ 00:09:27.189 Hannah Wang: and task intake. Like, I don’t really know what the best practice is within brain forge. Ideally, I’d make a ticket for everything, like every request that we have, no matter how big or small, like, I’d like either the person requesting it to make a ticket or
53 00:09:27.510 ⇒ 00:09:33.360 Hannah Wang: yeah, ideally, the person requesting it would make the ticket, and then it would be on our backlog or plan.
54 00:09:33.360 ⇒ 00:09:33.910 Nicolas Sucari: Okay.
55 00:09:33.910 ⇒ 00:09:41.669 Hannah Wang: And then it can be on my radar like I don’t. I don’t want to be the one like creating all these ad hoc request tickets. If.
56 00:09:41.670 ⇒ 00:09:42.100 Nicolas Sucari: Yeah.
57 00:09:42.100 ⇒ 00:09:50.530 Hannah Wang: Someone is asking me to do it like I’d rather them make it. Or, yeah, just like process. Yeah, task intake. That could also be
58 00:09:51.206 ⇒ 00:09:53.943 Hannah Wang: optimize a little bit for clarity.
59 00:09:54.700 ⇒ 00:09:59.440 Nicolas Sucari: You. You feel right now. It’s a little bit disorganized right? Like you’re getting.
60 00:09:59.440 ⇒ 00:09:59.900 Hannah Wang: A lot of.
61 00:09:59.900 ⇒ 00:10:02.339 Nicolas Sucari: In the in the slack channel and
62 00:10:02.820 ⇒ 00:10:10.930 Nicolas Sucari: trying to operate with that. But like, if if anything needs to go to the board like you or Ann or Ryan are creating that right.
63 00:10:10.930 ⇒ 00:10:18.380 Hannah Wang: Yeah, yeah, and and like, also on slack, like, I think people send a lot of like, Oh, this would be nice to do.
64 00:10:18.450 ⇒ 00:10:42.409 Hannah Wang: But I think a lot of the times like tickets are not really created for that, so I don’t know like what it either gets lost or I don’t know how to like prioritize it, or if I even should create a ticket because they didn’t specifically say like, Oh, can we make a ticket for this. They were just like, Oh, this would be nice to have. But I’m like, Okay, do you want us to work on it or not? So I think, just like, Yeah.
65 00:10:42.880 ⇒ 00:10:56.240 Nicolas Sucari: And and Utah Robert once they they say, like, Hey, it would be good to have this like. Do they follow up on those like slack threads, or how like like, how are you like prioritizing what to do or not to do with the team?
66 00:10:56.650 ⇒ 00:11:12.039 Hannah Wang: Yeah, I mean, there’s they don’t really follow up. I think if it’s like really urgent then, and if I say that, then they create a ticket for it, and then I work on it. But I think I think if it’s just like A. P. 2 or p. 3 kind of thing. They just don’t really
67 00:11:12.690 ⇒ 00:11:15.120 Hannah Wang: care about it right now. So I.
68 00:11:15.120 ⇒ 00:11:21.730 Nicolas Sucari: And and that’s when when, yeah, and that’s when, like those tickets are living there in the backlog for.
69 00:11:21.730 ⇒ 00:11:28.529 Hannah Wang: Exactly. Yeah, yeah. So like, P, 0 stuff. Like, obviously, we handle it because there’s constant like communication
70 00:11:28.530 ⇒ 00:11:34.119 Hannah Wang: with it. But p, 1, p, 2 stuff. It’s like, okay, we don’t really prioritize it.
71 00:11:35.010 ⇒ 00:11:46.949 Nicolas Sucari: Okay, okay, what do you think? With the team like, what are the tasks that you’re currently doing like every week? You need to do the same thing. Do you? Do you have some of those tasks, or or not at all?
72 00:11:50.080 ⇒ 00:11:54.830 Hannah Wang: Right now. A lot of things have slowed down, at least for the content side.
73 00:11:55.010 ⇒ 00:12:02.749 Hannah Wang: and both the design side, because we’re just like re strategizing everything. So right now, it’s okay, like, I don’t spend a ton of time doing those
74 00:12:03.060 ⇒ 00:12:22.619 Hannah Wang: types of yeah, there’s no like mundane task that we do that I do, at least every day. If anything I like, try to groom through the tickets. But that’s kind of like what I brought up earlier about the backlog, and just following up with people and like adding comments like, Hey, can we close this, hey? Is this done?
75 00:12:23.227 ⇒ 00:12:27.129 Hannah Wang: But people don’t respond in those sometimes. So
76 00:12:27.890 ⇒ 00:12:33.479 Hannah Wang: yeah, I guess that’s kind of like a daily thing that I try to do. Just like grooming.
77 00:12:34.130 ⇒ 00:12:37.110 Hannah Wang: yeah, the backlog specifically. Yeah.
78 00:12:38.080 ⇒ 00:12:39.549 Nicolas Sucari: Would you feel like?
79 00:12:40.090 ⇒ 00:12:50.039 Nicolas Sucari: You’re you’re doing that every day right like going through the dashboard and see how to clean this up. What? What would you think? It would be? A good process like
80 00:12:50.726 ⇒ 00:13:00.749 Nicolas Sucari: having like a 10 min meet meeting with me, or Utam, or anyone else on the team going through this and try to prioritize and like delete what it’s all, and create a new stuff.
81 00:13:01.540 ⇒ 00:13:03.129 Nicolas Sucari: How would you approach like that?
82 00:13:03.400 ⇒ 00:13:09.289 Hannah Wang: Yeah, yeah, I mean, I know, like, in other organizations, or like, there’s stand ups and stuff like daily stands.
83 00:13:09.290 ⇒ 00:13:09.650 Nicolas Sucari: And that’s.
84 00:13:09.650 ⇒ 00:13:13.390 Hannah Wang: I thought that was really helpful, just so that there’s a constant
85 00:13:13.830 ⇒ 00:13:22.870 Hannah Wang: communication about what tickets like currently being worked on. And then I know there’s like grooming sessions, for if there’s like a 2 week sprint, there’s like one grooming session.
86 00:13:22.870 ⇒ 00:13:23.200 Nicolas Sucari: Yeah.
87 00:13:23.200 ⇒ 00:13:36.719 Hannah Wang: The start of each brand and a retro at the end. Right? So I think something like that would be helpful. The design team currently does have like stand ups. But they’re not daily. They’re on Tuesdays and Fridays. So that’s when I go through the Active.
88 00:13:36.720 ⇒ 00:13:37.629 Hannah Wang: They’ve already done
89 00:13:37.630 ⇒ 00:14:07.330 Hannah Wang: board and then I sometimes try to bring up the backlog like, hey, what is this? Or what is this? But yeah, so we do have like some sort of process, I guess, in those 2 stand ups I combine it with like grooming, so there is already something in place. But a lot of the times people are like, Oh, I don’t like, especially Ifom or other people outside the design and content team created the ticket. We’re just like, Oh, we don’t know. So
90 00:14:07.350 ⇒ 00:14:18.679 Hannah Wang: so then I like Tagom in the ticket or something like that. But then he’s busy, obviously. So he doesn’t have time to respond. And then there’s like that like Constant, follow up. So.
91 00:14:18.680 ⇒ 00:14:20.934 Nicolas Sucari: Yeah, it sounds like a nightmare.
92 00:14:21.890 ⇒ 00:14:30.099 Nicolas Sucari: like to go through all of that every day or every week. What I can say like. If if you want me, help on that
93 00:14:30.526 ⇒ 00:14:58.449 Nicolas Sucari: loop me in, I mean, I’m down to meeting like 10 min every day with you. If you want to go to backlog, try to organize it, try to delete stuff, try to add details where we need and prioritize as we need. Yeah, let me know. If if you wanna do that, I’m I’m okay. With that, I mean, I’m available. I can. I can start working with you more closely on how to clean that up. And yeah, just asking Utam or anyone else on the team. For more details. For when we need okay.
94 00:14:58.870 ⇒ 00:15:07.879 Hannah Wang: Yeah, I think maybe like a weekly meeting at the beginning of the week would be great. I don’t think it needs to be like a daily thing, because we don’t have that many tickets.
95 00:15:08.130 ⇒ 00:15:11.780 Nicolas Sucari: Yeah, yeah, I agree, if we can have something on Mondays. Yeah.
96 00:15:11.780 ⇒ 00:15:12.269 Hannah Wang: Yeah, yeah, yeah.
97 00:15:12.270 ⇒ 00:15:18.509 Nicolas Sucari: Alright. I try to clean that up, try to plan the week and see what we got. That’s gonna be fine.
98 00:15:18.710 ⇒ 00:15:34.180 Hannah Wang: Yeah, not only on the design board, but also maybe, like the documentation page. There’s a lot of documents, and I don’t know which one’s relevant, which one can be archived like what I should be looking at. So maybe.
99 00:15:34.180 ⇒ 00:15:42.129 Nicolas Sucari: What? What are you using the documentation page for? Like just looking at what we have there, or you are creating? The new documents.
100 00:15:42.514 ⇒ 00:16:05.180 Hannah Wang: I just created a document for the 1st time today for tomorrow’s meeting with Mickey. But before, like, when I was ramping up. Especially, I would try to look at like documentation we have on content or like content strategy. So, for example, like, if you go on onto the documentation page on notion, like specifically the
101 00:16:05.920 ⇒ 00:16:16.210 Hannah Wang: reference tab, like the how to guides like. I didn’t really look at that. But I look more at the reference. Tab and
102 00:16:16.770 ⇒ 00:16:18.140 Hannah Wang: there’s just like
103 00:16:18.340 ⇒ 00:16:24.789 Hannah Wang: so many documents, and I don’t know what’s relevant to me, and I don’t want to have to like.
104 00:16:25.880 ⇒ 00:16:39.550 Hannah Wang: Oh, I guess there is like a type that I can filter by. I just saw that. Okay, so maybe that solves the problem like I can just filter by type. But either way, there’s like a lot of documents, and I don’t know again what’s like, outdated
105 00:16:39.750 ⇒ 00:16:46.473 Hannah Wang: or not, or like, maybe if in the title we can have, like the date that it was created.
106 00:16:48.450 ⇒ 00:16:52.280 Nicolas Sucari: We have the last edited one. Are you seeing that one like that field.
107 00:16:52.550 ⇒ 00:16:58.579 Hannah Wang: Last edited. Yeah. But yeah, sure, yeah, that works.
108 00:16:58.580 ⇒ 00:17:01.500 Nicolas Sucari: Maybe we can add the query date, too.
109 00:17:02.300 ⇒ 00:17:11.959 Hannah Wang: Yeah. Cause edited. Sometimes, like I accidentally open up a ticket and add like a space and then delete it, and then that that will obviously change the edited date.
110 00:17:12.119 ⇒ 00:17:12.909 Hannah Wang: So maybe like a.
111 00:17:12.910 ⇒ 00:17:13.660 Nicolas Sucari: I didn’t care.
112 00:17:13.660 ⇒ 00:17:14.190 Hannah Wang: Right.
113 00:17:14.500 ⇒ 00:17:15.770 Nicolas Sucari: Yeah, creative time.
114 00:17:17.869 ⇒ 00:17:19.209 Nicolas Sucari: How can you see that one.
115 00:17:20.444 ⇒ 00:17:22.259 Hannah Wang: Wait! Wait! Wait!
116 00:17:23.079 ⇒ 00:17:24.079 Nicolas Sucari: I just.
117 00:17:24.470 ⇒ 00:17:27.150 Hannah Wang: Yeah, created, time. Yeah.
118 00:17:27.589 ⇒ 00:17:30.069 Nicolas Sucari: Let me add it. Yeah, there we go.
119 00:17:32.099 ⇒ 00:17:32.959 Nicolas Sucari: Okay.
120 00:17:33.649 ⇒ 00:17:42.659 Nicolas Sucari: Okay, okay. But I I get you. I mean, we need a little bit more guide on organization on these documents and also the task force in the
121 00:17:43.123 ⇒ 00:17:49.269 Nicolas Sucari: design homepage. Maybe if we can. Yeah, try to meet on Mondays at some point and try to
122 00:17:49.750 ⇒ 00:18:12.070 Nicolas Sucari: go through the tasks that we have. Then we can like give a list of tasks to them to prioritize. That would be a really good kind of loop where we can just send the tasks that we have. Have him prioritize that, and then send that to the team. So that. And Helene Ryan or anyone else can can work on, and we can just then share output by end of the week. If you want.
123 00:18:12.320 ⇒ 00:18:12.810 Hannah Wang: Yeah, I.
124 00:18:12.810 ⇒ 00:18:13.360 Nicolas Sucari: Obviously.
125 00:18:13.360 ⇒ 00:18:14.500 Hannah Wang: No! Go ahead!
126 00:18:14.500 ⇒ 00:18:19.799 Nicolas Sucari: Yeah, no, that. Obviously there will be urgent things that will.
127 00:18:19.800 ⇒ 00:18:20.400 Hannah Wang: Like ad hoc.
128 00:18:20.400 ⇒ 00:18:21.429 Nicolas Sucari: Coming in for slack.
129 00:18:21.430 ⇒ 00:18:22.120 Nicolas Sucari: Yeah,
130 00:18:22.810 ⇒ 00:18:29.870 Nicolas Sucari: that we all need to handle. But for other stuff, it will be great to start like cleaning up what we have, that there in the board.
131 00:18:30.350 ⇒ 00:18:41.080 Hannah Wang: Yeah. And also, I don’t know if Utam is trying to like offload design like prioritization to me, like but I I feel like he still wants some input on it, too. So
132 00:18:41.240 ⇒ 00:18:47.100 Hannah Wang: yeah, I guess sharing with Utam would be helpful like, here, here’s an update on the design team like this is what what we’re gonna focus.
133 00:18:47.100 ⇒ 00:18:47.910 Nicolas Sucari: Yeah, exactly.
134 00:18:47.910 ⇒ 00:18:49.170 Hannah Wang: So I mean, do you have thoughts.
135 00:18:49.720 ⇒ 00:19:00.059 Nicolas Sucari: Exactly. I say, we, we can go through that task board. Get the task that we can work on during the week, prioritize ourselves and then share that with him, just to like.
136 00:19:00.280 ⇒ 00:19:07.750 Nicolas Sucari: see if if if that’s okay, right? If he has something to say, he will say it. If if he’s okay, he’ll say he’s okay and we’ll keep going.
137 00:19:07.980 ⇒ 00:19:13.183 Hannah Wang: Yeah. One other thing that I thought of. It’s been a while since I use Jira.
138 00:19:13.490 ⇒ 00:19:13.820 Nicolas Sucari: Yeah.
139 00:19:13.820 ⇒ 00:19:22.969 Hannah Wang: But I know Jira had like a sub tab like you can create like a parent. I forgot what the terminology is, but like grouping.
140 00:19:22.970 ⇒ 00:19:24.420 Nicolas Sucari: You can do this here. Yeah.
141 00:19:24.420 ⇒ 00:19:24.830 Hannah Wang: Can.
142 00:19:24.830 ⇒ 00:19:35.819 Nicolas Sucari: We can do this here, too. Yeah, we just need to activate it. I can do it. But I’m not sure. If okay, wait. Let me see if in any documentation. But let me go back to design.
143 00:19:36.720 ⇒ 00:19:39.830 Nicolas Sucari: Where is this? Open to it?
144 00:19:41.540 ⇒ 00:19:49.269 Nicolas Sucari: Okay, in the tasks. Let me see if I can activate that like to have a parent.
145 00:19:50.530 ⇒ 00:19:51.205 Hannah Wang: Yeah,
146 00:19:52.330 ⇒ 00:19:58.540 Nicolas Sucari: Yeah, we can do it. Look, turn on some meetings. Yeah, that’s it.
147 00:19:58.840 ⇒ 00:20:03.370 Nicolas Sucari: So now, if you check, there will be like a small arrow on.
148 00:20:06.760 ⇒ 00:20:07.829 Nicolas Sucari: Can you see it.
149 00:20:09.013 ⇒ 00:20:12.540 Hannah Wang: Oh, I see. New sub item, right?
150 00:20:12.810 ⇒ 00:20:13.869 Nicolas Sucari: Yeah, so you.
151 00:20:13.870 ⇒ 00:20:14.250 Hannah Wang: Okay.
152 00:20:14.250 ⇒ 00:20:25.670 Nicolas Sucari: A sub item, and you’ll have, like 2 properties in the like, a parent item and a sub item. So you can create like one task, and like a a bunch of tasks, sub items. If you want.
153 00:20:25.670 ⇒ 00:20:30.150 Hannah Wang: Oh, that’s helpful. Yeah. Cause I think, obviously, there’s like specific.
154 00:20:30.370 ⇒ 00:20:47.690 Hannah Wang: like tasks that we have. And each of those have like subtasks. So I think just like grouping everything together would be better for my like brain, because everything right now they’re all like just one level, like one task, and some of the tasks are related, but
155 00:20:47.810 ⇒ 00:20:50.338 Hannah Wang: like hard to group them together.
156 00:20:51.380 ⇒ 00:21:16.649 Hannah Wang: So, for example, like oh, one pagers like I I would want to like group everything into one parent, called like one pager, and have, like pricing AI service offerings under that and also like one for the website. And then, like under that. It could be like, Oh, readability for blog, or like redesign blog page, and grouping those together like stuff like that. I think just like organization wise. I think maybe
157 00:21:17.030 ⇒ 00:21:31.170 Hannah Wang: we create a lot of tickets and documents, and it is organized. But I think it could be a little bit more clear cause, especially for new people coming in and looking at notion. It’s like kind of overwhelming. There’s like a lot going on.
158 00:21:32.073 ⇒ 00:21:34.606 Hannah Wang: I don’t know if it was just for me, but.
159 00:21:35.219 ⇒ 00:21:39.890 Nicolas Sucari: I know it’s it’s it’s a lot it’s a lot to take in
160 00:21:40.588 ⇒ 00:22:03.699 Nicolas Sucari: but yeah, let me know. I mean, I can. I can spend some time with you if you want to go through these tickets and try to organize it a little bit better or you can try do it, and then let me know how it, how, how it comes out. But yeah, I mean, I just let me know, and I can help you. I mean, I’m here for for that. I’m trying to organize a little bit more on the operation side. Try to get rid of some
161 00:22:04.168 ⇒ 00:22:10.020 Nicolas Sucari: yeah, like tedious tasks that everyone is doing on every team. So yeah, let me know. And I can help.
162 00:22:10.020 ⇒ 00:22:10.360 Hannah Wang: Awesome.
163 00:22:10.360 ⇒ 00:22:10.980 Nicolas Sucari: Okay.
164 00:22:11.150 ⇒ 00:22:18.349 Hannah Wang: Yeah, if you can schedule like a 30 min meeting with me every Monday, and we can like room through things that’d be that’d be helpful. I think.
165 00:22:18.350 ⇒ 00:22:19.510 Nicolas Sucari: Yeah, of course.
166 00:22:20.036 ⇒ 00:22:24.789 Nicolas Sucari: Is this time okay with you. I know you’re working Pacific. So.
167 00:22:24.790 ⇒ 00:22:26.219 Hannah Wang: Yeah, yeah, this time is great.
168 00:22:26.870 ⇒ 00:22:30.924 Nicolas Sucari: Okay, yeah, I’m gonna just do this one like recurrent
169 00:22:31.680 ⇒ 00:22:36.080 Nicolas Sucari: so that we can work every every Monday on this stuff. That’s fine.
170 00:22:36.330 ⇒ 00:22:37.040 Hannah Wang: Perfect.
171 00:22:37.760 ⇒ 00:22:42.540 Nicolas Sucari: Yeah, that will be good. And yeah, one more thing. So
172 00:22:42.720 ⇒ 00:23:01.669 Nicolas Sucari: we have like a new request from Robert right now. He said that he needed like a folder, with some like brain format material, and like logos banners, and that kind of stuff like where I am supposed to go in Figma to look at all of that.
173 00:23:01.670 ⇒ 00:23:11.510 Hannah Wang: Oh, yeah, let me try to find it. I also kinda get confused not to click everywhere. But let me.
174 00:23:12.200 ⇒ 00:23:18.850 Hannah Wang: I think it should be this figma. Let me send it to you over slack.
175 00:23:19.880 ⇒ 00:23:21.679 Nicolas Sucari: What’s the name of the file? Essentially.
176 00:23:21.680 ⇒ 00:23:24.030 Hannah Wang: Branding materials it’s under.
177 00:23:24.706 ⇒ 00:23:29.439 Nicolas Sucari: Okay, let me see. Oh, project content.
178 00:23:31.100 ⇒ 00:23:36.010 Nicolas Sucari: Okay, I need to join the project. Yeah, here are my branding materials perfect.
179 00:23:38.030 ⇒ 00:23:43.049 Nicolas Sucari: So he was needing like 300 times 300 pixels.
180 00:23:43.050 ⇒ 00:23:44.050 Hannah Wang: I don’t toggle
181 00:23:44.050 ⇒ 00:23:49.179 Hannah Wang: got that logo. I was trying to create it while he before he messaged the Logos. So I don’t
182 00:23:49.180 ⇒ 00:23:50.773 Hannah Wang: no worries about that.
183 00:23:51.290 ⇒ 00:23:55.990 Nicolas Sucari: Yeah, I I mean, I I share the logo that I found. But it was kind of with the entire Brainforge world.
184 00:23:55.990 ⇒ 00:23:56.400 Hannah Wang: Yeah.
185 00:23:56.652 ⇒ 00:24:14.849 Nicolas Sucari: It was just yeah empty, like, yeah, there was no color on the background. But yeah, I mean, he wants to be. I don’t know where he got that, because that’s like an old one, but if you wanna create it, just go for it, and we can send that what I’m needing right now, or let me see if I can share, like an example of what he has
186 00:24:15.020 ⇒ 00:24:18.929 Nicolas Sucari: and what I can. Maybe I can get your ideas on what what we can do.
187 00:24:21.050 ⇒ 00:24:24.810 Nicolas Sucari: Wait. Okay here, let me see.
188 00:24:30.120 ⇒ 00:24:31.440 Nicolas Sucari: Awesome.
189 00:24:34.520 ⇒ 00:24:40.099 Nicolas Sucari: So he wants he wants kind of these terms of service sheet.
190 00:24:40.540 ⇒ 00:24:45.999 Nicolas Sucari: and he has here. This was something that he had for his previous company. Promo.
191 00:24:46.000 ⇒ 00:24:46.600 Hannah Wang: Oh, yeah.
192 00:24:46.932 ⇒ 00:24:53.579 Nicolas Sucari: But yeah, but we need to like brand, like, have like the stock. But brain for to brand it right?
193 00:24:53.950 ⇒ 00:24:54.810 Nicolas Sucari: So
194 00:24:55.210 ⇒ 00:25:09.999 Nicolas Sucari: I don’t know if if we have something for Google, Docs like to just like, apply that kind of brain forged design to these kind of texts, or we should move all of these into figma. What do you think.
195 00:25:10.150 ⇒ 00:25:10.830 Hannah Wang: Oh!
196 00:25:10.830 ⇒ 00:25:19.609 Nicolas Sucari: I mean for for sharing. It’s gonna be super easy if we have it in Google, Doc, and if we can like, add the brain forge, logo, or something like as a header and footer.
197 00:25:19.610 ⇒ 00:25:20.050 Hannah Wang: You know.
198 00:25:20.050 ⇒ 00:25:20.770 Nicolas Sucari: Giving blows up.
199 00:25:20.770 ⇒ 00:25:21.330 Hannah Wang: Okay.
200 00:25:22.050 ⇒ 00:25:24.919 Nicolas Sucari: I’m not sure like, if that’s the best.
201 00:25:25.480 ⇒ 00:25:26.889 Nicolas Sucari: In order to share.
202 00:25:26.890 ⇒ 00:25:28.630 Hannah Wang: Is this just gonna be like a
203 00:25:29.060 ⇒ 00:25:32.789 Hannah Wang: one time? Probably not because they’re gonna update it multiple times.
204 00:25:32.790 ⇒ 00:25:37.960 Nicolas Sucari: He, he! He’s gonna be using these to share with with vendor partners.
205 00:25:38.390 ⇒ 00:25:39.100 Hannah Wang: Okay.
206 00:25:39.810 ⇒ 00:25:43.009 Nicolas Sucari: So yeah, maybe we don’t have anything.
207 00:25:43.370 ⇒ 00:25:52.230 Hannah Wang: We don’t have anything for Google Docs. Right now, I also don’t know how much customization we can do on like legal documents. Specifically,
208 00:25:52.600 ⇒ 00:25:53.160 Nicolas Sucari: Yeah.
209 00:25:53.790 ⇒ 00:26:11.869 Hannah Wang: But yeah, we can definitely add, like the logo to the header header of that document and also change the font. I don’t know what font this is right now. But the body font that we’re using is Helvetica new? I think this is Arial. I’m not sure what the default is for Google, but like changing the font.
210 00:26:14.180 ⇒ 00:26:17.199 Hannah Wang: I don’t know how much color we should add into.
211 00:26:17.200 ⇒ 00:26:40.299 Nicolas Sucari: No, no, that’s fine. I mean, I think if we if we add just the the logo and some customization that’s gonna be fine. And also we can then copy this copy the content and just have it also in a Sigma right in a figma doc, where we can apply more visual stuff and see what he wants right? We can share both with him and see what he prefers.
212 00:26:40.830 ⇒ 00:26:45.090 Hannah Wang: Yeah, I’m I obviously prefer like editing stuff in figma, because it’s just.
213 00:26:45.090 ⇒ 00:26:45.930 Nicolas Sucari: I’m sure.
214 00:26:45.930 ⇒ 00:26:48.850 Hannah Wang: Google Docs is not that great? But.
215 00:26:48.850 ⇒ 00:26:59.620 Nicolas Sucari: And do do we have, like a page in Figma, where we can like just paste some text and use it as a like, as if it was the Google Doc, with just the Brainforge logo and some colors.
216 00:27:00.896 ⇒ 00:27:04.519 Hannah Wang: Give me one second.
217 00:27:04.730 ⇒ 00:27:06.870 Hannah Wang: Let me see.
218 00:27:08.250 ⇒ 00:27:10.709 Hannah Wang: Okay. So if you go, let me show you.
219 00:27:10.710 ⇒ 00:27:12.700 Nicolas Sucari: In sales assets right? Like something.
220 00:27:12.700 ⇒ 00:27:13.910 Hannah Wang: That’s it.
221 00:27:14.474 ⇒ 00:27:17.030 Hannah Wang: Yeah, like the I don’t know where your mouse.
222 00:27:17.030 ⇒ 00:27:18.800 Nicolas Sucari: Proposals. Yeah. Md, proposals.
223 00:27:18.800 ⇒ 00:27:19.130 Hannah Wang: Oh!
224 00:27:19.130 ⇒ 00:27:19.580 Nicolas Sucari: Here.
225 00:27:19.580 ⇒ 00:27:24.199 Hannah Wang: Yeah, I’m thinking also, like the sow’s over here. We can use this.
226 00:27:24.200 ⇒ 00:27:24.590 Nicolas Sucari: Okay.
227 00:27:24.590 ⇒ 00:27:32.549 Hannah Wang: As like a template. Obviously, we we wouldn’t have like these columns and stuff like that. But I I do like this like header that we have
228 00:27:32.550 ⇒ 00:27:34.460 Hannah Wang: okay here. So we can use that.
229 00:27:34.460 ⇒ 00:27:34.900 Nicolas Sucari: Maybe.
230 00:27:35.940 ⇒ 00:27:46.053 Nicolas Sucari: Yeah, maybe we can use this header and just clean the entire page and just paste the content. I can do that if you just prepare me like the like, the wireframe. Right?
231 00:27:46.520 ⇒ 00:27:55.889 Nicolas Sucari: I think it’s gonna be super easy to do that. And if you can, if maybe I can export this header and also try to add that into the Google Doc, what do you think.
232 00:27:56.900 ⇒ 00:28:00.199 Hannah Wang: Yeah, I don’t know how easy it’s gonna be. You can try like.
233 00:28:00.200 ⇒ 00:28:01.110 Nicolas Sucari: I’m not sure.
234 00:28:01.110 ⇒ 00:28:01.730 Hannah Wang: But.
235 00:28:01.730 ⇒ 00:28:03.580 Nicolas Sucari: No porting is gonna be fine.
236 00:28:03.580 ⇒ 00:28:04.300 Hannah Wang: Me.
237 00:28:05.220 ⇒ 00:28:05.760 Hannah Wang: Okay.
238 00:28:05.760 ⇒ 00:28:09.709 Nicolas Sucari: How to explore stuff. But and I don’t know how it’s gonna be.
239 00:28:09.910 ⇒ 00:28:12.510 Nicolas Sucari: how easy it’s gonna be to add that to the Google doc, that’s.
240 00:28:12.510 ⇒ 00:28:12.870 Hannah Wang: Yeah.
241 00:28:12.870 ⇒ 00:28:14.360 Nicolas Sucari: Pretty tough. Maybe.
242 00:28:14.704 ⇒ 00:28:19.520 Hannah Wang: Yeah, Google, Doc is not very fun to edit and play around with.
243 00:28:20.101 ⇒ 00:28:24.780 Hannah Wang: But yeah, I’ll create another session for you and then create like a template. Yeah.
244 00:28:25.000 ⇒ 00:28:25.940 Nicolas Sucari: Thank you.
245 00:28:25.940 ⇒ 00:28:26.310 Hannah Wang: That’s.
246 00:28:26.310 ⇒ 00:28:43.350 Nicolas Sucari: That’s like one, the 1st request. And then he had this folder. You go back to the meeting. I’m gonna share. Yeah, he wants to create like kind of this folder for media kit to share with vendors you see, and add, like brainforge logo, add a banner or 2 banners
247 00:28:43.350 ⇒ 00:29:00.140 Nicolas Sucari: so that we can use. He has, like some of the Logos here, but the idea is like to share, like our media kit with other vendors. So if I don’t know if they are preparing a presentation they wanna use, they wanna like, say, Hey, we have like an
248 00:29:00.450 ⇒ 00:29:06.760 Nicolas Sucari: yeah partner agency that’s working on that analytics and that kind of stuff they can use like our logo and our banner.
249 00:29:06.760 ⇒ 00:29:07.200 Hannah Wang: Excuse me.
250 00:29:07.430 ⇒ 00:29:28.299 Nicolas Sucari: Right? So I don’t know if we have that in branding materials file I like I can use the Logos there. I can add them as like Png or, yeah, I don’t know. It’s like I export everything in a Pdf. And just add it there. But do we have like some banners. I think we had some banners for Linkedin, right.
251 00:29:28.620 ⇒ 00:29:30.890 Hannah Wang: Yeah, if you go to the Pages column.
252 00:29:30.890 ⇒ 00:29:33.290 Nicolas Sucari: Oh, okay. Here. Here great Linkedin.
253 00:29:33.290 ⇒ 00:29:40.919 Hannah Wang: But I was actually in the middle of asking, and if we should create another version of the banner with like an updated.
254 00:29:41.550 ⇒ 00:29:41.920 Nicolas Sucari: Okay.
255 00:29:41.920 ⇒ 00:29:50.014 Hannah Wang: Or copy so yeah, give me like one day. Let let’s let and respond.
256 00:29:50.520 ⇒ 00:29:50.900 Nicolas Sucari: Okay.
257 00:29:50.900 ⇒ 00:29:56.080 Hannah Wang: And then, but yeah, just keep keep coming back to this page. And we’ll obviously like, have the most updated one.
258 00:29:56.930 ⇒ 00:30:04.470 Nicolas Sucari: Cool. Okay, yeah, I’m gonna I’m gonna have like this file as the one that I’m using to get all of the branding stuff.
259 00:30:04.470 ⇒ 00:30:16.139 Hannah Wang: Yeah, yeah, this is the source of truth for branding and stuff like that. So there’s also like a bunch of client logos, like another page for that, too. So you can just keep coming back to this.
260 00:30:16.580 ⇒ 00:30:17.790 Hannah Wang: This document.
261 00:30:18.610 ⇒ 00:30:20.020 Nicolas Sucari: Yeah, that’s great.
262 00:30:20.310 ⇒ 00:30:21.120 Nicolas Sucari: Okay.
263 00:30:22.540 ⇒ 00:30:23.360 Hannah Wang: Cool.
264 00:30:23.780 ⇒ 00:30:24.430 Hannah Wang: All right.
265 00:30:24.820 ⇒ 00:30:25.829 Hannah Wang: Thank you. Nico.
266 00:30:25.830 ⇒ 00:30:41.269 Nicolas Sucari: Thank you, Anna, I’m gonna yeah. Just send that meeting so that we can discuss every Monday and try to clean that up. And yeah, keep keep. If you tag me in any task or any comment, and I’m not responding. Just send me a slack, and I can. I can go back to that.
267 00:30:41.270 ⇒ 00:30:43.670 Hannah Wang: Okay, perfect to move forward. Okay.
268 00:30:43.910 ⇒ 00:30:52.119 Hannah Wang: yeah, I’ll create that like section for you, the template for you, for the legal document. And then tag you and figma in it, and also ping you in slack.
269 00:30:52.870 ⇒ 00:30:54.949 Nicolas Sucari: Excellent. Thank you. Thank you.
270 00:30:54.950 ⇒ 00:30:56.640 Hannah Wang: Thank you. Have a good one.
271 00:30:57.140 ⇒ 00:30:58.450 Nicolas Sucari: You, too. Bye-bye.
272 00:30:58.450 ⇒ 00:30:59.090 Hannah Wang: Bye.