Meeting Title: Weekly Ops Meeting Date: 2025-02-03 Meeting participants: Mariane Cequina, Nicolas Sucari, Uttam Kumaran
WEBVTT
1 00:02:29.140 ⇒ 00:02:30.570 Mariane Cequina: Hello! Hello!
2 00:02:31.060 ⇒ 00:02:32.060 Nicolas Sucari: Hi Marianne.
3 00:02:32.470 ⇒ 00:02:35.800 Mariane Cequina: Hello! How are you doing? Let’s wait for autumn.
4 00:02:37.840 ⇒ 00:02:38.819 Nicolas Sucari: How are you?
5 00:02:39.270 ⇒ 00:02:40.390 Mariane Cequina: I’m doing good
6 00:02:40.650 ⇒ 00:02:47.890 Mariane Cequina: actually created the for the urban stem. I actually created the vault for the one password for that.
7 00:02:48.520 ⇒ 00:02:49.260 Nicolas Sucari: Okay.
8 00:02:50.120 ⇒ 00:02:52.669 Mariane Cequina: I think we’re good. Yeah, yeah.
9 00:02:57.200 ⇒ 00:03:02.690 Nicolas Sucari: I created. I’m working on creating a client view of one of our
10 00:03:03.210 ⇒ 00:03:09.649 Nicolas Sucari: clients for Javi coffee I don’t want. There are some stuff that I want to keep
11 00:03:10.020 ⇒ 00:03:18.309 Nicolas Sucari: like private for us brain forge and some stuff that we need to share with the clients. So I’m kind of creating like a new view. Do you want me to share.
12 00:03:18.880 ⇒ 00:03:19.990 Mariane Cequina: Okay. Sure.
13 00:03:20.170 ⇒ 00:03:27.110 Nicolas Sucari: Oh, wait, wait, wait! Let’s go through what we have on operations, and I can do this at the end. If if there is spare time.
14 00:03:27.700 ⇒ 00:03:28.680 Mariane Cequina: Okay, got it?
15 00:03:28.970 ⇒ 00:03:29.720 Uttam Kumaran: Hey, guys.
16 00:03:31.030 ⇒ 00:03:31.920 Mariane Cequina: Hello!
17 00:03:37.400 ⇒ 00:03:38.050 Nicolas Sucari: Go ahead, Mary!
18 00:03:38.840 ⇒ 00:03:41.430 Nicolas Sucari: Whatever you have for operations. Yeah, sorry you don’t.
19 00:03:41.580 ⇒ 00:03:44.650 Uttam Kumaran: Yeah, Marianne, you can go ahead if you want to go through the board.
20 00:03:45.490 ⇒ 00:03:47.839 Mariane Cequina: Okay, got it. I’m gonna share
21 00:03:48.790 ⇒ 00:03:50.830 Mariane Cequina: sure. And actually, I just wanna
22 00:03:51.090 ⇒ 00:03:58.159 Mariane Cequina: share. I actually finished the marketing. I put it in the internal. Should I put it in the external? Because I’m not really sure but this is for Hannah.
23 00:03:58.430 ⇒ 00:04:09.809 Mariane Cequina: I think, and I actually sent her a message as well. So since last time we mentioned that she will be having like an overview of the content and design task. So I put it here. So I’m not really quite sure if you
24 00:04:10.010 ⇒ 00:04:12.260 Mariane Cequina: is it okay? If I put it here in the internal.
25 00:04:12.260 ⇒ 00:04:13.280 Uttam Kumaran: Yeah, that’s fine.
26 00:04:13.430 ⇒ 00:04:26.434 Mariane Cequina: Okay? And then also for the forms, because we have different forms. And it’s actually scattered, for, for example, in Hr and clients. So I also created a view of a of it for the former response here in operations, just in case.
27 00:04:26.990 ⇒ 00:04:28.480 Mariane Cequina: And yeah, so actually.
28 00:04:28.480 ⇒ 00:04:32.750 Uttam Kumaran: Can you also send that to the team channel just to tell people that they can.
29 00:04:32.970 ⇒ 00:04:36.190 Uttam Kumaran: if they have any forms that they can go here to submit it.
30 00:04:36.710 ⇒ 00:04:37.780 Uttam Kumaran: Okay to the home page.
31 00:04:38.540 ⇒ 00:04:41.653 Mariane Cequina: Oh, yeah, okay, okay. I’m just gonna oh, but.
32 00:04:42.570 ⇒ 00:04:43.080 Nicolas Sucari: Okay.
33 00:04:43.080 ⇒ 00:04:58.460 Mariane Cequina: And then and then what else? I actually on boarded as well. Janna, and then I’m I think I finished the urban stem. So I think that’s it. And for the planned for this week for the operation. Sorry
34 00:05:00.990 ⇒ 00:05:02.400 Mariane Cequina: here.
35 00:05:03.220 ⇒ 00:05:12.230 Mariane Cequina: Yeah, I think I think this one is already done as well, so documental. So I’m not really quite sure about the operations, Brainforge, because you, what you have sent me is just the legal.
36 00:05:15.660 ⇒ 00:05:16.280 Uttam Kumaran: And then.
37 00:05:16.280 ⇒ 00:05:21.550 Mariane Cequina: And then I also have a question. Regarding the the contract. I have to wait for the for the form right?
38 00:05:22.260 ⇒ 00:05:28.300 Mariane Cequina: So cause cause. You know you you told me like I will be handling the the operation so you will.
39 00:05:28.770 ⇒ 00:05:30.840 Uttam Kumaran: Yeah, all the forms are in documents, though.
40 00:05:31.090 ⇒ 00:05:35.779 Mariane Cequina: Okay, I mean, I mean, I will be waiting for the form here. Cause
41 00:05:36.943 ⇒ 00:05:42.270 Mariane Cequina: here. The the new client contract request right before I send.
42 00:05:42.270 ⇒ 00:05:45.319 Uttam Kumaran: For, like the new employee, though, that the form is already
43 00:05:47.800 ⇒ 00:05:52.360 Uttam Kumaran: it’s already in documents, though. Right? So yeah, for for this. Yeah, I have to.
44 00:05:54.040 ⇒ 00:06:03.059 Uttam Kumaran: Well, yeah, for Urban. So there’s there’s actually nothing about, or there’s no new contracts that need to get sent out right now. But there is a new employee contract for Jana that needs to get sent out.
45 00:06:03.450 ⇒ 00:06:14.099 Mariane Cequina: Okay, got it. So so for the so for the new team member, I don’t have to wait for the new contract request. So just gonna send her out that one. Okay, got it.
46 00:06:14.840 ⇒ 00:06:20.000 Uttam Kumaran: Yeah, so you can just send you could just create it in documents. So and then let me know you. About
47 00:06:20.410 ⇒ 00:06:24.500 Uttam Kumaran: reviewing did you? Were you able to log in to there and just check it out.
48 00:06:24.890 ⇒ 00:06:29.039 Mariane Cequina: Yeah, the document. So yeah, even last time I was able to see it as well.
49 00:06:29.040 ⇒ 00:06:34.525 Uttam Kumaran: Yeah, I mean, and you got you got the. It’s the previous contract that we sent that we send everybody.
50 00:06:35.440 ⇒ 00:06:39.439 Uttam Kumaran: so basically, just I need to know, like, what information you need.
51 00:06:41.080 ⇒ 00:06:42.420 Uttam Kumaran: For the
52 00:06:43.290 ⇒ 00:06:50.259 Uttam Kumaran: new employee like, what information do you need to fill out? That document is? So you can tag me in the Finance Channel.
53 00:06:50.400 ⇒ 00:06:52.370 Uttam Kumaran: If you, whatever you need.
54 00:06:52.770 ⇒ 00:06:59.930 Mariane Cequina: Okay, got it. And then, lastly, for this operations, Rainforge, because you you didn’t. I think.
55 00:07:04.990 ⇒ 00:07:07.090 Uttam Kumaran: Yeah, I think if we use
56 00:07:08.470 ⇒ 00:07:11.059 Uttam Kumaran: if we use legal the legal one, it’s fine.
57 00:07:11.260 ⇒ 00:07:13.509 Mariane Cequina: Okay, alright. Got it. Okay?
58 00:07:13.800 ⇒ 00:07:22.359 Mariane Cequina: I think that’s it. And also for the or Ben, I think I finished this one. Yeah, I think I think, finishing up. So I think I think that’s for the week.
59 00:07:22.550 ⇒ 00:07:36.439 Mariane Cequina: Yeah, I think I think so. So I’m just gonna create the Janna her personal Workspace and Connor sent me a message because he wanted to to do some changes in this personal notion view. So I think that’s for my week.
60 00:07:36.540 ⇒ 00:07:37.180 Mariane Cequina: Yeah.
61 00:07:37.180 ⇒ 00:07:40.494 Uttam Kumaran: Okay, yeah. And then I have. I have one more person that I’ll
62 00:07:41.380 ⇒ 00:07:44.949 Uttam Kumaran: I’ll probably also add that we’ll be onboarding this week.
63 00:07:45.260 ⇒ 00:07:45.870 Mariane Cequina: Okay.
64 00:07:47.130 ⇒ 00:07:48.740 Nicolas Sucari: You’re talking about Jacob, or.
65 00:07:48.740 ⇒ 00:07:49.470 Uttam Kumaran: Yeah.
66 00:07:49.870 ⇒ 00:07:52.059 Nicolas Sucari: Okay, yeah, I was gonna say that.
67 00:07:54.010 ⇒ 00:07:56.179 Mariane Cequina: Okay. I think I think that’s it. For my part.
68 00:07:58.270 ⇒ 00:07:58.840 Uttam Kumaran: Okay.
69 00:07:59.620 ⇒ 00:08:00.760 Mariane Cequina: Okay, cool.
70 00:08:00.760 ⇒ 00:08:02.780 Mariane Cequina: I think I was trying to say something a while ago.
71 00:08:03.460 ⇒ 00:08:04.020 Nicolas Sucari: Yeah.
72 00:08:04.803 ⇒ 00:08:23.140 Nicolas Sucari: you you if you need to go. Just yeah, go. I wanna just share Marianne. What I’m trying to do for Javi Aman is requesting. Aman is like the our stakeholder, Marian. And he’s kind of requesting a view of the entire project. The only thing is that I don’t know if they’re gonna
73 00:08:23.875 ⇒ 00:08:28.670 Nicolas Sucari: if we need to share everything that we have there. So.
74 00:08:29.030 ⇒ 00:08:32.000 Nicolas Sucari: This is the client, Page. Let me know if you’re seeing the screen.
75 00:08:34.309 ⇒ 00:08:35.659 Nicolas Sucari: Are you? Seeing this.
76 00:08:35.669 ⇒ 00:08:36.139 Mariane Cequina: Yeah, yeah.
77 00:08:36.140 ⇒ 00:08:47.020 Nicolas Sucari: This is the client page that you build, and we have everything here. We have the account management page here, with all of the information that Robert is adding, we have all of the tasks with the overdues, the projects.
78 00:08:47.020 ⇒ 00:08:48.410 Nicolas Sucari: Okay, thank you.
79 00:08:48.410 ⇒ 00:08:51.979 Nicolas Sucari: So no, no, no. Are you here?
80 00:08:51.980 ⇒ 00:08:53.749 Uttam Kumaran: I’m I’m dropping. I’m dropping Nico.
81 00:08:54.440 ⇒ 00:08:56.416 Nicolas Sucari: Oh, okay, okay, sorry.
82 00:08:57.210 ⇒ 00:08:57.740 Nicolas Sucari: Bye.
83 00:08:58.600 ⇒ 00:09:00.799 Nicolas Sucari: Sorry. I thought you were leaving Marianne.
84 00:09:01.120 ⇒ 00:09:18.809 Nicolas Sucari: What I was trying to do, what I was trying to do is just to create a view for the client. But I don’t need to like recreate everything that we have here. Right? It’s just like having some of those fields in here so that he can have like a more clear view of what he needs to see. Okay.
85 00:09:19.331 ⇒ 00:09:39.009 Nicolas Sucari: I just added, yeah, a bunch like the the information, the company profile members. This is copy paste. From what we have in our client Page, the objectives that we have here and inside the navigation. I split it into these 3 kind of things. One is resources resources. I kind of created this format.
86 00:09:39.030 ⇒ 00:09:53.440 Nicolas Sucari: divided it into columns, and added navigation with all of the different pages and different things that I want the client to be like quickly accessing, accessing data visualization toolings. This is something that we already had
87 00:09:53.440 ⇒ 00:10:08.930 Nicolas Sucari: previously in in our place. The data workflow with the image here. This is fine and all of the documents. So the resources is gonna be like these on only like this. If we have more dashboards out here, if we have more tools, I think I can add here,
88 00:10:09.420 ⇒ 00:10:37.409 Nicolas Sucari: docu new documents I cannot hear, and if we have, like new pages with more information, I will be adding here. So I wanna leave resources like these. For this is for the client, like only for inside the client view, right? And then what he’s asking is he want to see something like this with. These are kind of our like big projects that we have, and he wants to have, like our estimates for each task that we are doing. So my
89 00:10:37.600 ⇒ 00:10:43.509 Nicolas Sucari: my idea was to create this kind of breakdown with all of the tasks
90 00:10:44.061 ⇒ 00:10:50.350 Nicolas Sucari: with the Javi project. If you see this is coming from the data, the I board the source.
91 00:10:50.350 ⇒ 00:10:53.129 Mariane Cequina: It will be like the task. It’s not really like the project, right.
92 00:10:54.000 ⇒ 00:11:11.409 Nicolas Sucari: Yeah, this is the tasks, but they are assigned to one of these projects. So if you go to any of these data, and AI like to any of our board. I added a field let me show you here, maybe in properties.
93 00:11:11.740 ⇒ 00:11:15.479 Nicolas Sucari: I added a field that’s called Javi project
94 00:11:15.951 ⇒ 00:11:34.850 Nicolas Sucari: so that’s gonna be visible only, for I I want it to be to make it visible only for Javi, so that I can classify this task per project. And then I can create this view, this kind of timeline view with, the Javi project here, a lot of the tasks that we are having here.
95 00:11:35.360 ⇒ 00:11:46.170 Nicolas Sucari: What I’m missing, and I probably will be adding is adding, like these 2 fields in the data and the I board, so that I can create this view with all of the tasks, too. Okay.
96 00:11:46.520 ⇒ 00:11:49.769 Mariane Cequina: Like the max, the maximum estimated hours, and then actual hours.
97 00:11:49.770 ⇒ 00:11:52.109 Nicolas Sucari: Yeah, we actually.
98 00:11:52.260 ⇒ 00:12:00.970 Mariane Cequina: We actually have that but it’s not the estimated we don’t have like the estimate hours. But in the AI. Let me go to this.
99 00:12:00.970 ⇒ 00:12:03.020 Mariane Cequina: If there’s review, because I’m trying to.
100 00:12:03.300 ⇒ 00:12:13.970 Mariane Cequina: because actually mentioned that last time to me, there will be due date and then then start date and then end date. So we have 3, and then we have the.
101 00:12:13.970 ⇒ 00:12:14.310 Nicolas Sucari: So again.
102 00:12:14.310 ⇒ 00:12:17.039 Mariane Cequina: So the test duration would be like.
103 00:12:18.570 ⇒ 00:12:19.580 Nicolas Sucari: Yeah.
104 00:12:19.580 ⇒ 00:12:32.750 Nicolas Sucari: but this is. But this is an automation that’s fine. He wants to have like a table with an estimation, not a like not an automation with the dates, because this is actually doing start date minus end date, right?
105 00:12:33.120 ⇒ 00:12:33.800 Mariane Cequina: Yeah.
106 00:12:34.500 ⇒ 00:12:54.959 Nicolas Sucari: Fine. I mean, we can leave here. What I’m what I’m mentioning is maybe I’ll need to create one or 2 fields more. Here, you see here, you can see Java Project. This is a field that I’m only using for Java tasks. So don’t worry. I can handle if if it’s empty. That’s fine. I can just hide it in every other view that we are using, and just
107 00:12:55.130 ⇒ 00:13:10.600 Nicolas Sucari: make it visible for Javi. But I may add, like 2 properties here, with that Max. Estimate hours and actual hours just to recreate that view here in the Javi objectives. Okay.
108 00:13:10.750 ⇒ 00:13:17.499 Nicolas Sucari: I just wanted you to to understand that I’m I’m kind of creating and modifying this view
109 00:13:17.987 ⇒ 00:13:25.169 Nicolas Sucari: so that I can have, like a spec specific view or a specific page that I can share with the client, with everything in it.
110 00:13:26.150 ⇒ 00:13:26.990 Mariane Cequina: Okay.
111 00:13:27.363 ⇒ 00:13:38.936 Mariane Cequina: I’m just gonna I’m sorry because we’re I’m stuck on the on the like, estimated for the actual hours. It’s actually the task duration. Because, for example,
112 00:13:39.310 ⇒ 00:13:43.199 Nicolas Sucari: Oh, yeah, but but we have it in days, and he wants to see in hours.
113 00:13:43.600 ⇒ 00:13:48.949 Mariane Cequina: Oh, okay, I’m sorry. Okay, got it. Got it? Got it. I get it. Get it. Okay, I’m so sorry. Okay, I got it now.
114 00:13:49.200 ⇒ 00:13:53.520 Mariane Cequina: So yeah, yeah, I think we should add 2 more columns for that. Then.
115 00:13:53.870 ⇒ 00:14:10.879 Nicolas Sucari: Yeah, okay, I can. I can do that. Don’t worry. And what I’m what I’m doing is I just added a page here, I’m gonna see where I’m gonna add here, maybe in the navigation, maybe in some other place but this is gonna be just the information that I’m gonna handle with with the client page. What I’m
116 00:14:10.880 ⇒ 00:14:25.700 Nicolas Sucari: what I don’t know is if I need to make, or maybe I I’m not sure about it yet now, but is, if I make these as a single blocked, and copy and paste the sync block in the in our like client page.
117 00:14:25.720 ⇒ 00:14:30.960 Nicolas Sucari: so that if I edit one of them, the other one also reflects the changes.
118 00:14:31.520 ⇒ 00:14:32.659 Nicolas Sucari: Oh, oh, good!
119 00:14:32.660 ⇒ 00:14:33.060 Nicolas Sucari: Don’t worry.
120 00:14:33.060 ⇒ 00:14:38.470 Mariane Cequina: It’s actually like a word. It’s actually like a word. Maybe maybe we can do like a table. How about that?
121 00:14:39.550 ⇒ 00:14:42.540 Mariane Cequina: So it’s it’s like, and the I mean no, no.
122 00:14:42.540 ⇒ 00:14:43.449 Mariane Cequina: if you can make like a
123 00:14:43.830 ⇒ 00:14:45.959 Mariane Cequina: for that. So if whenever you create.
124 00:14:45.960 ⇒ 00:14:47.340 Nicolas Sucari: I like it here.
125 00:14:47.680 ⇒ 00:14:48.280 Mariane Cequina: Okay.
126 00:14:48.280 ⇒ 00:14:51.999 Nicolas Sucari: No, no worry. I like it here. I like it like this, this view.
127 00:14:52.000 ⇒ 00:14:54.509 Nicolas Sucari: Okay, yeah, okay, got it.
128 00:14:54.860 ⇒ 00:15:18.759 Nicolas Sucari: And if they shouldn’t be changing a lot. But what I don’t want the client to see is like to see this overview stuff, like all of the tasks that we have the project I just want, like a clear view on what they are needing to see. And right now, what they are needing to see is like these general information and then task breakdown. And maybe what we have here, I’m gonna create this view.
129 00:15:18.890 ⇒ 00:15:22.230 Nicolas Sucari: adding these 2 columns to our database. Okay.
130 00:15:23.850 ⇒ 00:15:28.510 Mariane Cequina: For for the okay, okay.
131 00:15:29.390 ⇒ 00:15:37.410 Mariane Cequina: maybe we can do that. Yeah. And then we’re just gonna hide it on the major. So what are the things that I can like help you with that again.
132 00:15:38.250 ⇒ 00:15:42.059 Nicolas Sucari: I’m not sure right now. Maybe if
133 00:15:43.400 ⇒ 00:15:49.330 Nicolas Sucari: let me see, because this is just for Javi that I’m doing it, but want
134 00:15:49.590 ⇒ 00:15:53.579 Nicolas Sucari: I don’t know. I don’t know. You created this one the Javi Coffee objectives.
135 00:15:53.750 ⇒ 00:15:54.450 Nicolas Sucari: It was you.
136 00:15:54.450 ⇒ 00:16:02.069 Mariane Cequina: Oh, yeah, can you click it again? Can you click it again? I just copied piece everything. Yeah, it’s actually from the database that we have.
137 00:16:02.370 ⇒ 00:16:04.699 Mariane Cequina: I just copied it. I just organize it.
138 00:16:05.190 ⇒ 00:16:06.759 Mariane Cequina: Oh, yeah. So I think.
139 00:16:06.760 ⇒ 00:16:07.370 Nicolas Sucari: Daniel.
140 00:16:07.370 ⇒ 00:16:11.080 Mariane Cequina: To do that we can add another field.
141 00:16:12.040 ⇒ 00:16:16.110 Nicolas Sucari: Okay, right now. I don’t. I don’t need like any.
142 00:16:16.110 ⇒ 00:16:24.140 Mariane Cequina: Maybe maybe you don’t have to hide it as well like. Maybe maybe it will be beneficial as well to other clients. What do you think
143 00:16:24.350 ⇒ 00:16:24.830 Mariane Cequina: like the.
144 00:16:24.830 ⇒ 00:16:25.500 Nicolas Sucari: To other clients.
145 00:16:25.500 ⇒ 00:16:27.720 Mariane Cequina: Yeah, like the outer hours, like.
146 00:16:27.989 ⇒ 00:16:38.230 Nicolas Sucari: I don’t know. I don’t know yet. That’s why I’m I’m gonna try it with Javi and see how it goes. And if this works. Well, then, we can like move to do it for other clients. Okay.
147 00:16:38.230 ⇒ 00:16:41.249 Mariane Cequina: Okay. Alright got it may. Maybe it’s just gonna
148 00:16:41.460 ⇒ 00:16:45.010 Mariane Cequina: yeah. Just let me know if you need any help regarding that.
149 00:16:45.690 ⇒ 00:16:49.260 Nicolas Sucari: Okay, okay, perfect. Thanks.
150 00:16:49.940 ⇒ 00:16:51.579 Mariane Cequina: Okay. Thank you.
151 00:16:51.900 ⇒ 00:16:52.530 Nicolas Sucari: Thank you, Marianne.
152 00:16:53.190 ⇒ 00:16:54.190 Mariane Cequina: Thank you.
153 00:16:54.190 ⇒ 00:16:54.900 Nicolas Sucari: Bye, bye.
154 00:16:55.410 ⇒ 00:16:56.070 Mariane Cequina: Bye, bye.