Meeting Title: Brainforge Operations Team Sync Date: 2026-02-09 Meeting participants: Elizah Joy, Rico Rejoso
WEBVTT
1 00:00:42.770 ⇒ 00:00:44.329 Elizah Joy: Hi, Rico, can you hear me?
2 00:00:44.830 ⇒ 00:00:47.010 Elizah Joy: Hi, how are you?
3 00:00:47.130 ⇒ 00:00:49.550 Elizah Joy: I’m good. How about you?
4 00:00:49.900 ⇒ 00:00:54.119 Rico Rejoso: Good, good, yeah, we could start. I think Shashu’s out, right?
5 00:00:54.120 ⇒ 00:00:55.290 Elizah Joy: Yeah.
6 00:00:57.620 ⇒ 00:01:15.350 Elizah Joy: Alright, so, yeah, on my list for today, so my priority is the, Omni dashboard, so, I’m communicating with Mustafa on that, I think, yeah. I’m just waiting for him to review the previous worksheet that I’ve sent over to him.
7 00:01:15.780 ⇒ 00:01:24.579 Elizah Joy: To get, in the group chat that we have with Sheshu. So, yeah, just waiting on that, but I can still work on some stuff for Omni.
8 00:01:24.590 ⇒ 00:01:37.029 Elizah Joy: Then, yeah, upgraded team, because we had… we had to request another code from them. It was for Mac Minis. We do have the code for…
9 00:01:37.210 ⇒ 00:01:50.349 Elizah Joy: MacBook Airs and MacBook Pros, but we were still waiting on the codes for Mac Minis, so I’m, I followed up with them earlier today, because I haven’t heard from them Friday.
10 00:01:51.010 ⇒ 00:01:53.450 Elizah Joy: The weekend, and then up until today.
11 00:01:53.700 ⇒ 00:01:59.949 Elizah Joy: And then Finance Stacks, the one that, Utam has mentioned, so…
12 00:02:00.350 ⇒ 00:02:07.830 Elizah Joy: I’ll mention that to the finance team to get that document, then send that over in the email, and they also.
13 00:02:07.830 ⇒ 00:02:09.970 Rico Rejoso: I’m sorry, the tax form?
14 00:02:09.970 ⇒ 00:02:11.410 Elizah Joy: Yeah, the tax form.
15 00:02:11.410 ⇒ 00:02:12.920 Rico Rejoso: I took care of it, no worries.
16 00:02:12.920 ⇒ 00:02:15.579 Elizah Joy: Oh, it’s okay. Okay, thank you.
17 00:02:16.940 ⇒ 00:02:23.130 Elizah Joy: And then I do have a call with Utam later today, so it’s for a donut call.
18 00:02:23.270 ⇒ 00:02:31.809 Elizah Joy: And then, I would be, I’ll be sending the Zoom clips, Slack message later today.
19 00:02:32.020 ⇒ 00:02:48.050 Elizah Joy: The only thing I am not 100% clear on is the, Notion message, because we were originally wanting to have, like, like, send a walkthrough video to the team, right? I don’t…
20 00:02:48.050 ⇒ 00:02:52.699 Rico Rejoso: I think Shash is… Shesh is supposed to send that today, right?
21 00:02:52.950 ⇒ 00:02:59.210 Elizah Joy: Yeah, so that wa- I don’t wanna… like… Is it, yeah.
22 00:02:59.210 ⇒ 00:03:01.130 Rico Rejoso: Go up with them, no worries, because…
23 00:03:01.370 ⇒ 00:03:05.119 Rico Rejoso: He mentioned that he had that set up, but…
24 00:03:05.120 ⇒ 00:03:05.999 Elizah Joy: You would just…
25 00:03:06.000 ⇒ 00:03:09.470 Rico Rejoso: Just scheduled the message to be sent out today.
26 00:03:09.470 ⇒ 00:03:10.070 Elizah Joy: Yeah.
27 00:03:10.070 ⇒ 00:03:13.100 Rico Rejoso: supposedly should be sent out last week, Friday, right?
28 00:03:13.100 ⇒ 00:03:24.699 Elizah Joy: Yeah, that’s right, that’s what I also understand from him. The initial, the, like, policies, so I’ve scheduled that Friday, it was sent out today. But yeah, for Notion.
29 00:03:24.710 ⇒ 00:03:27.169 Elizah Joy: I’m not entirely sure what
30 00:03:27.170 ⇒ 00:03:36.859 Elizah Joy: the direction Xu wants the Zoom clips recording for that to be, or if we already have that. So yeah, I’ll follow up with him on that.
31 00:03:36.860 ⇒ 00:03:48.399 Elizah Joy: Because, there was a message from him earlier, right? So he said that, mentioning about the closing or archiving the old notion on the 13th.
32 00:03:48.400 ⇒ 00:03:48.970 Rico Rejoso: Yeah.
33 00:03:48.970 ⇒ 00:03:55.370 Elizah Joy: I mean, before we send that… send that out, confirm with Xiaoshu. Hey, Shashu, you mentioned last week that you should… we should have…
34 00:03:55.630 ⇒ 00:04:00.129 Rico Rejoso: is that a scheduled message sent out today regarding the walkthrough Notion video.
35 00:04:00.390 ⇒ 00:04:03.200 Rico Rejoso: Are we going to send that out, if ever, what time?
36 00:04:03.580 ⇒ 00:04:09.869 Rico Rejoso: Confirm with him if he has that already, or, you know, we should take care of that for today, because we should have.
37 00:04:09.870 ⇒ 00:04:10.300 Elizah Joy: I’m good.
38 00:04:10.300 ⇒ 00:04:11.240 Rico Rejoso: For today, right?
39 00:04:11.440 ⇒ 00:04:16.700 Elizah Joy: Yeah, yep, okay, I’ll send him a message on that, and then…
40 00:04:17.120 ⇒ 00:04:19.739 Elizah Joy: Or Megan sent a message in the…
41 00:04:20.279 ⇒ 00:04:34.730 Elizah Joy: finance channel. So he was asking about Demi’s hours, about, the expectation for Demi to work 160 hours per month. Was that discussed to him during your call this week?
42 00:04:35.180 ⇒ 00:04:37.769 Rico Rejoso: Yeah, I was about to mention this to you.
43 00:04:38.140 ⇒ 00:04:48.000 Rico Rejoso: know that, yeah, that we talked to Demi Shashu, Head of Operations, and I talked to Demi in regards to the 160 per hours agreement that
44 00:04:48.170 ⇒ 00:04:56.770 Rico Rejoso: then we should be booking every month, so we will be… we will be expecting that, or close to that, by February. And in regards to…
45 00:04:56.870 ⇒ 00:04:59.990 Rico Rejoso: Her suggesting that moving Demi
46 00:05:00.130 ⇒ 00:05:13.130 Rico Rejoso: through a hourly contract, it’s not up to us, but rather UTAM’s discretion, okay? Actually, this is… I appreciate the suggestion, but this is solely UTAM’s discretion, since UTAM… I mean, Demi…
47 00:05:13.600 ⇒ 00:05:16.759 Rico Rejoso: He hired them. I mean, without personally hired them.
48 00:05:16.960 ⇒ 00:05:18.270 Elizah Joy: Oh, okay, okay.
49 00:05:18.270 ⇒ 00:05:21.049 Rico Rejoso: up to us to decide for it. Appreciate the opinion, though.
50 00:05:21.260 ⇒ 00:05:25.589 Elizah Joy: Yep, okay, I’ll mention that to, Megan.
51 00:05:27.940 ⇒ 00:05:33.429 Rico Rejoso: Just let her know that we can discuss it with UTOM, but yeah, the final decision will be coming from him.
52 00:05:33.760 ⇒ 00:05:35.100 Elizah Joy: Okay, okay.
53 00:05:38.110 ⇒ 00:05:40.519 Elizah Joy: And then just,
54 00:05:40.710 ⇒ 00:05:58.149 Elizah Joy: this is not for today, but for tomorrow, because we have the early ops team before our ops sync tomorrow, but just to prepare ahead. I think, yeah, I’ll create… I’ll start creating the slides for that. I think, just one thing for tomorrow online is that this…
55 00:05:58.520 ⇒ 00:06:11.140 Elizah Joy: decision for the upgraded team, so… yeah, I’m really pushing to hear back from… from Ben, the one that I’ve been speaking to from the upgraded team, so we can make a decision on that. And then…
56 00:06:11.290 ⇒ 00:06:12.400 Elizah Joy: Are there any…
57 00:06:12.400 ⇒ 00:06:22.369 Rico Rejoso: Just to confirm, for the upgraded team, first one was the MacBook, right? And the second code that you were requesting was for, what.
58 00:06:22.370 ⇒ 00:06:28.050 Elizah Joy: a Mac… a Mac Mini, so it’s like a… it’s like a desktop version. Yeah.
59 00:06:28.050 ⇒ 00:06:29.100 Rico Rejoso: Yeah.
60 00:06:29.100 ⇒ 00:06:32.050 Elizah Joy: So, that was… we do have investors…
61 00:06:32.050 ⇒ 00:06:36.819 Rico Rejoso: Is there anything else that we should request with them, so we could, you know, send it out in just one going?
62 00:06:37.720 ⇒ 00:06:42.259 Rico Rejoso: Bringing them one by one for the tools, or for the equipments that we’re supposed, like, getting.
63 00:06:44.050 ⇒ 00:07:03.170 Elizah Joy: The initial one that we requested for were MacBook Airs and MacBook Pros. They did give us a code for, 16-inch ones, and then we were just ask… We were just asking for the 14-inch versions of those, and then 13-inch for…
64 00:07:03.250 ⇒ 00:07:09.120 Elizah Joy: the MacBook Airs, so just that. I think the only thing that we need to make,
65 00:07:09.390 ⇒ 00:07:12.409 Elizah Joy: a decision were for the Mac Minis.
66 00:07:13.020 ⇒ 00:07:13.760 Rico Rejoso: Okay.
67 00:07:13.930 ⇒ 00:07:14.590 Elizah Joy: Yeah, so…
68 00:07:14.590 ⇒ 00:07:21.239 Rico Rejoso: As long as we, you know, send that out in just one email and let them provide it, because I think it’s the back and forth that’s causing the delay for that.
69 00:07:21.700 ⇒ 00:07:37.809 Elizah Joy: Yeah, I do agree, because yeah, when I initially sent out the, when we received the code, so yeah, we, we wanted to ask if they’d also do have Mac Minis as per, UTAM’s,
70 00:07:38.200 ⇒ 00:07:43.390 Elizah Joy: message. So yeah, the Mac Mini ones were just a follow-up once.
71 00:07:43.390 ⇒ 00:07:51.009 Rico Rejoso: Okay. Yeah, as long as to confirm with the team that there’s nothing else that we should be, like, requesting for, like, you know, quotation with.
72 00:07:51.390 ⇒ 00:07:52.100 Elizah Joy: That’d be good.
73 00:07:52.240 ⇒ 00:07:58.680 Elizah Joy: Yep, alright, I’ll keep you posted in the ops channel for that. Then…
74 00:07:59.000 ⇒ 00:08:08.139 Elizah Joy: Do we have to dis… do we have anything major that we want to discuss from, for the ops meeting tomorrow?
75 00:08:08.520 ⇒ 00:08:20.650 Rico Rejoso: One… sorry. One would be the recruitment process, which we’ll have a meeting later. I’m sorry, I wasn’t able to add both of you and Shashunit. I’ll add you now. And,
76 00:08:20.690 ⇒ 00:08:33.129 Rico Rejoso: That is if there will be any changes suggested by the team, since this will be a collaboration, and just to make sure that everyone’s aware of it, but if there will be any changes, we’ll have to add it to our operations meeting for tomorrow.
77 00:08:33.390 ⇒ 00:08:39.600 Rico Rejoso: Legal should be good. Finance, we need to update with them in regards to finance.
78 00:08:39.799 ⇒ 00:08:45.370 Rico Rejoso: That comes in with Tabe’s work. Well, I sent out a message to FIDAS, like, last week.
79 00:08:46.410 ⇒ 00:08:51.900 Rico Rejoso: And we’re just waiting for Gabe’s documents, so we… like, I’ll follow up with Gabe in regards to that.
80 00:08:52.080 ⇒ 00:08:54.670 Rico Rejoso: And, finance process…
81 00:08:56.720 ⇒ 00:09:03.169 Rico Rejoso: Yeah, I think that’s good. Just the tax documents, that should be sent out. I don’t know if Sahana has…
82 00:09:03.270 ⇒ 00:09:05.179 Rico Rejoso: What was the name of that person? Yeah.
83 00:09:05.180 ⇒ 00:09:11.180 Elizah Joy: So I did receive the email from Binance, but since we had a thread already, I’ll…
84 00:09:11.180 ⇒ 00:09:13.039 Rico Rejoso: I messaged finance to, like.
85 00:09:13.250 ⇒ 00:09:19.849 Rico Rejoso: Reply to that thread with the instructions on where to get those 1099 forms or tax forms for 2025.
86 00:09:20.830 ⇒ 00:09:34.330 Rico Rejoso: So that should be good, right? So, other than that, I think we’re good. But I think of some… I think of topics that we should include for the tomorrow meeting. But as usual, contracts and renewal dates should be…
87 00:09:35.140 ⇒ 00:09:38.259 Elizah Joy: Yep. Oh, and I think…
88 00:09:40.050 ⇒ 00:09:45.670 Elizah Joy: Yeah, I’ll just ask the question to Tom tomorrow for the…
89 00:09:45.880 ⇒ 00:09:54.319 Elizah Joy: like, the actual budget for softwares. I haven’t had any answers on that yet, for the software requests.
90 00:09:55.930 ⇒ 00:10:00.440 Elizah Joy: We only got the budget for equipment.
91 00:10:01.630 ⇒ 00:10:06.170 Rico Rejoso: Okay, yeah, and also, we can help out with cancellation of some of the tools.
92 00:10:06.360 ⇒ 00:10:06.820 Elizah Joy: Yeah.
93 00:10:06.820 ⇒ 00:10:11.929 Rico Rejoso: Once we get the list of tools that we should be canceling, okay? We don’t want, like, we’ll have to take care of that.
94 00:10:12.030 ⇒ 00:10:13.219 Rico Rejoso: All by himself.
95 00:10:13.580 ⇒ 00:10:20.660 Elizah Joy: Okay… Oh, and one more thing for me, the Slack announcement for…
96 00:10:20.930 ⇒ 00:10:25.399 Elizah Joy: Loom to Zoom Clips. So yeah, I’ll send that over today.
97 00:10:26.210 ⇒ 00:10:35.609 Elizah Joy: And then for the list of tools, I think they’re in the spreadsheet, but I’ll also send that out. And then other tools that I can cancel if I do have
98 00:10:36.000 ⇒ 00:10:42.970 Elizah Joy: Because I think some of them, I do have the admin access. I’ll do cancel that, but for others, I’ll message you if I don’t have access to that.
99 00:10:42.970 ⇒ 00:10:47.270 Rico Rejoso: If in case, just send a message to the team of what tools have you got sold out.
100 00:10:47.490 ⇒ 00:10:48.329 Rico Rejoso: And, you know.
101 00:10:48.330 ⇒ 00:10:50.369 Elizah Joy: Mmm, okay. Yeah.
102 00:10:50.370 ⇒ 00:10:52.330 Rico Rejoso: Citadels.
103 00:10:52.690 ⇒ 00:10:54.429 Elizah Joy: On the Brainforge team, right?
104 00:10:54.480 ⇒ 00:10:57.450 Rico Rejoso: Other than just the, operations.
105 00:10:57.450 ⇒ 00:10:58.660 Elizah Joy: Oh, okay, okay.
106 00:11:00.230 ⇒ 00:11:06.970 Elizah Joy: Okay, anything else from you this, today and tomorrow morning?
107 00:11:08.640 ⇒ 00:11:20.749 Rico Rejoso: Not so far, but right now, also, I’ll be adding the updates of the recruitment, list of recruitments that we have, and, you know, the updates in regards to where we’re at with some of the candidates that we have.
108 00:11:20.750 ⇒ 00:11:21.540 Elizah Joy: Hmm.
109 00:11:21.540 ⇒ 00:11:24.650 Rico Rejoso: Because those are my focus every day, legal and recruitment.
110 00:11:24.750 ⇒ 00:11:26.490 Rico Rejoso: at finance.
111 00:11:26.950 ⇒ 00:11:34.160 Rico Rejoso: Other than that, I can help out on other things. I’ll work on the operations, Notion page later today, on the second half of the day.
112 00:11:34.450 ⇒ 00:11:37.159 Rico Rejoso: After our recruitment process meeting, and…
113 00:11:37.370 ⇒ 00:11:42.539 Rico Rejoso: Yeah, I think that’s all. Right now, I’m working on all the weekend ad hocs that we had for the team.
114 00:11:43.090 ⇒ 00:11:49.290 Elizah Joy: okay. Yeah, let me know if you need help with anything for that.
115 00:11:49.290 ⇒ 00:11:50.360 Rico Rejoso: But…
116 00:11:50.980 ⇒ 00:11:57.350 Elizah Joy: Adels for me. Other than the Loom recording from Shesh, is there anything that we…
117 00:11:58.230 ⇒ 00:12:03.149 Elizah Joy: one ask for from him, I think just that, right? Just the Loom recording.
118 00:12:03.150 ⇒ 00:12:08.359 Rico Rejoso: Yeah, we basically have the goal, or the next step for this week, sent last week, right?
119 00:12:08.360 ⇒ 00:12:09.720 Elizah Joy: Yeah.
120 00:12:09.720 ⇒ 00:12:11.539 Rico Rejoso: Let’s just fall on that, and…
121 00:12:12.980 ⇒ 00:12:17.909 Rico Rejoso: Yeah, I think that’s it. If anything comes to mind, you can just, you know, send a message and mention it.
122 00:12:18.070 ⇒ 00:12:22.150 Rico Rejoso: We can just reply. Wait all day before his reply, as long as we can…
123 00:12:22.150 ⇒ 00:12:22.550 Elizah Joy: likelihood.
124 00:12:22.550 ⇒ 00:12:23.280 Rico Rejoso: by that day.
125 00:12:23.590 ⇒ 00:12:24.320 Elizah Joy: Okay.
126 00:12:24.320 ⇒ 00:12:25.200 Rico Rejoso: Tomorrow.
127 00:12:26.560 ⇒ 00:12:31.369 Elizah Joy: Right… Okay, yep, so just that form.
128 00:12:32.190 ⇒ 00:12:32.770 Rico Rejoso: Okay.
129 00:12:33.030 ⇒ 00:12:40.430 Rico Rejoso: Yeah, I think we’re good for today. Let’s keep everyone updated, and let’s communicate before we send out to our stakeholders, okay?
130 00:12:40.660 ⇒ 00:12:42.679 Elizah Joy: Yep. Alright.
131 00:12:42.680 ⇒ 00:12:45.470 Rico Rejoso: Thank you so much, Rico, thank you.
132 00:12:45.980 ⇒ 00:12:46.889 Rico Rejoso: Alright, bye-bye.
133 00:12:46.890 ⇒ 00:12:47.640 Elizah Joy: Bye.