Meeting Title: Brainforge Weekly Operations Sync Date: 2026-02-03 Meeting participants: Uttam Kumaran, Rico Rejoso, Elizah, Sheshu Chandrasekar
WEBVTT
1 00:00:19.380 ⇒ 00:00:20.649 Uttam Kumaran: Hey, Rico, good morning.
2 00:00:21.030 ⇒ 00:00:22.760 Rico Rejoso: I ate them yesterday morning.
3 00:00:30.840 ⇒ 00:00:33.170 Rico Rejoso: Let me just ping the others and get started.
4 00:01:44.030 ⇒ 00:01:47.640 Rico Rejoso: I’m not sure if Shashu would be joining. He’s still offline.
5 00:01:48.110 ⇒ 00:01:48.900 Uttam Kumaran: That’s okay.
6 00:01:53.020 ⇒ 00:01:54.320 Rico Rejoso: Yeah, I think we’re gonna start.
7 00:01:54.960 ⇒ 00:01:55.500 Uttam Kumaran: Great.
8 00:01:56.850 ⇒ 00:02:00.069 Rico Rejoso: Eliza, can you share the presentation?
9 00:02:12.160 ⇒ 00:02:17.729 Rico Rejoso: Okay, so this will just be a quick one, a few updates for, what we’ve worked for, last week.
10 00:02:17.930 ⇒ 00:02:19.410 Rico Rejoso: On the operations side.
11 00:02:22.570 ⇒ 00:02:23.250 Uttam Kumaran: Great.
12 00:02:24.320 ⇒ 00:02:25.110 Rico Rejoso: Okay.
13 00:02:26.350 ⇒ 00:02:31.379 Rico Rejoso: So yeah, first of all, good morning and, happy Tuesday to everyone.
14 00:02:31.510 ⇒ 00:02:32.350 Rico Rejoso: So…
15 00:02:32.620 ⇒ 00:02:42.990 Rico Rejoso: The content for this, operation meeting would be the renewals that we have upcoming for the next two weeks, some updates under legal, recruitment, and, on the notion pages and the expense requests.
16 00:02:43.820 ⇒ 00:02:51.850 Rico Rejoso: So, yeah, moving forward with the renewals in the next 2 weeks, we have Magic Spoon that is under renewal negotiations, right?
17 00:02:52.790 ⇒ 00:02:54.180 Rico Rejoso: That’s correct.
18 00:02:54.370 ⇒ 00:02:55.730 Rico Rejoso: It’s coming up.
19 00:02:55.910 ⇒ 00:02:58.830 Rico Rejoso: And February 9th, so that’s next week.
20 00:02:59.600 ⇒ 00:03:09.189 Rico Rejoso: So I don’t know if there’s the negotiations or a renewal negotiation in place yet, but I’ll follow up with Robert also in regards to the Phase 3 completion, so we can set up that invoice for our finance team.
21 00:03:09.550 ⇒ 00:03:10.120 Uttam Kumaran: Okay.
22 00:03:10.330 ⇒ 00:03:27.840 Rico Rejoso: Yep, and that’s the clients, that have contract ends for this month, or in the coming two weeks. For team contracts, we have Greg and Pranav. Both of them have their, or have those renewal contracts in place in documents, and just, we’re just waiting for the signatures.
23 00:03:27.840 ⇒ 00:03:34.199 Rico Rejoso: You have signed off on both of those, so I’ll ping them again to get their signatures, and we can upload it on their files afterwards.
24 00:03:34.440 ⇒ 00:03:38.940 Uttam Kumaran: Okay, yeah, I talked to Pranav last night, so he said he should be able to sign, and…
25 00:03:39.370 ⇒ 00:03:42.179 Uttam Kumaran: I’m sure, same with Greg, they’re just waiting on ping, so…
26 00:03:43.090 ⇒ 00:03:52.659 Rico Rejoso: Okay, great. And also, this is… this has been stalled for almost a month now, the confirmation to send those leadership appointments, or should we still be sending those?
27 00:03:52.970 ⇒ 00:03:57.550 Uttam Kumaran: Yeah, let me, let me put a note on my calendar today to, like, take a look at it.
28 00:03:58.660 ⇒ 00:04:02.349 Rico Rejoso: Great. Once you got that, we can send that out for the team members.
29 00:04:02.760 ⇒ 00:04:03.320 Uttam Kumaran: Okay.
30 00:04:04.110 ⇒ 00:04:07.710 Rico Rejoso: Alrighty. Next up would be the legal contracts process.
31 00:04:08.500 ⇒ 00:04:13.550 Rico Rejoso: So, Holly did send out the, Loom video, and at the same time, the
32 00:04:13.680 ⇒ 00:04:20.529 Rico Rejoso: contract link for the following contracts that he had created, she had created a template with.
33 00:04:20.850 ⇒ 00:04:33.889 Rico Rejoso: So, it’s just a basic overview on how the process should go when we’re creating contracts, for either partners, clients, team members, and subcontractor. So, NDA should be placed in first, and we can direct them to their…
34 00:04:34.000 ⇒ 00:04:36.460 Rico Rejoso: To each, contract.
35 00:04:37.680 ⇒ 00:04:40.040 Rico Rejoso: They’re categorized with, okay?
36 00:04:40.180 ⇒ 00:04:51.589 Rico Rejoso: So, on the next slide, we have the following, contracts. I’ve also linked it here, so you could also take a look at it if you opt to review these slides. And once you get your approval, we can start using it.
37 00:04:51.820 ⇒ 00:04:58.609 Rico Rejoso: Afterwards, for any new contracts that we’ll be creating for either client, team members, subcontractor, or partner contracts.
38 00:04:58.980 ⇒ 00:04:59.540 Uttam Kumaran: Okay.
39 00:05:00.810 ⇒ 00:05:18.289 Rico Rejoso: So, I’ve also requested Holly for, like, a workflow, because I believe she presented a workflow to Eliza and I, before, and that’s not included on the Loom video that she presented, but, we’ll see, once she got availability, or if she’s available to get that in place.
40 00:05:18.460 ⇒ 00:05:19.030 Uttam Kumaran: Okay.
41 00:05:20.360 ⇒ 00:05:23.299 Rico Rejoso: Alright, another would be, next would be the recruitment process.
42 00:05:24.970 ⇒ 00:05:40.639 Rico Rejoso: So for this one, this is what we’ve identified the process with for… from intake up to onboarding. So, we’ve identified two ways that we take in, new team members, or new candidates or applicants. One would be the outbound applicants, and the other is the inbound applicant.
43 00:05:41.030 ⇒ 00:05:41.839 Rico Rejoso: So for…
44 00:05:42.130 ⇒ 00:05:50.300 Rico Rejoso: Clear context, outbound applicants, those are referrals, or the ones that we’ve outreached with, so basically not…
45 00:05:50.430 ⇒ 00:05:59.510 Rico Rejoso: Or, let’s say, cold applicants as well. And the process would be going, or having them go through, certain coffee chats with team members.
46 00:05:59.970 ⇒ 00:06:17.460 Rico Rejoso: before we proceed to a more formalized initial interview. The other would be the applicants, those that have shown interest and have applied to our job ads and websites. So, basically, we have an application form in place, and they can apply through it, and we will receive their
47 00:06:17.650 ⇒ 00:06:27.670 Rico Rejoso: application through our pipeline, and that’s when we proceed to initial interview. So we opt to not mean…
48 00:06:28.560 ⇒ 00:06:32.919 Rico Rejoso: I mean, it’s either they go through BFChats or application form, but not both.
49 00:06:33.710 ⇒ 00:06:42.790 Rico Rejoso: This is still a draft, so we’re still waiting for, like, your confirmation if this process would work, or if you would like to go through this, we would like to implement this moving forward.
50 00:06:43.050 ⇒ 00:06:47.330 Uttam Kumaran: Yeah, so, one thing is for the,
51 00:06:49.490 ⇒ 00:06:54.469 Uttam Kumaran: I think we’re gonna drive as many candidates into a final presentation as possible.
52 00:06:54.680 ⇒ 00:06:55.960 Rico Rejoso: So…
53 00:06:55.960 ⇒ 00:06:59.660 Uttam Kumaran: We’re gonna do initial interview, Second interview.
54 00:07:00.010 ⇒ 00:07:01.789 Uttam Kumaran: final presentation.
55 00:07:02.510 ⇒ 00:07:06.890 Uttam Kumaran: And then… We go into… offer.
56 00:07:07.680 ⇒ 00:07:09.930 Rico Rejoso: Okay. So there’s one more step in between.
57 00:07:10.220 ⇒ 00:07:11.660 Uttam Kumaran: that I’d like to add.
58 00:07:12.800 ⇒ 00:07:13.670 Rico Rejoso: Okay, okay.
59 00:07:14.690 ⇒ 00:07:19.590 Rico Rejoso: The final, presentations, that’s like a panel-type interview, right?
60 00:07:19.590 ⇒ 00:07:22.980 Uttam Kumaran: Yeah, correct. So currently, they’re doing this on the strategy side?
61 00:07:23.330 ⇒ 00:07:27.010 Uttam Kumaran: I think we’re gonna try to roll this out as many places as we can.
62 00:07:29.390 ⇒ 00:07:34.949 Uttam Kumaran: And then, yeah, I guess my other question is, like, you guys think you could do this,
63 00:07:35.710 ⇒ 00:07:37.570 Uttam Kumaran: I don’t know where you have this…
64 00:07:37.750 ⇒ 00:07:41.530 Uttam Kumaran: diagram right now, but it may be helpful to put this in FigJam.
65 00:07:42.630 ⇒ 00:07:45.740 Rico Rejoso: So that we can send it to anybody.
66 00:07:46.020 ⇒ 00:07:53.810 Uttam Kumaran: Like, for example, if someone on the team says, what’s our process, or we want to review this, it’s easy for us to, like, go in there and collaborate and leave comments.
67 00:07:54.430 ⇒ 00:07:57.840 Uttam Kumaran: Yeah, that’d be… that’d be helpful.
68 00:07:58.430 ⇒ 00:08:08.079 Rico Rejoso: Yeah, I’ll send a follow-up updates on our operations channel with a link for it. It’s in my draft, and FixGam, I’ll move it to our operation, operation drafts.
69 00:08:08.440 ⇒ 00:08:09.010 Uttam Kumaran: Okay.
70 00:08:10.680 ⇒ 00:08:17.069 Rico Rejoso: Yeah, so, add another step you mentioned, final presentation, and for that, do you know, like, who will be the attendant suite from our side?
71 00:08:18.100 ⇒ 00:08:23.799 Uttam Kumaran: We should decide. So, I think…
72 00:08:24.060 ⇒ 00:08:29.100 Uttam Kumaran: I don’t know if you guys… if you want to give me, like, a place, because it’s gonna be based on the…
73 00:08:29.480 ⇒ 00:08:30.480 Uttam Kumaran: the role.
74 00:08:30.680 ⇒ 00:08:32.480 Rico Rejoso: Like, for data.
75 00:08:33.750 ⇒ 00:08:38.460 Uttam Kumaran: it’s gonna be different than what it is for AI and what it is for strategy. So each service
76 00:08:38.570 ⇒ 00:08:40.400 Uttam Kumaran: Has her own panel.
77 00:08:41.010 ⇒ 00:08:45.969 Uttam Kumaran: If you want, I can sort of make those decisions right now, so…
78 00:08:46.300 ⇒ 00:08:52.650 Uttam Kumaran: We have data, we have, it’ll be.
79 00:08:53.000 ⇒ 00:08:53.980 Rico Rejoso: Sales.
80 00:08:54.250 ⇒ 00:08:56.370 Uttam Kumaran: Yeah, so, give me one sec.
81 00:09:07.120 ⇒ 00:09:10.080 Uttam Kumaran: Do you guys already have a fig jam for stuff, or no?
82 00:09:10.530 ⇒ 00:09:12.620 Uttam Kumaran: That you guys are using for operations?
83 00:09:14.390 ⇒ 00:09:24.069 Rico Rejoso: Yeah, we have an existing one from the previous… I mean, from the start, but this one is in my drafts. I could probably move this one to that place, so we can collab there.
84 00:09:24.620 ⇒ 00:09:25.190 Uttam Kumaran: Okay.
85 00:09:25.780 ⇒ 00:09:27.109 Uttam Kumaran: Yeah, I’m just gonna…
86 00:09:27.600 ⇒ 00:09:32.889 Uttam Kumaran: I see it… yeah, I see your… I see it in here, so let me just… maybe I’ll just share, and I can put some notes.
87 00:09:33.130 ⇒ 00:09:38.790 Uttam Kumaran: Or, Eliza, do you want to open, this up.
88 00:09:38.890 ⇒ 00:09:40.430 Uttam Kumaran: I’ll send this here.
89 00:09:40.820 ⇒ 00:09:43.300 Uttam Kumaran: That way, we can just collab directly in here.
90 00:09:45.790 ⇒ 00:09:48.779 Uttam Kumaran: Because that way we can show before and after pretty easily.
91 00:09:52.780 ⇒ 00:09:55.030 Uttam Kumaran: Was this the one you’ve been using before?
92 00:09:55.860 ⇒ 00:09:58.800 Rico Rejoso: Let me move it, yeah, it’s not.
93 00:09:59.080 ⇒ 00:10:06.470 Uttam Kumaran: Okay, yeah, move whatever in here, and then let’s… we can just, delete the other one, probably.
94 00:10:10.700 ⇒ 00:10:12.149 Uttam Kumaran: Maybe some old stuff.
95 00:10:20.550 ⇒ 00:10:22.159 Rico Rejoso: for live onboarding.
96 00:10:22.830 ⇒ 00:10:23.869 Rico Rejoso: Nice to be a big deal.
97 00:10:33.010 ⇒ 00:10:36.669 Uttam Kumaran: Yeah, I’m just gonna copy some things in there.
98 00:10:44.390 ⇒ 00:10:51.550 Uttam Kumaran: I think it’ll… it’s just gonna be helpful for some of these things to see it like this, you know, so… I’m just gonna put this here, and I’m gonna delete this other one.
99 00:11:13.440 ⇒ 00:11:15.129 Uttam Kumaran: How do I do that?
100 00:11:28.380 ⇒ 00:11:29.130 Uttam Kumaran: Okay.
101 00:11:29.420 ⇒ 00:11:35.790 Uttam Kumaran: Yeah, so… what you can do is we can just… let’s… I’m gonna create a new page for…
102 00:11:36.200 ⇒ 00:11:40.389 Uttam Kumaran: Recruitment, and… I’ll just move this.
103 00:11:40.990 ⇒ 00:11:41.850 Uttam Kumaran: So there.
104 00:11:43.650 ⇒ 00:11:47.479 Uttam Kumaran: If… in the top left, you’ll see the pages on Figma.
105 00:11:49.860 ⇒ 00:11:54.869 Uttam Kumaran: Like, Right here.
106 00:11:55.550 ⇒ 00:11:57.239 Rico Rejoso: We’ve only been for job patients.
107 00:11:59.400 ⇒ 00:12:04.319 Uttam Kumaran: This one, yeah. If you just click on the top left, instead of recruitment, you’ll see it.
108 00:12:09.360 ⇒ 00:12:14.959 Uttam Kumaran: So, let’s just, like, let’s just make some decisions on people.
109 00:12:15.420 ⇒ 00:12:22.700 Uttam Kumaran: So I just, like, spotlighted myself, so… If we do…
110 00:12:23.470 ⇒ 00:12:31.960 Uttam Kumaran: I’m just gonna try to put a… put a note here, so… for… For data…
111 00:12:32.590 ⇒ 00:12:40.470 Uttam Kumaran: So we have, like, first, Enrico, if you can create cards for AI and for strategy, I can fill those out. So the first interview.
112 00:12:40.850 ⇒ 00:12:46.239 Uttam Kumaran: Gonna be a Wish… Second is gonna be Demolade.
113 00:12:46.710 ⇒ 00:12:52.940 Uttam Kumaran: And then, final is gonna be me…
114 00:12:56.900 ⇒ 00:12:59.400 Uttam Kumaran: What else do we even have on the team?
115 00:13:10.500 ⇒ 00:13:14.640 Uttam Kumaran: And I think this is just gonna be helpful for us to think about, like, how we…
116 00:13:14.880 ⇒ 00:13:20.260 Uttam Kumaran: do these, but let’s… I’ll just kind of do one for now, and we can see how it works, so…
117 00:13:20.660 ⇒ 00:13:33.710 Uttam Kumaran: For AI Next… We have first… is Sam… Second is gonna be… Pranov…
118 00:13:34.460 ⇒ 00:13:36.749 Uttam Kumaran: Final is gonna be Sam.
119 00:13:36.860 ⇒ 00:13:39.970 Uttam Kumaran: Of…
120 00:13:43.240 ⇒ 00:13:45.870 Uttam Kumaran: And then, if we go ahead and do…
121 00:13:46.530 ⇒ 00:13:51.819 Uttam Kumaran: Let’s just do… yeah, for sales… I’m almost not sure yet.
122 00:13:51.990 ⇒ 00:13:56.539 Uttam Kumaran: But that’s good. Let’s leave it blank, because we should come back and fill it out.
123 00:13:56.690 ⇒ 00:14:10.110 Uttam Kumaran: For strategy, the first is gonna be… With Amber… Backend is gonna be… With,
124 00:14:20.940 ⇒ 00:14:25.530 Uttam Kumaran: I guess Greg, and third, it’s gonna be Amber.
125 00:14:26.060 ⇒ 00:14:27.090 Uttam Kumaran: Greg.
126 00:14:32.700 ⇒ 00:14:34.250 Uttam Kumaran: Robert.
127 00:14:38.850 ⇒ 00:14:45.650 Uttam Kumaran: Yeah, so I feel like let’s… these are the 3 that we’re gonna have the highest volume with right now.
128 00:14:46.170 ⇒ 00:14:50.629 Uttam Kumaran: So, I wanna make sure that these… this is the process.
129 00:14:50.880 ⇒ 00:14:53.269 Uttam Kumaran: Probably my only thought is, like…
130 00:14:53.910 ⇒ 00:15:00.430 Uttam Kumaran: If we should have someone who’s not from the team on the final interview.
131 00:15:02.160 ⇒ 00:15:02.870 Rico Rejoso: like…
132 00:15:05.780 ⇒ 00:15:12.610 Uttam Kumaran: I, I don’t know. I think this is fine for now, let’s just not overcomplicate it, it’s okay, I’ll just… I’ll think about it. So yeah, this… this is gonna be the flow.
133 00:15:16.820 ⇒ 00:15:17.640 Rico Rejoso: Okay.
134 00:15:17.870 ⇒ 00:15:22.029 Rico Rejoso: So, the final refers to the final presentation, right? Yeah.
135 00:15:22.400 ⇒ 00:15:24.400 Rico Rejoso: It would be solely you, pretty often.
136 00:15:24.400 ⇒ 00:15:26.009 Uttam Kumaran: Final presentation, yes.
137 00:15:26.710 ⇒ 00:15:31.100 Uttam Kumaran: So, in between… in between here, right? So…
138 00:15:35.320 ⇒ 00:15:39.140 Uttam Kumaran: This one I’ll make purple so you can tell that it’s new.
139 00:15:39.860 ⇒ 00:15:43.029 Uttam Kumaran: So this is, yeah, final presentation.
140 00:15:44.250 ⇒ 00:15:45.330 Rico Rejoso: Okay, got it.
141 00:15:45.990 ⇒ 00:15:46.620 Uttam Kumaran: Cool.
142 00:15:46.930 ⇒ 00:15:47.670 Uttam Kumaran: Okay.
143 00:15:48.200 ⇒ 00:15:49.570 Uttam Kumaran: I feel good about this.
144 00:15:50.990 ⇒ 00:15:56.099 Uttam Kumaran: So let’s nail this, and then, yeah, I think we should continue on to figuring out, like.
145 00:15:56.400 ⇒ 00:15:59.039 Uttam Kumaran: Scorecards and things like that, but this is great.
146 00:16:02.660 ⇒ 00:16:06.350 Rico Rejoso: Yeah, so I created a scorecard in, I mean, a spreadsheet.
147 00:16:06.740 ⇒ 00:16:12.870 Rico Rejoso: Is that something that you also would like to include in the platform for everyone to access with, or…
148 00:16:13.470 ⇒ 00:16:19.489 Uttam Kumaran: Yeah, I mean, I think it depends, like, if you guys feel like we’re able to roll it out, and it’s, like, ready to…
149 00:16:20.450 ⇒ 00:16:25.979 Uttam Kumaran: people can use it. Like, I think the big upgrade that we did was, like, every candidate gets a Notion.
150 00:16:26.770 ⇒ 00:16:28.620 Uttam Kumaran: But yeah, I mean, I…
151 00:16:28.920 ⇒ 00:16:31.199 Uttam Kumaran: I feel like maybe people, like.
152 00:16:31.570 ⇒ 00:16:37.449 Uttam Kumaran: We need to do a call with all these interview people to talk to them about, like, how to do the interviews.
153 00:16:37.940 ⇒ 00:16:40.679 Uttam Kumaran: Maybe that’s something we can do next week?
154 00:16:42.080 ⇒ 00:16:47.570 Uttam Kumaran: I would like to meet with all these folks and just talk about, like, what is our interview process and what to look out for.
155 00:16:48.990 ⇒ 00:16:55.449 Rico Rejoso: Okay, yeah, we can set up that meeting, and also I have a recruitment deck that I also wanted to,
156 00:16:55.690 ⇒ 00:17:02.250 Rico Rejoso: Present to the recruitment team, or everyone’s involved in the recruitment process, so at least they’re aware on how the process should go.
157 00:17:02.510 ⇒ 00:17:19.989 Rico Rejoso: And we have a few process or pages, Notion pages, that we created in regards to how the recruitment should work for doing VF chats, how the initial interview should go, and the process, if in case they’re not so aware on how we should do interviews yet, especially for those who have an experience doing interviews.
158 00:17:20.119 ⇒ 00:17:21.659 Uttam Kumaran: Yes. That’s perhaps, yeah.
159 00:17:23.329 ⇒ 00:17:30.270 Rico Rejoso: So, one question also, for those that already submitted their, Loom videos and needs review,
160 00:17:31.820 ⇒ 00:17:37.700 Rico Rejoso: Do you want to set up a criteria on what should we be looking for for those, video?
161 00:17:39.290 ⇒ 00:17:46.070 Uttam Kumaran: Yeah, for the Loom video, I guess, like, yeah, there has to be some type of process for screening.
162 00:17:47.020 ⇒ 00:17:49.140 Uttam Kumaran: So maybe we also add that here?
163 00:17:49.270 ⇒ 00:17:57.080 Uttam Kumaran: that, like… There’s something here around… the screen.
164 00:17:57.530 ⇒ 00:18:01.890 Uttam Kumaran: like, screening of the Loom video.
165 00:18:02.420 ⇒ 00:18:07.990 Uttam Kumaran: This is something that, like, I’m gonna get the service leads, so this’ll be me and the service leads do this.
166 00:18:10.720 ⇒ 00:18:11.490 Rico Rejoso: Okay, yeah.
167 00:18:11.870 ⇒ 00:18:14.779 Uttam Kumaran: So… that would be great if we can…
168 00:18:16.230 ⇒ 00:18:19.610 Uttam Kumaran: Well, I guess, like, it… yeah, it’s really on this piece. Well…
169 00:18:20.540 ⇒ 00:18:23.510 Uttam Kumaran: I guess both of these, there’s, like, a screening step.
170 00:18:24.330 ⇒ 00:18:25.160 Uttam Kumaran: Right?
171 00:18:25.690 ⇒ 00:18:34.120 Uttam Kumaran: So, like… This one… There is a step And then there’s the step.
172 00:18:35.040 ⇒ 00:18:40.499 Uttam Kumaran: And then we’ll have a crit… we should think about, like, what our criteria is. So this is almost like a decision step.
173 00:18:40.700 ⇒ 00:18:42.530 Uttam Kumaran: I guess this is not really…
174 00:18:42.780 ⇒ 00:18:46.450 Uttam Kumaran: I’m just gonna mark the screens, so we… er, yeah, we don’t…
175 00:18:46.450 ⇒ 00:18:47.020 Rico Rejoso: Okay.
176 00:18:49.150 ⇒ 00:18:52.890 Uttam Kumaran: Sorry, I don’t have the right green.
177 00:18:53.610 ⇒ 00:18:55.019 Uttam Kumaran: Okay, I got it now.
178 00:19:04.770 ⇒ 00:19:15.869 Uttam Kumaran: So, yeah, this is almost like the decision, so we’re gonna have… like, there’s, like, checks in between all of this, right? So, we have, like, screening, initial interview.
179 00:19:16.140 ⇒ 00:19:22.180 Uttam Kumaran: There’s some type of decision between the initial and the second, decision between the second and the final.
180 00:19:23.900 ⇒ 00:19:27.999 Uttam Kumaran: And then… I mean, I guess, maybe, maybe we should…
181 00:19:28.230 ⇒ 00:19:32.059 Uttam Kumaran: Maybe we should have… maybe we should get some feedback from everybody, because…
182 00:19:32.160 ⇒ 00:19:35.129 Uttam Kumaran: If someone starts this process, maybe they should…
183 00:19:36.350 ⇒ 00:19:43.519 Uttam Kumaran: at every step of the way, if someone has a bad interview, I’m kind of like, okay, we should consider, like, not, like, cutting them, right? So…
184 00:19:43.520 ⇒ 00:19:46.719 Rico Rejoso: There should be maybe, like, a decision step at each of these.
185 00:19:46.980 ⇒ 00:19:53.380 Uttam Kumaran: Which is, like, there is an opportunity if someone’s like, there’s no way this candidate is gonna fit, I can screen them out at this point.
186 00:19:54.670 ⇒ 00:20:00.109 Rico Rejoso: Well, I mean, for initial interview notes, whenever, I get, I mean, I get the…
187 00:20:00.520 ⇒ 00:20:08.200 Rico Rejoso: transcript of it, there’s always this, overall fit summary that should all… that should only be a yes or no answer, whether we proceed or not.
188 00:20:08.200 ⇒ 00:20:10.070 Uttam Kumaran: Yeah, so that’s exactly it.
189 00:20:10.640 ⇒ 00:20:15.429 Rico Rejoso: I mean, yeah, and it’s solely based on that interviewer decision, right? I mean…
190 00:20:15.430 ⇒ 00:20:16.010 Uttam Kumaran: Yes.
191 00:20:16.290 ⇒ 00:20:17.390 Rico Rejoso: Okay, got it.
192 00:20:18.870 ⇒ 00:20:24.340 Rico Rejoso: So that’s what we also have to inform them during our recruitment meeting.
193 00:20:24.340 ⇒ 00:20:25.050 Uttam Kumaran: Correct.
194 00:20:25.500 ⇒ 00:20:27.760 Uttam Kumaran: So that’s up to the interviewer discretion.
195 00:20:30.390 ⇒ 00:20:30.960 Rico Rejoso: Okay.
196 00:20:31.150 ⇒ 00:20:37.980 Sheshu Chandrasekar: I have a quick question here. So, for the technical assessment, who’s responsible for creating, like, those case studies, or whatever…
197 00:20:38.350 ⇒ 00:20:40.590 Sheshu Chandrasekar: Assessment we have for data.
198 00:20:40.590 ⇒ 00:20:48.919 Uttam Kumaran: The service leads have created them, so both Robert and Awash have one, and I believe Sam has one. So, Rico, you have access to those repos, right?
199 00:20:49.160 ⇒ 00:20:52.410 Rico Rejoso: Yep, it’s under the recruitment pages, interview exercises.
200 00:20:52.410 ⇒ 00:21:00.660 Uttam Kumaran: Yeah, so there is some exercises. I think it’s helpful for you guys to really be aware of that, because… and the service leads should be the one that’s
201 00:21:00.940 ⇒ 00:21:02.600 Uttam Kumaran: Owning and updating that.
202 00:21:02.890 ⇒ 00:21:04.679 Sheshu Chandrasekar: Gotcha, so we gotta, like, have a…
203 00:21:05.230 ⇒ 00:21:10.669 Sheshu Chandrasekar: like, a step saying, like, coordinate with the SL team to figure out which assessment to deploy.
204 00:21:11.110 ⇒ 00:21:14.009 Uttam Kumaran: Yeah, well, it’s just one… there’s one assessment per service.
205 00:21:14.010 ⇒ 00:21:16.419 Sheshu Chandrasekar: Oh, okay, so it doesn’t really… there’s not, like, a variety of…
206 00:21:16.420 ⇒ 00:21:17.270 Uttam Kumaran: Yeah, yeah.
207 00:21:17.270 ⇒ 00:21:18.390 Sheshu Chandrasekar: AI, okay, gotcha.
208 00:21:18.390 ⇒ 00:21:18.930 Uttam Kumaran: Yeah.
209 00:21:20.910 ⇒ 00:21:31.669 Rico Rejoso: I mean, whenever they decide to move on from the initial interview to the second assessment, they just have to inform me that it’s a go-go, and you can just send out an email with the interview exercise and the process for it.
210 00:21:32.050 ⇒ 00:21:37.029 Rico Rejoso: I basically have all the templates for it, so I can work on it. Yeah, I’ll let you guys… I’ll also brief you guys on how
211 00:21:37.260 ⇒ 00:21:40.920 Rico Rejoso: We’ve done it before on our previous, candidates.
212 00:21:44.290 ⇒ 00:21:44.930 Sheshu Chandrasekar: Okay.
213 00:21:46.400 ⇒ 00:21:59.140 Rico Rejoso: Right, so for the screening on the initial one, for the application intake, for inbound applicants, it’s just solely the Loom video, so we just have to set a criteria for it, and for the BF chats, based off the notes and interviewer discretion.
214 00:22:05.750 ⇒ 00:22:06.280 Uttam Kumaran: Okay.
215 00:22:11.370 ⇒ 00:22:12.280 Rico Rejoso: Okay.
216 00:22:13.220 ⇒ 00:22:20.619 Rico Rejoso: Yeah, so… I’ll also… I mean, I’ll forward to Sam, or,
217 00:22:20.780 ⇒ 00:22:26.739 Rico Rejoso: Awash, the list of candidates that have already submitted their loom videos for them to review.
218 00:22:27.340 ⇒ 00:22:32.739 Rico Rejoso: I mean, I’ll draft that first before I send it, and maybe we can create a criteria with the team.
219 00:22:32.940 ⇒ 00:22:37.980 Rico Rejoso: First, set up that meeting, create a criteria, and we can start reviewing those Zoom videos.
220 00:22:38.390 ⇒ 00:22:38.950 Uttam Kumaran: Okay.
221 00:22:40.450 ⇒ 00:22:41.030 Rico Rejoso: Alright.
222 00:22:43.020 ⇒ 00:22:56.260 Rico Rejoso: Okay, so that’s, yeah, next would be the funnel overview. So yeah, we discussed this one, which is basically the top of funnel, mid funnel, and also the bottom funnel for the, recruitment flow.
223 00:22:56.780 ⇒ 00:23:08.640 Rico Rejoso: From intake to a set of interviews up to the final interview, which will also include a final presentation, mentioning the names that we’ve notes on the fake jam.
224 00:23:09.000 ⇒ 00:23:09.520 Uttam Kumaran: Okay.
225 00:23:09.970 ⇒ 00:23:13.739 Rico Rejoso: Alright, and lastly, for the Notion updates, Shashu, Eliza.
226 00:23:17.120 ⇒ 00:23:20.100 Sheshu Chandrasekar: Yeah, so based on yesterday’s conversation.
227 00:23:20.260 ⇒ 00:23:25.080 Sheshu Chandrasekar: Yeah, we’re… we’re done with almost the Notion audit, and…
228 00:23:25.250 ⇒ 00:23:28.930 Sheshu Chandrasekar: Yeah, we got clear ownership tagging standards,
229 00:23:29.050 ⇒ 00:23:45.120 Sheshu Chandrasekar: a sense of, like, which databases have what in it, and then from there, we kind of identified some SOPs that need major updating. So, yeah, we’ve been working on two of them, which was the SOWs using the Brainforge Vault, just repurposing the same content.
230 00:23:45.180 ⇒ 00:23:51.560 Sheshu Chandrasekar: but also having, like, a source link to that Brainforge vault. So anything,
231 00:23:51.800 ⇒ 00:23:59.449 Sheshu Chandrasekar: If there’s any changes to that GitHub repo, we’ll be monitoring and updating the documents accordingly. So now that we have a clear structure.
232 00:23:59.510 ⇒ 00:24:14.610 Sheshu Chandrasekar: That will really help with the Brainforge vault. I mean, the Brainforge bot here, which eventually is going to become its own lightweight rag bot, so if anyone wants to ask, hey, where’s the SOW, or what’s, like, the policy for LA co-working session?
233 00:24:14.610 ⇒ 00:24:21.329 Sheshu Chandrasekar: The Brainforge bot should be able to answer those questions. That’s kind of, like, the vision of this entire Notion update.
234 00:24:21.450 ⇒ 00:24:29.410 Sheshu Chandrasekar: Yeah, but I mean, from yesterday’s conversation to today, like, we’ve been just very much in the weeds and the tactical of just making…
235 00:24:29.520 ⇒ 00:24:39.370 Sheshu Chandrasekar: everything happened from the audit to getting those SRPs updated. And, yep, by tomorrow, you’ll have a Loom recording of a walkthrough,
236 00:24:39.910 ⇒ 00:24:46.799 Sheshu Chandrasekar: I want to get it done today, but, just to be safe, I’d like to get it… I’ll get it to you by Wednesday.
237 00:24:47.610 ⇒ 00:24:55.240 Uttam Kumaran: Yeah, if it’s as Wednesday, then I can start to poke at it, and then I think we should be ready to sort of share it out… Absolutely. …on Friday, right?
238 00:24:55.240 ⇒ 00:25:06.410 Sheshu Chandrasekar: Yeah, for sure. And in addition to that, I think Gabe is also trying to create, some sort of survey to get everyone… I don’t know if he spoke to you about that.
239 00:25:06.820 ⇒ 00:25:07.220 Uttam Kumaran: No.
240 00:25:07.220 ⇒ 00:25:16.199 Sheshu Chandrasekar: survey out to get everyone acclimated to AI tools for each role, so I’m also helping him out with that, wherever he needs assistance, so…
241 00:25:16.200 ⇒ 00:25:16.670 Uttam Kumaran: Okay.
242 00:25:16.940 ⇒ 00:25:18.360 Sheshu Chandrasekar: That’s something underway.
243 00:25:20.370 ⇒ 00:25:20.930 Uttam Kumaran: Cool.
244 00:25:24.540 ⇒ 00:25:25.489 Uttam Kumaran: Cool, great.
245 00:25:27.440 ⇒ 00:25:28.539 Elizah: Yeah, and also…
246 00:25:28.680 ⇒ 00:25:29.739 Sheshu Chandrasekar: Oh, I’m sorry.
247 00:25:30.170 ⇒ 00:25:31.600 Elizah: Sorry, Sashi, go ahead.
248 00:25:31.830 ⇒ 00:25:40.159 Sheshu Chandrasekar: Oh, no, Eliza, I was just about to say, like, I mean, as soon as these Notion updates are done, we’re trying to get that finance dashboard up as well, so if you wanna…
249 00:25:40.310 ⇒ 00:25:42.810 Sheshu Chandrasekar: Talk about that a little bit more. That’d be great.
250 00:25:43.200 ⇒ 00:25:58.540 Elizah: Yep, so, with the finance dashboard, what we’re doing is we’re connecting that to Omni so that, all the expenses as well, and then, is gonna be shown up in Omni, so I’ll be, working with Sheshu on that one.
251 00:25:58.620 ⇒ 00:26:03.610 Elizah: And then, just a few things. There are a few requests.
252 00:26:03.710 ⇒ 00:26:05.900 Elizah: So this one’s for the expense request.
253 00:26:06.150 ⇒ 00:26:09.200 Elizah: So there are a few, requests.
254 00:26:09.940 ⇒ 00:26:20.640 Elizah: Especially from Zoran, about the, like, equipment, he was asking for… the… A MacBook.
255 00:26:20.890 ⇒ 00:26:22.199 Uttam Kumaran: Okay. So yeah, just…
256 00:26:22.260 ⇒ 00:26:34.739 Elizah: update on that, so I’ve followed up with the, upgraded team, so they were, asking about the form, so, like, assessment form, but, so far we only have, like, this one request from Zoran.
257 00:26:35.280 ⇒ 00:26:37.530 Uttam Kumaran: Yeah, but what was the assessment form?
258 00:26:37.900 ⇒ 00:26:42.499 Uttam Kumaran: Like, let’s… I just try… I just want us to get any amount of pricing
259 00:26:43.010 ⇒ 00:26:47.709 Uttam Kumaran: That we possibly can get from them. So just tell them we need 10 MacBooks and see what they say.
260 00:26:48.520 ⇒ 00:26:50.870 Elizah: Okay. Yeah. Yeah, books.
261 00:26:51.820 ⇒ 00:26:53.900 Elizah: Do we have, like, a specific…
262 00:26:54.030 ⇒ 00:26:58.450 Elizah: MacBook that we want, like the Pro or the Air?
263 00:26:58.770 ⇒ 00:27:00.790 Uttam Kumaran: Yeah, let me open their…
264 00:27:09.960 ⇒ 00:27:14.400 Uttam Kumaran: Yeah, so it looks like their questionnaire is, like, how many contractors do you have?
265 00:27:14.580 ⇒ 00:27:20.879 Uttam Kumaran: Do you buy devices for everybody? So, can you… yeah, can you… if you… if you don’t mind just filling this out?
266 00:27:22.090 ⇒ 00:27:30.000 Uttam Kumaran: Or… fill… yeah, if you don’t mind just filling this doc out, or, like, do your best to fill it out, then I can add in the rest, and let’s just ship it.
267 00:27:30.460 ⇒ 00:27:36.140 Uttam Kumaran: Because, yeah, this is… this is, like, not just for Zora, this is for, like, anybody at Brainforge.
268 00:27:37.190 ⇒ 00:27:38.310 Elizah: Okay.
269 00:27:38.310 ⇒ 00:27:44.559 Uttam Kumaran: So, we’re… we’re thinking of partnering with them for all of our device purchasing. So, I do want…
270 00:27:45.090 ⇒ 00:27:51.339 Uttam Kumaran: to just have this filled out, I want to get this out, yeah. So if there’s any blockers here, like, please let me know, because it’s been sitting now for…
271 00:27:51.630 ⇒ 00:27:52.180 Elizah: Hmm.
272 00:27:52.180 ⇒ 00:27:59.080 Uttam Kumaran: because we initially tried to get Lauren to do it, she dropped, and so… yeah, I just really need to get pricing on these laptops.
273 00:27:59.840 ⇒ 00:28:04.009 Elizah: Yep, I’ll follow up with them on that, and then keep you posted.
274 00:28:04.230 ⇒ 00:28:04.780 Uttam Kumaran: Okay.
275 00:28:06.180 ⇒ 00:28:10.289 Elizah: Yep, just that for me for the, expense request.
276 00:28:10.810 ⇒ 00:28:11.340 Uttam Kumaran: Cool.
277 00:28:16.430 ⇒ 00:28:17.000 Rico Rejoso: Okay.
278 00:28:18.570 ⇒ 00:28:26.959 Rico Rejoso: I guess, I just have a question, for Tom. The automation that you build out on the ops request, that is for the expense request, right?
279 00:28:27.420 ⇒ 00:28:29.939 Uttam Kumaran: Yes, for expense requests and access requests.
280 00:28:30.840 ⇒ 00:28:33.879 Uttam Kumaran: So you can try both of them out, and…
281 00:28:34.410 ⇒ 00:28:37.050 Uttam Kumaran: Yeah, just give it a go in the ops request channel.
282 00:28:38.680 ⇒ 00:28:43.149 Uttam Kumaran: There may still be some bugs, so you can tell me if there’s anything wrong, and you want to change anything?
283 00:28:43.660 ⇒ 00:28:48.419 Rico Rejoso: But it’s pretty straightforward now if we want to create more slash commands.
284 00:28:48.480 ⇒ 00:28:50.649 Uttam Kumaran: And basically take any action.
285 00:28:50.820 ⇒ 00:28:53.019 Uttam Kumaran: So, I feel pretty…
286 00:28:54.180 ⇒ 00:29:00.550 Uttam Kumaran: I feel pretty confident, and then that can get used in any channel, basically, or people can DM the Brainforge assistant directly.
287 00:29:03.990 ⇒ 00:29:09.590 Uttam Kumaran: So yeah, I would try that out this week, and then that way, if it works, like, we can also demo that on Friday.
288 00:29:11.580 ⇒ 00:29:14.429 Sheshu Chandrasekar: Yeah, the express request looks great. Cool.
289 00:29:16.210 ⇒ 00:29:26.679 Sheshu Chandrasekar: I mean, I want to add another logic to it, but I’ll send you more. Okay, so yeah, because we have these policies, right, for, like, expenses. I would like…
290 00:29:28.150 ⇒ 00:29:37.809 Sheshu Chandrasekar: for the AI to be like, yeah, this expense is approved, and then we finally look at it, be like, okay, the AI’s reasoning makes sense per policy, and then we just approve it.
291 00:29:39.090 ⇒ 00:29:39.780 Uttam Kumaran: Okay.
292 00:29:39.780 ⇒ 00:29:42.640 Sheshu Chandrasekar: But I’ll, I’ll write it, I’ll write it down and send it to you.
293 00:29:42.780 ⇒ 00:29:43.890 Sheshu Chandrasekar: For further update.
294 00:29:46.130 ⇒ 00:29:46.720 Uttam Kumaran: Okay.
295 00:29:47.850 ⇒ 00:29:51.279 Rico Rejoso: I mean, I mean, should we use the, slash S?
296 00:29:52.080 ⇒ 00:29:53.279 Rico Rejoso: comment to…
297 00:29:55.920 ⇒ 00:30:01.770 Rico Rejoso: to access the expense requests, or how… how was it used? I’m sorry. I’m not sure… I’m not sure.
298 00:30:02.050 ⇒ 00:30:06.830 Uttam Kumaran: Yeah, so you can just do slash request access, or slash
299 00:30:06.950 ⇒ 00:30:09.329 Uttam Kumaran: Request expense, or something like that?
300 00:30:10.300 ⇒ 00:30:12.229 Uttam Kumaran: And you’ll see it in the channel.
301 00:30:13.880 ⇒ 00:30:15.000 Rico Rejoso: So…
302 00:30:15.280 ⇒ 00:30:21.389 Uttam Kumaran: Yeah, I’ll, so right now, it’s under… it’s under,
303 00:30:21.530 ⇒ 00:30:25.700 Uttam Kumaran: Yeah, exactly. So it’s under Request Access Test.
304 00:30:26.310 ⇒ 00:30:27.999 Uttam Kumaran: So just try those out.
305 00:30:28.790 ⇒ 00:30:37.289 Uttam Kumaran: like, try it out a bunch of times today, and just make sure… just… there’s probably, like, one or two bugs, so you just tell me, like, what’s… what you still need, and then I can fix it.
306 00:30:38.530 ⇒ 00:30:42.660 Uttam Kumaran: And then we could probably turn off the… .
307 00:30:42.660 ⇒ 00:30:43.150 Rico Rejoso: I mean…
308 00:30:43.150 ⇒ 00:30:45.609 Uttam Kumaran: Linear thing in Operations Channel, yeah.
309 00:30:46.170 ⇒ 00:30:51.300 Rico Rejoso: Yeah, I’ll turn off the N8N and the Notion, I guess, since we have this.
310 00:30:51.620 ⇒ 00:30:52.960 Rico Rejoso: Notion Automation.
311 00:30:56.100 ⇒ 00:30:56.990 Rico Rejoso: Alright.
312 00:30:57.320 ⇒ 00:30:59.030 Rico Rejoso: Yeah, that’s all I have.
313 00:30:59.440 ⇒ 00:31:00.400 Uttam Kumaran: Okay.
314 00:31:00.890 ⇒ 00:31:02.090 Rico Rejoso: Thank you so much.
315 00:31:02.510 ⇒ 00:31:07.099 Uttam Kumaran: Okay, thanks guys. Yeah, if you wanna… if you need any more contacts from me this week, let me know.
316 00:31:07.200 ⇒ 00:31:09.199 Uttam Kumaran: But yeah, this is great progress.
317 00:31:09.390 ⇒ 00:31:14.700 Uttam Kumaran: And then, yeah, for the financial dashboard, like we can discuss, there may be some…
318 00:31:15.150 ⇒ 00:31:23.080 Uttam Kumaran: I guess, like, let me know how far we get. I think, Eliza, like, this upgraded piece is definitely, like, higher priority right now.
319 00:31:23.190 ⇒ 00:31:30.720 Uttam Kumaran: If we can make that happen, would be really, really nice, just to close it out and get pricing for them, because several people are gonna start requesting
320 00:31:31.630 ⇒ 00:31:33.030 Uttam Kumaran: Things like that, you know?
321 00:31:34.180 ⇒ 00:31:37.880 Elizah: Yeah, I’ll, send you an update by the end of today.
322 00:31:38.120 ⇒ 00:31:38.959 Uttam Kumaran: Okay, okay, perfect.
323 00:31:40.390 ⇒ 00:31:41.950 Uttam Kumaran: Okay, great.
324 00:31:42.060 ⇒ 00:31:43.320 Uttam Kumaran: Thanks guys, good work.
325 00:31:43.560 ⇒ 00:31:45.410 Rico Rejoso: Thank you guys, thank you, for the time.
326 00:31:45.710 ⇒ 00:31:47.120 Elizah: Thank you, bye.