Meeting Title: Operations Leads Weekly Date: 2025-10-20 Meeting participants: Uttam Kumaran, Rico Rejoso
WEBVTT
1 00:00:31.290 ⇒ 00:00:32.390 Rico Rejoso: Hey, Tom.
2 00:00:33.580 ⇒ 00:00:34.830 Uttam Kumaran: Hey, how are ya?
3 00:00:35.320 ⇒ 00:00:36.120 Rico Rejoso: I’m good.
4 00:00:36.470 ⇒ 00:00:40.950 Rico Rejoso: Let me start off by sharing my screen first.
5 00:00:55.750 ⇒ 00:00:57.689 Rico Rejoso: Okay, can you see my screen?
6 00:00:57.980 ⇒ 00:00:58.690 Uttam Kumaran: Yes.
7 00:00:59.110 ⇒ 00:00:59.680 Rico Rejoso: Okay.
8 00:01:00.330 ⇒ 00:01:02.299 Rico Rejoso: Alright, so let’s start off…
9 00:01:03.430 ⇒ 00:01:22.649 Rico Rejoso: It’s to review the contracts that we have for team members and clients. I also asked for update on the pull parts to go contract from Holly, and she mentioned that she will provide updates later today. I’ll follow up within end of day if she didn’t send any.
10 00:01:22.900 ⇒ 00:01:23.480 Uttam Kumaran: Great.
11 00:01:24.280 ⇒ 00:01:34.130 Rico Rejoso: And, I was going through the insomnia one that, you asked me to check during the delivery meeting, although,
12 00:01:34.590 ⇒ 00:01:41.449 Rico Rejoso: I mean, you change… I mean, Amber changed it to fix, but I think it’s on a variable.
13 00:01:41.710 ⇒ 00:01:45.190 Rico Rejoso: Based on how we’re billing the invoices from them?
14 00:01:46.990 ⇒ 00:01:47.530 Rico Rejoso: Let me…
15 00:01:47.530 ⇒ 00:01:51.740 Uttam Kumaran: Oh, yeah, what… I mean, what does the contract say?
16 00:01:53.770 ⇒ 00:01:54.330 Rico Rejoso: Europe.
17 00:01:54.960 ⇒ 00:01:59.860 Rico Rejoso: I check it on the compensation section. It says here that the maximum would be $10,000.
18 00:01:59.860 ⇒ 00:02:01.880 Uttam Kumaran: Okay, okay. That’s what I thought.
19 00:02:03.010 ⇒ 00:02:03.620 Rico Rejoso: Yeah.
20 00:02:03.730 ⇒ 00:02:11.210 Rico Rejoso: And we’re billing them through the hours that were logged through Clockify, so I think it’s under the variable rather than the fixed contract.
21 00:02:11.210 ⇒ 00:02:11.860 Uttam Kumaran: Okay.
22 00:02:14.980 ⇒ 00:02:22.630 Rico Rejoso: And, other than the contracts that we have, there are no changes from the team contracts.
23 00:02:22.870 ⇒ 00:02:24.219 Rico Rejoso: From last week.
24 00:02:25.260 ⇒ 00:02:35.560 Rico Rejoso: Nor do we have any action items for them. And another would be, I am finalizing a schedule with, Kayla and Hannah for the interview.
25 00:02:35.650 ⇒ 00:02:46.990 Rico Rejoso: Henry’s done doing the interview with Kayla, I haven’t checked the results yet, or the notes from Henry, but I’ll be checking it later on and requesting summary about it, maybe provide it to that
26 00:02:47.240 ⇒ 00:02:51.059 Rico Rejoso: To Kayla’s Notion page, so you can also take a look at it.
27 00:02:51.200 ⇒ 00:02:55.850 Rico Rejoso: And another would be to confirm Shreya’s hours for September.
28 00:02:57.730 ⇒ 00:02:58.910 Rico Rejoso: That’s…
29 00:02:59.290 ⇒ 00:03:12.820 Rico Rejoso: Shreya follow-up, was also asking a follow-up. I haven’t replied to her email yet, but I want to get through with the hours that she spent, since I’m trying to look at the discrepancy of this work, her work.
30 00:03:13.290 ⇒ 00:03:15.849 Uttam Kumaran: Yeah, so there’s two, there’s two things for,
31 00:03:16.190 ⇒ 00:03:18.860 Uttam Kumaran: the people this week, so one is,
32 00:03:20.250 ⇒ 00:03:29.120 Uttam Kumaran: Robert is gonna, be the one to get involved with Soledad and Shreya’s hours, so he’s gonna be the one working on…
33 00:03:29.410 ⇒ 00:03:30.949 Uttam Kumaran: the analysis there.
34 00:03:31.060 ⇒ 00:03:39.970 Uttam Kumaran: So, if you could produce, like, a one-pager on both of those, with just, like, They’re, they’re ours.
35 00:03:40.100 ⇒ 00:03:45.820 Uttam Kumaran: And then, like, that way we can kind of start to centralize, like, what we’re…
36 00:03:45.970 ⇒ 00:03:48.220 Uttam Kumaran: Like, what we’re investigating?
37 00:03:48.510 ⇒ 00:03:53.010 Uttam Kumaran: So one for Shreya, one for Soledad, so you could put, like, what they billed us for.
38 00:03:53.280 ⇒ 00:03:56.040 Uttam Kumaran: The hours per week, And then…
39 00:03:56.450 ⇒ 00:04:02.120 Uttam Kumaran: Additionally, also, if you wouldn’t mind getting also a list of the tickets they did.
40 00:04:02.390 ⇒ 00:04:04.849 Uttam Kumaran: And if you can ask,
41 00:04:05.050 ⇒ 00:04:07.029 Uttam Kumaran: I think you can ask Casey…
42 00:04:07.300 ⇒ 00:04:12.689 Uttam Kumaran: Or you can ask the AI team to pull, like, an export of their Slack messages.
43 00:04:13.090 ⇒ 00:04:14.180 Uttam Kumaran: Potentially.
44 00:04:15.370 ⇒ 00:04:16.019 Rico Rejoso: Okay.
45 00:04:16.320 ⇒ 00:04:20.170 Rico Rejoso: So I combine that in a summary for a one-pager, right?
46 00:04:20.170 ⇒ 00:04:20.930 Uttam Kumaran: Yeah.
47 00:04:21.230 ⇒ 00:04:22.140 Rico Rejoso: Okay, bye.
48 00:04:24.560 ⇒ 00:04:25.260 Rico Rejoso: Alright.
49 00:04:25.360 ⇒ 00:04:27.840 Rico Rejoso: Atlantic.
50 00:04:28.930 ⇒ 00:04:32.019 Rico Rejoso: So that would be for Shreya and Salsas, right?
51 00:04:33.230 ⇒ 00:04:37.810 Rico Rejoso: Okay. So other than them, I think we’re good with the, people’s stuff.
52 00:04:38.850 ⇒ 00:04:40.679 Rico Rejoso: This subject, only interviewed.
53 00:04:40.680 ⇒ 00:04:53.010 Uttam Kumaran: Oh, and then the other thing is, I just messaged you also, can you, can you maybe create a ticket for this in AI team, but can we get… I need… we need help from Sam to create, like, a technical interview for the AI team?
54 00:04:56.770 ⇒ 00:04:57.430 Rico Rejoso: Okay.
55 00:04:57.850 ⇒ 00:05:00.639 Uttam Kumaran: I sent you a note in Slack where I was talking to him about it.
56 00:05:01.050 ⇒ 00:05:04.179 Rico Rejoso: That would be great to ticket and then follow up with him on.
57 00:05:07.340 ⇒ 00:05:11.810 Rico Rejoso: Okay, I’ll look into this thread and create a ticket accordingly.
58 00:05:12.190 ⇒ 00:05:12.770 Uttam Kumaran: Okay.
59 00:05:20.230 ⇒ 00:05:21.530 Rico Rejoso: Okay, and…
60 00:05:22.290 ⇒ 00:05:29.930 Rico Rejoso: Also, another one would be, or lastly, is to ensure that there are classified projects for each client or for each project.
61 00:05:30.350 ⇒ 00:05:36.799 Rico Rejoso: Or… That we’re working with. I checked that we have all in Clockify.
62 00:05:36.980 ⇒ 00:05:38.329 Uttam Kumaran: Okay. And…
63 00:05:38.330 ⇒ 00:05:44.340 Rico Rejoso: Also, ensure that there are no, other projects…
64 00:05:44.530 ⇒ 00:05:47.890 Rico Rejoso: For each, for each client that we have.
65 00:05:48.380 ⇒ 00:05:57.519 Rico Rejoso: Okay. Although I also added these stand-ups, I haven’t been… I mean, I’m informative about this one, I’m not sure if there were… yeah, there were hours left.
66 00:05:57.870 ⇒ 00:06:04.909 Rico Rejoso: for stand-ups. Should we… Add this one, or would you like to remove this one?
67 00:06:05.380 ⇒ 00:06:07.060 Uttam Kumaran: That’s fine.
68 00:06:08.260 ⇒ 00:06:08.920 Rico Rejoso: Okay.
69 00:06:09.150 ⇒ 00:06:14.609 Rico Rejoso: Guess I think it’s… Hard to record our stand-ups, since we’re doing a batch.
70 00:06:15.050 ⇒ 00:06:15.940 Uttam Kumaran: Yeah, no, that’s.
71 00:06:16.480 ⇒ 00:06:17.160 Rico Rejoso: Okay.
72 00:06:18.050 ⇒ 00:06:23.199 Rico Rejoso: Other than that changes, we are good with other projects that we have for clients.
73 00:06:24.210 ⇒ 00:06:27.549 Rico Rejoso: We don’t have other word streams for them, and we just did…
74 00:06:27.670 ⇒ 00:06:30.519 Rico Rejoso: Or we just add projects based on their client names.
75 00:06:30.720 ⇒ 00:06:31.380 Uttam Kumaran: Okay.
76 00:06:32.680 ⇒ 00:06:33.230 Rico Rejoso: Great.
77 00:06:33.430 ⇒ 00:06:45.339 Rico Rejoso: So those are the initiatives that we have coming from last week that we have discussed with. So, some of the few action items will be following up, with Holly for the purpose of the contract, and…
78 00:06:46.460 ⇒ 00:06:49.499 Rico Rejoso: Creating a one-pager for Shreya and Sauce Hours.
79 00:06:50.350 ⇒ 00:06:53.029 Rico Rejoso: for their, stay here with BrainQuach.
80 00:06:53.790 ⇒ 00:06:54.400 Uttam Kumaran: Okay?
81 00:06:57.020 ⇒ 00:07:01.759 Rico Rejoso: Anything else that you wanted to add or confirm, I can also help you… help and assist with.
82 00:07:02.970 ⇒ 00:07:07.719 Uttam Kumaran: I think that is it for now,
83 00:07:09.560 ⇒ 00:07:17.099 Uttam Kumaran: I’ll keep pinging you today. I think I want to start to, follow up on some action items from the delivery meeting.
84 00:07:17.390 ⇒ 00:07:18.020 Rico Rejoso: Okay.
85 00:07:18.230 ⇒ 00:07:20.770 Uttam Kumaran: So I’ll send you a couple notes.
86 00:07:21.160 ⇒ 00:07:23.469 Uttam Kumaran: And then we can collaborate on getting that out.
87 00:07:24.640 ⇒ 00:07:25.230 Rico Rejoso: Okay.
88 00:07:26.410 ⇒ 00:07:31.969 Rico Rejoso: And another one, I’ll just confirm, I’ll be changing this one to variable, right, for $125 an hour.
89 00:07:33.570 ⇒ 00:07:34.310 Uttam Kumaran: Yes
90 00:07:40.810 ⇒ 00:07:44.520 Uttam Kumaran: And then, can you… do you mind, letting everybody know in the delivery channel?
91 00:07:45.610 ⇒ 00:07:46.160 Rico Rejoso: Sure.
92 00:07:47.460 ⇒ 00:07:50.470 Rico Rejoso: I’ll provide a copy of the contract for the review and reference as well.
93 00:07:50.920 ⇒ 00:07:51.530 Uttam Kumaran: Okay.
94 00:07:53.720 ⇒ 00:08:03.929 Rico Rejoso: finalize this one, and I think that’s it. I’ll follow up with the… I also took down some notes for our, from our delivery meeting, and I’ll start working on it. Anything else, you can always ping me on Slack, okay?
95 00:08:03.930 ⇒ 00:08:05.160 Uttam Kumaran: Okay, okay, perfect.
96 00:08:06.170 ⇒ 00:08:08.170 Rico Rejoso: Thank you so much for the time, Utam.
97 00:08:08.170 ⇒ 00:08:11.289 Uttam Kumaran: Thank you, did you end up getting a new web, new.
98 00:08:12.390 ⇒ 00:08:13.220 Rico Rejoso: Goodbye.
99 00:08:13.220 ⇒ 00:08:13.890 Uttam Kumaran: Yeah.
100 00:08:14.440 ⇒ 00:08:16.349 Rico Rejoso: Yeah, I ordered one, it didn’t…
101 00:08:16.520 ⇒ 00:08:19.839 Rico Rejoso: It didn’t got delivered due to the typhoon.
102 00:08:19.840 ⇒ 00:08:21.260 Uttam Kumaran: Oh, gotcha.
103 00:08:21.530 ⇒ 00:08:24.349 Rico Rejoso: So I end up canceling it and ordering a new one.
104 00:08:24.350 ⇒ 00:08:25.610 Uttam Kumaran: Okay, no worries.
105 00:08:26.540 ⇒ 00:08:29.110 Uttam Kumaran: Sorry for this, yeah. No, you’re good, you’re good.
106 00:08:29.680 ⇒ 00:08:31.139 Rico Rejoso: Alright, thank you so much.
107 00:08:31.140 ⇒ 00:08:32.959 Uttam Kumaran: Okay, thank you, dude, talk to you soon.
108 00:08:33.200 ⇒ 00:08:34.549 Rico Rejoso: Alright, have a great Monday.
109 00:08:34.559 ⇒ 00:08:35.149 Uttam Kumaran: Bye.