Meeting Title: Operations Leads Weekly Date: 2025-10-13 Meeting participants: Rico Rejoso, Uttam Kumaran


WEBVTT

1 00:07:05.640 00:07:06.940 Rico Rejoso: Learning with.

2 00:07:13.640 00:07:14.640 Uttam Kumaran: Hey, Rico.

3 00:07:15.070 00:07:16.919 Rico Rejoso: Morning. How are you? How was your weekend?

4 00:07:17.920 00:07:19.190 Uttam Kumaran: Good, how about you?

5 00:07:19.750 00:07:22.260 Rico Rejoso: Good, was just wrestling for the whole weekend.

6 00:07:23.010 00:07:25.930 Uttam Kumaran: Yeah, what did you do? You watched some movies?

7 00:07:26.160 00:07:29.880 Rico Rejoso: Not in which I was… kinda sick during the weekend.

8 00:07:30.030 00:07:32.970 Rico Rejoso: Season here’s still… It’s stable.

9 00:07:34.340 00:07:35.180 Uttam Kumaran: Nice.

10 00:07:38.370 00:07:39.630 Uttam Kumaran: Oh, that’s great.

11 00:07:39.910 00:07:41.299 Uttam Kumaran: Spend time with family.

12 00:07:42.980 00:07:47.210 Rico Rejoso: Yeah, as always, it’s of… Sunday’s always family day for us.

13 00:07:48.390 00:07:49.430 Uttam Kumaran: Nice.

14 00:07:50.400 00:07:51.949 Uttam Kumaran: What do you guys do together?

15 00:07:53.110 00:07:55.550 Rico Rejoso: We usually cook together.

16 00:07:55.730 00:07:57.600 Rico Rejoso: Prepare for the coming week.

17 00:07:59.760 00:08:00.570 Uttam Kumaran: Nice.

18 00:08:01.690 00:08:03.279 Uttam Kumaran: What do you guys cook this week?

19 00:08:04.730 00:08:09.050 Rico Rejoso: It’s… oh, we did barbecue last Sunday. I mean, yesterday.

20 00:08:10.880 00:08:12.860 Uttam Kumaran: Oh, orc?

21 00:08:14.220 00:08:18.559 Rico Rejoso: Of pork, seafoods… A whole bunch of stuff.

22 00:08:18.960 00:08:21.120 Uttam Kumaran: Wait, dude, do you have any pictures?

23 00:08:21.770 00:08:25.049 Rico Rejoso: We don’t really take pictures a lot, we do it, like, you know.

24 00:08:26.070 00:08:30.180 Rico Rejoso: it’s usually an off-the-phone moment for us every Sunday, when…

25 00:08:30.180 00:08:31.460 Uttam Kumaran: Oh, wow, okay.

26 00:08:32.669 00:08:36.959 Uttam Kumaran: I also cooked yesterday for my family and my girlfriend’s family.

27 00:08:37.370 00:08:39.460 Rico Rejoso: That’s great Yeah.

28 00:08:39.460 00:08:43.300 Uttam Kumaran: I made, like, noodles, made salad, made,

29 00:08:43.799 00:08:47.809 Uttam Kumaran: Couple different things, and then we had some dessert.

30 00:08:48.980 00:08:49.620 Rico Rejoso: Great.

31 00:08:50.270 00:08:51.270 Rico Rejoso: of famine?

32 00:08:51.600 00:08:54.469 Rico Rejoso: It’s always family, they’re always great to spend time with them.

33 00:08:55.940 00:08:57.410 Uttam Kumaran: Yeah, I agree.

34 00:08:57.940 00:09:00.449 Uttam Kumaran: Cool, alright, well, big week this week.

35 00:09:02.290 00:09:07.690 Uttam Kumaran: Yeah, maybe let’s get right into it. I don’t know if you had any agenda items. I sent a couple notes, so yeah, let’s,

36 00:09:08.480 00:09:09.950 Uttam Kumaran: Let’s get started.

37 00:09:10.360 00:09:13.090 Rico Rejoso: Yep, let me share my screen.

38 00:09:16.890 00:09:21.770 Rico Rejoso: So I also took down the notes, or, like, the list of items you shared.

39 00:09:22.070 00:09:27.770 Rico Rejoso: Over the weekend, and here are the things that we should take note for today’s operations meeting.

40 00:09:27.990 00:09:37.859 Rico Rejoso: First would be for, to send the term paper today for Justin. Everything’s in place. After I send the term paper, I will be deactivating the tools and account.

41 00:09:37.860 00:09:38.520 Uttam Kumaran: Okay.

42 00:09:39.430 00:09:41.040 Rico Rejoso: And,

43 00:09:41.300 00:09:52.440 Rico Rejoso: As you mentioned, we need to discuss the new full force contract, so I can whip this up, you just have to send the details in regards to that one, or changes, regarding the prior contract that we have.

44 00:09:52.440 00:10:00.740 Uttam Kumaran: Yeah, so for the pool parts contract, let’s… let’s change to, 175 an hour.

45 00:10:02.330 00:10:02.950 Rico Rejoso: Okay.

46 00:10:03.890 00:10:08.709 Uttam Kumaran: So the… so yeah, the details for that is, like, the new contract is gonna be $175 an hour.

47 00:10:08.920 00:10:10.200 Uttam Kumaran: just hourly.

48 00:10:11.770 00:10:16.959 Uttam Kumaran: And then it’ll just be a… Another 6-month contract.

49 00:10:20.480 00:10:26.280 Uttam Kumaran: And then one question to ask here is, I want to ask, can you ask Holly?

50 00:10:26.760 00:10:33.459 Uttam Kumaran: Like, what we… like, let’s say we’re… this is a mid… this is a mid…

51 00:10:34.330 00:10:39.780 Uttam Kumaran: contract change, so… I just need to know, like, what we need to have in writing.

52 00:10:42.880 00:10:47.679 Rico Rejoso: Wait, just to confirm, Make contract change that needs to confirm the quality, right?

53 00:10:48.490 00:10:53.980 Uttam Kumaran: Yeah, basically, just need to understand, like, what… do we need to say anything in writing to cancel the last contract?

54 00:10:55.730 00:11:02.359 Rico Rejoso: Okay, so I haven’t checked the current contract yet, so it hasn’t been expired or termed yet.

55 00:11:02.890 00:11:03.929 Rico Rejoso: So there will be changes.

56 00:11:03.930 00:11:06.229 Uttam Kumaran: No, there is an existing contract already.

57 00:11:06.730 00:11:11.160 Rico Rejoso: Okay. Let me check that out and also consult with Holly in regards to it, okay?

58 00:11:12.130 00:11:12.830 Uttam Kumaran: Okay.

59 00:11:12.830 00:11:13.510 Rico Rejoso: Knowing that.

60 00:11:13.510 00:11:20.349 Uttam Kumaran: You can message… you can message her. Well, one thing I’m gonna do is maybe I should just create, like, a…

61 00:11:21.150 00:11:23.460 Uttam Kumaran: Should I just create, like, a legal channel?

62 00:11:23.980 00:11:25.850 Rico Rejoso: Yes, I think that’ll be better.

63 00:11:26.040 00:11:27.360 Rico Rejoso: I can pray it myself.

64 00:11:27.740 00:11:32.920 Uttam Kumaran: Okay, yeah, do you want to create it? Just create a legal channel? You could just have me, Holly, and you there.

65 00:11:46.380 00:11:49.869 Rico Rejoso: Okay that, Donnie, I appreciate you.

66 00:11:50.530 00:11:55.630 Rico Rejoso: Would this also add to her hours, knowing that she’s just around 10 hours per month?

67 00:11:57.350 00:12:02.180 Uttam Kumaran: Yeah, it will… it will come out of her time. That’s okay, though.

68 00:12:02.500 00:12:03.140 Rico Rejoso: Okay.

69 00:12:03.140 00:12:05.860 Uttam Kumaran: So I’m sure it stands for the allocation as well.

70 00:12:06.540 00:12:07.610 Uttam Kumaran: I appreciate that.

71 00:12:10.750 00:12:13.510 Rico Rejoso: Okay, so I will… Love that.

72 00:12:13.690 00:12:16.499 Rico Rejoso: action desk for a full part’s contract later on.

73 00:12:16.760 00:12:20.850 Rico Rejoso: and… Yes, fresh paint.

74 00:12:21.030 00:12:23.559 Rico Rejoso: hasn’t signed their MNDA yet.

75 00:12:24.200 00:12:32.309 Rico Rejoso: I can follow up again this week, or is there any recent changes in regards to this one? I haven’t consulted with Hannah yet as well, in regards to that partnership.

76 00:12:32.310 00:12:36.430 Uttam Kumaran: Yeah, I think we’re gonna talk about this in the partnerships channel, also.

77 00:12:37.490 00:12:39.369 Uttam Kumaran: In the partnerships meeting later.

78 00:12:40.090 00:12:43.099 Rico Rejoso: We’ll have one for later and another one for Wednesday, right?

79 00:12:43.600 00:12:44.300 Uttam Kumaran: Yeah.

80 00:12:44.840 00:12:51.120 Rico Rejoso: I can set it up just to make sure that we have the recording set. And I also added Holly into our Zoom.

81 00:12:51.400 00:12:54.769 Rico Rejoso: Workplace, since we have one available seat.

82 00:12:55.720 00:12:56.850 Rico Rejoso: Just in case.

83 00:12:59.510 00:13:00.450 Uttam Kumaran: Okay.

84 00:13:03.130 00:13:04.390 Rico Rejoso: Alright, and…

85 00:13:04.610 00:13:14.730 Rico Rejoso: This one, for the upcoming interviews, we have Kayla. I saw the email, I just saw the email, and we can schedule it for…

86 00:13:15.190 00:13:17.139 Rico Rejoso: Tomorrow.

87 00:13:17.430 00:13:24.429 Rico Rejoso: Is it… does it have to be, like, one-on-one with Henry and one-on-one with Hannah, or we can have both of them in one meeting?

88 00:13:25.210 00:13:26.190 Rico Rejoso: Wake it up.

89 00:13:27.170 00:13:31.780 Uttam Kumaran: I would say…

90 00:13:35.710 00:13:38.740 Uttam Kumaran: That’s a good question. I would say two separate meetings.

91 00:13:39.590 00:13:40.200 Rico Rejoso: Okay.

92 00:13:54.010 00:13:59.899 Rico Rejoso: And another one, we have… an applicant for AI Engineering. This is…

93 00:14:01.070 00:14:06.180 Rico Rejoso: I mean, this lead came from Casey, if I’m not mistaken.

94 00:14:06.780 00:14:12.819 Uttam Kumaran: Yes, so this person needs, this person needs to speak with Sam.

95 00:14:13.020 00:14:16.940 Uttam Kumaran: And go through the technical interview process.

96 00:14:16.940 00:14:17.550 Rico Rejoso: Okay.

97 00:14:20.120 00:14:22.420 Rico Rejoso: I guess we haven’t come up, I mean…

98 00:14:22.520 00:14:26.690 Rico Rejoso: Still a work in progress, our, Loom video.

99 00:14:27.590 00:14:29.250 Uttam Kumaran: So they submitted a loom.

100 00:14:29.250 00:14:30.639 Rico Rejoso: Yeah, and we have.

101 00:14:30.640 00:14:40.970 Uttam Kumaran: So I guess my question is for this person, is, like, either we have them go through the SAMS technical, or if we need more time to finish that, I can do a behavioral interview.

102 00:14:43.270 00:14:52.989 Rico Rejoso: I think we just need feedback from the… based on the loom interview, if we should proceed with him, then we can, schedule a meeting with him and Sam.

103 00:14:54.790 00:14:55.620 Uttam Kumaran: Yeah.

104 00:14:56.440 00:15:06.329 Rico Rejoso: Okay, I think the question is, who should review the moon video? Should it be Sam, or you? I can ping Sam if he’s the one that should be reviewing the moon video.

105 00:15:06.330 00:15:11.289 Uttam Kumaran: I reviewed the Loom video, but you can send it to Sam as well.

106 00:15:11.390 00:15:14.980 Uttam Kumaran: And then, basically, we can just say that, hey, we want to move

107 00:15:15.130 00:15:17.560 Uttam Kumaran: This person do a first-round technical screen.

108 00:15:20.010 00:15:20.960 Rico Rejoso: Okay.

109 00:15:30.260 00:15:35.920 Rico Rejoso: Alright, so that’s for the interview. Another one is discuss some hours for last month.

110 00:15:36.400 00:15:47.089 Rico Rejoso: So, update on this one, I haven’t… I mean, she haven’t confirmed if it’s done with the Clockify hours, assuming that he is, since this should be done around Wednesday last week.

111 00:15:47.180 00:15:56.729 Rico Rejoso: But I’m still waiting for his confirmation before I send it to finance to get his hours and get his invoice, uploaded to RAMP.

112 00:15:57.680 00:15:59.980 Uttam Kumaran: Okay, I would just message him again, then.

113 00:16:02.260 00:16:02.850 Rico Rejoso: Okay.

114 00:16:03.010 00:16:04.619 Uttam Kumaran: I can put it on minus as well.

115 00:16:04.630 00:16:13.699 Rico Rejoso: Although I messaged him already, just waiting confirmation. Once I get that confirmation, I will, then upload the report to finance ASAP.

116 00:16:13.970 00:16:14.570 Uttam Kumaran: Okay.

117 00:16:16.310 00:16:18.840 Rico Rejoso: tools and systems ensure notion group are set up.

118 00:16:19.090 00:16:29.620 Rico Rejoso: I’ve checked this one, this is set up, so I’m gonna include this into part of our onboarding process for new app, I mean, new team members, to make sure that they’re in the right Notion group.

119 00:16:29.830 00:16:30.660 Rico Rejoso: as well.

120 00:16:31.790 00:16:32.560 Uttam Kumaran: Okay.

121 00:16:32.560 00:16:35.110 Rico Rejoso: And another one is create a Clockify dashboard.

122 00:16:35.380 00:16:38.659 Rico Rejoso: Is this… should this be an Omni or a Ring Ring?

123 00:16:44.660 00:16:46.339 Uttam Kumaran: This should be an Omni.

124 00:16:47.060 00:16:51.569 Rico Rejoso: Okay, so, we should collaborate with the AI team to set up this dashboard.

125 00:16:52.510 00:16:53.530 Rico Rejoso: Or directed.

126 00:16:55.010 00:16:57.779 Uttam Kumaran: This is where it’s…

127 00:16:58.120 00:17:03.859 Uttam Kumaran: probably AI team, but I also want them to train you and Amber on how to work on this stuff as well.

128 00:17:04.099 00:17:18.810 Uttam Kumaran: So this is where I think it would be great for you and Amber this week to spend a little bit of time on learning Omni, and learning, like, how to do basic reporting. That way, we can start to own, like.

129 00:17:18.930 00:17:20.950 Uttam Kumaran: Creating dashboards for things.

130 00:17:21.060 00:17:23.349 Uttam Kumaran: So there is an Omni, like…

131 00:17:24.460 00:17:28.629 Uttam Kumaran: Yeah, I mean, that’s probably where I would start. So, right now, Mustafa…

132 00:17:28.830 00:17:33.740 Uttam Kumaran: Mustafa, and Awash are both… both know how that works.

133 00:17:33.880 00:17:41.069 Uttam Kumaran: But I would think I want to make sure that you and Amber are set up to sort of, like, start to do reporting for the PM team.

134 00:17:41.720 00:17:47.769 Rico Rejoso: Okay, I can schedule a call with Mustafa,

135 00:17:47.920 00:18:00.380 Rico Rejoso: earlier this week, so I can get the basics on how this is set up. I’ll put it into our action items as well. I would prefer to go with Fuma staff first, because I think Awesh has a lot on his plate right now.

136 00:18:00.380 00:18:01.670 Uttam Kumaran: Okay, okay.

137 00:18:02.070 00:18:02.710 Rico Rejoso: Okay.

138 00:18:03.200 00:18:04.360 Rico Rejoso: So, let me verify.

139 00:18:04.540 00:18:09.520 Rico Rejoso: So, hearing… And…

140 00:18:09.920 00:18:27.519 Rico Rejoso: for the ad hoc events is prep for the delivery meeting later, and need to get the Coral data deal contract info to finance them. I just… questions for this. So, we haven’t got any papers yet signed by the Coral data, right? I’m just wondering what… We… we do, I just don’t know…

141 00:18:27.640 00:18:29.060 Uttam Kumaran: Where it is.

142 00:18:30.480 00:18:34.910 Uttam Kumaran: So, that’s a question for… Robert.

143 00:18:38.600 00:18:42.329 Rico Rejoso: I checked your emails, now you’re here, maybe…

144 00:18:42.330 00:18:50.890 Uttam Kumaran: Yeah, so I would ask Robert both for the contract and the point of contact, in case we need to ask more questions.

145 00:18:51.120 00:18:54.110 Rico Rejoso: Okay, so this is a partnership, right? Or is it a project?

146 00:18:54.110 00:18:54.800 Uttam Kumaran: Yes.

147 00:18:54.800 00:18:55.410 Rico Rejoso: partnership.

148 00:18:55.790 00:19:01.189 Rico Rejoso: I’ll confirm with Robert, I’m gonna send a message in the operations and bring him in regards to plural data.

149 00:19:01.790 00:19:02.410 Uttam Kumaran: Okay.

150 00:19:12.700 00:19:18.649 Rico Rejoso: Other than that, I think that covers our agenda for the operations lead meeting, but,

151 00:19:18.650 00:19:24.200 Uttam Kumaran: Yeah, I guess one thing, so I… so you can go ahead and send the term to Justin.

152 00:19:24.360 00:19:27.230 Uttam Kumaran: Did we also… did we already send it to Justina?

153 00:19:27.620 00:19:33.120 Rico Rejoso: Yeah, we’re done, last Friday, and she’s been off-boarded to… from all of our produce since Thursday.

154 00:19:33.120 00:19:33.840 Uttam Kumaran: Okay.

155 00:19:33.980 00:19:35.200 Uttam Kumaran: Okay, okay, great.

156 00:19:36.720 00:19:44.529 Uttam Kumaran: Okay, cool. So yeah, I’m gonna… Prepped for stand-ups a bit.

157 00:19:44.530 00:19:45.060 Rico Rejoso: Okay.

158 00:19:47.170 00:19:54.810 Uttam Kumaran: And then I’ll message you… so, I’ll message in the PM channel, I’ll probably need some help booking a couple of…

159 00:19:55.130 00:20:01.609 Uttam Kumaran: like, follow-up meetings, for hype, for…

160 00:20:01.910 00:20:11.879 Uttam Kumaran: a couple of clients, so I’ll message, and if you don’t mind helping me set up. So, how does it work? If you’re booking, a meeting on my…

161 00:20:12.070 00:20:15.720 Uttam Kumaran: Calendar, how does it work? Like…

162 00:20:16.700 00:20:21.170 Uttam Kumaran: and then let… because I would want you to also be there, just in case, to take… or…

163 00:20:21.310 00:20:26.280 Uttam Kumaran: Yeah, just to… just to help take notes, basically. How does it work?

164 00:20:27.010 00:20:33.800 Rico Rejoso: you just look into your calendar and see if there’s any free time, and just.

165 00:20:33.800 00:20:39.059 Uttam Kumaran: But do you create it on my calendar, then I’m the owner, or then you create it, and you’re the owner? How does it work?

166 00:20:39.060 00:20:45.019 Rico Rejoso: It depends. I… I can, put it on your calendar, so you’re the organizer.

167 00:20:45.430 00:20:47.260 Rico Rejoso: And we’ll use her Zoom. Yeah.

168 00:20:47.260 00:20:48.700 Uttam Kumaran: That would be ideal.

169 00:20:48.700 00:20:49.340 Rico Rejoso: Okay.

170 00:20:50.300 00:20:52.430 Uttam Kumaran: So I’ll just let you know which meetings…

171 00:20:52.440 00:20:54.329 Rico Rejoso: Need to get booked.

172 00:20:54.440 00:21:01.570 Uttam Kumaran: And then today, also, we’re gonna… we may plan, like, 2 additional planning meetings for Read Me and Ellie.

173 00:21:02.160 00:21:04.389 Uttam Kumaran: I’m just not sure when they’re gonna be.

174 00:21:04.560 00:21:09.150 Uttam Kumaran: But, yeah, so there’s probably going to.

175 00:21:09.150 00:21:09.770 Rico Rejoso: meeting.

176 00:21:10.440 00:21:11.949 Uttam Kumaran: No, this is gonna be internal.

177 00:21:12.200 00:21:18.090 Uttam Kumaran: And then we’re also gonna plan external meetings for them. So I’ll… I’ll send you the notes on, like, what I’m thinking about.

178 00:21:18.470 00:21:18.950 Rico Rejoso: Okay.

179 00:21:18.950 00:21:19.740 Uttam Kumaran: Today.

180 00:21:20.090 00:21:29.940 Uttam Kumaran: And then… You’re in this delivery meeting, right? Right? Okay, yeah.

181 00:21:30.560 00:21:31.420 Uttam Kumaran: Okay, cool.

182 00:21:33.120 00:21:37.930 Uttam Kumaran: Okay.

183 00:21:38.790 00:21:41.750 Rico Rejoso: So I’m just gonna wait for confirmation for this one.

184 00:21:43.140 00:21:45.430 Rico Rejoso: Or delete me. The other one was SIP, right?

185 00:21:46.370 00:21:47.360 Uttam Kumaran: Yes.

186 00:21:48.240 00:21:49.140 Rico Rejoso: owned?

187 00:21:50.670 00:21:51.859 Uttam Kumaran: Yes.

188 00:21:51.860 00:21:54.790 Rico Rejoso: Okay. So, for both of those, I’ll give you confirmation.

189 00:21:55.520 00:21:59.370 Rico Rejoso: Okay, just wait for that confirmation and have it set up as soon as you get that to me.

190 00:22:00.100 00:22:00.910 Uttam Kumaran: Okay.

191 00:22:00.910 00:22:07.939 Rico Rejoso: And also, FYI, the term paper for Justin haven’t been signed yet. I’m gonna send it after this meeting so you can sign it, and I can…

192 00:22:07.940 00:22:08.490 Uttam Kumaran: Okay.

193 00:22:08.490 00:22:09.519 Rico Rejoso: this up, okay?

194 00:22:10.210 00:22:11.500 Uttam Kumaran: Okay, perfect.

195 00:22:11.760 00:22:15.950 Rico Rejoso: Alright, that’s it. Anything else that you wanted to add, or want me to look into?

196 00:22:16.660 00:22:29.179 Uttam Kumaran: Finance wanted to book time to meet, So, wondering if we can… Do that at some point.

197 00:22:29.550 00:22:32.240 Rico Rejoso: Sure, snowball.

198 00:22:32.240 00:22:33.730 Uttam Kumaran: Tomorrow, probably.

199 00:22:33.730 00:22:34.740 Rico Rejoso: Tomorrow, right?

200 00:22:36.140 00:22:45.099 Rico Rejoso: Okay, I’ll confirm with them in regards to the time that we have, and when they’re available with… so it’s gonna be an hour meeting, or an hour and a half, again.

201 00:22:45.480 00:22:48.080 Rico Rejoso: Same with last week, or the previous one.

202 00:22:49.040 00:22:49.760 Uttam Kumaran: Yes.

203 00:22:56.050 00:22:59.729 Rico Rejoso: Alright, let me confirm that with them on the channel and tag you into it.

204 00:23:00.160 00:23:01.479 Rico Rejoso: And finalize the time.

205 00:23:04.430 00:23:05.070 Uttam Kumaran: Okay.

206 00:23:06.810 00:23:16.140 Rico Rejoso: That’s it, I guess, so I’ll… I’ll let you have the rest of the time to prep for the, stand-up and delivery meeting. Just let me know what else should be done, okay?

207 00:23:16.300 00:23:17.710 Uttam Kumaran: Okay, okay.

208 00:23:19.750 00:23:20.690 Uttam Kumaran: Thank you.

209 00:23:20.740 00:23:22.890 Rico Rejoso: Alright, thank you so much for coming. Have a great day.

210 00:23:23.470 00:23:24.529 Uttam Kumaran: You too. Bye.