Meeting Title: Operations Leads Weekly Date: 2025-10-06 Meeting participants: Rico Rejoso, Uttam Kumaran
WEBVTT
1 00:00:10.870 ⇒ 00:00:11.889 Rico Rejoso: How you doing?
2 00:00:13.740 ⇒ 00:00:15.240 Uttam Kumaran: Hello, sir.
3 00:00:18.560 ⇒ 00:00:21.050 Rico Rejoso: Let me just share my screen. How are you?
4 00:00:21.890 ⇒ 00:00:22.980 Uttam Kumaran: Good, how’s everything?
5 00:00:24.590 ⇒ 00:00:29.310 Rico Rejoso: Good, just planning out for the grooming and have that finalized within this week, hopefully.
6 00:00:30.750 ⇒ 00:00:47.579 Uttam Kumaran: You’re good, you’re gonna see I’m just gonna keep sending messages on how to do things, but basically what you want to just avoid is, you know, stand-ups, street stand-ups as just stand-ups, or any ticket that doesn’t groom, just say, okay, we have to book them at a time. You know, because you’re only gonna have a limited time with the client, which is me.
7 00:00:47.640 ⇒ 00:00:52.429 Uttam Kumaran: And you want to make sure that all that time is spent getting decisions from me, you know?
8 00:00:53.190 ⇒ 00:00:53.780 Rico Rejoso: Yes.
9 00:00:54.440 ⇒ 00:00:55.080 Uttam Kumaran: Yeah.
10 00:00:58.270 ⇒ 00:01:03.200 Rico Rejoso: Yep, I have that noted. I’m also building a process, so now, you know, I’ll make sure that I…
11 00:01:03.430 ⇒ 00:01:07.399 Rico Rejoso: Ask the correct questions to get all the information for all those tickets.
12 00:01:09.770 ⇒ 00:01:10.580 Uttam Kumaran: Perfect.
13 00:01:10.940 ⇒ 00:01:15.009 Rico Rejoso: Okay, let’s start off for the operations weekly updates.
14 00:01:16.070 ⇒ 00:01:35.409 Rico Rejoso: So, first off, with the legal, with the legal initiatives, recently Shreya had been terminated. I already… I mean, that has been confirmed, and he has… I mean, she has been off board on all our tools and processes. I checked the finan… I mean, we could check the financial spreadsheet later regarding,
15 00:01:35.410 ⇒ 00:01:39.700 Rico Rejoso: Regarding this one, if it’s been updated. And for the client contract.
16 00:01:39.730 ⇒ 00:01:44.639 Rico Rejoso: README and Default were renewed. Financial, we’ll check it later as well.
17 00:01:46.900 ⇒ 00:01:48.299 Rico Rejoso: And… Okay.
18 00:01:48.490 ⇒ 00:02:06.130 Rico Rejoso: Also, an update for the contract that has been sent out, for the, for last week. Fresh Paint hasn’t returned the M&A signed yet, and for Maria Andrade, it has been around 2 weeks already. She still hasn’t signed the…
19 00:02:06.880 ⇒ 00:02:08.720 Rico Rejoso: NDA.
20 00:02:09.770 ⇒ 00:02:11.740 Rico Rejoso: Do you want me to follow up with Maria?
21 00:02:12.440 ⇒ 00:02:13.829 Uttam Kumaran: Hold on, hold on one sec.
22 00:02:56.670 ⇒ 00:03:02.669 Uttam Kumaran: On Maria, let’s just go ahead and… let’s just cancel the NDA.
23 00:03:02.820 ⇒ 00:03:04.960 Rico Rejoso: Okay. I don’t… I’m not sure…
24 00:03:05.260 ⇒ 00:03:09.479 Uttam Kumaran: At this… she’s not getting back to us, so I’m not sure if this is going to continue at this time.
25 00:03:10.950 ⇒ 00:03:12.499 Rico Rejoso: Got it, I will cancel it.
26 00:03:13.390 ⇒ 00:03:15.860 Rico Rejoso: After this meeting, and for Fresh Payne.
27 00:03:16.270 ⇒ 00:03:18.200 Rico Rejoso: Should we follow up?
28 00:03:29.710 ⇒ 00:03:30.830 Uttam Kumaran: Hold on.
29 00:03:31.220 ⇒ 00:03:31.790 Rico Rejoso: Okay.
30 00:03:32.540 ⇒ 00:03:33.390 Uttam Kumaran: Yes.
31 00:03:33.820 ⇒ 00:03:34.620 Uttam Kumaran: Go ahead.
32 00:03:35.660 ⇒ 00:03:41.760 Rico Rejoso: Yep, fresh paint, if you want, we can follow up, I can follow up with Joshua?
33 00:03:42.180 ⇒ 00:03:56.149 Rico Rejoso: for their, I mean, for their head of marketing to sign the MNDA, but I think this is not part of the weekly spread for marketing, or for partnership. I can consult with Hannah in regards to what our next step should be with them.
34 00:03:57.920 ⇒ 00:04:02.000 Uttam Kumaran: Yeah, I’m gonna add you also to our,
35 00:04:02.440 ⇒ 00:04:09.779 Uttam Kumaran: We’re doing a partnerships update later today, so maybe let’s bring it up in that meeting, and we can talk about what to do next.
36 00:04:10.130 ⇒ 00:04:15.090 Rico Rejoso: Sure, got it. And… Going for, Sierra.
37 00:04:15.300 ⇒ 00:04:26.020 Rico Rejoso: Crea… Yep, it’s the… deactivated. I noticed that there’s one here for Samoa, so was there a…
38 00:04:26.190 ⇒ 00:04:31.640 Rico Rejoso: a contract… I mean, I haven’t created a contract yet for Samuel for this rate. Do you want me to create one?
39 00:04:32.920 ⇒ 00:04:35.870 Uttam Kumaran: I feel like we did create… we did create and sign one.
40 00:04:39.530 ⇒ 00:04:41.030 Rico Rejoso: Okay, let me check.
41 00:04:41.190 ⇒ 00:04:43.830 Uttam Kumaran: Are you… yeah, I thought we did.
42 00:04:46.810 ⇒ 00:04:49.179 Rico Rejoso: Oh yeah, October 1st, I’m sorry, I didn’t…
43 00:04:49.950 ⇒ 00:04:54.310 Uttam Kumaran: You’re good. So, I actually do have another contract request for Henry.
44 00:04:54.310 ⇒ 00:04:55.849 Rico Rejoso: Just at the same rate.
45 00:04:55.850 ⇒ 00:04:58.060 Uttam Kumaran: Going until December 31st.
46 00:04:59.190 ⇒ 00:05:04.010 Rico Rejoso: Yeah, I think I created one already for Henry. He requested it before. Okay.
47 00:05:04.230 ⇒ 00:05:08.350 Rico Rejoso: I can bring it back on our stack channel for operations.
48 00:05:08.810 ⇒ 00:05:09.640 Uttam Kumaran: Okay.
49 00:05:09.640 ⇒ 00:05:11.259 Rico Rejoso: Just to confirm, same rate, right?
50 00:05:11.980 ⇒ 00:05:12.550 Uttam Kumaran: Yes.
51 00:05:12.550 ⇒ 00:05:14.310 Rico Rejoso: Should be for end of year.
52 00:05:14.480 ⇒ 00:05:15.160 Rico Rejoso: Got it.
53 00:05:15.160 ⇒ 00:05:15.880 Uttam Kumaran: Yes.
54 00:05:16.130 ⇒ 00:05:16.780 Rico Rejoso: Got it.
55 00:05:16.910 ⇒ 00:05:27.160 Rico Rejoso: Alright, after that’s signed, I’ll create another one for Henry here. So I think that’s for the team contract. You can also go through it. Justina is up until Friday this week, right?
56 00:05:27.880 ⇒ 00:05:32.679 Uttam Kumaran: Yeah, she shouldn’t be billing anything this week, so we can just send the termination email on Friday.
57 00:05:33.380 ⇒ 00:05:39.220 Rico Rejoso: Okay, got it. I’ll have it prepared and, reviewed and signed by you for, later on.
58 00:05:40.270 ⇒ 00:05:41.920 Rico Rejoso: Other than her…
59 00:05:45.480 ⇒ 00:05:48.069 Rico Rejoso: Yep, I think we’re good with all the contracts.
60 00:05:53.140 ⇒ 00:05:57.960 Rico Rejoso: And for the current Contracts, or client contracts that we have.
61 00:05:58.610 ⇒ 00:05:59.979 Rico Rejoso: Default is here.
62 00:06:00.350 ⇒ 00:06:03.660 Rico Rejoso: And read me for the renewal contract.
63 00:06:04.080 ⇒ 00:06:09.059 Uttam Kumaran: Yeah, so one thing, can we do real quick is, can we update the delivery…
64 00:06:09.300 ⇒ 00:06:15.070 Uttam Kumaran: In the delivery meeting running notes, there is this, project overview database.
65 00:06:15.180 ⇒ 00:06:24.279 Uttam Kumaran: Can we, can we just… maybe me and you right now can go over… can review and just make sure that this has all the same… this has all the updates in it?
66 00:06:24.510 ⇒ 00:06:25.190 Rico Rejoso: Got it.
67 00:06:27.110 ⇒ 00:06:32.030 Uttam Kumaran: I don’t care much about the team, I care about the contract dates, really.
68 00:06:34.680 ⇒ 00:06:36.509 Rico Rejoso: It’s on the delivery notes.
69 00:06:37.440 ⇒ 00:06:38.380 Uttam Kumaran: Yeah.
70 00:06:50.290 ⇒ 00:06:54.019 Uttam Kumaran: So, I just want to make sure that the… all of these contract dates
71 00:06:54.130 ⇒ 00:06:58.000 Uttam Kumaran: Are up to date, and all the… like…
72 00:06:59.120 ⇒ 00:07:02.329 Uttam Kumaran: Yeah, like, this just reflects the state of the world right now.
73 00:07:02.930 ⇒ 00:07:04.469 Rico Rejoso: Okay, got it, just definitely…
74 00:07:06.820 ⇒ 00:07:11.129 Uttam Kumaran: So, I would take a look at, here, hold on one second, let me send you this.
75 00:07:16.140 ⇒ 00:07:19.190 Uttam Kumaran: So this is the view I’m looking at,
76 00:07:19.850 ⇒ 00:07:22.600 Uttam Kumaran: I’ll send this in, in Zoom.
77 00:07:36.350 ⇒ 00:07:37.050 Rico Rejoso: Just support.
78 00:07:45.150 ⇒ 00:07:50.610 Uttam Kumaran: So, Remo needs contract dates, HIP, so can we just do that? We can just update them all right now.
79 00:07:53.520 ⇒ 00:07:54.500 Rico Rejoso: Let me just look at it.
80 00:12:12.440 ⇒ 00:12:16.590 Uttam Kumaran: So for README, for example, I put 2 deals.
81 00:12:16.590 ⇒ 00:12:19.869 Rico Rejoso: Okay. So can we update both of them? So if you see…
82 00:12:19.910 ⇒ 00:12:21.969 Uttam Kumaran: Oh, so here, hold on one second.
83 00:12:22.780 ⇒ 00:12:27.900 Uttam Kumaran: Are you in… can you refresh your page?
84 00:12:34.840 ⇒ 00:12:38.469 Uttam Kumaran: So under Read Me, you should see two sub-items.
85 00:12:39.570 ⇒ 00:12:43.519 Uttam Kumaran: Yeah, so deal 1 and Deal 2. So we can update the start and end dates for this.
86 00:13:46.890 ⇒ 00:13:50.310 Uttam Kumaran: Okay, cool, so everything has dates, everything has amounts.
87 00:13:54.280 ⇒ 00:13:59.230 Rico Rejoso: For ABC, we only have a deal 2 yet, as of now.
88 00:14:00.090 ⇒ 00:14:00.730 Uttam Kumaran: Okay.
89 00:15:01.240 ⇒ 00:15:04.740 Rico Rejoso: And for Ruben Stems, we have 3 deals.
90 00:15:10.580 ⇒ 00:15:11.290 Uttam Kumaran: Yes.
91 00:16:04.880 ⇒ 00:16:15.150 Uttam Kumaran: Okay, I may have to… I think I have to jump to another meeting, but is there anything else on the operations agenda? So, we went through, there’s no more clients
92 00:16:15.360 ⇒ 00:16:17.869 Uttam Kumaran: To update, right, in terms of finance?
93 00:16:18.850 ⇒ 00:16:31.600 Rico Rejoso: Yep, we’re good with the client and team contracts so far, and go to the finance, just… Okay. I guess for the HR, I just need the loop questions for the AI and data strategist for the application form.
94 00:16:32.240 ⇒ 00:16:34.579 Uttam Kumaran: Okay, okay, I can get you that.
95 00:16:34.580 ⇒ 00:16:40.620 Rico Rejoso: And another one, I’ll be following up for finance in regards to the E-Verify process for Amber.
96 00:16:40.620 ⇒ 00:16:41.260 Uttam Kumaran: Yes.
97 00:16:41.860 ⇒ 00:16:44.250 Rico Rejoso: I’ll follow up for that today, and lastly.
98 00:16:44.250 ⇒ 00:16:50.100 Uttam Kumaran: Oh, and yeah, and this one, yeah, so, in the finance spreadsheet, I just added these columns.
99 00:16:50.920 ⇒ 00:16:58.389 Uttam Kumaran: If we can just update, like, when the billing… Date is…
100 00:17:02.350 ⇒ 00:17:05.169 Uttam Kumaran: Whether it’s start of month, end of period, and then…
101 00:17:05.730 ⇒ 00:17:08.339 Uttam Kumaran: I can fill in what the next invoice date is.
102 00:17:08.950 ⇒ 00:17:11.789 Rico Rejoso: Okay, I’ll take a look at all the contracts and updates as well.
103 00:17:12.930 ⇒ 00:17:13.530 Uttam Kumaran: Okay.
104 00:17:14.500 ⇒ 00:17:20.199 Rico Rejoso: Alright, I guess that’s it for the op… on the operations side. Anything else that you wanted to cover?
105 00:17:20.819 ⇒ 00:17:31.899 Uttam Kumaran: I think that’s it, so yeah, the… it’d be great to get Henry that updated. I’ll get you the questions for strategists. I’m, like, I’m going back and forth with some people on locking down that role.
106 00:17:32.389 ⇒ 00:17:38.109 Uttam Kumaran: And I think that’s it.
107 00:17:39.110 ⇒ 00:17:45.029 Rico Rejoso: Yep, once I do got those questions, I’ll update Ryan for, in regards to the Notion for…
108 00:17:46.410 ⇒ 00:17:47.730 Uttam Kumaran: Okay, okay, perfect.
109 00:17:47.730 ⇒ 00:17:54.089 Rico Rejoso: Alrighty. Well, that’s it for the operations. Thank you so much for your time, Tom. If you have any questions, let me know through Slap, okay?
110 00:17:54.770 ⇒ 00:17:55.920 Uttam Kumaran: Thank you, dude. Appreciate it.
111 00:17:55.930 ⇒ 00:17:57.789 Rico Rejoso: Alright, have a good one. Okay.