Meeting Title: Operations Standup Date: 2025-04-07 Meeting participants: Mariane Cequina, Nicolas Sucari
WEBVTT
1 00:04:42.960 ⇒ 00:04:44.130 Nicolas Sucari: Hi Marian.
2 00:04:44.560 ⇒ 00:04:46.379 Mariane Cequina: Hello! How are you doing.
3 00:04:47.100 ⇒ 00:04:48.509 Nicolas Sucari: Oh, good! How are you?
4 00:04:48.890 ⇒ 00:04:50.270 Mariane Cequina: I’m doing good as well.
5 00:04:52.210 ⇒ 00:04:54.699 Nicolas Sucari: Give me a minute. I’ll be right back. Okay.
6 00:04:54.700 ⇒ 00:04:55.370 Mariane Cequina: Okay.
7 00:04:59.670 ⇒ 00:05:01.690 Mariane Cequina: okay, if it’s fine.
8 00:05:51.390 ⇒ 00:05:52.779 Nicolas Sucari: Okay. I’m here.
9 00:05:53.400 ⇒ 00:05:56.540 Mariane Cequina: Okay, let’s wait for autumn.
10 00:05:57.590 ⇒ 00:06:06.099 Nicolas Sucari: Yeah, I mean, I I just created that task to go and detail on the contract stuff, Marion.
11 00:06:06.410 ⇒ 00:06:28.339 Nicolas Sucari: So for the client onboarding what we need to do is I already updated the diagram. So I’m gonna let them review that. It’s super simple. The diagram is just for visual reference. But what we need to do is to create a documentation super detail on how you create contracts using documents, or I don’t know what our tool you’re using for that
12 00:06:28.600 ⇒ 00:06:46.760 Nicolas Sucari: same for offer letters, and I don’t know for everything, like all the legal stuff that you are that you are doing, creating documents, contracts. I don’t know what else offer letters. We need to create a documentation like having the step by step, and how you do it. If you, if you can do that.
13 00:06:47.470 ⇒ 00:06:48.140 Mariane Cequina: Okay.
14 00:06:50.410 ⇒ 00:06:58.629 Nicolas Sucari: That will be super useful. And then we we can use that with the AI team to understand how they can help us like automate some of that process.
15 00:06:58.630 ⇒ 00:06:59.500 Mariane Cequina: Process.
16 00:06:59.850 ⇒ 00:07:00.170 Nicolas Sucari: Yes.
17 00:07:00.170 ⇒ 00:07:00.810 Mariane Cequina: Got it.
18 00:07:02.030 ⇒ 00:07:02.770 Nicolas Sucari: Perfect.
19 00:07:17.796 ⇒ 00:07:32.169 Nicolas Sucari: I’m recording some loom videos on how to use linear. So I’m gonna be adding them to the task that we have and adding documentation in notion for that. Once I finished so that I can close that task, it’s a big one, really
20 00:07:34.420 ⇒ 00:07:35.990 Nicolas Sucari: And then.
21 00:07:35.990 ⇒ 00:07:36.320 Mariane Cequina: Further.
22 00:07:36.320 ⇒ 00:07:36.770 Nicolas Sucari: Details.
23 00:07:36.770 ⇒ 00:07:37.440 Mariane Cequina: Right?
24 00:07:38.110 ⇒ 00:07:39.299 Mariane Cequina: Yeah. On boarding.
25 00:07:39.300 ⇒ 00:07:39.670 Nicolas Sucari: Tonight.
26 00:07:39.670 ⇒ 00:07:54.199 Nicolas Sucari: It’s not, it’s it’s not for yeah, not just for the onboarding, but for everyone like, so that we can just have those kind of different steps on linear that everyone can follow. And just kind of set up all the tool. Okay.
27 00:07:56.860 ⇒ 00:07:57.520 Mariane Cequina: Okay.
28 00:07:59.230 ⇒ 00:08:06.189 Nicolas Sucari: And what else I was. Gonna say, yeah, I already created the linear. Ask for the new tool requirement.
29 00:08:06.962 ⇒ 00:08:10.400 Nicolas Sucari: I’m gonna send that message in the Brainforge team
30 00:08:10.530 ⇒ 00:08:22.519 Nicolas Sucari: in a in a while. Because I’m just kind of trying to understand what else we can do with that like who to assign the ticket and all of that. But yeah, I already did that. It’s really good linear asks.
31 00:08:23.360 ⇒ 00:08:30.189 Mariane Cequina: Okay for the linear asked. Right? So I actually deleted all the forms request in ocean now.
32 00:08:31.160 ⇒ 00:08:35.810 Mariane Cequina: So we haven’t. I think we haven’t create a team for the
33 00:08:36.240 ⇒ 00:08:41.910 Mariane Cequina: new team onboarding. Because that’s our our agreement. Right? We’re gonna have a new team here in linear.
34 00:08:43.490 ⇒ 00:08:48.820 Nicolas Sucari: Yeah, yeah, yeah. But that’s for like something different, we need to create the team and.
35 00:08:49.310 ⇒ 00:08:52.589 Nicolas Sucari: So so that we have, like our checklist.
36 00:08:53.116 ⇒ 00:09:03.220 Nicolas Sucari: For the team on boarding. Once someone new joins the team and we can track like all the tasks that we that are associated to that person in that team.
37 00:09:03.830 ⇒ 00:09:07.290 Mariane Cequina: Yeah. So so we have to create a new team here, right in linear.
38 00:09:07.290 ⇒ 00:09:09.519 Nicolas Sucari: Yeah, I can create it. If you want.
39 00:09:10.070 ⇒ 00:09:10.670 Mariane Cequina: Yeah.
40 00:09:10.670 ⇒ 00:09:16.489 Nicolas Sucari: Create a new team. How how do you want to like the name of that team? How would what did you say.
41 00:09:16.490 ⇒ 00:09:19.120 Mariane Cequina: It will be for the onboarding right onboarding.
42 00:09:19.720 ⇒ 00:09:20.700 Nicolas Sucari: Onboarding.
43 00:09:20.700 ⇒ 00:09:30.759 Mariane Cequina: And then we have to create a template as well. Should I? Should I create like a to do list here, create a template for the on new new onboarding.
44 00:09:31.280 ⇒ 00:09:35.569 Nicolas Sucari: You are. Wait. You are creating a table in linear or where.
45 00:09:36.200 ⇒ 00:09:37.580 Mariane Cequina: - in linear.
46 00:09:38.580 ⇒ 00:09:40.800 Nicolas Sucari: Yeah. Wait.
47 00:09:40.800 ⇒ 00:09:41.810 Mariane Cequina: I said, draft.
48 00:09:44.820 ⇒ 00:09:50.339 Nicolas Sucari: We name this team as new onboarding. Maybe you know team on board.
49 00:09:50.340 ⇒ 00:09:55.459 Mariane Cequina: New template for the onboarding and linear. So so our
50 00:09:57.510 ⇒ 00:10:03.390 Mariane Cequina: like. The problem that we talked last time is how we can create a checklist for us
51 00:10:03.530 ⇒ 00:10:05.309 Mariane Cequina: for the new onboarding.
52 00:10:05.540 ⇒ 00:10:18.539 Mariane Cequina: So we opted to create a new onboarding team here in linear, so we can track both the task or the checklist for us and then for the new team member.
53 00:10:19.540 ⇒ 00:10:28.289 Mariane Cequina: So I was thinking, if cause I never. I never experienced onboarding a client. So I was thinking how we can on board a client using a linear as well.
54 00:10:34.540 ⇒ 00:10:40.989 Nicolas Sucari: So we need to know, like the exact checklist of what the new team member needs to do. And that’s.
55 00:10:40.990 ⇒ 00:10:42.950 Mariane Cequina: Yeah, it’s here. It’s here.
56 00:10:42.950 ⇒ 00:10:43.510 Nicolas Sucari: Linear, right.
57 00:10:43.510 ⇒ 00:10:49.970 Mariane Cequina: Isaac. Yeah, it’s here in ocean. I I think you saw that before, because I need for help.
58 00:10:49.970 ⇒ 00:10:51.559 Nicolas Sucari: Send me the link. Yeah, send me the link.
59 00:10:53.540 ⇒ 00:10:55.990 Mariane Cequina: Onboarding this one.
60 00:10:56.980 ⇒ 00:10:59.960 Nicolas Sucari: And I’m gonna create a new team that’s called onboarding.
61 00:11:00.850 ⇒ 00:11:02.580 Nicolas Sucari: Okay, team created.
62 00:11:02.780 ⇒ 00:11:03.870 Nicolas Sucari: Let me invite.
63 00:11:03.870 ⇒ 00:11:04.799 Nicolas Sucari: And it’s here.
64 00:11:04.930 ⇒ 00:11:10.790 Mariane Cequina: I’ll send it here instead in chat. Okay, yeah.
65 00:11:19.450 ⇒ 00:11:21.220 Nicolas Sucari: Okay.
66 00:11:33.350 ⇒ 00:11:35.880 Nicolas Sucari: okay, yeah.
67 00:11:37.480 ⇒ 00:11:45.110 Nicolas Sucari: okay, I’m seeing that. But so you say, for example, if I click on the I see all the okay, that’s all. The checks right?
68 00:11:45.760 ⇒ 00:11:47.190 Mariane Cequina: Yeah, yeah.
69 00:11:47.430 ⇒ 00:11:52.670 Nicolas Sucari: Okay, I’ll I’ll review that and create a template task with all of that. Okay.
70 00:11:53.420 ⇒ 00:11:54.150 Mariane Cequina: Okay?
71 00:11:54.370 ⇒ 00:11:59.839 Mariane Cequina: And then I I might revamp this, the checklist, because we have other steps as well.
72 00:12:00.290 ⇒ 00:12:09.440 Nicolas Sucari: Yeah, if if you want, go ahead, do that, and then say, let me know when that’s ready and I can create the temp, the linear template
73 00:12:09.710 ⇒ 00:12:13.439 Nicolas Sucari: with everything. So once we have like a new hire, we can use it. Okay.
74 00:12:14.060 ⇒ 00:12:20.119 Mariane Cequina: Okay, then what else? I don’t. Do you think Odom will join us in this call?
75 00:12:20.360 ⇒ 00:12:23.240 Nicolas Sucari: I don’t know. I don’t think so, but don’t worry.
76 00:12:24.148 ⇒ 00:12:31.149 Nicolas Sucari: We need to keep progress on on the things that we have on on the engineer, but I think that’s that’s fine.
77 00:12:31.940 ⇒ 00:12:35.049 Mariane Cequina: Okay, I think that’s it. For the ask.
78 00:12:35.160 ⇒ 00:12:46.580 Mariane Cequina: Linear asked for the onboarding. We have to to have a template here, so I’m not sure how to create a template here. So I think you can do that. But if you need help, let me know.
79 00:12:47.630 ⇒ 00:12:53.980 Mariane Cequina: But the problem really is how we can create a checklist for for the operations team as well as for the
80 00:12:54.470 ⇒ 00:13:01.700 Mariane Cequina: as well as for the new team member. As you can see here in notion. There are 2 checklists from the left and from the right.
81 00:13:03.320 ⇒ 00:13:05.410 Mariane Cequina: and then what else?
82 00:13:06.192 ⇒ 00:13:14.330 Mariane Cequina: I will create a template, a different checklist for each role like, for example, for example, engineering.
83 00:13:14.990 ⇒ 00:13:19.569 Mariane Cequina: and then for for non engineering role as well.
84 00:13:20.010 ⇒ 00:13:22.260 Mariane Cequina: And then what else? I think that’s it.
85 00:13:22.710 ⇒ 00:13:26.809 Mariane Cequina: I I don’t think we have a checklist for new clients on boarding, though.
86 00:13:27.340 ⇒ 00:13:28.430 Nicolas Sucari: No, we don’t.
87 00:13:28.940 ⇒ 00:13:36.889 Mariane Cequina: Yeah. And and my problem with that, because I never experienced on boarding a client. So I’m not really confident on the information that I might put there.
88 00:13:37.040 ⇒ 00:13:44.419 Mariane Cequina: I don’t know the the step by step process. So I think that’s for the on board thing.
89 00:13:44.810 ⇒ 00:13:47.240 Mariane Cequina: And then what else should we do.
90 00:13:49.350 ⇒ 00:13:51.220 Mariane Cequina: Yeah, I think that’s it.
91 00:13:51.850 ⇒ 00:13:53.210 Nicolas Sucari: Yeah, I think that’s it.
92 00:13:53.600 ⇒ 00:13:57.909 Mariane Cequina: Try have you finished cleaning the all the notion pages?
93 00:13:58.580 ⇒ 00:14:02.749 Mariane Cequina: Yeah, I did. But I do. I do need to to to
94 00:14:03.200 ⇒ 00:14:09.910 Mariane Cequina: finalize the documentation for the marketing cause. It’s pretty, Ryan told me
95 00:14:10.320 ⇒ 00:14:15.149 Mariane Cequina: that they still use notion for for content. Creation.
96 00:14:15.480 ⇒ 00:14:25.630 Nicolas Sucari: That’s fine. That’s fine. I know that marketing is using that. But what do you need to close that task like just to understand how to change the marketing, homepage.
97 00:14:26.775 ⇒ 00:14:27.440 Mariane Cequina: Okay?
98 00:14:27.590 ⇒ 00:14:35.880 Mariane Cequina: And then also for this for the documentation, I’ve noticed that in each team member, they have different documentation for each team
99 00:14:36.000 ⇒ 00:14:43.519 Mariane Cequina: which is different from the resources that we have like. I’m just gonna send you. I’m gonna share you the screen for a while.
100 00:14:43.520 ⇒ 00:14:44.720 Nicolas Sucari: Okay, okay.
101 00:14:46.100 ⇒ 00:14:51.890 Nicolas Sucari: what we need to do is to have all the documentations living in the documentations database. And then.
102 00:14:52.840 ⇒ 00:14:56.430 Nicolas Sucari: Using different views for each client team. Everything. Okay.
103 00:14:56.430 ⇒ 00:15:09.750 Mariane Cequina: So, for example, here in operations, we have this documentation for operation, Doc. So these are the. These are the some of the resources that you have that is actually different here. And this is actually pulling from the main database of the documentation for the whole.
104 00:15:09.750 ⇒ 00:15:10.329 Nicolas Sucari: Can you.
105 00:15:10.330 ⇒ 00:15:11.000 Mariane Cequina: Which.
106 00:15:11.000 ⇒ 00:15:15.491 Nicolas Sucari: Go go up, can you? These doc operations, docs, can you?
107 00:15:16.130 ⇒ 00:15:21.430 Nicolas Sucari: add them to the like main operations database, and just like.
108 00:15:21.430 ⇒ 00:15:28.340 Mariane Cequina: The problem is, there are some part of it that it’s just for temporary like. For example, he’s here questions for visual
109 00:15:28.960 ⇒ 00:15:32.910 Mariane Cequina: right? Or or maybe we can have this. As this is not just
110 00:15:33.170 ⇒ 00:15:35.949 Mariane Cequina: also, this is not not just final.
111 00:15:36.310 ⇒ 00:15:39.429 Mariane Cequina: So, but it’s up to you. If we should put it here.
112 00:15:40.030 ⇒ 00:15:42.979 Mariane Cequina: I mean, these are still for for review.
113 00:15:44.880 ⇒ 00:15:49.100 Nicolas Sucari: Yeah, maybe. But some others are already finished. For example.
114 00:15:49.720 ⇒ 00:15:50.300 Mariane Cequina: Yeah, so.
115 00:15:50.300 ⇒ 00:15:52.309 Nicolas Sucari: Yes. Yeah. Okay.
116 00:15:52.770 ⇒ 00:16:02.750 Mariane Cequina: It’s also the same here in data, for example, data team guidance. I’m not sure. Should I put it here, or it’s a it should be here in the main database.
117 00:16:02.750 ⇒ 00:16:03.720 Nicolas Sucari: Guidance.
118 00:16:04.410 ⇒ 00:16:21.180 Nicolas Sucari: For example, that ones. I think that’s okay to have it like, separated from the main documents, data database. But we need to share like to show it differently in this screen, like it’s a little bit like hidden if we add like 2 different database.
119 00:16:21.290 ⇒ 00:16:33.070 Nicolas Sucari: What I wanna see like, if this is something that we should like have a quick access to. And people from the data team need quick access to, we need to add it on. If you scroll up a little bit, we need to add it on the
120 00:16:33.830 ⇒ 00:16:35.089 Nicolas Sucari: on the left.
121 00:16:35.240 ⇒ 00:16:38.709 Nicolas Sucari: Go go up, go like to the to the top of the page.
122 00:16:39.010 ⇒ 00:16:43.810 Nicolas Sucari: Yeah, we need to add it like in the navigation, if it is something so like.
123 00:16:43.950 ⇒ 00:16:54.219 Nicolas Sucari: So we use so used by the team, and that they like really need access. We need to add it to the navigation, if not, everything should be in the documentation database, and we just filter
124 00:16:54.410 ⇒ 00:16:58.280 Nicolas Sucari: all the documents that we that we show here that to be part of the data team.
125 00:16:58.950 ⇒ 00:17:11.009 Mariane Cequina: Yeah, I think it should. It should be okay here, because doesn’t want that open. And then what else for? Here I think this name here in AI. I think AI and data is easy to do like.
126 00:17:11.010 ⇒ 00:17:11.540 Nicolas Sucari: Hussein.
127 00:17:11.540 ⇒ 00:17:14.929 Mariane Cequina: That, like the documentation and then other resources.
128 00:17:16.160 ⇒ 00:17:22.089 Mariane Cequina: Do do we need any information? This is it right? Like documentation, just documentation, because all the task is already there.
129 00:17:23.050 ⇒ 00:17:26.009 Mariane Cequina: linear. So we don’t have to track anything.
130 00:17:26.750 ⇒ 00:17:27.069 Nicolas Sucari: I care!
131 00:17:27.079 ⇒ 00:17:32.589 Mariane Cequina: Marketing, because in marketing we have, we need to track something. So in DNA we don’t have anything to track right?
132 00:17:34.549 ⇒ 00:17:35.299 Mariane Cequina: Because here.
133 00:17:35.300 ⇒ 00:17:35.750 Nicolas Sucari: For example.
134 00:17:35.750 ⇒ 00:17:39.660 Mariane Cequina: For content. Ryan wanted to keep this.
135 00:17:40.680 ⇒ 00:17:41.300 Nicolas Sucari: You end up finding.
136 00:17:41.300 ⇒ 00:17:41.640 Mariane Cequina: Because.
137 00:17:41.640 ⇒ 00:17:44.320 Nicolas Sucari: He’s using. He’s using these to
138 00:17:44.730 ⇒ 00:17:47.950 Nicolas Sucari: yeah to work on all of the content stuff. So that’s fine.
139 00:17:48.720 ⇒ 00:17:54.700 Mariane Cequina: Okay, I think that’s it. But what are my other problem? I think that’s it
140 00:17:56.188 ⇒ 00:17:58.529 Mariane Cequina: yeah, I think that’s it.
141 00:17:59.900 ⇒ 00:18:05.359 Nicolas Sucari: Cool. Okay, let’s keep working on those tasks that we have in the board, and if you need any help, let me know. Okay.
142 00:18:05.890 ⇒ 00:18:07.470 Mariane Cequina: Okay. Thank you.
143 00:18:07.880 ⇒ 00:18:09.069 Nicolas Sucari: Thank you, Marianne. Bye-bye.
144 00:18:09.360 ⇒ 00:18:10.100 Mariane Cequina: Bye-bye.