Meeting Title: Operations Standup Date: 2025-03-31 Meeting participants: Mariane Cequina, Nicolas Sucari, Uttam Kumaran
WEBVTT
1 00:04:34.740 ⇒ 00:04:35.740 Uttam Kumaran: Hi guys
2 00:04:44.070 ⇒ 00:04:46.129 Mariane Cequina: Hello, hey! Marianne! Hello!
3 00:04:46.130 ⇒ 00:04:46.800 Mariane Cequina: Hello!
4 00:04:47.110 ⇒ 00:04:47.820 Uttam Kumaran: A,
5 00:04:48.720 ⇒ 00:04:49.400 Mariane Cequina: Hi
6 00:04:56.070 ⇒ 00:04:57.920 Nicolas Sucari: How you doing? How about the weekend
7 00:04:57.920 ⇒ 00:04:59.810 Uttam Kumaran: I didn’t good.
8 00:04:59.980 ⇒ 00:05:02.289 Uttam Kumaran: How about you guys? Just gonna get some tea
9 00:05:03.180 ⇒ 00:05:04.080 Nicolas Sucari: All good.
10 00:05:05.900 ⇒ 00:05:07.779 Mariane Cequina: Yeah, me too. All good.
11 00:05:08.730 ⇒ 00:05:09.870 Uttam Kumaran: What did you guys do?
12 00:05:11.850 ⇒ 00:05:12.840 Uttam Kumaran: Anything?
13 00:05:13.170 ⇒ 00:05:15.550 Nicolas Sucari: Chill out, play a little bit of tennis
14 00:05:16.120 ⇒ 00:05:19.140 Uttam Kumaran: Nice. I’m gonna play some tennis this week, I think.
15 00:05:23.100 ⇒ 00:05:25.909 Uttam Kumaran: What about you, Marianne? Did you do? Did you do anything
16 00:05:26.920 ⇒ 00:05:29.650 Mariane Cequina: Last weekend I actually hiked.
17 00:05:30.130 ⇒ 00:05:32.000 Mariane Cequina: Oh, really, yeah.
18 00:05:33.240 ⇒ 00:05:35.919 Uttam Kumaran: I also didn’t know you’re doing boxing. That’s awesome.
19 00:05:36.420 ⇒ 00:05:37.769 Mariane Cequina: Yeah, it’s my day, actually.
20 00:05:37.770 ⇒ 00:05:38.960 Uttam Kumaran: Muay. Thai. Okay. Okay.
21 00:05:39.680 ⇒ 00:05:40.450 Nicolas Sucari: Why did I?
22 00:05:40.940 ⇒ 00:05:41.294 Mariane Cequina: Yeah.
23 00:05:41.650 ⇒ 00:05:43.740 Uttam Kumaran: How long, how long ago did you start
24 00:05:44.670 ⇒ 00:05:54.360 Mariane Cequina: I’m just recently, actually, because gym is really boring to me. And I need to do physical activities. So I do like, for example, cycling, hiking. I don’t like doing like
25 00:05:54.360 ⇒ 00:05:55.050 Uttam Kumaran: Oh, wow!
26 00:05:55.050 ⇒ 00:05:57.729 Mariane Cequina: Lifting weights like it’s too boring for me
27 00:05:58.630 ⇒ 00:06:01.579 Uttam Kumaran: Okay, yeah. It’s boring for me, too. But like
28 00:06:01.580 ⇒ 00:06:01.890 Mariane Cequina: Yeah.
29 00:06:02.880 ⇒ 00:06:05.230 Uttam Kumaran: I just try to listen to a podcast or something
30 00:06:05.990 ⇒ 00:06:10.130 Nicolas Sucari: Yeah, for me, too. It’s the same, too boring. But I
31 00:06:10.130 ⇒ 00:06:10.830 Uttam Kumaran: Right now
32 00:06:11.150 ⇒ 00:06:12.419 Nicolas Sucari: To do it anyways.
33 00:06:12.930 ⇒ 00:06:13.780 Uttam Kumaran: Yeah, I,
34 00:06:13.780 ⇒ 00:06:18.000 Mariane Cequina: I actually wanted to learn tennis, but we don’t have a lot of open fields here.
35 00:06:18.260 ⇒ 00:06:19.570 Mariane Cequina: It’s actually cool
36 00:06:19.960 ⇒ 00:06:22.259 Uttam Kumaran: Oh, really, there’s not many fields there
37 00:06:22.620 ⇒ 00:06:24.720 Mariane Cequina: Yeah, cause I live in the city
38 00:06:25.020 ⇒ 00:06:29.519 Uttam Kumaran: Oh, okay, okay, yeah, you have to probably reserve or something.
39 00:06:33.400 ⇒ 00:06:38.869 Uttam Kumaran: Okay, cool? Well, yeah, I’m excited to to meet again today. I think last week
40 00:06:39.190 ⇒ 00:06:44.570 Uttam Kumaran: it was like getting everybody on track in terms of new Pm structure. So I feel
41 00:06:44.720 ⇒ 00:06:54.450 Uttam Kumaran: I feel a little bit better about how everything’s going. I think, for this crew. Basically, I just, I think we’ll start to run just like stand up every
42 00:06:54.620 ⇒ 00:07:02.550 Uttam Kumaran: couple of days or so and keep pushing. I think if we talk about like high level goals. I think one of the pieces is.
43 00:07:02.960 ⇒ 00:07:14.415 Uttam Kumaran: I think we’re still sort of in this challenge of like out of office. It’s like, when are when are people’s meetings things like that. So that’s something really top of mind for me to try to get figured out is like, How do we
44 00:07:15.130 ⇒ 00:07:25.320 Uttam Kumaran: like? How do we get documentation on like the core couple of things, which is like what happens when new team members on board, new clients on board and team members shift clients.
45 00:07:25.670 ⇒ 00:07:29.675 Uttam Kumaran: Second piece is also like, okay, what do we do when
46 00:07:30.810 ⇒ 00:07:38.250 Uttam Kumaran: basically like, what do? What do we do? How do we have a clear understanding of for each team what their meeting schedule is
47 00:07:38.755 ⇒ 00:07:47.310 Uttam Kumaran: and like those items. And then, 3, rd I I kicked off the work with the new finance team, but that’ll probably the biggest next priority is anything they need
48 00:07:47.730 ⇒ 00:07:54.219 Uttam Kumaran: as help. I’ll sort of be looping in y’all. Is there anything else that’s like on your guys? Mind
49 00:07:56.860 ⇒ 00:07:58.150 Mariane Cequina: Oh, okay.
50 00:07:58.150 ⇒ 00:07:59.789 Nicolas Sucari: Yeah. No, no. Go ahead, Marion.
51 00:08:00.170 ⇒ 00:08:03.178 Mariane Cequina: Okay. For me the weekly
52 00:08:03.850 ⇒ 00:08:12.579 Mariane Cequina: times. I mean tracking of time. I’m actually coordinating with Akash how we can do that because the they’re the one who will be reviewing the
53 00:08:12.700 ⇒ 00:08:19.219 Mariane Cequina: the time right for all the engineers. But we’re also trying to make some steps how we can
54 00:08:19.640 ⇒ 00:08:28.259 Mariane Cequina: like, we don’t want to sound like we are, you know, micromanaging them. But we wanted to ensure that they’re actually tracking and then adding description. For example, yeah.
55 00:08:28.957 ⇒ 00:08:30.429 Uttam Kumaran: I love that. Okay.
56 00:08:31.690 ⇒ 00:08:42.020 Nicolas Sucari: Yeah. So for that one, I mean, I’m doing the manual kind of update from clock. If I to operating I’m gonna do that today end of day, so that we have like the entire month
57 00:08:42.527 ⇒ 00:09:09.559 Nicolas Sucari: on quarter kind of closed but for Pm’s to go and check, I mean, I I already got the access from Lori on operating so that they can access and check it there. But if they want like more details. They will need to go into clock if I as we showed them last week. So yeah, I I can create like a documentation. I I was working on recording the loom videos for the linear
58 00:09:10.109 ⇒ 00:09:35.290 Nicolas Sucari: onboarding. But I can also do that for for clockify and kind of guide them through how they can use that to check all of the time. Reports. I think it’s easy. I mean, once they are into clock, if I can go to reports and just check that out. But yeah, I don’t know. Maybe we can do something. I mean, we can automate some something there so that we can have like an alert if someone didn’t kind of logged
59 00:09:35.290 ⇒ 00:09:35.710 Uttam Kumaran: Yeah.
60 00:09:35.710 ⇒ 00:09:38.119 Nicolas Sucari: Hours from the day before, or something like that
61 00:09:38.740 ⇒ 00:09:39.380 Uttam Kumaran: Okay.
62 00:09:39.890 ⇒ 00:09:47.190 Nicolas Sucari: I mean it. Maybe it’s not that up that of a priority for the AI team right now, but we can discuss that with Amber and see
63 00:09:47.190 ⇒ 00:09:47.670 Uttam Kumaran: Definitely
64 00:09:47.670 ⇒ 00:09:50.970 Nicolas Sucari: We can. Yeah, scope that out and see when we can work on that one
65 00:09:51.240 ⇒ 00:09:59.720 Uttam Kumaran: Okay, cool. Yeah, I think as much as we can just do manual for now and then. Yeah, just just send it to them as like, hey, this is something. Can you please put on your backlog?
66 00:10:00.160 ⇒ 00:10:02.589 Uttam Kumaran: They’ll they’ll take it that way. So that’s perfect.
67 00:10:02.590 ⇒ 00:10:13.609 Nicolas Sucari: I I tried. I tried to look into a solution on how to automate that. I mean, it’s it’s possible I didn’t find the correct Api from clock, if I to do it. So I was not able to finish it, but
68 00:10:13.610 ⇒ 00:10:13.960 Uttam Kumaran: Okay.
69 00:10:14.305 ⇒ 00:10:22.940 Nicolas Sucari: We there should be a way on like seeing if if someone like logged in hours for the previous day or not, something like that
70 00:10:22.940 ⇒ 00:10:23.450 Uttam Kumaran: Okay.
71 00:10:23.450 ⇒ 00:10:29.830 Nicolas Sucari: That’s that was what I had in mind. But I can. Yeah, scope it out with amber and see how we can work on that one
72 00:10:30.400 ⇒ 00:10:31.659 Uttam Kumaran: Okay, okay, perfect.
73 00:10:31.950 ⇒ 00:10:38.429 Uttam Kumaran: Yeah. And then I guess the biggest thing is like, okay, if I was asked a question like, What are each of our client team
74 00:10:38.770 ⇒ 00:10:43.379 Uttam Kumaran: meeting schedules like, what’s our current sort of solution for that?
75 00:10:45.280 ⇒ 00:11:09.550 Nicolas Sucari: For the client team meetings. I mean, we need to talk with each of the Pm’s and see how they are handling that as as we started with the cycles. I think it was like last week or 2 weeks ago. We need to like, understand if they are doing daily stand ups and have that all documented in notion. If you want I know that your guys are like having Pm. Planning each Monday and Friday
76 00:11:09.550 ⇒ 00:11:09.980 Uttam Kumaran: Yeah.
77 00:11:10.258 ⇒ 00:11:24.749 Nicolas Sucari: I don’t know if you have like a planning session with the each team or not, but that’s kind of like the starting point, and then we have the daily stand ups a weekly check in, maybe, and then, like a demo or retro meeting at the end of the cycle, right
78 00:11:25.230 ⇒ 00:11:25.890 Uttam Kumaran: Yeah.
79 00:11:26.870 ⇒ 00:11:31.869 Uttam Kumaran: So they definitely have that. I just I wonder where where they should put that or like
80 00:11:32.620 ⇒ 00:11:57.100 Nicolas Sucari: What I was thinking is, if you’re gonna clean the notion pages from all of the task database that we are not using anymore. The notion ones. We can have that kind of each client and team page, with all of that information documentation for per team and and client and kind of that guidelines of meeting schedule team members. I don’t know high
81 00:11:57.430 ⇒ 00:12:03.940 Nicolas Sucari: high end objectives or something like that, or goals. We can have that in in each client page and team, page.
82 00:12:05.480 ⇒ 00:12:08.980 Uttam Kumaran: Okay, I mean, I feel like that kind of falls under.
83 00:12:09.680 ⇒ 00:12:15.809 Uttam Kumaran: So I guess let’s just look at everything right now. That’s in review. So this is all. Yeah, these are all in review by me. 2 of these.
84 00:12:16.396 ⇒ 00:12:21.375 Uttam Kumaran: I’ve already made progress on amber and
85 00:12:22.340 ⇒ 00:12:28.170 Uttam Kumaran: and also confirm payment with Demo Lotte. I I’m gonna I’ll take this one because I’m talking to him right now.
86 00:12:28.640 ⇒ 00:12:29.290 Nicolas Sucari: Then I
87 00:12:29.290 ⇒ 00:12:37.160 Nicolas Sucari: can. I ask you, like, what’s your process on reviewing contracts like, what do you? What are you like? You’re just checking the information on the contract, and seeing if that is correct, right
88 00:12:37.160 ⇒ 00:12:42.520 Uttam Kumaran: Yeah, I just look at the information. Some of our contracts are getting a little bit more complex
89 00:12:43.050 ⇒ 00:12:46.149 Nicolas Sucari: Because we’re we’re high. We’re making like full time hires
90 00:12:46.340 ⇒ 00:13:11.329 Uttam Kumaran: And then, so basically, we, we had the same contract format. But there’s some adjustments. So right now, I’m going to be sending it to our finance, the new finance team to say, Just take a look at these. We have a new like, for example, for for amber she has a she has. She has full time salary. And then there’s also a component that’s like a we’re gonna reassess something after 3 months
91 00:13:12.128 ⇒ 00:13:15.249 Uttam Kumaran: in terms of like a renegotiation, but like I don’t know where to put that.
92 00:13:15.620 ⇒ 00:13:19.120 Uttam Kumaran: So that’s where it’s like I. I have to go to finance or say like.
93 00:13:19.430 ⇒ 00:13:23.290 Uttam Kumaran: where should this go in the past, I would go to our lawyers and ask.
94 00:13:23.400 ⇒ 00:13:27.420 Uttam Kumaran: but I want to start to loop in the new finance folks to give us the suggestion
95 00:13:28.150 ⇒ 00:13:28.790 Nicolas Sucari: Okay.
96 00:13:30.205 ⇒ 00:13:32.965 Mariane Cequina: Speaking of that, I just wanna ask question.
97 00:13:33.540 ⇒ 00:13:42.630 Mariane Cequina: you mentioned that the salary for the for the engineer, and, for example, project managers. They usually get their salary once a month right, and the estimate is
98 00:13:42.790 ⇒ 00:13:44.839 Mariane Cequina: in the 1st week of
99 00:13:44.950 ⇒ 00:14:02.639 Mariane Cequina: next month. Correct? Do we have, like specific day whatsoever, because they usually like. There are a lot of them sending me message, and I told them like, I don’t handle the finance, and they’re beating me about it. So maybe, do we have like a specific like data, for example, every Monday in the 1st week, whatever
100 00:14:03.160 ⇒ 00:14:05.760 Uttam Kumaran: Yeah. So this is where it’s again, a little bit tough. So
101 00:14:07.300 ⇒ 00:14:09.059 Uttam Kumaran: It should get better this month
102 00:14:09.690 ⇒ 00:14:10.270 Mariane Cequina: Okay.
103 00:14:10.270 ⇒ 00:14:13.120 Uttam Kumaran: For everybody that’s internal. We pay
104 00:14:13.320 ⇒ 00:14:16.470 Uttam Kumaran: the beginning of the month and halfway, through the month
105 00:14:17.110 ⇒ 00:14:21.629 Uttam Kumaran: for everybody, that’s on that’s a client engineer wow.
106 00:14:21.977 ⇒ 00:14:29.980 Uttam Kumaran: sometimes, like, we’re waiting for payments from from from clients. So i can i only, I basically pay as the money comes in
107 00:14:30.431 ⇒ 00:14:43.510 Uttam Kumaran: this is getting a little bit better. But we may still have these. So I know you’re gonna you’re sort of the 1st line of defense there. But every in terms of the contracts for everybody’s contract in the contract
108 00:14:43.690 ⇒ 00:14:50.490 Uttam Kumaran: we don’t technically have to pay until 30 days after the month starts.
109 00:14:51.302 ⇒ 00:14:57.129 Uttam Kumaran: Legally, we’re not under obligation. I tried to pay as soon as we get the money. Basically
110 00:14:57.810 ⇒ 00:14:58.420 Mariane Cequina: Okay.
111 00:14:58.420 ⇒ 00:14:59.030 Nicolas Sucari: Okay.
112 00:14:59.030 ⇒ 00:15:04.600 Uttam Kumaran: So that’s that’s sort of our process. Right now. Again, the the problem is is like we hire people in the
113 00:15:04.730 ⇒ 00:15:10.780 Uttam Kumaran: the clients don’t pay us on that same schedule, the clients, a lot of clients wait until right at the end to pay.
114 00:15:11.050 ⇒ 00:15:12.210 Uttam Kumaran: So
115 00:15:12.480 ⇒ 00:15:23.609 Uttam Kumaran: this is where again, like, we’re sort of starting to build up like a little bit of cash so that I can make those payments. I think, as you guys get more familiar with our, it’s this is what’s called accounts receivable.
116 00:15:24.010 ⇒ 00:15:38.720 Uttam Kumaran: So accounts receivable is like waiting for accounts to to send us. We’re receiving payments. This is part of this AR process. And that’s what they call AR aging. Basically like, how long does on average, does it take your clients to pay their invoices?
117 00:15:39.050 ⇒ 00:15:41.050 Uttam Kumaran: And how do we speed that up.
118 00:15:41.180 ⇒ 00:15:45.449 Uttam Kumaran: This is a huge, like fucking problem in life.
119 00:15:46.060 ⇒ 00:15:52.869 Nicolas Sucari: How are you like right now? Like invoices are going like automatically out, or manually sending to each client
120 00:15:54.440 ⇒ 00:15:55.440 Uttam Kumaran: So
121 00:15:56.580 ⇒ 00:16:01.180 Uttam Kumaran: do you guys ever meet Flowfi or Liam from flow Fi, you got marion, you may know him
122 00:16:02.160 ⇒ 00:16:04.319 Mariane Cequina: Oh, no, I think I haven’t met him
123 00:16:04.590 ⇒ 00:16:05.050 Uttam Kumaran: So.
124 00:16:05.050 ⇒ 00:16:07.530 Nicolas Sucari: Okay, maybe it’s something that we need to do. Yeah.
125 00:16:07.530 ⇒ 00:16:11.570 Uttam Kumaran: So flow file is the is who these new guys are coming to take over from
126 00:16:12.380 ⇒ 00:16:12.920 Mariane Cequina: Okay.
127 00:16:13.090 ⇒ 00:16:22.770 Uttam Kumaran: So I interact with him, and I give him in the finance spreadsheet. You’ll see the invoice column. I fill that out, and then every month he comes in and starts to send those in quickbooks.
128 00:16:24.825 ⇒ 00:16:31.029 Uttam Kumaran: But this is again a yeah process that we should document. So maybe I’ll put A, I’ll put it on. Item.
129 00:16:32.133 ⇒ 00:16:37.890 Uttam Kumaran: to document our like accounts, basically, our invoicing accounts, receivable process
130 00:16:43.980 ⇒ 00:16:53.530 Mariane Cequina: But for the for the payment for the all the engineers. Are they being paid all at once, like all of them, or it may vary in the client, so in that way I can explain it to them as well
131 00:16:53.660 ⇒ 00:16:54.610 Uttam Kumaran: It varies.
132 00:16:55.100 ⇒ 00:16:55.930 Mariane Cequina: Okay.
133 00:16:56.070 ⇒ 00:16:57.060 Uttam Kumaran: It varies.
134 00:16:58.270 ⇒ 00:16:59.470 Uttam Kumaran: Okay, again.
135 00:17:00.200 ⇒ 00:17:10.769 Uttam Kumaran: I try to pay as fast as we get the money in and then I also try to pay the people 1st who this is their primary job. That’s my, that’s my like ranking
136 00:17:11.150 ⇒ 00:17:15.540 Uttam Kumaran: ideally. Every we want to move everybody to every 2 weeks
137 00:17:16.745 ⇒ 00:17:22.420 Uttam Kumaran: We’re maybe we need one more month, probably, to make that happen.
138 00:17:23.260 ⇒ 00:17:26.990 Uttam Kumaran: Because the amount of money we’re getting paid the expenses. They sort of go up like this.
139 00:17:27.720 ⇒ 00:17:32.789 Uttam Kumaran: But I don’t think we’re gonna make any more like hires in the short term
140 00:17:32.970 ⇒ 00:17:34.580 Uttam Kumaran: as much as we just did.
141 00:17:34.710 ⇒ 00:17:37.310 Uttam Kumaran: So now, we’re just going to continue to sell more.
142 00:17:37.560 ⇒ 00:17:40.520 Uttam Kumaran: and we’re gonna have some overlap. Now, finally, of like
143 00:17:40.770 ⇒ 00:17:49.509 Uttam Kumaran: invoice comes in, cash is available, and and we can start to pay people. But again, this is all stuff that I’m gonna hand off to the finance team to basically
144 00:17:50.200 ⇒ 00:17:54.439 Uttam Kumaran: go make decisions on. So us 3 will all work on this together.
145 00:17:54.890 ⇒ 00:17:55.580 Mariane Cequina: Okay.
146 00:17:59.480 ⇒ 00:18:00.050 Uttam Kumaran: Cool.
147 00:18:00.240 ⇒ 00:18:00.830 Nicolas Sucari: Okay.
148 00:18:01.130 ⇒ 00:18:02.150 Uttam Kumaran: Okay.
149 00:18:06.350 ⇒ 00:18:09.630 Uttam Kumaran: so all these are in review.
150 00:18:13.030 ⇒ 00:18:17.930 Uttam Kumaran: I think a couple of things. So yeah, the clean notion page, this would be great like.
151 00:18:19.350 ⇒ 00:18:22.890 Uttam Kumaran: Is there anything else we need to provide? Here is Marianne. This is just on
152 00:18:24.010 ⇒ 00:18:37.939 Mariane Cequina: Yeah, it’s actually in the progress I already archive all the tasks. Database. I need to talk with the with the content or the marketing. So how we can document all their because they wanted to track all their published
153 00:18:38.200 ⇒ 00:18:48.239 Mariane Cequina: stuff there, because sometimes they told me like sometimes they recycle something like that, and also to link all the figma job I mean the figma files. There
154 00:18:48.620 ⇒ 00:19:06.600 Nicolas Sucari: For for content. I think Ryan is managing that in a different database. So maybe we can have that one like we can still have that one in their in their homepage. And yeah. And for figma links, we need to talk with Hannah and try to see how they are organizing all of that. And and just like, share that outline in the notion, Doc, maybe.
155 00:19:07.000 ⇒ 00:19:08.820 Nicolas Sucari: or even those in Hombai, is there?
156 00:19:08.980 ⇒ 00:19:10.859 Nicolas Sucari: Yeah, that will make it. Yeah.
157 00:19:13.190 ⇒ 00:19:15.699 Uttam Kumaran: So for this can we set a deadline for Friday?
158 00:19:16.350 ⇒ 00:19:17.010 Mariane Cequina: Okay.
159 00:19:17.330 ⇒ 00:19:30.240 Mariane Cequina: and also for the schedule. I think it will be beneficial as well if I’m gonna ask, because we live in different time zone, and I wanted to know would it be beneficial if we also document like, what are the working hours
160 00:19:31.030 ⇒ 00:19:32.119 Uttam Kumaran: Yes, so this
161 00:19:32.120 ⇒ 00:19:34.470 Mariane Cequina: Do you usually like work? For example.
162 00:19:34.470 ⇒ 00:19:38.200 Uttam Kumaran: Yeah, I guess we could put some comments here. So like, I want to be able to go and see like
163 00:19:38.720 ⇒ 00:19:41.859 Uttam Kumaran: for every client team.
164 00:19:43.970 ⇒ 00:19:47.070 Uttam Kumaran: What times are planning?
165 00:19:48.270 ⇒ 00:19:51.020 Uttam Kumaran: Retro stand ups
166 00:19:51.910 ⇒ 00:20:13.359 Nicolas Sucari: That’s what I guess it will. It will be living in each of these kind of team homepage, the one that we have our client homepage, and we can outline all of that kind of times and hours of meetings. But also we can like add more stuff in there not regarding tasks, but regarding more kind of client or team.
167 00:20:13.460 ⇒ 00:20:15.020 Nicolas Sucari: like general information
168 00:20:16.870 ⇒ 00:20:21.921 Uttam Kumaran: But this is also for like, yeah, for every team, this is there, I think, also about
169 00:20:25.460 ⇒ 00:20:31.469 Uttam Kumaran: how can we get these into the brain forge shared Calendar
170 00:20:31.890 ⇒ 00:20:38.476 Uttam Kumaran: right? So like. Let me show you what like. Let me show you like what I see on my side. When I look at my calendar.
171 00:20:42.580 ⇒ 00:20:43.264 Uttam Kumaran: So
172 00:20:44.350 ⇒ 00:20:52.570 Uttam Kumaran: right now, I’m in a lot of these. I’m gonna start saying, no, because I want to be able to, because I need to go. I go pick out couple, and I go join.
173 00:20:52.830 ⇒ 00:20:56.429 Uttam Kumaran: So I click on Brain Forge Company calendar. But I still.
174 00:20:56.810 ⇒ 00:20:59.219 Uttam Kumaran: these are not in the company calendar
175 00:20:59.550 ⇒ 00:21:05.170 Nicolas Sucari: Because I think the owner of each needs to change where the calendar lives.
176 00:21:05.590 ⇒ 00:21:06.230 Uttam Kumaran: Yeah.
177 00:21:06.770 ⇒ 00:21:22.060 Nicolas Sucari: So that’s what we need to do. I guess I was trying to look at that and trying to see how to like change where the like the invite, or where the kind of event is living. And I think we need to change like, where what’s the calendar it is living in.
178 00:21:22.330 ⇒ 00:21:27.000 Nicolas Sucari: and I don’t know if we can have, like both like 2 like leave leave the we weren’t
179 00:21:27.000 ⇒ 00:21:28.600 Nicolas Sucari: in 2 different calendars
180 00:21:29.130 ⇒ 00:21:31.009 Uttam Kumaran: Like, what if I did a
181 00:21:33.890 ⇒ 00:21:38.129 Uttam Kumaran: like? For example, if I go to the Brain Forge Company calendar
182 00:21:39.060 ⇒ 00:21:39.660 Nicolas Sucari: Yeah.
183 00:21:42.390 ⇒ 00:21:49.070 Nicolas Sucari: Oh, but that’s good. You’re seeing the holidays and one. And I just added some stuff in there, and you’re seeing it. So that’s great.
184 00:21:51.150 ⇒ 00:21:52.679 Uttam Kumaran: Yeah. You see, we’re
185 00:21:52.870 ⇒ 00:22:00.570 Nicolas Sucari: This one is in the yeah. The the green ones are in the in the calendar that you that you want, you need to change the other ones. Yeah, for example.
186 00:22:00.570 ⇒ 00:22:04.499 Uttam Kumaran: Well like, how can I like, for example, how can we get people to start putting it here
187 00:22:07.860 ⇒ 00:22:09.490 Nicolas Sucari: Yeah, I don’t know.
188 00:22:09.490 ⇒ 00:22:13.020 Mariane Cequina: Maybe we should have like a meeting for that Nico to to other
189 00:22:13.020 ⇒ 00:22:13.500 Nicolas Sucari: Yeah.
190 00:22:13.500 ⇒ 00:22:14.990 Mariane Cequina: As we I was. I was.
191 00:22:14.990 ⇒ 00:22:17.320 Mariane Cequina: It’s like the weekly time tracking.
192 00:22:17.320 ⇒ 00:22:18.860 Mariane Cequina: I think I think it’s
193 00:22:18.860 ⇒ 00:22:19.940 Nicolas Sucari: And settings.
194 00:22:20.060 ⇒ 00:22:23.590 Nicolas Sucari: Utah might think it’s on settings on each like personal
195 00:22:25.190 ⇒ 00:22:31.510 Uttam Kumaran: But I guess what I’m saying is that can they just share the event with like something, and it gets put into here
196 00:22:33.820 ⇒ 00:22:35.780 Nicolas Sucari: Yeah, let me see. Wait.
197 00:22:37.140 ⇒ 00:22:39.170 Uttam Kumaran: Like this, for example. Okay, here it is.
198 00:22:39.870 ⇒ 00:22:40.430 Uttam Kumaran: Do you want to?
199 00:22:40.780 ⇒ 00:22:42.320 Uttam Kumaran: Let’s let’s do a test.
200 00:22:43.760 ⇒ 00:22:51.440 Uttam Kumaran: So what I’m gonna do is I’m gonna go into our operation, stand up. I’m gonna add this email.
201 00:22:53.060 ⇒ 00:22:54.490 Uttam Kumaran: And I’m gonna hit, save
202 00:22:58.970 ⇒ 00:23:01.449 Uttam Kumaran: and there it is.
203 00:23:04.030 ⇒ 00:23:07.760 Nicolas Sucari: Oh, like you added, like as a guest
204 00:23:07.760 ⇒ 00:23:08.799 Uttam Kumaran: I’m a genius.
205 00:23:09.705 ⇒ 00:23:15.629 Uttam Kumaran: So here. So I I just, I don’t know. I just guess that’s gonna work.
206 00:23:16.880 ⇒ 00:23:20.350 Uttam Kumaran: So basically, what we need to do is get everybody who’s running
207 00:23:20.990 ⇒ 00:23:24.660 Uttam Kumaran: a meeting to share it with this group
208 00:23:25.210 ⇒ 00:23:26.040 Mariane Cequina: Okay.
209 00:23:26.430 ⇒ 00:23:27.419 Uttam Kumaran: With this link.
210 00:23:29.610 ⇒ 00:23:33.620 Uttam Kumaran: or we just need to go through and make sure it’s shared on with this link. Basically.
211 00:23:34.770 ⇒ 00:23:36.060 Nicolas Sucari: Yeah. It doesn’t seen
212 00:23:36.480 ⇒ 00:23:38.970 Uttam Kumaran: If the basic thing, if you want
213 00:23:39.700 ⇒ 00:23:43.820 Uttam Kumaran: your your event to show up in the group calendar, share it with this.
214 00:23:46.540 ⇒ 00:23:47.170 Uttam Kumaran: With this, like
215 00:23:48.980 ⇒ 00:23:50.250 Nicolas Sucari: Yeah, that’s fine.
216 00:23:51.060 ⇒ 00:24:00.839 Nicolas Sucari: even though. But you’re gonna see? Like, if you’re invited into that meeting and you have the other calendar showing up. You’re gonna see duplicate right?
217 00:24:01.120 ⇒ 00:24:05.040 Uttam Kumaran: But, for example, this one, I’m gonna put it here.
218 00:24:05.630 ⇒ 00:24:07.799 Uttam Kumaran: Yeah, you’re gonna see duplicates. That’s fine.
219 00:24:08.290 ⇒ 00:24:09.269 Nicolas Sucari: That’s fine you can do
220 00:24:09.270 ⇒ 00:24:15.740 Uttam Kumaran: You should, you should not have both. I’m the only one that’s gonna be like having both open, because
221 00:24:16.280 ⇒ 00:24:38.189 Uttam Kumaran: otherwise I’m invited to every meeting. I don’t want to be invited to any meetings. I want to be able to selectively go and see what’s running right. Or first, st when someone joins a company, they should basically be able to go access the calendar. The next step here is that every team has their own calendar, right? Like there’s a data team. As we start to have more way, too many.
222 00:24:39.030 ⇒ 00:24:43.360 Uttam Kumaran: we’ll we will shut off. We’ll have this E, this for something. We’ll start another calendar
223 00:24:43.750 ⇒ 00:24:48.320 Nicolas Sucari: Yeah. The only thing doing that is, you’re not changing the
224 00:24:48.790 ⇒ 00:24:54.440 Nicolas Sucari: like the event nature of who is the owner of that event. Right? Like, you’re just
225 00:24:54.440 ⇒ 00:24:55.030 Uttam Kumaran: Yeah.
226 00:24:55.030 ⇒ 00:25:01.039 Nicolas Sucari: Like inviting like a view of of that other calendar. Into that event
227 00:25:01.540 ⇒ 00:25:02.130 Uttam Kumaran: Yes.
228 00:25:02.470 ⇒ 00:25:08.970 Nicolas Sucari: If if you need to change, you see, this one, Akash is the owner where it where it says, even details. Okay.
229 00:25:09.920 ⇒ 00:25:11.140 Nicolas Sucari: So if we want to change
230 00:25:11.140 ⇒ 00:25:13.080 Uttam Kumaran: Where I that’s where I just added it.
231 00:25:13.830 ⇒ 00:25:14.659 Nicolas Sucari: Yeah, yeah, yeah.
232 00:25:14.980 ⇒ 00:25:18.139 Uttam Kumaran: Yeah. So my previous thought was that.
233 00:25:18.310 ⇒ 00:25:22.210 Uttam Kumaran: okay, it has to be created on the calendar itself.
234 00:25:22.550 ⇒ 00:25:27.170 Uttam Kumaran: We’re actually, I don’t think it needs to be. I think it just needs to be shared with the right one.
235 00:25:27.170 ⇒ 00:25:28.180 Nicolas Sucari: Yeah, sure.
236 00:25:28.370 ⇒ 00:25:32.560 Nicolas Sucari: Surely it’s gonna be fine, like if you if you click on, you go
237 00:25:32.560 ⇒ 00:25:35.839 Uttam Kumaran: I’m gonna show I’m just gonna send this here in operations
238 00:25:39.120 ⇒ 00:25:41.550 Nicolas Sucari: Yeah, I already copied it, but that’s fine.
239 00:25:42.544 ⇒ 00:25:51.649 Nicolas Sucari: If you go to where it says in Wednesday, 2 at the top, where it says Malvinas Day like, that’s the national holiday. I added
240 00:25:51.810 ⇒ 00:25:58.310 Nicolas Sucari: that once, and that is leaving like the event was is living directly in the holidays and time of calendar. Okay.
241 00:25:58.670 ⇒ 00:26:00.090 Uttam Kumaran: Yeah, that’s fine.
242 00:26:00.730 ⇒ 00:26:01.390 Nicolas Sucari: Okay.
243 00:26:01.650 ⇒ 00:26:02.240 Nicolas Sucari: Okay.
244 00:26:02.240 ⇒ 00:26:03.519 Uttam Kumaran: That’s like a novel.
245 00:26:03.690 ⇒ 00:26:06.550 Uttam Kumaran: That’s a no owner, I guess. What I’m saying is that
246 00:26:07.630 ⇒ 00:26:10.049 Uttam Kumaran: that’s like a no owner event.
247 00:26:10.230 ⇒ 00:26:12.359 Uttam Kumaran: So some of these there is an owner.
248 00:26:12.720 ⇒ 00:26:15.570 Uttam Kumaran: but it just needs to be shared with the company calendar
249 00:26:16.160 ⇒ 00:26:21.820 Nicolas Sucari: Okay, what I’m gonna ask also, for people is, I’m gonna send some screenshots on how to
250 00:26:22.000 ⇒ 00:26:28.110 Nicolas Sucari: change these settings to so that any guest can modify the event. If that’s okay, what do you think
251 00:26:28.110 ⇒ 00:26:29.550 Uttam Kumaran: Okay, that’s fine.
252 00:26:30.340 ⇒ 00:26:31.100 Uttam Kumaran: Yeah.
253 00:26:32.350 ⇒ 00:26:34.180 Nicolas Sucari: Okay, cool.
254 00:26:37.840 ⇒ 00:26:38.600 Nicolas Sucari: great.
255 00:26:39.630 ⇒ 00:26:59.270 Nicolas Sucari: I was just adding, all of those time, like, yeah, time off from each country into the that calendar. So if you wanna use the holidays and time off, you should have everything from Philippines, us Argentina, Portugal already there. I just need to add the one in Malta who’s in Malta the minute right
256 00:27:00.180 ⇒ 00:27:00.830 Mariane Cequina: Yeah.
257 00:27:00.830 ⇒ 00:27:01.160 Nicolas Sucari: Okay.
258 00:27:01.160 ⇒ 00:27:04.830 Uttam Kumaran: But then do we? So we also created a document right for the out of office stuff.
259 00:27:04.830 ⇒ 00:27:05.699 Nicolas Sucari: Yeah, yeah.
260 00:27:06.610 ⇒ 00:27:07.769 Uttam Kumaran: Where is that one?
261 00:27:09.502 ⇒ 00:27:13.819 Nicolas Sucari: Let me check so amber created that with the times of
262 00:27:13.820 ⇒ 00:27:14.580 Uttam Kumaran: Oh, this one right
263 00:27:14.580 ⇒ 00:27:16.740 Nicolas Sucari: It’s let me see.
264 00:27:17.010 ⇒ 00:27:18.240 Nicolas Sucari: Yeah, that one I was.
265 00:27:20.740 ⇒ 00:27:29.089 Nicolas Sucari: So this is just for the holidays. We need to document the out of office. And we yeah, we’re kind of working on how that process is gonna work
266 00:27:29.090 ⇒ 00:27:33.490 Uttam Kumaran: But there’s a holiday. There’s a holiday tomorrow in in Philippines right
267 00:27:34.960 ⇒ 00:27:35.430 Mariane Cequina: Tomorrow.
268 00:27:35.430 ⇒ 00:27:38.049 Nicolas Sucari: Tomorrow is 1st of April.
269 00:27:38.050 ⇒ 00:27:39.390 Mariane Cequina: I think it’s I think it’s
270 00:27:39.390 ⇒ 00:27:40.060 Uttam Kumaran: Need
271 00:27:42.920 ⇒ 00:27:50.219 Mariane Cequina: Do the like. For example, if we have like holidays we have the option to still work. For example, right
272 00:27:51.400 ⇒ 00:27:54.380 Uttam Kumaran: Yeah, I mean, yeah, I guess it’s not
273 00:27:54.380 ⇒ 00:27:56.110 Mariane Cequina: There’s okay.
274 00:27:57.790 ⇒ 00:27:58.960 Uttam Kumaran: I prefer. Now, yeah.
275 00:27:59.350 ⇒ 00:28:06.250 Mariane Cequina: For tomorrow I think it will be on April 8.th Not sure
276 00:28:08.240 ⇒ 00:28:18.999 Nicolas Sucari: No, yeah, it’s I don’t know. I’ve seen something called a for Islamic. Yeah, for Islamic
277 00:28:19.290 ⇒ 00:28:20.550 Uttam Kumaran: It’s the end of the fast
278 00:28:20.550 ⇒ 00:28:23.160 Nicolas Sucari: Yeah, exactly. It’s
279 00:28:23.160 ⇒ 00:28:23.670 Mariane Cequina: Wow.
280 00:28:24.200 ⇒ 00:28:25.100 Mariane Cequina: Okay.
281 00:28:27.160 ⇒ 00:28:31.160 Uttam Kumaran: But I guess so did we get, did we? We need to get this reviewed by everybody
282 00:28:32.200 ⇒ 00:28:32.760 Mariane Cequina: Okay.
283 00:28:32.910 ⇒ 00:28:33.680 Mariane Cequina: Okay.
284 00:28:33.870 ⇒ 00:28:38.090 Uttam Kumaran: So one like. So let’s let’s make sure there’s a ticket for this right now.
285 00:28:38.610 ⇒ 00:28:41.070 Uttam Kumaran: Is there one already for this out of office? Then
286 00:28:41.828 ⇒ 00:28:43.980 Nicolas Sucari: Added one that says
287 00:28:43.980 ⇒ 00:28:44.780 Uttam Kumaran: Oh, okay, this one.
288 00:28:44.780 ⇒ 00:28:45.350 Nicolas Sucari: Week.
289 00:28:45.450 ⇒ 00:28:46.790 Nicolas Sucari: Yeah, that one
290 00:28:48.950 ⇒ 00:28:54.910 Uttam Kumaran: Well, I’m gonna just put a sub issue here. And then I’m gonna say, finalize
291 00:28:55.350 ⇒ 00:28:59.299 Uttam Kumaran: out of office documentation and process.
292 00:29:00.308 ⇒ 00:29:06.240 Uttam Kumaran: And then, so this is gonna be one thing. Second is gonna be circulate and get approval
293 00:29:06.430 ⇒ 00:29:11.540 Uttam Kumaran: from all team members on holiday list.
294 00:29:13.910 ⇒ 00:29:14.620 Nicolas Sucari: Perfect.
295 00:29:14.880 ⇒ 00:29:15.746 Uttam Kumaran: And then
296 00:29:18.060 ⇒ 00:29:22.940 Mariane Cequina: Are you going to do the the Oo. Request that you suggest, Nico, like the in the notion
297 00:29:22.940 ⇒ 00:29:28.569 Uttam Kumaran: I think that’s gonna be. This is, this is more on holidays. I think we’re also gonna have like a Pto request.
298 00:29:28.970 ⇒ 00:29:29.520 Uttam Kumaran: Okay?
299 00:29:29.520 ⇒ 00:29:30.070 Uttam Kumaran: Sure.
300 00:29:30.410 ⇒ 00:29:34.029 Uttam Kumaran: But one thing can we add here, Nico, like something around.
301 00:29:38.280 ⇒ 00:29:44.650 Uttam Kumaran: Add how to request a new holiday be added
302 00:29:45.310 ⇒ 00:29:45.980 Nicolas Sucari: Yeah.
303 00:29:46.920 ⇒ 00:29:51.179 Uttam Kumaran: And then we can make this this one. We shouldn’t make it editable. It’s just viewable
304 00:29:52.550 ⇒ 00:29:59.290 Nicolas Sucari: Okay, I think, okay, okay, that’s fine. Yeah, I can manage that.
305 00:30:00.900 ⇒ 00:30:01.959 Uttam Kumaran: That one’s there.
306 00:30:02.620 ⇒ 00:30:15.119 Uttam Kumaran: I think another item. Is the yeah. Pto request process this one. Yeah.
307 00:30:15.390 ⇒ 00:30:21.520 Uttam Kumaran: I think we will. We’ll have to work on something where it come. Maybe it comes through, the linear asks, and then it
308 00:30:21.520 ⇒ 00:30:22.090 Nicolas Sucari: Yeah.
309 00:30:22.090 ⇒ 00:30:24.740 Uttam Kumaran: We? But then there has to be like an approval process.
310 00:30:25.530 ⇒ 00:30:26.400 Uttam Kumaran: Right? So
311 00:30:26.400 ⇒ 00:30:33.550 Nicolas Sucari: Exactly. That’s what we were discussing. Like, we have 2 different ways of doing it. We can have the like a form
312 00:30:33.720 ⇒ 00:30:39.401 Nicolas Sucari: use linear asks to get that request. And then we need to like,
313 00:30:39.950 ⇒ 00:31:01.739 Nicolas Sucari: we need to create the process on how that’s gonna be approved and how this gonna be communicated back to the one who’s requesting. Right? But that’s fine. I can look into linear asks and see if we can do everything there. But yeah, like, that’s everything that need to happen. We need to receive the request. We need to validate that that request is coming with the like anticipation on the date
314 00:31:02.377 ⇒ 00:31:08.409 Nicolas Sucari: we need to get the approval, and then we need to communicate back the acceptance or rejected. And why it’s that.
315 00:31:10.010 ⇒ 00:31:32.840 Nicolas Sucari: I I was kind of thinking of doing all of that in like receiving the request and notion, doing the approval and the communication back. But if we can use linear asks, it’s gonna be better. We can create like a project specifically to approve and make that like, yeah, high priority just tag the correct Pm’s and stuff for that.
316 00:31:33.320 ⇒ 00:31:35.289 Nicolas Sucari: I’m gonna try to look into that once.
317 00:31:45.980 ⇒ 00:31:55.050 Nicolas Sucari: And then regarding the yeah regarding the finance stuff that we met with Le Luna last week. I don’t know if there is any other like
318 00:31:55.260 ⇒ 00:32:01.290 Nicolas Sucari: action item that we need to be working on right now. I I think we’re just waiting for them. Right?
319 00:32:01.640 ⇒ 00:32:02.950 Nicolas Sucari: Yeah.
320 00:32:02.950 ⇒ 00:32:05.230 Uttam Kumaran: So that document I filled out a lot of stuff
321 00:32:05.530 ⇒ 00:32:07.860 Nicolas Sucari: I’m just gonna basically ping them and say.
322 00:32:08.510 ⇒ 00:32:20.350 Uttam Kumaran: I filled out a bunch of stuff. Let me know I’m meeting with. I’m I’m gonna just try to get them on some sort of meeting this week, and then we can circulate. But a lot of the stuff I send is just stuff in Google drive and everything.
323 00:32:20.520 ⇒ 00:32:24.749 Uttam Kumaran: So I won’t have a I won’t. I won’t have a meeting with them without y’all, for the most part.
324 00:32:25.090 ⇒ 00:32:28.539 Uttam Kumaran: but some we’re just in the introductory phase, so haven’t done much
325 00:32:28.540 ⇒ 00:32:28.920 Nicolas Sucari: Okay.
326 00:32:28.920 ⇒ 00:32:33.250 Uttam Kumaran: But from here, on out, I think I’ll involve everybody in all the finance stuff, as we sort of.
327 00:32:33.550 ⇒ 00:32:40.810 Uttam Kumaran: you know. Figure this stuff out cool
328 00:32:44.580 ⇒ 00:32:47.080 Uttam Kumaran: trying to think of something anything else like
329 00:32:48.698 ⇒ 00:32:54.520 Uttam Kumaran: the other. We also need a tool access request process
330 00:32:56.490 ⇒ 00:32:57.310 Nicolas Sucari: Okay.
331 00:33:01.520 ⇒ 00:33:06.610 Uttam Kumaran: Currently, it’s like me. Someone’s like, Hey, I need access to this. I need chat. Gpt, I need something
332 00:33:07.580 ⇒ 00:33:10.710 Nicolas Sucari: Yeah, should come to us, I guess. But
333 00:33:10.710 ⇒ 00:33:14.060 Uttam Kumaran: But I want that to get documented, too, which is like that’s a good
334 00:33:14.060 ⇒ 00:33:14.889 Nicolas Sucari: Always requesting.
335 00:33:14.890 ⇒ 00:33:15.460 Uttam Kumaran: Asks.
336 00:33:15.460 ⇒ 00:33:15.870 Nicolas Sucari: Yeah.
337 00:33:15.870 ⇒ 00:33:16.220 Uttam Kumaran: Yeah.
338 00:33:16.220 ⇒ 00:33:16.514 Nicolas Sucari: Too.
339 00:33:17.160 ⇒ 00:33:24.100 Nicolas Sucari: Yeah, we need to think like, kind of a general way of doing requests and approvals like
340 00:33:24.100 ⇒ 00:33:28.790 Uttam Kumaran: But this is also something we should ask. We should ask mission what to do
341 00:33:30.830 ⇒ 00:33:32.979 Nicolas Sucari: Additional. Okay, yeah, maybe.
342 00:33:34.180 ⇒ 00:33:40.590 Uttam Kumaran: Or you should just say like, or we should, we should write a document on this, and then send it to her. Say, like, is this a good way of doing it?
343 00:33:40.970 ⇒ 00:33:45.550 Uttam Kumaran: Because we’re gonna start to need to create, keep audit logs of who’s accessing what tool
344 00:33:46.490 ⇒ 00:33:46.850 Nicolas Sucari: Yeah.
345 00:33:46.850 ⇒ 00:33:47.510 Mariane Cequina: Okay,
346 00:33:48.360 ⇒ 00:33:54.490 Mariane Cequina: we don’t. We don’t have like also, though, because I’ve heard that you use different tools in each client, right? So I don’t know that
347 00:33:54.490 ⇒ 00:33:54.890 Uttam Kumaran: Yeah.
348 00:33:54.890 ⇒ 00:34:01.869 Mariane Cequina: You’ve been using. So I think that will be helpful as well for the onboarding, because some of the engineers are asking about it during the onboarding process.
349 00:34:02.750 ⇒ 00:34:03.370 Uttam Kumaran: I agree.
350 00:34:05.130 ⇒ 00:34:07.899 Uttam Kumaran: So basically, it’s like, and then we route it to the right team.
351 00:34:08.340 ⇒ 00:34:10.190 Mariane Cequina: Right, yeah.
352 00:34:10.550 ⇒ 00:34:10.960 Nicolas Sucari: Yeah.
353 00:34:23.859 ⇒ 00:34:26.019 Uttam Kumaran: We’ll need to think about something there.
354 00:34:30.179 ⇒ 00:34:31.979 Uttam Kumaran: For the out of office.
355 00:34:32.309 ⇒ 00:34:35.889 Uttam Kumaran: Are you also? Can you?
356 00:34:39.959 ⇒ 00:34:45.339 Uttam Kumaran: Is there documentation on how to add the out of office calendar to your calendar, to your list.
357 00:34:46.670 ⇒ 00:34:51.989 Nicolas Sucari: Yeah, there, I think we created one of those. It’s like going to the plus
358 00:34:52.520 ⇒ 00:34:54.889 Nicolas Sucari: how to do how to do this one. Right?
359 00:34:55.320 ⇒ 00:34:59.760 Nicolas Sucari: Yeah. You if you go to my calendars on the top, I think if you hover.
360 00:35:00.160 ⇒ 00:35:04.680 Nicolas Sucari: No, you need to. Sorry. You need to go to other calendars and click plus, I guess.
361 00:35:05.180 ⇒ 00:35:11.409 Nicolas Sucari: and you can search for a calendar here browse, calendars, or subscribe to calendar. I think it is
362 00:35:12.090 ⇒ 00:35:13.506 Uttam Kumaran: But these are all like
363 00:35:14.230 ⇒ 00:35:15.060 Uttam Kumaran: Us count
364 00:35:15.060 ⇒ 00:35:19.410 Nicolas Sucari: Oh, no, no, yeah, yeah. These are. These are all from the Internet. So
365 00:35:23.150 ⇒ 00:35:24.840 Nicolas Sucari: yeah, so like this.
366 00:35:24.840 ⇒ 00:35:27.390 Uttam Kumaran: Basically, can we can you record a quick loom about
367 00:35:27.390 ⇒ 00:35:29.500 Nicolas Sucari: Yeah, yeah, yeah.
368 00:35:29.860 ⇒ 00:35:30.660 Nicolas Sucari: Okay.
369 00:35:33.970 ⇒ 00:35:42.539 Nicolas Sucari: I wanna see if there is like way on on adding that by default, like, always showing that calendar to all of accounts.
370 00:35:44.830 ⇒ 00:35:46.370 Nicolas Sucari: Maybe that’s possible.
371 00:35:55.740 ⇒ 00:36:01.409 Nicolas Sucari: No, yeah, it’s easy. If you go to. If you click on that other calendars and subscribe to calendar, you can add
372 00:36:01.600 ⇒ 00:36:05.260 Nicolas Sucari: brain, forge, and look at what we have there. It’s easy
373 00:36:05.600 ⇒ 00:36:06.180 Uttam Kumaran: Okay.
374 00:36:06.830 ⇒ 00:36:09.600 Nicolas Sucari: Or we are also, I can add the link. Yeah.
375 00:36:09.780 ⇒ 00:36:14.559 Nicolas Sucari: I can add a link to like subscribing automatically, so everyone can click on
376 00:36:14.560 ⇒ 00:36:15.220 Uttam Kumaran: Oh, okay.
377 00:36:15.220 ⇒ 00:36:15.579 Nicolas Sucari: So that’s why
378 00:36:15.580 ⇒ 00:36:17.710 Uttam Kumaran: Just click on the link. Yeah.
379 00:36:17.710 ⇒ 00:36:18.310 Nicolas Sucari: Exactly.
380 00:36:20.710 ⇒ 00:36:23.770 Uttam Kumaran: Okay. So then I’m gonna delete this one.
381 00:36:32.590 ⇒ 00:36:36.080 Uttam Kumaran: Okay, this one’s being worked on by the AI team.
382 00:36:41.850 ⇒ 00:36:45.265 Uttam Kumaran: I wanna share one other thing. I worked on with you guys.
383 00:36:49.040 ⇒ 00:36:50.919 Uttam Kumaran: this one’s gonna be kind of a
384 00:36:53.110 ⇒ 00:36:55.620 Uttam Kumaran: it’s gonna be kind of a lot. But I’ll
385 00:36:57.760 ⇒ 00:37:04.979 Uttam Kumaran: I worked on sort of like how we’re gonna start to measure the business kind of broadly.
386 00:37:06.960 ⇒ 00:37:10.959 Uttam Kumaran: I think it’s gonna be worth reading this document. I’ll share with you guys.
387 00:37:11.525 ⇒ 00:37:15.309 Uttam Kumaran: Basically, it’s talking a little bit about how we’re going to create
388 00:37:15.450 ⇒ 00:37:18.890 Uttam Kumaran: dashboards around the health of the different parts of the company.
389 00:37:19.050 ⇒ 00:37:25.920 Uttam Kumaran: I mean, I I worked on it with. I worked on it with Chat. Gbt, so maybe I’ll just share it’s a little bit better formatted here.
390 00:37:31.960 ⇒ 00:37:39.430 Uttam Kumaran: the biggest thing is like we want to have financial targets by service line, comprehensive reporting.
391 00:37:39.560 ⇒ 00:37:43.789 Uttam Kumaran: headcount planning and some stuff around financials.
392 00:37:44.189 ⇒ 00:37:49.909 Uttam Kumaran: And so I wrote a little bit of. I use chat to be to write a little bit of a document about how we’re going to
393 00:37:50.080 ⇒ 00:37:56.189 Uttam Kumaran: basically create a set of dashboards that we will use to sort of run the company from a high level.
394 00:37:56.530 ⇒ 00:38:04.420 Uttam Kumaran: Basic metrics on people, on client, health on client, financial health utilization rates.
395 00:38:04.740 ⇒ 00:38:09.490 Uttam Kumaran: So part of this is like the AI team is working on getting a lot of this data into Snowflake.
396 00:38:09.610 ⇒ 00:38:22.440 Uttam Kumaran: And then this team, I think we’ll work on a little bit of like this sort of data work. Probably with Annie, and then that way, we can start running. We’ll start running meetings with this data.
397 00:38:24.990 ⇒ 00:38:29.750 Uttam Kumaran: so that’s sort of what I’m what I’m hoping for. So I’ll send you guys this link to take a look at read.
398 00:38:30.000 ⇒ 00:38:35.910 Uttam Kumaran: but not only the phase one which is like the basic metrics phase 2, which is like
399 00:38:36.410 ⇒ 00:38:41.119 Uttam Kumaran: a little bit more advanced, and then also, like even a next phase which is like.
400 00:38:41.360 ⇒ 00:38:46.020 Uttam Kumaran: How do we do forecasting? How do we find leading indicators?
401 00:38:46.601 ⇒ 00:38:51.870 Uttam Kumaran: For example, this is a good one. Does employee slack activity correlate with higher utilization?
402 00:38:52.440 ⇒ 00:39:11.749 Uttam Kumaran: Does early client communication lead to better renewal rates? These are the questions that we wanna, we wanna answer and then start to push our teams to start going there. Another example, employee attrition risk. So can we detect whether folks are unhappy? And how do we like sort of use that to measure the business?
403 00:39:12.350 ⇒ 00:39:29.119 Uttam Kumaran: So I think. Take a look at this. I think each of us become a lot better at in sort of data world. But we’ll start to run. I’m gonna start to run all of the executive sort of meetings and like higher level allocation meetings from these dashboards. Once we get done. So
404 00:39:30.250 ⇒ 00:39:32.332 Uttam Kumaran: it’s a good. It’s a nice read.
405 00:39:32.740 ⇒ 00:39:34.809 Uttam Kumaran: give you a little bit of a sense of like
406 00:39:35.520 ⇒ 00:39:39.880 Uttam Kumaran: like how to look at the the business in in a completely data driven way
407 00:39:42.200 ⇒ 00:39:42.870 Nicolas Sucari: Okay.
408 00:39:44.940 ⇒ 00:39:46.540 Uttam Kumaran: Okay.
409 00:39:48.060 ⇒ 00:39:57.280 Uttam Kumaran: cool. I think that’s all I had. I mean, I’m gonna continue to work on getting this backlog in order. I think the biggest thing for me is just we can make sure that everything here
410 00:39:57.400 ⇒ 00:40:01.700 Uttam Kumaran: as like due dates. And I’ll review everything here.
411 00:40:02.720 ⇒ 00:40:07.930 Uttam Kumaran: Yeah, I’m gonna just do this. I’m gonna just do some right now.
412 00:40:10.590 ⇒ 00:40:12.320 Uttam Kumaran: So it’s tomorrow.
413 00:40:16.850 ⇒ 00:40:20.870 Uttam Kumaran: This one. So Lori Lori is working on this. Yeah.
414 00:40:21.540 ⇒ 00:40:34.120 Nicolas Sucari: Yeah, I think everyone has. Everyone should have received an access to upgrading. So I’m gonna try that. But the only thing is that I tried it, and I’m not seeing anyone. Everyone like logging in there
415 00:40:34.380 ⇒ 00:40:35.140 Uttam Kumaran: Okay.
416 00:40:35.980 ⇒ 00:40:38.290 Nicolas Sucari: But don’t worry. I’m gonna yeah.
417 00:40:38.500 ⇒ 00:40:40.190 Nicolas Sucari: Try. See what’s going on there
418 00:40:40.790 ⇒ 00:40:43.159 Uttam Kumaran: For this one, for, like the linear onboarding
419 00:40:45.800 ⇒ 00:40:55.810 Nicolas Sucari: Linear onboarding. I’m working on that one. Let me like, can you add Friday? I’m I need to record like I don’t know how many zoom videos are there? But yeah, I’m working on that one
420 00:40:56.670 ⇒ 00:41:03.150 Nicolas Sucari: for each of the different tasks like to or how to manage linear. I’m recording of different video short video
421 00:41:03.960 ⇒ 00:41:08.009 Uttam Kumaran: Okay, so can I just say, like, Friday for this
422 00:41:08.010 ⇒ 00:41:14.969 Nicolas Sucari: Yeah. Yeah. Say, Friday, I’m gonna have all the videos at some in in the document and share all everything regarding that
423 00:41:15.740 ⇒ 00:41:20.720 Uttam Kumaran: Yeah. So this is, I think, a big one, like a huge priority to figure out.
424 00:41:21.277 ⇒ 00:41:26.190 Uttam Kumaran: Marian, do you? Do you want to own this. So I think part of the acceptance
425 00:41:26.430 ⇒ 00:41:31.869 Uttam Kumaran: here is one creating a policy. Doc
426 00:41:32.350 ⇒ 00:41:33.540 Mariane Cequina: To.
427 00:41:33.660 ⇒ 00:41:42.569 Uttam Kumaran: Understanding end of week and end of month actions by Ops and Pm. Team.
428 00:41:43.170 ⇒ 00:41:49.199 Uttam Kumaran: and then taking action for this current end of month
429 00:41:49.700 ⇒ 00:41:58.429 Uttam Kumaran: like this, we may, we may just need, like a meeting at the end of every month, which is like month close out and make and have a list of steps that we have to go through.
430 00:41:58.660 ⇒ 00:42:05.259 Uttam Kumaran: But like, when do you wanna you wanna also set a due date here
431 00:42:05.920 ⇒ 00:42:10.619 Mariane Cequina: Yeah, actually, we have the I already have the initial like there in the link there.
432 00:42:10.860 ⇒ 00:42:25.940 Mariane Cequina: the term track and policy procedure. I’m still waiting for the insights of Akash. We wanted to completely define the billable and also the non billable, and so we can discuss it to other team as well like, for example, like our, he told me, like the
433 00:42:26.090 ⇒ 00:42:38.490 Mariane Cequina: the weekly meetings, such as the Retro, is not actually available. For example, like we have to specify those things, because in our documentation we never specify those things
434 00:42:38.490 ⇒ 00:42:41.720 Uttam Kumaran: Yeah. So there’s like, there’s like both client Billable
435 00:42:41.930 ⇒ 00:42:44.310 Mariane Cequina: And brain forge billable. Right?
436 00:42:44.760 ⇒ 00:42:45.470 Mariane Cequina: Okay?
437 00:42:46.130 ⇒ 00:42:47.040 Uttam Kumaran: Meaning
438 00:42:47.520 ⇒ 00:42:52.610 Uttam Kumaran: some of our clients we want to track that you’re spending on client time or spending on brain forge time
439 00:42:53.250 ⇒ 00:42:53.610 Mariane Cequina: Okay.
440 00:42:53.610 ⇒ 00:42:58.319 Uttam Kumaran: The end of week meeting is a brain forged thing. We’re not gonna charge our clients for that meeting. Great
441 00:42:58.617 ⇒ 00:43:09.340 Nicolas Sucari: But that’s fine, but I I guess, like the only option that we have in clock, if I to like like select billable or non billable should be regarding clients like we should add billables.
442 00:43:09.740 ⇒ 00:43:17.190 Nicolas Sucari: I we should make that clear to everyone but saying that something is not billable. It doesn’t mean that they are not gonna get paid for that thing
443 00:43:17.190 ⇒ 00:43:28.230 Uttam Kumaran: Yeah. But I guess even then they don’t need to sit like we don’t need to as long as they just put in the right category, then it doesn’t matter right, like as long as they say this is a brain forged meeting where it’s this, then
444 00:43:28.230 ⇒ 00:43:28.950 Nicolas Sucari: Exactly.
445 00:43:29.200 ⇒ 00:43:31.110 Uttam Kumaran: They shouldn’t. They just need to have the project?
446 00:43:31.620 ⇒ 00:43:32.230 Uttam Kumaran: Yeah.
447 00:43:32.230 ⇒ 00:43:33.020 Nicolas Sucari: Exactly.
448 00:43:33.400 ⇒ 00:43:34.560 Uttam Kumaran: Okay. Yeah.
449 00:43:37.670 ⇒ 00:43:38.260 Uttam Kumaran: Okay. Cool.
450 00:43:38.260 ⇒ 00:43:44.680 Mariane Cequina: Is there any something like that, Nico in the clock? If I cause we’re actually doing the
451 00:43:44.680 ⇒ 00:43:45.150 Mariane Cequina: any. What?
452 00:43:45.150 ⇒ 00:43:50.640 Mariane Cequina: Like the if, if it’s client billable or beverage billable, for example.
453 00:43:50.900 ⇒ 00:44:05.010 Nicolas Sucari: The project should have the availability like they don’t need to add something we just need to specify. If this is a meeting internally with all Brainford folk. They they. They just need to add, like an hour on that meeting for Brainford internal right.
454 00:44:05.260 ⇒ 00:44:13.420 Nicolas Sucari: And if there is something related to clients, they should add the project of the client. And that’s how we are figuring out it is available or not to the client. Right
455 00:44:13.420 ⇒ 00:44:14.519 Mariane Cequina: Okay, got it? Got it?
456 00:44:14.760 ⇒ 00:44:15.500 Mariane Cequina: Okay.
457 00:44:15.835 ⇒ 00:44:32.289 Nicolas Sucari: And even though utam like in the step that I’m doing when uploading it to operating, we can tweak that. I mean the Bill, we can decide what things are available on which ones don’t like. I can use a formula to to specify that when going into operating
458 00:44:32.945 ⇒ 00:44:49.369 Nicolas Sucari: right now, I’ve I’ve been doing it by client name like if it is something like as we’re doing it in clock, if I but if we want to go deeper and try to. Yeah, I don’t know like one person, even though it’s billing for one client clock. If I and we don’t want to get that into billing in operating, we can yeah change that
459 00:44:50.000 ⇒ 00:44:53.789 Uttam Kumaran: Okay, yeah, I’ll let you decide. I mean, we talked about it, which is like, Do we want to do?
460 00:44:54.483 ⇒ 00:45:00.139 Uttam Kumaran: Everybody has 40 h. And then, whatever it’s basically like a percent of their total time
461 00:45:00.260 ⇒ 00:45:03.240 Uttam Kumaran: is automatically going. I don’t know, like, it’s
462 00:45:03.520 ⇒ 00:45:08.500 Uttam Kumaran: maybe it’s something like that where percent of their total time automatically goes to Brain Forge.
463 00:45:08.670 ⇒ 00:45:12.069 Uttam Kumaran: or it’s like we don’t include Brainforge at all.
464 00:45:12.490 ⇒ 00:45:13.110 Mariane Cequina: And
465 00:45:13.330 ⇒ 00:45:13.800 Uttam Kumaran: Yeah, like.
466 00:45:13.800 ⇒ 00:45:14.790 Nicolas Sucari: I mean, if if
467 00:45:15.350 ⇒ 00:45:30.070 Nicolas Sucari: okay, yeah, I mean for me, it it’s gonna be easier if we have like 100% of their time booked on clients. If we know they are working with clients. If we know that someone is just like half the time working on a client and half the time working internally, we can actually plan that internally.
468 00:45:30.070 ⇒ 00:45:48.149 Nicolas Sucari: But if not, let’s just go with clients. And then, if we have like 2 h of weekly meetings for Brainforge. That’s fine. We won’t see a hundred percent on on the allocation. We’re gonna I mean, we’re gonna see the 100% of hours logged in, but not into the client just like 2 h into brain version. That’s gonna be fine
469 00:45:48.650 ⇒ 00:45:49.250 Uttam Kumaran: Okay.
470 00:45:51.160 ⇒ 00:45:51.990 Nicolas Sucari: Okay.
471 00:45:52.260 ⇒ 00:45:55.179 Uttam Kumaran: Cool. Alright. I’m gonna keep updating the this
472 00:45:55.542 ⇒ 00:46:08.379 Uttam Kumaran: thing, and we’ll we’ll try to meet every day if I can carve out the time. But I think I’ll start to send some messages to the finance team and get you guys looped in. And then, yeah, let’s just try to get as much of this. Anything around auto out of office.
473 00:46:08.610 ⇒ 00:46:16.489 Uttam Kumaran: Holiday request. Let’s like, get out. And then what meetings are the Pm, what meeting is the client? Let’s try to fit it. Finish that this week
474 00:46:16.660 ⇒ 00:46:17.319 Uttam Kumaran: at least.
475 00:46:17.320 ⇒ 00:46:18.040 Nicolas Sucari: Okay.
476 00:46:18.530 ⇒ 00:46:19.190 Uttam Kumaran: Oh! Perfect!
477 00:46:19.590 ⇒ 00:46:26.519 Mariane Cequina: I just wanna remind the I think I you haven’t sent the like the link for the documentation that you sent
478 00:46:26.880 ⇒ 00:46:28.380 Mariane Cequina: they showed a while ago
479 00:46:29.550 ⇒ 00:46:30.710 Uttam Kumaran: The. Oh, yeah. Yeah.
480 00:46:30.710 ⇒ 00:46:31.170 Mariane Cequina: Yeah.
481 00:46:31.170 ⇒ 00:46:33.919 Uttam Kumaran: Cool. I’ll I’ll clean that up in notion and get a sense
482 00:46:34.270 ⇒ 00:46:35.610 Mariane Cequina: Okay. Thank you.
483 00:46:35.610 ⇒ 00:46:36.770 Uttam Kumaran: Okay. Thanks.
484 00:46:36.770 ⇒ 00:46:38.239 Mariane Cequina: Thank you. Bye, bye.