Meeting Title: Marketing Project Management Training Date: 2025-07-08 Meeting participants: Rico Rejoso, Amber Lin
WEBVTT
1 00:03:34.390 ⇒ 00:03:35.590 Amber Lin: There you go!
2 00:03:36.570 ⇒ 00:03:38.639 Rico Rejoso: Hey, Amber, how are you?
3 00:03:39.603 ⇒ 00:03:46.150 Amber Lin: I’m good. I’ve had a lot of meetings, but I’m excited for this. So
4 00:03:47.346 ⇒ 00:04:11.679 Amber Lin: I think internally, after my discussion with them and Hannah. I think we would love to see if you’re well happy to Pm. The operations team, the marketing team, and sometimes the marketing includes a little bit of say, sales go to market campaigns like if you’re I just wanted to see if you’re up for that.
5 00:04:13.160 ⇒ 00:04:19.236 Rico Rejoso: I mean, yeah, as long as you can guide me all throughout the process since I haven’t tried, you know.
6 00:04:19.920 ⇒ 00:04:21.099 Rico Rejoso: Pm. In yet.
7 00:04:21.649 ⇒ 00:04:29.639 Amber Lin: No worries, no worries. Let me start a sorry. I’m gonna start a project management, a document in
8 00:04:30.449 ⇒ 00:04:35.439 Amber Lin: in the project management folder, and I’ll write everything
9 00:04:35.729 ⇒ 00:04:42.337 Amber Lin: in there, and you’ll also have this recording. And we can also meet whenever
10 00:04:43.079 ⇒ 00:04:46.309 Amber Lin: you need. So project one.
11 00:04:47.109 ⇒ 00:04:48.299 Amber Lin: Sorry.
12 00:04:48.489 ⇒ 00:04:49.379 Amber Lin: Right?
13 00:04:49.979 ⇒ 00:04:59.949 Amber Lin: Okay, so think internal teams are a good place to start.
14 00:05:00.119 ⇒ 00:05:15.929 Amber Lin: so I would share my screen and let me poll notion. So start a quick guide.
15 00:05:16.239 ⇒ 00:05:26.969 Amber Lin: and this will probably take more than one meeting, but we’ll do what we can in this meeting. Get you set up, and then we’ll meet again for the smaller things.
16 00:05:28.080 ⇒ 00:05:28.780 Rico Rejoso: Okay.
17 00:05:30.210 ⇒ 00:05:37.320 Amber Lin: So let’s see, are there anything in sales? No, there hall?
18 00:05:41.010 ⇒ 00:05:42.530 Amber Lin: Oh, interesting.
19 00:05:43.060 ⇒ 00:05:49.610 Amber Lin: Okay. Anyways, let’s start with marketing. So let’s say we have.
20 00:05:50.380 ⇒ 00:05:58.390 Amber Lin: I’m gonna screenshot this to say, 1st we have, we have teams.
21 00:05:59.280 ⇒ 00:06:04.520 Amber Lin: So that’s where we’ll start.
22 00:06:05.230 ⇒ 00:06:11.999 Amber Lin: Oh, and teams have different projects.
23 00:06:12.540 ⇒ 00:06:23.510 Amber Lin: So we’ll go into marketing and we’ll go into projects, and we’ll see, like, last time we organize that
24 00:06:23.830 ⇒ 00:06:28.319 Amber Lin: there’s different different projects.
25 00:06:30.710 ⇒ 00:06:31.950 Amber Lin: Projects.
26 00:06:33.245 ⇒ 00:06:45.710 Amber Lin: Have a start, an end date they deliver value
27 00:06:46.350 ⇒ 00:06:50.620 Amber Lin: pretty straightforward. Seems sounds like common sense.
28 00:06:51.550 ⇒ 00:06:55.010 Rico Rejoso: Slightly, and so.
29 00:06:56.020 ⇒ 00:07:11.590 Amber Lin: For let’s take marketing. For example, we have we classify these projects as different, like different categories. And then let’s go into one project, for example.
30 00:07:11.830 ⇒ 00:07:20.190 Amber Lin: think, do they have choose here? Nope, let’s say, marketing.
31 00:07:26.660 ⇒ 00:07:29.009 Amber Lin: what? Why is there no issues?
32 00:07:29.820 ⇒ 00:07:31.749 Amber Lin: Okay, what about?
33 00:07:32.810 ⇒ 00:07:41.810 Amber Lin: Okay, let’s say, this is this project right? And so
34 00:07:42.730 ⇒ 00:07:48.970 Amber Lin: this is what they want to do for a project. There’s an objective of what they want to accomplish.
35 00:07:49.130 ⇒ 00:07:57.730 Amber Lin: and then there’s to accomplish that goal. There’s different steps we we need to take to do that.
36 00:07:58.140 ⇒ 00:08:10.110 Amber Lin: And essentially, I’ll write down here project of goal steps to achieve call.
37 00:08:11.560 ⇒ 00:08:32.380 Amber Lin: It’s like, if I need to bake a cake, I need to. Oh, I need to one list out all the ingredients, get a recipe list out all the ingredients, go to a grocery store and buy them, come back and prepare them, measure them, and mix them together, and then cook them. So all the these are like, step 1, 2, 3, 4 for each of them.
38 00:08:32.909 ⇒ 00:08:36.460 Amber Lin: and essentially for each of these steps.
39 00:08:36.669 ⇒ 00:08:42.180 Amber Lin: They are a. It’s a ticket per se. So
40 00:08:43.336 ⇒ 00:08:46.989 Amber Lin: a ticket is like a it’s like a task.
41 00:08:47.430 ⇒ 00:08:51.650 Amber Lin: Oh, steps are.
42 00:08:52.570 ⇒ 00:08:56.620 Amber Lin: Yeah, let’s say, tickets.
43 00:08:56.890 ⇒ 00:09:00.610 Amber Lin: Document these steps.
44 00:09:01.280 ⇒ 00:09:16.310 Amber Lin: Each ticket outputs something. Either it’s knowledge of something or a deliverable, which is in this case like a case study or a design
45 00:09:16.870 ⇒ 00:09:26.610 Amber Lin: right? And then so we’ll say a
46 00:09:26.760 ⇒ 00:09:31.210 Amber Lin: backlog is all of the tickets
47 00:09:31.490 ⇒ 00:09:38.930 Amber Lin: is a list of all is a a list of all the tickets.
48 00:09:39.110 ⇒ 00:09:53.539 Amber Lin: And so most and most of the times refers to tickets that are not currently being works on.
49 00:09:56.330 ⇒ 00:10:00.620 Amber Lin: So, for example, here we have.
50 00:10:01.740 ⇒ 00:10:17.670 Amber Lin: we. Usually we make a list of issues, and then we kind of move them up to the statuses and the further up, like the done, should be up there. So the further up it moves, the closer it is to done
51 00:10:18.380 ⇒ 00:10:26.330 Amber Lin: alright, and then let me take a let me take you to. Okay. Let’s
52 00:10:26.580 ⇒ 00:10:33.500 Amber Lin: just screenshot this. Put it under the tickets, and then let’s go to
53 00:10:34.020 ⇒ 00:10:38.710 Amber Lin: the statuses. Let me introduce you to what those mean.
54 00:10:38.850 ⇒ 00:10:47.500 Amber Lin: And right here we have a list of statuses.
55 00:10:49.760 ⇒ 00:10:56.589 Amber Lin: And so usually, we start issues in the backlog.
56 00:10:56.700 ⇒ 00:11:00.140 Amber Lin: and then we start to fill in the requirements.
57 00:11:00.430 ⇒ 00:11:10.659 Amber Lin: and then sometimes the requirements needs, say the stakeholders. So it needs utam to make sure. Hey, the requirements are right. This is actually what we want, and then we’ll say it’s ready
58 00:11:10.790 ⇒ 00:11:15.910 Amber Lin: in this case is that the marketing team so is ready for design and
59 00:11:16.921 ⇒ 00:11:23.029 Amber Lin: and then we’ll I’ll talk about what cycles mean.
60 00:11:23.450 ⇒ 00:11:39.190 Amber Lin: But usually it’ll say, Okay, and it then needs it. Might it might be in progress. It might be blocked. That means we can’t do anything about it, because some other people needs to do do their part outside the team. Or it might
61 00:11:39.360 ⇒ 00:11:49.518 Amber Lin: go to revision review and then say, Oh, we need revision. So these statuses are just like how they mean in the words
62 00:11:50.160 ⇒ 00:11:56.880 Amber Lin: and so we, we want to move them past these statuses to done.
63 00:11:57.770 ⇒ 00:12:06.320 Amber Lin: And now I think here, let’s say this is that.
64 00:12:13.870 ⇒ 00:12:20.370 Amber Lin: And now I think, let me introduce you to what a cycle means.
65 00:12:22.440 ⇒ 00:12:29.290 Amber Lin: So a cycle is essentially a
66 00:12:29.900 ⇒ 00:12:38.150 Amber Lin: sprint. So we want to. We don’t want things to just go on forever. And we want people to feel like, okay, we’re aiming for
67 00:12:38.260 ⇒ 00:12:53.859 Amber Lin: a and we’re aiming for a deadline. So that is kind of like how we breathe. So we have each cycle of each breath. So it’s a lot easier to maintain than just having to breathe on for just inhale forever. So it’s a lot easier to have cycles.
68 00:12:54.690 ⇒ 00:12:58.139 Amber Lin: And let’s look at designs.
69 00:12:58.320 ⇒ 00:13:01.019 Amber Lin: Let’s look at marketing cycles.
70 00:13:01.180 ⇒ 00:13:03.010 Amber Lin: So up here.
71 00:13:04.618 ⇒ 00:13:10.720 Amber Lin: You can see when the cycle starts and ends.
72 00:13:11.140 ⇒ 00:13:13.959 Amber Lin: you can see that this one ends
73 00:13:14.550 ⇒ 00:13:19.529 Amber Lin: end of this week, so it ends on Sunday, and then next cycle will also be 2 weeks.
74 00:13:19.720 ⇒ 00:13:33.470 Amber Lin: and it will start Monday and and Sunday, so usually will be 2 weeks, but can be one week
75 00:13:34.040 ⇒ 00:13:44.810 Amber Lin: and team decides when to start cycle and when to add
76 00:13:47.720 ⇒ 00:13:55.039 Amber Lin: right? And so each time we start a. So let’s actually, let’s talk about how to build up.
77 00:13:55.140 ⇒ 00:14:02.170 Amber Lin: how to build a cycle. Right? So we start off and it’s blank. So
78 00:14:03.040 ⇒ 00:14:08.200 Amber Lin: we start here. And there’s nothing in the cycle. How do we?
79 00:14:09.320 ⇒ 00:14:14.340 Amber Lin: We decide what to put into the cycle?
80 00:14:15.530 ⇒ 00:14:24.610 Amber Lin: Right? What would your thoughts be on? How would we? How would we fill up this cycle with things that we want to do.
81 00:14:26.936 ⇒ 00:14:31.339 Rico Rejoso: It’s more like for a recurring event. Right? So something that
82 00:14:32.590 ⇒ 00:14:41.540 Rico Rejoso: I’m I’m not sure myself. Actually, I was also looking into that, since, like projects and issues are like that, you need to accomplish cycles more of like
83 00:14:41.910 ⇒ 00:14:45.979 Rico Rejoso: an event that should be done for like a period of time.
84 00:14:46.500 ⇒ 00:14:57.220 Amber Lin: Yeah. Cycles are. That’s a great point. Cycles are separate from issues and projects. They are a time
85 00:14:57.800 ⇒ 00:15:00.170 Amber Lin: timeframe of.
86 00:15:00.540 ⇒ 00:15:09.310 Amber Lin: Say, it’s just a way to split up time. It’s not. It’s not a project in itself, like all the projects are.
87 00:15:09.420 ⇒ 00:15:12.649 Amber Lin: Let me show you their project views.
88 00:15:12.770 ⇒ 00:15:23.090 Amber Lin: So, for instance, their projects might be ongoing right. They have these projects. Gee! This is a great view to demonstrate
89 00:15:23.340 ⇒ 00:15:24.650 Amber Lin: projects.
90 00:15:27.010 ⇒ 00:15:33.660 Amber Lin: so they have all these projects as ongoing, and a cycle would just be okay for these 2 weeks
91 00:15:33.800 ⇒ 00:15:43.190 Amber Lin: from here to here. We’re going to say, this is one cycle. Oh, see, here’s 1 cycle, another cycle, another cycle, another cycle. So
92 00:15:43.470 ⇒ 00:15:53.450 Amber Lin: that’s just how we classify the time. So that we can do.
93 00:15:53.870 ⇒ 00:15:57.059 Amber Lin: we can say, Okay, we’re gonna do all of this
94 00:15:57.720 ⇒ 00:16:04.430 Amber Lin: in these 2 weeks. In the next 2 weeks. We’re gonna do that. So it just helps us to plan. Does that make it more clear.
95 00:16:08.870 ⇒ 00:16:11.161 Rico Rejoso: Still confused. But it’s like
96 00:16:14.080 ⇒ 00:16:25.529 Rico Rejoso: for like a specific work, they they have to keep doing it like for for like in 2 weeks or or is it just a set deadline for each work or task.
97 00:16:27.290 ⇒ 00:16:28.899 Amber Lin: Let’s say it’s
98 00:16:29.060 ⇒ 00:16:58.039 Amber Lin: it’s like a basket that I put. Let me show you my project so it would be a basket that we put the task in. So today, we just planned this cycle, and these are their projects. So we have 4 main projects. Each of them has its own backlog of tasks. And today we said, Okay, we want to do these things in this 2 weeks.
99 00:16:58.170 ⇒ 00:17:15.649 Amber Lin: right? Because we had a plan of okay. In 6 months. We want to achieve that. And then that’s a lot. 6 months is a very long time. So we split it up into okay, each 2 weeks. We’re going to do a little bit 2 weeks. We’re going to do a little bit and do a little bit more. So for this current cycle we picked.
100 00:17:15.650 ⇒ 00:17:30.870 Amber Lin: We picked these tasks because they’re most important, and we went to another project, and we also picked a few tasks. And then we went to another project, and then we picked a few tasks, and then we put all of them in this in the current cycle.
101 00:17:31.420 ⇒ 00:17:44.830 Amber Lin: And then this is what we end up with. So we have stuff from different projects that we say, Okay, we’re going to do a little bit more of increment of work, so that we’re a little bit closer to
102 00:17:45.500 ⇒ 00:17:47.340 Amber Lin: getting that project done.
103 00:17:47.940 ⇒ 00:17:49.530 Rico Rejoso: Oh, okay, I get it.
104 00:17:49.810 ⇒ 00:17:56.780 Rico Rejoso: So why can’t we just like set deadlines for each issue issues? Right? Is that like more.
105 00:17:56.980 ⇒ 00:18:08.374 Amber Lin: We are. We are setting deadlines for each issue. I think the purpose of having cycles which usually people call them sprints is that
106 00:18:08.960 ⇒ 00:18:21.870 Amber Lin: you’ve you can breathe so like if there’s constantly deadlines, team members can get burnt out because you’re there’s no there’s no end to something. And we have this cycle so that
107 00:18:22.170 ⇒ 00:18:51.280 Amber Lin: we have the chance to plan each cycle. So we look at, are we doing the right things? Are we spending the time on the right thing. So today, we plan this only today, we didn’t plan it 2 weeks ago because a lot of things changed in those 2 weeks, and then also at the end of each cycle, we do a retro, and the retro is okay. How do we do this cycle? Is there anything we want to improve?
108 00:18:51.400 ⇒ 00:19:01.860 Amber Lin: And is that like, did we do it optimally? Do we do everything that we wanted to do so?
109 00:19:03.980 ⇒ 00:19:14.360 Amber Lin: So we have a planning a retro. So so start of cycle.
110 00:19:15.230 ⇒ 00:19:17.999 Amber Lin: do a planning and a cycle.
111 00:19:18.200 ⇒ 00:19:19.649 Amber Lin: We do a retro.
112 00:19:24.170 ⇒ 00:19:25.969 Rico Rejoso: Does that make it make more sense?
113 00:19:26.430 ⇒ 00:19:27.640 Rico Rejoso: Yeah, I get it.
114 00:19:29.610 ⇒ 00:19:33.440 Amber Lin: Need to add this to wait and.
115 00:19:34.180 ⇒ 00:19:40.239 Rico Rejoso: So, for like that I mean the cycle that you have come up with. It’s good for 2 weeks right.
116 00:19:40.660 ⇒ 00:20:04.350 Amber Lin: Yeah, it’s good for 2 weeks. And I I it’s also a lot easier to assign deadlines because it it’s just is this, gonna be this week, or is it gonna be next week? So I don’t have to think of? Oh, this is gonna be 2 days from now. That’s gonna be 5 days from now. So that that gets this gets very complicated. So 2 weeks is just a simpler.
117 00:20:04.490 ⇒ 00:20:08.559 Amber Lin: shorter timeframe for us to understand.
118 00:20:09.650 ⇒ 00:20:14.099 Amber Lin: But ultimately you complete like one task and 2 tasks and task A B.
119 00:20:15.230 ⇒ 00:20:17.000 Rico Rejoso: Oh, okay.
120 00:20:20.520 ⇒ 00:20:24.610 Amber Lin: And so.
121 00:20:27.950 ⇒ 00:20:29.370 Rico Rejoso: Just question.
122 00:20:29.560 ⇒ 00:20:30.130 Amber Lin: Yeah. Go ahead.
123 00:20:30.570 ⇒ 00:20:50.360 Rico Rejoso: I mean when you like. I mean first, st what you did was like listed on all the projects, then afterwards come up with the tasks or the issues. Right? So for, like setting up a cycle, what you do is just list out all within the given date, and just put them in one cycle. Is that how you do, or create those cycles.
124 00:20:51.105 ⇒ 00:21:13.875 Amber Lin: That’s actually a great question. You like, you really think about the right point. So usually, currently, how I do it is that. There’s the backlog of issues right? There’s a backlog of things that we said we wanted to do, and what we need to do to essentially bake the cake, and so right now I look at it and I say, Hey,
125 00:21:14.330 ⇒ 00:21:24.329 Amber Lin: I can’t mix the cake before I buy the ingredients, so I should buy the ingredients this cycle, so that by the next cycle I can actually mix the cake
126 00:21:25.520 ⇒ 00:21:26.589 Amber Lin: right? And maybe.
127 00:21:26.590 ⇒ 00:21:27.060 Rico Rejoso: The difference.
128 00:21:27.060 ⇒ 00:21:51.480 Amber Lin: Projects are like, I’m baking different things. And I say, Okay, I think I should finish baking the cake before I go bake cookies because I can’t leave this cake out for forever, and then we’ll forget about it. So I’m going to say I’m going to do finish baking this cake. So I’m going to do the steps in order before I go to the other project. So I pick the the ones that I need.
129 00:21:51.840 ⇒ 00:22:06.330 Amber Lin: and I say these are important. I need to get this done so that I bake this cake on time, or, say I, I can do the other steps. I pick them. And I go to this cycle. I have all the tasks that I pick. And I say, Okay,
130 00:22:07.580 ⇒ 00:22:13.399 Amber Lin: these are going to be due by this date so that I can do the other ones
131 00:22:13.580 ⇒ 00:22:21.129 Amber Lin: the other ones next week. And teammate, one is going to do these tasks, teammate 2 is going to do those tasks.
132 00:22:22.660 ⇒ 00:22:29.529 Rico Rejoso: Okay, so do you like set the due date first, st or before the cycle, or you just put it in one cycle, then set up the due dates.
133 00:22:30.040 ⇒ 00:22:36.120 Rico Rejoso: Yeah, I usually put assign a due dates later. So I put issues in.
134 00:22:36.410 ⇒ 00:22:41.520 Amber Lin: Cycle and the.
135 00:22:41.730 ⇒ 00:22:44.880 Rico Rejoso: So sorry owners.
136 00:22:45.630 ⇒ 00:22:47.650 Rico Rejoso: Oh, God!
137 00:22:48.820 ⇒ 00:22:49.699 Rico Rejoso: He needs it!
138 00:22:55.380 ⇒ 00:22:56.090 Amber Lin: Yeah.
139 00:22:58.760 ⇒ 00:23:04.800 Amber Lin: Actually, let’s so. What a ticket!
140 00:23:06.410 ⇒ 00:23:08.730 Amber Lin: So I think it has a title.
141 00:23:09.650 ⇒ 00:23:19.560 Amber Lin: It has a I would say, like, ideally, a short description of what it means.
142 00:23:20.740 ⇒ 00:23:26.680 Amber Lin: and then it has acceptance. Right?
143 00:23:26.830 ⇒ 00:23:28.000 Amber Lin: Terrier.
144 00:23:28.170 ⇒ 00:23:34.819 Amber Lin: What does it mean to be done with this ticket?
145 00:23:35.340 ⇒ 00:23:39.809 Amber Lin: Does it mean? It has been tested
146 00:23:41.640 ⇒ 00:23:50.619 Amber Lin: etc. So usually I put a few check marks check marks and then
147 00:23:52.260 ⇒ 00:23:56.510 Amber Lin: and then there should be a point estimate.
148 00:23:57.550 ⇒ 00:24:03.610 Amber Lin: So I’ll say 1 point equals 2 h.
149 00:24:05.210 ⇒ 00:24:09.370 Amber Lin: So you can see here, let’s say, this ticket.
150 00:24:10.170 ⇒ 00:24:14.369 Amber Lin: There’s a goal we want to let me say a goal.
151 00:24:15.420 ⇒ 00:24:23.989 Amber Lin: a short line for a goal acceptance criteria of what it should have accomplished
152 00:24:24.240 ⇒ 00:24:26.829 Amber Lin: like these are just AI suggestions.
153 00:24:27.924 ⇒ 00:24:35.369 Amber Lin: And then we have an estimate estimate like 2 points. It’s gonna be 4 h, 3 points gonna be 6 h.
154 00:24:35.830 ⇒ 00:24:39.910 Amber Lin: And we currently do this this scale.
155 00:24:40.740 ⇒ 00:24:45.900 Amber Lin: Oh, so let me put it here.
156 00:24:53.070 ⇒ 00:24:57.399 Amber Lin: right. So going back to the cycles.
157 00:24:58.820 ⇒ 00:25:08.570 Amber Lin: what we’re gonna do because that we’re we’re in this together today, we’ll do a grooming and then you can see here that
158 00:25:08.810 ⇒ 00:25:13.419 Amber Lin: so Hannah has a marketing, planning meeting, and then
159 00:25:13.920 ⇒ 00:25:17.519 Amber Lin: and then at the end, I think they have a retro.
160 00:25:17.640 ⇒ 00:25:27.149 Amber Lin: so they’ll have a retro at the end of 2 weeks. So this is like, say, planning is that week. One Monday
161 00:25:27.750 ⇒ 00:25:33.639 Amber Lin: retro will be week, 2 Friday. So that’s the very end. Last day.
162 00:25:35.570 ⇒ 00:25:41.270 Amber Lin: Last day of spread start. That’s the 1st day
163 00:25:42.120 ⇒ 00:25:52.400 Amber Lin: in retro. We usually usually say, what did we do? Well, what we should improve on
164 00:25:52.640 ⇒ 00:25:57.690 Amber Lin: what’s next? So I usually just use a zoom whiteboard.
165 00:25:58.425 ⇒ 00:26:01.200 Amber Lin: and then I have people.
166 00:26:01.810 ⇒ 00:26:03.060 Amber Lin: Let’s see.
167 00:26:04.520 ⇒ 00:26:11.500 Amber Lin: White Whiteboards, I’ll show you my existing whiteboard.
168 00:26:14.340 ⇒ 00:26:19.570 Amber Lin: So here is open for it.
169 00:26:22.200 ⇒ 00:26:27.702 Amber Lin: This is like a retro board that I use.
170 00:26:28.500 ⇒ 00:26:38.060 Amber Lin: I’ll send you like. Ask me more about these next time they’re they’re included in the template. So I didn’t make the templates. I just searched
171 00:26:38.220 ⇒ 00:26:48.759 Amber Lin: retro, and then I and then I found it’s it’s under zoom backwards.
172 00:26:49.430 ⇒ 00:26:53.210 Amber Lin: so you could do that, or you could do it in fig jam.
173 00:26:53.580 ⇒ 00:26:59.880 Amber Lin: We’ll we’ll talk about it next time when we’re closer to their marketing retro.
174 00:27:00.220 ⇒ 00:27:07.799 Amber Lin: I know we have 4 min left. I just want to quickly run you through what we do every day. And then
175 00:27:10.020 ⇒ 00:27:13.700 Amber Lin: so every day in a cycle, we have a what’s called a stand up.
176 00:27:14.340 ⇒ 00:27:18.610 Rico Rejoso: So in the stand up is really quick meetings.
177 00:27:19.516 ⇒ 00:27:23.449 Amber Lin: We open. Sorry I did not share my screen.
178 00:27:23.750 ⇒ 00:27:29.029 Amber Lin: so in the stand ups I have really quick meetings. So we go in the current cycle.
179 00:27:30.700 ⇒ 00:27:38.270 Amber Lin: you can organize your board. However it works for you, I know. Say, this is, let me try to find
180 00:27:38.860 ⇒ 00:27:41.269 Amber Lin: want to find someone else’s board.
181 00:27:43.250 ⇒ 00:27:46.800 Amber Lin: I think usually they’re organized.
182 00:27:46.960 ⇒ 00:27:49.820 Amber Lin: So you can have different views up here.
183 00:27:50.110 ⇒ 00:27:54.469 Amber Lin: So I think some people like to see it as this. It’s just whatever works for you.
184 00:27:55.120 ⇒ 00:27:59.610 Amber Lin: and each each stand up we look at.
185 00:28:00.635 ⇒ 00:28:03.970 Amber Lin: Where is it here?
186 00:28:04.520 ⇒ 00:28:09.450 Amber Lin: So we look at anything in
187 00:28:10.150 ⇒ 00:28:19.910 Amber Lin: in review that can be closed, so can we get someone to review them.
188 00:28:21.620 ⇒ 00:28:33.569 Amber Lin: And then anything blocks that needs us to reach out to stakeholders.
189 00:28:34.180 ⇒ 00:28:37.350 Amber Lin: So those are the 2 most important ones
190 00:28:37.590 ⇒ 00:28:46.680 Amber Lin: anything close to its due date, but hasn’t been started.
191 00:28:47.210 ⇒ 00:28:57.310 Amber Lin: So sometimes you’ll see like something’s due tomorrow. But they haven’t been started yet, and then I usually ask my team like, Hey, are are we gonna start? That is that gonna get done this cycle?
192 00:28:57.840 ⇒ 00:29:04.989 Amber Lin: In some general high, level things or concerns like, How are we going to complete the cycle?
193 00:29:07.770 ⇒ 00:29:14.989 Amber Lin: are we going to complete this cycle on time?
194 00:29:16.090 ⇒ 00:29:19.179 Amber Lin: So are we going to complete all the all the tasks.
195 00:29:26.620 ⇒ 00:29:30.259 Amber Lin: Yeah. And sometimes it’s helpful to.
196 00:29:30.420 ⇒ 00:29:36.530 Amber Lin: I usually talk to one person at a time. Oh, sorry this goes up here.
197 00:29:38.730 ⇒ 00:29:40.740 Amber Lin: That goes up here.
198 00:29:41.020 ⇒ 00:29:42.490 Amber Lin: So I usually
199 00:29:43.176 ⇒ 00:29:58.849 Amber Lin: and look at all. Everything is in review 1st and then blocked. Those are pretty easy. They’re just statuses. And I go look at each person’s tickets to say, like, Okay, they’re close to do. Why are they? Why are they not done?
200 00:29:59.150 ⇒ 00:30:02.239 Amber Lin: Sometimes it’s gonna get awkward. But
201 00:30:03.930 ⇒ 00:30:17.589 Amber Lin: sometimes as a Pm. You just sit there in awkwardness and say, Hey, why is this not done? And people will come up with an answer, and sometimes people will just completely for have forgotten about that ticket. So it would be helpful. Oh.
202 00:30:18.230 ⇒ 00:30:28.020 Amber Lin: and to start start of, stand up, take, ask members to take
203 00:30:28.210 ⇒ 00:30:38.420 Amber Lin: 2, 2, 3 min to update their ticket status, comments, etcetera.
204 00:30:39.010 ⇒ 00:30:42.470 Amber Lin: So 15 to 30.
205 00:30:43.770 ⇒ 00:30:45.260 Amber Lin: And that’s each
206 00:30:53.780 ⇒ 00:30:55.310 Amber Lin: And usually
207 00:30:55.970 ⇒ 00:31:22.010 Amber Lin: there’s 1 last ritual. So I know this is no, this is a lot. I don’t expect you to digest any of this yet. I just wanted to give you dump all the information. So once I refer to anything where we talk about anything we have something to refer to, but don’t feel pressured to like digest. All of this I digested all of this for many months. So like
208 00:31:22.390 ⇒ 00:31:29.690 Amber Lin: any level of understanding is exceptional. So grooming is what we’re going to do today. So we’ll do. The grooming
209 00:31:30.640 ⇒ 00:31:44.780 Amber Lin: grooming is when we make sure that tickets tickets, meets the standard, making sh looking, add all tickets.
210 00:31:45.170 ⇒ 00:32:03.320 Amber Lin: and the backlog one by one, to make sure that they meet ticketing standards and that be still
211 00:32:03.770 ⇒ 00:32:07.130 Amber Lin: needs these tickets.
212 00:32:10.530 ⇒ 00:32:12.149 Amber Lin: This is kind of like a
213 00:32:12.850 ⇒ 00:32:16.939 Amber Lin: like a checklist of what we do. And so we just cycle through this.
214 00:32:19.910 ⇒ 00:32:21.000 Amber Lin: That’s all.
215 00:32:21.340 ⇒ 00:32:22.120 Rico Rejoso: Okay.
216 00:32:22.120 ⇒ 00:32:25.309 Rico Rejoso: 30 min. Grandparenturishment.
217 00:32:26.140 ⇒ 00:32:49.409 Amber Lin: And we’ll do it together. We’ll we’ll start. We’ll start out doing the project management for marketing together. I’ll try to join the stand ups. I don’t think I can join the stand ups, but I think Hannah has done it for it long enough that she can help you through the stand ups, and I’ll be there with with you on the grooming, and hopefully with planning, and retros as well.
218 00:32:50.830 ⇒ 00:32:51.699 Rico Rejoso: Got it.
219 00:32:51.960 ⇒ 00:32:53.990 Rico Rejoso: Yeah, okay.
220 00:32:54.910 ⇒ 00:33:02.209 Rico Rejoso: thank you. And I’ll see. I’ll see you soon. I’ll see you there at the marketing, grooming and time allocation. So we’ll talk soon.
221 00:33:02.380 ⇒ 00:33:04.769 Rico Rejoso: Yeah, alright. See you later. Thank you so much.
222 00:33:04.770 ⇒ 00:33:06.400 Amber Lin: Okay? Bye.
223 00:33:06.400 ⇒ 00:33:07.150 Rico Rejoso: Bye, bye.