Meeting Title: Interlude and Default Project Planning Date: 2025-09-22 Meeting participants: Justin Breshears, Rico Rejoso
WEBVTT
1 00:02:52.070 ⇒ 00:02:53.409 Justin Breshears: There we go.
2 00:02:53.670 ⇒ 00:02:55.650 Rico Rejoso: I just, Steve, I’m sorry for that one.
3 00:02:56.190 ⇒ 00:02:58.159 Justin Breshears: All good, man. How are you today?
4 00:02:58.500 ⇒ 00:02:59.829 Rico Rejoso: Good, good, how are you?
5 00:03:00.260 ⇒ 00:03:01.120 Justin Breshears: Alright.
6 00:03:01.960 ⇒ 00:03:13.149 Justin Breshears: I appreciate you jumping on, I know, last minute, but, I wanted to make sure that I had a handle on default interlude and just the work plan for this week.
7 00:03:13.150 ⇒ 00:03:13.680 Rico Rejoso: Okay.
8 00:03:13.680 ⇒ 00:03:20.630 Justin Breshears: And I’m very new to linear, so I’m still, like, learning how linear works and everything, so,
9 00:03:20.820 ⇒ 00:03:23.649 Justin Breshears: If you could, pull up…
10 00:03:23.920 ⇒ 00:03:29.049 Justin Breshears: The linear projects for those two, and just show me, like, the cycle and how you have it set up.
11 00:03:29.910 ⇒ 00:03:31.500 Rico Rejoso: Okay, one sec.
12 00:03:32.520 ⇒ 00:03:33.350 Rico Rejoso: Sit up.
13 00:03:34.770 ⇒ 00:03:41.399 Justin Breshears: So I’ve got… I’ve got, like, the interlude ones pulled up for Cycle 6, where it says the current, but there’s, like, nothing in it.
14 00:03:42.150 ⇒ 00:03:43.310 Rico Rejoso: Yeah,
15 00:03:43.750 ⇒ 00:03:57.530 Rico Rejoso: For that, I shared a… I mean… I mean, I shared a document to them. I also informed Sam about it. I need your feedback in regards to the tickets that I initially created before I put in the… put it on Linear.
16 00:03:58.020 ⇒ 00:04:05.620 Rico Rejoso: Since Utam mentioned for me to, what Let me see.
17 00:04:11.100 ⇒ 00:04:13.769 Rico Rejoso: Otan told me to,
18 00:04:15.210 ⇒ 00:04:18.490 Rico Rejoso: have Sam review the tickets before putting it on the Luna.
19 00:04:19.160 ⇒ 00:04:23.020 Rico Rejoso: And I haven’t provided any feedbacks or comments yet on that trial, I guess.
20 00:04:23.020 ⇒ 00:04:25.259 Justin Breshears: And what document did you share with them?
21 00:04:25.880 ⇒ 00:04:27.989 Rico Rejoso: Let me add it to our chat as well.
22 00:04:28.840 ⇒ 00:04:29.760 Rico Rejoso: This one.
23 00:04:34.510 ⇒ 00:04:39.609 Rico Rejoso: So this was based on the previous meeting that we had with Matt.
24 00:04:40.120 ⇒ 00:04:40.959 Rico Rejoso: Oh, Matthew.
25 00:04:40.960 ⇒ 00:04:41.560 Justin Breshears: Okay.
26 00:04:42.700 ⇒ 00:04:44.779 Rico Rejoso: Not sure if you wanted, I’m sorry.
27 00:04:44.780 ⇒ 00:04:46.850 Justin Breshears: Yeah, the one we had last week with them.
28 00:04:47.140 ⇒ 00:04:48.550 Rico Rejoso: Yeah, that’s it.
29 00:04:50.750 ⇒ 00:04:51.410 Justin Breshears: Okay.
30 00:04:55.540 ⇒ 00:05:03.919 Rico Rejoso: So I just took a run through it, and I need Sam to confirm. Basically, these are just general pickets, maybe we need to branch out some of it.
31 00:05:04.070 ⇒ 00:05:10.359 Rico Rejoso: So I have, Sam confirmed at first, since he’s also focused on internal projects.
32 00:05:10.830 ⇒ 00:05:12.350 Rico Rejoso: compared to default, it’s one.
33 00:05:20.810 ⇒ 00:05:21.440 Justin Breshears: Okay.
34 00:05:55.920 ⇒ 00:05:59.269 Justin Breshears: Yeah, so I’m trying to get a good handle on, like, how to plan out a sprint.
35 00:05:59.530 ⇒ 00:06:02.019 Justin Breshears: Based on our current systems right now, you know?
36 00:06:02.450 ⇒ 00:06:03.590 Justin Breshears: And…
37 00:06:04.880 ⇒ 00:06:12.229 Justin Breshears: just trying to get a handle on, like, how we can do so in linear. So, like, if I look at this page for current cycle.
38 00:06:12.620 ⇒ 00:06:18.020 Justin Breshears: It shows 11 points for Mustafa, 6 for Henry.
39 00:06:19.060 ⇒ 00:06:22.249 Justin Breshears: And one with no assignee. Seems a little light.
40 00:06:23.900 ⇒ 00:06:32.870 Rico Rejoso: This one’s for, Caitlin, but I guess Mustafa’s taking on this one to, ping Caitlin, so he can unblock. Is it, the…
41 00:06:33.180 ⇒ 00:06:36.380 Rico Rejoso: It should be fun. The three tickets here are dependent on this one.
42 00:06:39.290 ⇒ 00:06:54.060 Rico Rejoso: So this… the missing fields here are causing the delays or the blockage for these three tickets, because they… almost Apple won’t be able to finalize the analytics side of it if… due to the missing fields.
43 00:06:54.290 ⇒ 00:06:56.000 Rico Rejoso: or API keys.
44 00:06:56.440 ⇒ 00:07:00.019 Rico Rejoso: Caitlin hasn’t responded yet since last week.
45 00:07:01.360 ⇒ 00:07:11.100 Rico Rejoso: So, she’s trying to ping… He’s… my staff was trying to ping her every now and then, but also trying to make sure that he doesn’t over… doesn’t go overboard about it.
46 00:07:11.460 ⇒ 00:07:12.920 Rico Rejoso: I can assign this to myself.
47 00:07:14.380 ⇒ 00:07:14.940 Justin Breshears: Okay.
48 00:07:15.590 ⇒ 00:07:21.640 Justin Breshears: And can you give me a breakdown of, like, who is involved with these? It’s Mustafa, Sam…
49 00:07:22.480 ⇒ 00:07:23.689 Justin Breshears: And who else?
50 00:07:23.850 ⇒ 00:07:24.920 Rico Rejoso: Henry, looks like.
51 00:07:25.720 ⇒ 00:07:29.340 Rico Rejoso: Yeah, so for default, we have, like,
52 00:07:29.470 ⇒ 00:07:33.910 Rico Rejoso: Two projects with them, which is the product analytics.
53 00:07:33.950 ⇒ 00:07:50.439 Rico Rejoso: and the sales force, so Mustafa’s spearheading that one with the help of Sam. Sam’s, like, just… just, you know, taking lead of this one, but not project involved in regards to creating stuff on default. It’s more… more likely just Mustafa taking over that.
54 00:07:50.470 ⇒ 00:07:55.189 Rico Rejoso: project for default, and the other one, which is the product analytics, is Henry.
55 00:07:56.280 ⇒ 00:08:06.629 Rico Rejoso: I think for Henry, he doesn’t… I mean, you don’t have to, like, you know, DM him much, since he also credit detectives himself.
56 00:08:06.980 ⇒ 00:08:12.360 Rico Rejoso: updated every time he got through all the tickets. It’s just for Mustafa, I guess.
57 00:08:12.510 ⇒ 00:08:14.190 Rico Rejoso: Said sometimes is…
58 00:08:14.850 ⇒ 00:08:19.370 Rico Rejoso: doing a lot of stuff and needs to go through all the tickets, one may want to make sure that…
59 00:08:19.740 ⇒ 00:08:21.449 Rico Rejoso: He doesn’t miss anything about it.
60 00:08:21.630 ⇒ 00:08:25.279 Rico Rejoso: Yeah, so that’s the two projects that we’re working for default.
61 00:08:26.260 ⇒ 00:08:27.049 Rico Rejoso: They come down.
62 00:08:27.510 ⇒ 00:08:30.359 Rico Rejoso: Yeah, it’s just Mustafa and Henry right now.
63 00:08:31.620 ⇒ 00:08:36.159 Justin Breshears: So… 18 hours seems right for what we’re doing for them.
64 00:08:37.760 ⇒ 00:08:42.419 Rico Rejoso: there’s no… since we’re doing an hourly for them, I don’t think there’s, like, Okay.
65 00:08:42.429 ⇒ 00:08:44.019 Justin Breshears: Okay, this one’s an hourly.
66 00:08:44.300 ⇒ 00:08:44.870 Rico Rejoso: Yeah.
67 00:08:45.950 ⇒ 00:08:46.570 Justin Breshears: Okay.
68 00:08:48.950 ⇒ 00:08:52.309 Justin Breshears: Okay, so I’ll just ping and make sure that it’s all current.
69 00:08:53.090 ⇒ 00:08:54.670 Rico Rejoso: In the channel.
70 00:08:54.910 ⇒ 00:08:56.430 Justin Breshears: What about for Interlude?
71 00:08:58.150 ⇒ 00:09:03.030 Rico Rejoso: For Interlude, that’s just Mustaf who are working on it, alongside with Sam.
72 00:09:03.810 ⇒ 00:09:08.100 Rico Rejoso: So I’m just digging some of the tickets that must have, get handled.
73 00:09:09.350 ⇒ 00:09:10.949 Rico Rejoso: It’s hard to give a sample.
74 00:09:11.640 ⇒ 00:09:19.009 Rico Rejoso: But, yeah, more likely it’s 90% Mustaf who’s taking all the tickets around, into the project.
75 00:09:19.690 ⇒ 00:09:23.510 Rico Rejoso: And we have, Micah, Mika, not sure how to pronounce it.
76 00:09:23.660 ⇒ 00:09:31.230 Rico Rejoso: On… on the client side, who’s also testing the, product, or the,
77 00:09:32.040 ⇒ 00:09:36.970 Rico Rejoso: software that Mustafa and the Mustafa created, and providing feedback.
78 00:09:37.160 ⇒ 00:09:44.729 Rico Rejoso: to… Change or to reiterate some of the process based on what they’re currently focusing on…
79 00:09:46.230 ⇒ 00:09:52.380 Justin Breshears: Okay, so we definitely need to get the new tickets for this week into Interlead, but we’re waiting on feedback on that doc.
80 00:09:52.740 ⇒ 00:09:53.350 Rico Rejoso: Yep.
81 00:09:53.970 ⇒ 00:09:56.319 Justin Breshears: And that feedback is supposed to come from Sam?
82 00:09:56.590 ⇒ 00:10:04.910 Rico Rejoso: Sam, yeah, I informed him earlier today, to take a look at all the tickets, provide comments if it’s confirmed, so I can add, but…
83 00:10:05.030 ⇒ 00:10:06.030 Rico Rejoso: As of now.
84 00:10:06.180 ⇒ 00:10:09.039 Rico Rejoso: We haven’t gone through it yet, I guess.
85 00:10:16.340 ⇒ 00:10:19.420 Justin Breshears: I will follow up in the thread. I see your thread here.
86 00:10:21.340 ⇒ 00:10:22.530 Justin Breshears: Friday 8…
87 00:10:25.400 ⇒ 00:10:29.620 Rico Rejoso: For the cadence, were you able to use… Get all the…
88 00:10:29.990 ⇒ 00:10:41.790 Rico Rejoso: rituals for this… I mean, basically, I merged their, rituals, and I want those services for, like, small projects as parameter.
89 00:10:44.180 ⇒ 00:10:45.420 Justin Breshears: I’m sorry, say that again?
90 00:10:45.630 ⇒ 00:10:54.109 Rico Rejoso: I’m sorry. Yeah, I mean, I do the same, stand-up, or same time, for stand-up for interlude and default.
91 00:10:54.590 ⇒ 00:10:57.269 Rico Rejoso: You were able to saw the.
92 00:10:57.270 ⇒ 00:11:00.639 Justin Breshears: Yeah, did you transfer the ownership of those invites to me?
93 00:11:01.040 ⇒ 00:11:04.940 Rico Rejoso: I don’t have… to be honest, I don’t have the ownership on that one.
94 00:11:05.230 ⇒ 00:11:06.040 Rico Rejoso: I think I was.
95 00:11:06.040 ⇒ 00:11:13.030 Justin Breshears: Okay, well, I had to change the time, and I think it went through, so let me see… Okay.
96 00:11:14.820 ⇒ 00:11:18.440 Justin Breshears: I took you off of it, too, so you don’t have to worry about it anymore.
97 00:11:18.770 ⇒ 00:11:19.989 Rico Rejoso: No worries, yes.
98 00:11:25.230 ⇒ 00:11:25.810 Justin Breshears: Sure.
99 00:11:33.840 ⇒ 00:11:35.510 Justin Breshears: Yeah, it looks like it went through it.
100 00:11:40.370 ⇒ 00:11:46.340 Rico Rejoso: So the way, the rituals are done currently, I mean, when I got it was…
101 00:11:46.650 ⇒ 00:11:51.600 Rico Rejoso: They’re still planning our retro, so I added a planning and retro on Friday afternoon.
102 00:11:51.720 ⇒ 00:11:56.590 Rico Rejoso: And we do… two stand-ups every week, which is Tuesday and Thursday.
103 00:11:56.770 ⇒ 00:12:02.190 Rico Rejoso: And two client, weekly meetings on Wednesday and Thursday.
104 00:12:06.060 ⇒ 00:12:10.209 Justin Breshears: Wednesday and Thursday. Don’t think I have the Thursday meeting.
105 00:12:10.360 ⇒ 00:12:13.409 Justin Breshears: Oh yeah, the default go-to-market is to go sync.
106 00:12:13.870 ⇒ 00:12:14.719 Rico Rejoso: Yep, that’s it.
107 00:12:15.390 ⇒ 00:12:18.270 Justin Breshears: And then Wednesday’s default contract sync.
108 00:12:19.930 ⇒ 00:12:21.810 Rico Rejoso: And those happen…
109 00:12:21.810 ⇒ 00:12:22.929 Justin Breshears: Oh, not that one?
110 00:12:24.070 ⇒ 00:12:25.979 Justin Breshears: I don’t have another Wednesday one, then.
111 00:12:26.760 ⇒ 00:12:32.160 Rico Rejoso: The contract synth, I think this is in, the one that, wanted…
112 00:12:32.840 ⇒ 00:12:39.929 Rico Rejoso: They discussed the default in regards to the renewal contract. And the other one was… let me see… yeah, I think you knocked it out of…
113 00:12:41.040 ⇒ 00:12:42.840 Rico Rejoso: Let me try to add you, one second.
114 00:12:44.320 ⇒ 00:12:46.620 Rico Rejoso: This one is spearheaded by Henry.
115 00:12:49.830 ⇒ 00:12:51.080 Justin Breshears: Figure out about it.
116 00:12:51.990 ⇒ 00:12:53.330 Rico Rejoso: Okay, how did you quit.
117 00:13:03.770 ⇒ 00:13:05.039 Justin Breshears: So you got.
118 00:13:06.470 ⇒ 00:13:07.560 Justin Breshears: Beautiful.
119 00:13:09.580 ⇒ 00:13:10.080 Justin Breshears: June…
120 00:13:31.840 ⇒ 00:13:37.350 Justin Breshears: So… Anything else that I need to know logistically for these?
121 00:13:42.810 ⇒ 00:13:44.999 Rico Rejoso: Deco applies, I mean…
122 00:13:45.520 ⇒ 00:13:50.699 Rico Rejoso: None. We don’t have much tickets on both these projects, and as long as
123 00:13:51.910 ⇒ 00:13:57.780 Rico Rejoso: Yeah, I think the go-to man would be Mustafa, since he knows everything on the project, I usually…
124 00:13:58.150 ⇒ 00:14:01.400 Rico Rejoso: do a huddle with him every Friday to make sure I’m in line.
125 00:14:02.030 ⇒ 00:14:06.729 Rico Rejoso: Since I’m not familiar with the tech stuff as well, or with the technical side of it.
126 00:14:07.040 ⇒ 00:14:11.210 Rico Rejoso: So I just make sure that all the tickets are done, and all tickets are created each week.
127 00:14:13.190 ⇒ 00:14:14.829 Justin Breshears: You do that with who?
128 00:14:15.520 ⇒ 00:14:17.030 Rico Rejoso: I’m with Staff Club, I’m sorry.
129 00:14:17.880 ⇒ 00:14:19.170 Justin Breshears: on Fridays.
130 00:14:19.590 ⇒ 00:14:22.310 Rico Rejoso: Yeah, I usually do a huddle with them to make sure that
131 00:14:22.590 ⇒ 00:14:27.480 Rico Rejoso: I’m in line with the project, because to be honest, technical… I’m not technical.
132 00:14:27.480 ⇒ 00:14:27.820 Justin Breshears: Right.
133 00:14:27.820 ⇒ 00:14:29.650 Rico Rejoso: everything.
134 00:14:29.650 ⇒ 00:14:31.219 Justin Breshears: Neither am I, don’t worry.
135 00:14:32.450 ⇒ 00:14:33.220 Justin Breshears: Cool.
136 00:14:34.620 ⇒ 00:14:36.349 Justin Breshears: But I think I have what I need.
137 00:14:37.140 ⇒ 00:14:39.659 Rico Rejoso: Alrighty, thank you so much. Also… Thank you, sir.
138 00:14:39.660 ⇒ 00:14:40.200 Justin Breshears: Sure.
139 00:14:40.520 ⇒ 00:14:46.920 Rico Rejoso: I… is it okay if I ask just one question? Because I’m just trying to plan how we do it internally.
140 00:14:47.040 ⇒ 00:14:54.269 Rico Rejoso: since we’re coming up with a budget, I think maybe next week for each department, and…
141 00:14:54.600 ⇒ 00:14:57.279 Rico Rejoso: Thinking about the rituals since…
142 00:14:57.420 ⇒ 00:15:04.750 Rico Rejoso: I’m kind of confused. Is it possible, like, we do… do we have… I mean, do we have to do retro every after Sprint?
143 00:15:04.890 ⇒ 00:15:08.890 Rico Rejoso: Or can we do it, like, on a bi-weekly or monthly basis on some?
144 00:15:09.460 ⇒ 00:15:13.690 Justin Breshears: Yeah, I think it’s… just do what makes sense for your project, like, if it’s…
145 00:15:14.000 ⇒ 00:15:30.879 Justin Breshears: it’s not, like, necessary to do every week if it’s, like, that’s too often, you know? If you’re just, like, there’s not much to talk about, right? Especially since a lot of our projects, like, we, you know, don’t pull it… put in, like, a full week, you know, focus on that project, right? So I think it’s okay to, like.
146 00:15:30.950 ⇒ 00:15:35.540 Justin Breshears: Hold the retro either twice a month or once a month, depending on the project.
147 00:15:37.420 ⇒ 00:15:44.360 Rico Rejoso: Okay. And also, I’m trying to create projects on each team based on the OKRs that we have.
148 00:15:44.680 ⇒ 00:15:47.499 Rico Rejoso: for a quarter, and I think the…
149 00:15:47.810 ⇒ 00:16:06.590 Rico Rejoso: I mean, since sales and marketing are very fast, I mean, are fast-paced departments or environments, I think that’s one thing. I mean, that’s hard for me to keep up with them, because there’s a lot of projects that are on the list, and I’m trying to at least eliminate some of it.
150 00:16:06.680 ⇒ 00:16:10.070 Rico Rejoso: But the problem is those backlogs are, like.
151 00:16:11.250 ⇒ 00:16:20.949 Rico Rejoso: you know, pause or pending, and no definite time. So I’m trying to figure out a way on how we can remove some of those and just put it back when we need it.
152 00:16:21.500 ⇒ 00:16:22.680 Justin Breshears: Right.
153 00:16:25.160 ⇒ 00:16:37.010 Justin Breshears: Yeah, I mean, I think that’s, like, the way that you should look at things is, you know, customize it to, like, what really is helpful. Don’t just do things just to do them, right? If it’s, you know, just taking up unnecessary time, you know.
154 00:16:37.330 ⇒ 00:16:42.040 Justin Breshears: Like, move cadences around and stuff for whatever makes sense for your projects.
155 00:16:43.380 ⇒ 00:16:44.050 Rico Rejoso: Okay.
156 00:16:44.680 ⇒ 00:16:46.929 Rico Rejoso: I’ll do so. Thank you so much.
157 00:16:47.220 ⇒ 00:16:48.789 Justin Breshears: Yeah, and I’m gonna ask…
158 00:16:48.790 ⇒ 00:16:49.780 Rico Rejoso: purchase.
159 00:16:49.780 ⇒ 00:17:05.280 Justin Breshears: I’m gonna ask Amber if we can expand our, like, PM team check-in tomorrow, and just go over, like, the sprint management SOP that I drafted, kind of just talk through it, you know? See if there’s any questions, so I’m gonna see if we can expand that to, like, 30 minutes and do a little training on that.
160 00:17:05.700 ⇒ 00:17:15.160 Justin Breshears: And then I think as part of our, like, PM reviews on Friday, we can talk about, like, all the stuff that we’re gonna go over in the Delivery Excellence meeting that we have on Mondays.
161 00:17:15.310 ⇒ 00:17:18.570 Justin Breshears: if we just, like, review our stuff on Friday and, like, make…
162 00:17:18.790 ⇒ 00:17:23.209 Justin Breshears: Sure, we’re all buttoned up for that meeting, so we can help make sure everything’s, like, squared away.
163 00:17:23.910 ⇒ 00:17:26.279 Rico Rejoso: Got it, I usually do it Monday mornings.
164 00:17:27.260 ⇒ 00:17:33.370 Justin Breshears: Yeah, that may make more sense, so I can propose that to you and Amber and see what makes sense there.
165 00:17:33.940 ⇒ 00:17:34.540 Rico Rejoso: okay.
166 00:17:35.620 ⇒ 00:17:38.399 Justin Breshears: Cool. Well, thank you. Appreciate your time.
167 00:17:38.910 ⇒ 00:17:40.620 Rico Rejoso: No worries, thank you so much, Justin.
168 00:17:41.000 ⇒ 00:17:41.580 Justin Breshears: Bye.
169 00:17:41.870 ⇒ 00:17:42.910 Rico Rejoso: Alright, have a good one day.