Meeting Title: Brainforge Ops Weekly Sync Date: 2026-02-06 Meeting participants: Rico Rejoso, Elizah Joy
WEBVTT
1 00:01:55.590 ⇒ 00:01:56.950 Elizah Joy: Hi, Rico.
2 00:02:00.740 ⇒ 00:02:01.450 Rico Rejoso: I do.
3 00:02:01.870 ⇒ 00:02:06.290 Elizah Joy: Hi, I think Shashu just messaged on Slack that he’s driving.
4 00:02:08.259 ⇒ 00:02:13.839 Elizah Joy: Yep, so he won’t… it’s either we put, reschedule the meeting, or we can…
5 00:02:14.109 ⇒ 00:02:16.419 Elizah Joy: Continue and resync, as usual.
6 00:02:17.250 ⇒ 00:02:18.240 Rico Rejoso: Let’s continue.
7 00:02:18.760 ⇒ 00:02:28.719 Elizah Joy: Alright, so yeah, on my end for today would be the tasks that, Shashu has sent over in the ops channel for Notion.
8 00:02:28.780 ⇒ 00:02:29.610 Rico Rejoso: Hmm.
9 00:02:29.610 ⇒ 00:02:44.890 Elizah Joy: But my priority would be the Omni dashboard. I plan to get that done today, and then, preparing for the Friday Retro, because there’s still a few sections in there
10 00:02:45.530 ⇒ 00:02:49.049 Elizah Joy: That, like, the GTM updates from Luke.
11 00:02:49.280 ⇒ 00:02:50.829 Elizah Joy: Still not in there.
12 00:02:52.940 ⇒ 00:02:56.630 Rico Rejoso: Do we have ours prepared for the operation team?
13 00:02:56.970 ⇒ 00:03:01.060 Elizah Joy: I’ve sent it over to Sheshu, but
14 00:03:02.000 ⇒ 00:03:09.979 Elizah Joy: we can add in the updates that we have, and I think majority of our time would be used for the ocean walkthrough.
15 00:03:10.430 ⇒ 00:03:15.830 Rico Rejoso: Yeah, that was out… that’s what I was concerned. I wasn’t able to bring that up yesterday, and I forgot, so…
16 00:03:16.380 ⇒ 00:03:17.000 Elizah Joy: Mmm.
17 00:03:17.000 ⇒ 00:03:21.190 Rico Rejoso: I thought you guys were ahead of it, since you guys mostly work on Inocean updates.
18 00:03:21.390 ⇒ 00:03:22.310 Elizah Joy: Yeah.
19 00:03:23.130 ⇒ 00:03:31.599 Elizah Joy: I think, from my discussion with Shashu, what he said was, on the call, right, so we’re gonna do the live walkthrough.
20 00:03:31.790 ⇒ 00:03:37.129 Elizah Joy: So… yeah, live walkthrough, and then after that, he’ll be sending the…
21 00:03:37.730 ⇒ 00:03:41.390 Elizah Joy: He’ll be… he said that he’ll be creating a Loom video to walk
22 00:03:41.660 ⇒ 00:03:48.150 Elizah Joy: The theme’s through, so that’s gonna be sent also after the… meeting, so I was…
23 00:03:48.540 ⇒ 00:03:50.610 Elizah Joy: Thinking of using that time.
24 00:03:50.890 ⇒ 00:03:54.220 Elizah Joy: to use for the Notion walkthrough, because I think that’s gonna…
25 00:03:54.780 ⇒ 00:03:59.160 Elizah Joy: Take up about 10-15 minutes for the walkthrough.
26 00:03:59.440 ⇒ 00:04:05.529 Rico Rejoso: My concern was that, what will be our, I mean, at least an outline of what we’re gonna walk.
27 00:04:05.530 ⇒ 00:04:06.580 Elizah Joy: Mmm.
28 00:04:06.580 ⇒ 00:04:07.929 Rico Rejoso: through it, right?
29 00:04:09.840 ⇒ 00:04:28.749 Rico Rejoso: you guys are more familiar with it, since basically I was working on the ad hoc and some project stuff, and you guys were working on the notion. I was thinking if we could… we could just create an outlet to make sure we have steps to follow during that walkthrough, and the slide isn’t prepared yet, so I don’t know how much time it’s gonna take you guys to get that going, or if you need anything from me to help you out on that.
30 00:04:29.130 ⇒ 00:04:35.450 Elizah Joy: I don’t think it’s gonna take too much time on filling up this slide, so yeah, I can fill that up and then…
31 00:04:35.570 ⇒ 00:04:38.729 Elizah Joy: Amish, you could add in or edit those.
32 00:04:39.320 ⇒ 00:04:40.350 Elizah Joy: After.
33 00:04:40.790 ⇒ 00:04:43.419 Rico Rejoso: Okay, what are we gonna walk through with them?
34 00:04:44.150 ⇒ 00:04:57.760 Elizah Joy: Let me see… initially would be the homepage. Home page, and then the documents database. So, documents database, and then after that would be the company,
35 00:04:57.920 ⇒ 00:05:07.240 Elizah Joy: section that we have in there. So in the company section, so those are the mission and values, the… let me just…
36 00:05:09.890 ⇒ 00:05:17.159 Elizah Joy: The mission and values, the… Operating Manual people… let me just share my screen, so that’s…
37 00:05:20.830 ⇒ 00:05:22.760 Elizah Joy: Okay…
38 00:05:24.090 ⇒ 00:05:34.569 Elizah Joy: So basically, what I do have in mind, I’m not sure how Shishu plans to do this, but, because he hasn’t shared that with me yet, but…
39 00:05:35.860 ⇒ 00:05:44.630 Elizah Joy: Initially would be the databases that we have, most especially the documentations, and then the mission and company section.
40 00:05:46.000 ⇒ 00:05:50.350 Elizah Joy: And then how to… how to use this one? How to use the hub?
41 00:05:50.480 ⇒ 00:05:59.349 Elizah Joy: Then internal, I don’t think we’re gonna do much for this, but hiring and recruitment, we’re gonna do that.
42 00:06:00.460 ⇒ 00:06:02.090 Elizah Joy: And then…
43 00:06:02.290 ⇒ 00:06:11.199 Elizah Joy: This one, is still a work in progress, as mentioned by Isaache yesterday, so he’s gonna work with CSOs to build this out.
44 00:06:11.850 ⇒ 00:06:16.500 Elizah Joy: And then… I think nothing much here yet.
45 00:06:17.130 ⇒ 00:06:21.209 Rico Rejoso: Yeah, I mean, we know that most of the time it’s gonna take…
46 00:06:21.570 ⇒ 00:06:24.099 Rico Rejoso: We come a lot of time to, you know.
47 00:06:24.340 ⇒ 00:06:27.840 Rico Rejoso: Get his presentation done, especially with the execs, if they…
48 00:06:29.490 ⇒ 00:06:36.100 Rico Rejoso: We’re gonna do it, like, in around 10 to 15 minutes. We have steps to follow, and we’re not gonna run while doing that, so…
49 00:06:36.270 ⇒ 00:06:52.269 Elizah Joy: Yeah, yeah, I would have to let Shashu know about that one, so we don’t wanna, over, consume our time. Yeah, but he’s gonna be the one walking the team through this. But yeah, for the outline, I can, set that one up.
50 00:06:55.830 ⇒ 00:07:03.609 Elizah Joy: Yep, and then documentations would be one of the highlights for the walkthrough, so that,
51 00:07:04.860 ⇒ 00:07:07.829 Elizah Joy: People, our team members who are using this.
52 00:07:08.000 ⇒ 00:07:11.659 Elizah Joy: To be familiar with how, we’ve updated.
53 00:07:13.610 ⇒ 00:07:16.100 Elizah Joy: Tags for it…
54 00:07:16.390 ⇒ 00:07:18.379 Rico Rejoso: Yeah, I should be aware of that, right?
55 00:07:18.720 ⇒ 00:07:19.500 Elizah Joy: Yeah.
56 00:07:19.500 ⇒ 00:07:20.100 Rico Rejoso: Nope.
57 00:07:20.430 ⇒ 00:07:23.909 Elizah Joy: Yep, so I think this one would take around…
58 00:07:25.320 ⇒ 00:07:28.370 Elizah Joy: 3 minutes for Shashu to walk through.
59 00:07:30.370 ⇒ 00:07:32.420 Rico Rejoso: Okay, well, my main point was that…
60 00:07:32.560 ⇒ 00:07:34.489 Rico Rejoso: I just don’t want to ask to, you know.
61 00:07:35.610 ⇒ 00:07:47.629 Rico Rejoso: be all over the place when discussing about Ocean, especially if we were the ones who created that one. We want to make sure that we are fully equipped, knowledgeable, and, you know, can walk them through how this new homepage will work for them.
62 00:07:48.100 ⇒ 00:07:49.510 Elizah Joy: Yeah.
63 00:07:49.510 ⇒ 00:07:50.420 Rico Rejoso: Work on that.
64 00:07:50.630 ⇒ 00:07:54.889 Elizah Joy: Will I be walk… doing the walkthrough? I thought Cheshire was gonna do that.
65 00:07:55.640 ⇒ 00:08:01.089 Rico Rejoso: I don’t know. That’s why I’m confirming with you guys, because I haven’t received any updates from you guys yet.
66 00:08:01.450 ⇒ 00:08:06.709 Rico Rejoso: We all planned out that we’re gonna present this by today. Shreddy, this is, like, a two-week land already.
67 00:08:07.810 ⇒ 00:08:12.089 Rico Rejoso: come up with the slides or anything, or anything to show them. We haven’t discussed that one yet.
68 00:08:12.610 ⇒ 00:08:28.850 Elizah Joy: Yeah, I think, yeah, Shashu’s gonna be in charge of the walkthrough, but yeah, for the slides, I can start on that one here, so it’s gonna be added on the operations updates, because, yeah, a few things… yep.
69 00:08:29.980 ⇒ 00:08:30.930 Elizah Joy: Sit.
70 00:08:30.930 ⇒ 00:08:32.970 Rico Rejoso: They’re gonna… I mean, if they’re gonna…
71 00:08:33.440 ⇒ 00:08:41.530 Rico Rejoso: If, I mean, if Sheshu will be walking through with the Notion, if we’re… all we’re gonna put in the slider, just basic, or something out of Notion related.
72 00:08:41.780 ⇒ 00:08:46.789 Rico Rejoso: Like, indicating or reminding them about the expense.
73 00:08:46.940 ⇒ 00:08:51.970 Rico Rejoso: Reminding them about the donut. We have the talent referral policy that they can check out.
74 00:08:52.440 ⇒ 00:08:53.020 Elizah Joy: Mmm.
75 00:08:53.020 ⇒ 00:09:08.609 Rico Rejoso: that they… just… we don’t have to literally walk them through it and have them read the document. Just let them know that we have this silent referral policy with bonuses in it. We have this file for you to better understand. Just make sure you’re informing the candidates that you
76 00:09:09.080 ⇒ 00:09:15.759 Rico Rejoso: That… that you refer to Brainforce to indicate their name when applying through the application form.
77 00:09:17.300 ⇒ 00:09:22.239 Rico Rejoso: Something like that. I want to make sure that those updates that we’ve done for the past two weeks
78 00:09:22.440 ⇒ 00:09:28.550 Rico Rejoso: Would be your mind of the team, and also inform them about our recruitment process, especially since most of them are…
79 00:09:29.050 ⇒ 00:09:30.620 Rico Rejoso: for the Brainforge team.
80 00:09:31.220 ⇒ 00:09:31.910 Elizah Joy: At that point.
81 00:09:32.340 ⇒ 00:09:50.530 Rico Rejoso: And afterwards, let them know that we have this updated notion that we are going to implement in the next few transitioning from our previous homepage to our new homepage, and Shasha will be demonstrating it live, then pass it over to Shesh or something like that. I want to make sure that we have that agenda set up for the operations team when we’re gonna walk them through it.
82 00:09:50.990 ⇒ 00:09:53.540 Elizah Joy: Alright, I’ll set that one off.
83 00:09:54.820 ⇒ 00:09:56.539 Rico Rejoso: Better prepared than never, right?
84 00:09:57.020 ⇒ 00:09:59.030 Elizah Joy: Yep, yep, I do agree.
85 00:09:59.440 ⇒ 00:10:06.620 Elizah Joy: Alright… So yeah, just that on my end for today.
86 00:10:07.480 ⇒ 00:10:12.899 Elizah Joy: So yeah, I’ll, prioritize that one so that we’re prepared for the Friday Retro.
87 00:10:13.180 ⇒ 00:10:20.489 Rico Rejoso: Okay, since you and I are here, and we have, like, 3 minutes left, on Instagram, what are the other projects that we should be working on?
88 00:10:20.800 ⇒ 00:10:23.309 Elizah Joy: Yeah, let me share…
89 00:10:29.260 ⇒ 00:10:36.219 Elizah Joy: So, the current ones is this one highlighted in Slack, so for… this will be for this week.
90 00:10:36.950 ⇒ 00:10:44.090 Elizah Joy: And then… I think nothing much. More on Notion for this one, and then once…
91 00:10:44.090 ⇒ 00:10:47.380 Rico Rejoso: I’m just gonna close out some of the tasks there’s basically done.
92 00:10:47.590 ⇒ 00:10:50.260 Rico Rejoso: Actually, most of our high-priced stuff are done.
93 00:10:50.450 ⇒ 00:11:00.380 Elizah Joy: Yeah, this one we… this will be doing… we’ll be doing today, or should we set up a different meeting? I think we’ll have a sep… you’ll have a separate meeting as…
94 00:11:00.380 ⇒ 00:11:05.049 Rico Rejoso: This, yeah, this will be a separate meeting, a separate meeting with all the recruitment team on Monday.
95 00:11:05.240 ⇒ 00:11:05.830 Rico Rejoso: Depending on…
96 00:11:07.150 ⇒ 00:11:09.130 Elizah Joy: So let me move this one.
97 00:11:11.150 ⇒ 00:11:20.829 Elizah Joy: Okay, so yeah, basically, a lot of these are, done. I think it’s just this one, the client health tracker, that needs to be done.
98 00:11:21.410 ⇒ 00:11:22.690 Elizah Joy: accomplished.
99 00:11:22.860 ⇒ 00:11:28.389 Elizah Joy: And then after that, we can start moving to the low-priority ones.
100 00:11:29.020 ⇒ 00:11:38.520 Elizah Joy: And then… Let me check the C-Corp plans to wear that one… currently at.
101 00:11:43.860 ⇒ 00:11:45.869 Rico Rejoso: Okay, we have the next step here.
102 00:11:45.970 ⇒ 00:11:49.399 Rico Rejoso: And that is for UTAM to mail the following documents.
103 00:11:54.740 ⇒ 00:11:56.979 Elizah Joy: Is it, this one?
104 00:11:58.990 ⇒ 00:12:01.659 Rico Rejoso: I’m gonna check it out. Let me cross that out, if ever.
105 00:12:01.900 ⇒ 00:12:03.959 Rico Rejoso: But let’s focus on the low-price stuff.
106 00:12:04.340 ⇒ 00:12:05.860 Elizah Joy: Yeah, okay.
107 00:12:15.300 ⇒ 00:12:18.729 Elizah Joy: So yeah, low prior stuff, yeah, this one we’ve already…
108 00:12:19.240 ⇒ 00:12:24.690 Elizah Joy: started doing, so I pushed this back to… For the next week.
109 00:12:25.440 ⇒ 00:12:27.469 Elizah Joy: So we’re not that,
110 00:12:29.330 ⇒ 00:12:38.589 Elizah Joy: busy, because we… most of the high priority ones we’ve already completed. So yeah, we push this back here, and then…
111 00:12:39.070 ⇒ 00:12:41.040 Elizah Joy: regeneration tool.
112 00:12:42.160 ⇒ 00:12:44.619 Elizah Joy: Third week of… last week of February.
113 00:12:44.620 ⇒ 00:12:47.779 Rico Rejoso: But maybe my lead generation tool, where would the lead come from?
114 00:12:48.110 ⇒ 00:13:01.070 Elizah Joy: Oh, this one is from Clarence, actually. So, with this one, the… it’s more on the, like, external things that we do for… this one’s for clients, actually.
115 00:13:01.410 ⇒ 00:13:09.040 Elizah Joy: So… What Clarence will do is that he’ll give more info on this.
116 00:13:09.830 ⇒ 00:13:12.120 Elizah Joy: So, for the lead generation tool.
117 00:13:17.580 ⇒ 00:13:21.049 Rico Rejoso: Yeah, I guess, I believe this is not… this should not be, like, a project from…
118 00:13:21.950 ⇒ 00:13:26.369 Rico Rejoso: for the ops. Rather, this should be a project for the sales team, and coordinate with the.
119 00:13:26.370 ⇒ 00:13:27.370 Elizah Joy: Hmm…
120 00:13:28.360 ⇒ 00:13:38.109 Elizah Joy: Yeah, from our previous conversation last December with Clarence, so this one, this was pushed back by… at the end of the list for the ops team.
121 00:13:38.430 ⇒ 00:13:48.370 Elizah Joy: But yeah, I think it’s… it’s gonna… what I under… from my understanding, it’s gonna be, an ops project, but we’ll be working with the…
122 00:13:48.720 ⇒ 00:13:52.060 Elizah Joy: sales and AI team for this.
123 00:13:53.770 ⇒ 00:13:56.260 Elizah Joy: So, similar, like, how we…
124 00:13:56.790 ⇒ 00:14:01.839 Elizah Joy: like, the setup that we have with the finance team, right? So it’s a finance project, but
125 00:14:01.970 ⇒ 00:14:04.800 Elizah Joy: We own that project, basically.
126 00:14:08.440 ⇒ 00:14:09.340 Rico Rejoso: Okay.
127 00:14:09.750 ⇒ 00:14:12.530 Rico Rejoso: Yeah. Let’s get confirmation about that.
128 00:14:12.680 ⇒ 00:14:19.479 Rico Rejoso: Leveling guide should be done. Employee profile should be done. I’ll cross out things that I’ve done in regards to that one.
129 00:14:19.850 ⇒ 00:14:25.630 Rico Rejoso: Let’s finalize this one before we end this month. I think everything should be… Attainable by then.
130 00:14:26.540 ⇒ 00:14:36.379 Rico Rejoso: But not looking forward to it, since we have more time to work on this one. Let’s just make sure we have the notion structure in regards to the live walkthrough data setup, and you guys are guided with it.
131 00:14:36.780 ⇒ 00:14:38.030 Elizah Joy: Yep, yep.
132 00:14:38.030 ⇒ 00:14:42.810 Rico Rejoso: Yeah, I’m gonna let you and Shashu decide on how you guys want to present that.
133 00:14:43.810 ⇒ 00:14:52.229 Elizah Joy: Yep, I will coordinate on Shashu on this. He hasn’t shared much on how he plans to do the walkthrough.
134 00:14:52.510 ⇒ 00:15:02.539 Elizah Joy: He also said he’s gonna create the Loom video, but I… I don’t know if I missed that, but I don’t see him sending that over, or maybe he just sent that to Udom.
135 00:15:02.830 ⇒ 00:15:07.389 Rico Rejoso: That’s post-meeting, that’s after our brain first sync, right? That’s when he’s going to send that.
136 00:15:07.700 ⇒ 00:15:09.049 Elizah Joy: Yeah, yeah, okay.
137 00:15:10.360 ⇒ 00:15:12.330 Rico Rejoso: Oh yeah, well, let’s see.
138 00:15:12.820 ⇒ 00:15:15.430 Rico Rejoso: Other than that, what are the other tests that we have?
139 00:15:16.850 ⇒ 00:15:22.319 Elizah Joy: Yeah, revenue dashboard, so this one I can push to. Next…
140 00:15:22.320 ⇒ 00:15:23.269 Rico Rejoso: What’d have you today?
141 00:15:23.540 ⇒ 00:15:26.329 Rico Rejoso: The one that Treasure sent on the operations.
142 00:15:26.330 ⇒ 00:15:28.200 Elizah Joy: Okay, let me grab some.
143 00:15:31.470 ⇒ 00:15:39.400 Elizah Joy: Okay, send where things live, what changed… Okay, so this one’s gonna be a part of the loom that he has.
144 00:15:41.330 ⇒ 00:15:47.120 Elizah Joy: Slack announcement… Omni Dashboard would be a priority of mine today.
145 00:15:50.370 ⇒ 00:15:51.170 Elizah Joy: Yep.
146 00:15:51.910 ⇒ 00:15:52.570 Rico Rejoso: Okay.
147 00:15:52.800 ⇒ 00:15:53.660 Rico Rejoso: Alright.
148 00:15:54.390 ⇒ 00:16:00.549 Rico Rejoso: Well, yeah, I think most of it are done. The Slack announcements should be coming from Shashu.
149 00:16:00.880 ⇒ 00:16:03.519 Rico Rejoso: On the dashboard, you both are working on it.
150 00:16:03.620 ⇒ 00:16:10.659 Rico Rejoso: where things live and what changed. I think this is a walkthrough later with Everyone on our all-hands meeting.
151 00:16:10.780 ⇒ 00:16:16.800 Rico Rejoso: And a GTM page. This isn’t done. I didn’t receive any updates from Shashu, whether what should be…
152 00:16:17.210 ⇒ 00:16:21.600 Rico Rejoso: moved to our new homepage, so I think we’re scheduled for next week.
153 00:16:22.060 ⇒ 00:16:32.230 Elizah Joy: Okay, just a quick question. How, was Shesha able to speak with Demi yesterday, or would that be… would he be speaking with him today again?
154 00:16:32.870 ⇒ 00:16:38.520 Rico Rejoso: I think today. Then we work up until 3PM Eastern Time, since he’s…
155 00:16:38.520 ⇒ 00:16:39.120 Elizah Joy: Seriously.
156 00:16:39.120 ⇒ 00:16:39.880 Rico Rejoso: about, though.
157 00:16:40.310 ⇒ 00:16:41.889 Rico Rejoso: in Africa, so…
158 00:16:41.890 ⇒ 00:16:42.480 Elizah Joy: Oh, okay.
159 00:16:43.830 ⇒ 00:16:53.109 Rico Rejoso: But I think he’s going to confirm that with it today. I’ll be getting updates and messaging finance. We did receive confirmation from the finance again, right?
160 00:16:53.360 ⇒ 00:16:59.630 Elizah Joy: Yeah, I think, yeah, they wanted to cross that off today, as soon as possible.
161 00:17:03.920 ⇒ 00:17:05.250 Rico Rejoso: Yeah, okay.
162 00:17:05.550 ⇒ 00:17:08.139 Rico Rejoso: We’ll keep laying on dummies.
163 00:17:08.270 ⇒ 00:17:10.670 Rico Rejoso: Until she should speak with him.
164 00:17:11.030 ⇒ 00:17:12.069 Elizah Joy: Hmm…
165 00:17:12.079 ⇒ 00:17:15.039 Rico Rejoso: Other than that, for Holly, yeah, I’ll be updating that, can you?
166 00:17:15.950 ⇒ 00:17:18.310 Elizah Joy: Oh. Recruiting meeting.
167 00:17:19.059 ⇒ 00:17:21.579 Rico Rejoso: Yeah, I’ll do that. Anything else?
168 00:17:21.579 ⇒ 00:17:27.969 Elizah Joy: Yeah, just that on my end. Yeah, I’ll work on the, slides and points for the retro.
169 00:17:28.730 ⇒ 00:17:29.260 Rico Rejoso: Okay.
170 00:17:29.490 ⇒ 00:17:30.290 Elizah Joy: Oliver.
171 00:17:30.290 ⇒ 00:17:31.810 Rico Rejoso: Any sort.
172 00:17:32.850 ⇒ 00:17:33.780 Elizah Joy: Alright.
173 00:17:35.090 ⇒ 00:17:36.089 Rico Rejoso: Alright, thank you.
174 00:17:36.090 ⇒ 00:17:38.150 Elizah Joy: Thank you so much, bye!