Meeting Title: Brainforge Notion Implementation and Omni Updates Date: 2026-02-05 Meeting participants: Sheshu Chandrasekar, Rico Rejoso, Elizah Joy
WEBVTT
1 00:00:41.610 ⇒ 00:00:42.760 Sheshu Chandrasekar: Hey, Rico.
2 00:00:47.270 ⇒ 00:00:48.969 Rico Rejoso: Hi, Sheshu. How are you?
3 00:00:49.450 ⇒ 00:00:50.510 Sheshu Chandrasekar: Good, how about yourself?
4 00:00:50.980 ⇒ 00:00:51.850 Rico Rejoso: Yeah, good.
5 00:00:52.120 ⇒ 00:00:55.689 Rico Rejoso: We’ve just been figuring out how to adjust some nutrient functions here.
6 00:00:57.350 ⇒ 00:00:59.410 Sheshu Chandrasekar: One second. Can you hear me now?
7 00:01:01.650 ⇒ 00:01:02.220 Rico Rejoso: Yep.
8 00:01:02.680 ⇒ 00:01:04.729 Sheshu Chandrasekar: Okay, perfect. Sorry, you were asking me something?
9 00:01:05.510 ⇒ 00:01:09.989 Rico Rejoso: No, no, I was just telling you, I was trying to, you know, like.
10 00:01:10.090 ⇒ 00:01:15.420 Rico Rejoso: put the scorecard here in Notion instead of the spreadsheet one.
11 00:01:17.160 ⇒ 00:01:18.120 Rico Rejoso: Oh, okay.
12 00:01:19.140 ⇒ 00:01:22.000 Sheshu Chandrasekar: Yeah, no, I was thinking about that, right?
13 00:01:22.320 ⇒ 00:01:39.969 Sheshu Chandrasekar: I feel like once we have Kayla on board, because Kayla’s going to take care of recruiting stuff and whatnot, I think we should create, like, some sort of onboarding database where we track applicants along the onboarding process, and the interview process as well. So maybe that could be something we could do, but right now, the scorecard could be simple as Excel sheet.
14 00:01:40.400 ⇒ 00:01:41.210 Sheshu Chandrasekar: Right?
15 00:01:41.930 ⇒ 00:01:42.480 Rico Rejoso: Yep.
16 00:01:43.590 ⇒ 00:01:44.200 Sheshu Chandrasekar: Cool.
17 00:01:44.560 ⇒ 00:01:49.639 Sheshu Chandrasekar: Well, I’m happy to take a look at it, see where I can help out there.
18 00:01:50.130 ⇒ 00:01:51.740 Sheshu Chandrasekar: To review and whatnot.
19 00:01:52.940 ⇒ 00:01:55.749 Rico Rejoso: I’ll forward this one as well to eat them later.
20 00:01:56.020 ⇒ 00:01:57.769 Rico Rejoso: So yeah, I’ll send it to the team as well.
21 00:01:58.640 ⇒ 00:01:59.370 Sheshu Chandrasekar: Okay.
22 00:01:59.890 ⇒ 00:02:07.710 Sheshu Chandrasekar: Yeah, so I just want to talk to you, about the Notion stuff. I think we’re almost at the finish line. If we just finish those tasks out, I think…
23 00:02:08.330 ⇒ 00:02:14.660 Sheshu Chandrasekar: pretty sure we’re ready to go. I’m also creating a communication plan and change management plan.
24 00:02:14.990 ⇒ 00:02:17.740 Sheshu Chandrasekar: Only thing I have left is to go to market.
25 00:02:17.870 ⇒ 00:02:22.930 Sheshu Chandrasekar: Operations Tub, we can figure that out later next week. Leadership is the same.
26 00:02:23.580 ⇒ 00:02:26.699 Sheshu Chandrasekar: And engineering, I feel like.
27 00:02:27.190 ⇒ 00:02:31.989 Sheshu Chandrasekar: I’m gonna give that to Sam and them and figure out how best they want to utilize that. So…
28 00:02:32.330 ⇒ 00:02:41.830 Sheshu Chandrasekar: not too worried about those things, but if we can get those tasks that we have right now for company-wide, I think we’ll be golden. But I did want to talk to you about, kind of like.
29 00:02:43.320 ⇒ 00:02:49.579 Sheshu Chandrasekar: like, next week, I have a lot of things that are not gonna be… my attention’s gonna be focused on a lot of client delivery stuff.
30 00:02:50.050 ⇒ 00:02:53.649 Sheshu Chandrasekar: Kind of like working with the EPs, SLs, and CSOs.
31 00:02:53.970 ⇒ 00:02:55.849 Sheshu Chandrasekar: So, I just want to go through…
32 00:02:57.030 ⇒ 00:03:01.540 Sheshu Chandrasekar: like, in my head, what I envision for you and Eliza. So…
33 00:03:01.860 ⇒ 00:03:16.800 Sheshu Chandrasekar: moving forward next week, like, once I have this change management plan set out for Notion, I would like for you to kind of be the champion of Notion and just ask people, like, certain feedback. So keep up with the go-to-market team and the engineering team.
34 00:03:17.050 ⇒ 00:03:27.319 Sheshu Chandrasekar: to figure out, like, hey, like, what… what is it that you need from Notion? And if they’re good, then all… good and well. But if not, like, kind of keep tabs and just let me know, like.
35 00:03:27.650 ⇒ 00:03:31.320 Sheshu Chandrasekar: What’s missing, or what’s, you know, pressing for me to look at?
36 00:03:31.640 ⇒ 00:03:36.000 Sheshu Chandrasekar: Eliza, I did look at… I did take a look at Omni stuff, so…
37 00:03:36.670 ⇒ 00:03:50.339 Sheshu Chandrasekar: I would like for you to kind of, like, be really good at Omni. I’m happy to help you walk through this software, I kind of understand it now. So, I was able to pull the data that you needed for software review. I’m just not figuring out the automation piece just yet.
38 00:03:50.610 ⇒ 00:03:51.490 Sheshu Chandrasekar: But…
39 00:03:51.760 ⇒ 00:04:08.120 Sheshu Chandrasekar: I’m pretty sure it’s not that difficult, based on the documents I looked at, so I’m very confident that you can pick it up easily, and kind of manage the Omni dashboards, and if we ever need a dashboard of some sort, you’d be the first person that anyone can reach out to, kind of build that out, or even ask Mustafa for help, so…
40 00:04:08.310 ⇒ 00:04:11.710 Sheshu Chandrasekar: Anything Omni Dashboard related, finance-related?
41 00:04:11.950 ⇒ 00:04:20.369 Sheshu Chandrasekar: Kind of would like for it to fall under your domain, in a way. So, just want to hear your thoughts, kind of figure out, like.
42 00:04:21.130 ⇒ 00:04:28.299 Sheshu Chandrasekar: what kind of went well this week? Where do you think I could be better in helping you guys out? And…
43 00:04:28.860 ⇒ 00:04:31.120 Sheshu Chandrasekar: Yeah, and then after that, like, kind of…
44 00:04:31.360 ⇒ 00:04:35.969 Sheshu Chandrasekar: plan of attack for Notion and get this all wrapped up and ready to go for tomorrow.
45 00:04:43.460 ⇒ 00:04:49.350 Elizah Joy: So I think, yeah, on my end, so I think what went well this week…
46 00:04:50.150 ⇒ 00:04:52.490 Elizah Joy: was that, I think…
47 00:04:53.190 ⇒ 00:05:02.020 Elizah Joy: with the co-working stuff that we’re doing in Notion, it did help with the progress that we did, because it’s not like we…
48 00:05:02.390 ⇒ 00:05:12.069 Elizah Joy: have to, like, message on Slack to hear back from something, so it’s, like, you know, it’s better than async, I think, so that’s the case with the Notion.
49 00:05:12.170 ⇒ 00:05:19.430 Elizah Joy: And then, I think my challenge this week was that, was Omni, not just for this week, but last week as well.
50 00:05:19.430 ⇒ 00:05:20.410 Sheshu Chandrasekar: Yeah. Oh.
51 00:05:20.410 ⇒ 00:05:23.949 Elizah Joy: It’s a really… it’s really my first time using Omni, and I was…
52 00:05:23.950 ⇒ 00:05:24.460 Sheshu Chandrasekar: Yeah.
53 00:05:24.790 ⇒ 00:05:42.440 Elizah Joy: struggling with it for the past few weeks, and I really wanted to get that out so I can close out the software review, although it’s not part of the original, task that we have for the software review. But yeah, and I think with Omni hearing that one, I,
54 00:05:42.650 ⇒ 00:05:55.620 Elizah Joy: I’m glad to hear that one, because we also have different dashboards that we have to build, like the… I was looking at this one earlier, the revenue dashboard, and then the margins dashboard, so it’s one of the lower priorities that we have for this quarter, but…
55 00:05:55.620 ⇒ 00:06:07.119 Elizah Joy: I think once I’ve understood that piece in Omni, how to get that data, it would really help with those, two projects that we have for quarter one.
56 00:06:07.130 ⇒ 00:06:16.090 Elizah Joy: And then… I think… that one for… This week, on my end.
57 00:06:18.230 ⇒ 00:06:24.160 Sheshu Chandrasekar: Okay, so any blockers, anything, like, you need help with, anything I can do to…
58 00:06:24.550 ⇒ 00:06:29.430 Sheshu Chandrasekar: you know, help your… help your life a little easier? Like, any feedback there?
59 00:06:32.300 ⇒ 00:06:43.820 Elizah Joy: I think, like, what we did with the Omni stuff, having Mustafa in, it really did help me a lot, because I think some of the, softwares that we use, I’m still trying to
60 00:06:43.980 ⇒ 00:06:45.190 Elizah Joy: be…
61 00:06:45.890 ⇒ 00:06:58.760 Elizah Joy: like, not familiarize, but be better at using it, like, GitHub, for example, and then Snowflake. So I think those were the things that are…
62 00:06:59.090 ⇒ 00:07:02.499 Elizah Joy: like, causing delay on my end, so those…
63 00:07:06.020 ⇒ 00:07:12.579 Sheshu Chandrasekar: Gotcha. No, that makes sense, and also, Eliza, I just found out that Omni does take in CSV files, like, you can just drag and drop
64 00:07:13.400 ⇒ 00:07:13.799 Sheshu Chandrasekar: You can build.
65 00:07:13.800 ⇒ 00:07:14.200 Elizah Joy: Oh my gosh.
66 00:07:14.200 ⇒ 00:07:28.680 Sheshu Chandrasekar: from it, so you don’t need to access Snowflake data or anything like that. I’ll show more of it, but the resources that Mustafa sent, if you just read through it or watch some videos, like, I promise you, you’ll understand Omni pretty well. It’s not…
67 00:07:29.330 ⇒ 00:07:37.270 Sheshu Chandrasekar: that difficult. I think it’s just the UI is a little confusing, but once you kind of watch the videos and go through the walkthroughs, like, it’ll be a lot, lot easier.
68 00:07:39.030 ⇒ 00:07:40.949 Elizah Joy: I will go through that one.
69 00:07:41.810 ⇒ 00:07:49.539 Sheshu Chandrasekar: Cool, Rico, how can I help you out? And what do you think went well this week? Anything I can help you out with? Like, any feedback?
70 00:07:51.860 ⇒ 00:07:57.960 Rico Rejoso: Yeah, so for this week, I was mainly focused on the recruitment side, since we have, like, around 30 applicants.
71 00:07:58.180 ⇒ 00:08:01.719 Rico Rejoso: Across… Yeah. …in Notion form and in LinkedIn.
72 00:08:01.830 ⇒ 00:08:05.030 Rico Rejoso: So, I mean, basically, we have the…
73 00:08:05.580 ⇒ 00:08:15.489 Rico Rejoso: Sorry if my background is noisy. I mean, we have the layout for how the recruitment process works, and I presented it to them. Eliza, and I identified it, like.
74 00:08:16.520 ⇒ 00:08:32.689 Rico Rejoso: from… I mean, from December, and we start… I mean, I started working on it this January and making sure that we have the process outlined. Right now, I’m just finalizing all the documents and, you know, getting feedback from Tom on how he wanted this process to be more smoother for them, especially since
75 00:08:32.850 ⇒ 00:08:38.460 Rico Rejoso: we need their feedback, and we… they’re… I mean, they’re primarily the decision maker for those
76 00:08:38.700 ⇒ 00:08:53.740 Rico Rejoso: For our… on our recruitment side, while we haven’t got Kayla yet, for… as the lead for recruitment. So, yeah, I’ve been really focused on that for this week, and making sure that we send that out and schedule individuals for interview.
77 00:08:54.390 ⇒ 00:08:59.270 Rico Rejoso: Aside from that notion, yeah, I mean, I managed to help out.
78 00:08:59.370 ⇒ 00:09:05.090 Rico Rejoso: A bit on how Notion, or restructuring some part of the Notion, just let me know on, you know.
79 00:09:05.430 ⇒ 00:09:09.420 Rico Rejoso: How do you… how do you want those pages to look like? And I can probably help you out.
80 00:09:09.610 ⇒ 00:09:10.690 Rico Rejoso: Setting it up.
81 00:09:10.810 ⇒ 00:09:18.229 Rico Rejoso: As long as I have the guidelines, like what you provided us with, the, Notion Revamp databases.
82 00:09:18.370 ⇒ 00:09:26.879 Rico Rejoso: And as such, as long as I have those, I can execute those tasks immediately, once I’m available, or once I’m done with the other ad hoc stuff or stakeholder requests.
83 00:09:28.320 ⇒ 00:09:31.679 Sheshu Chandrasekar: Okay, so, like… So you know that tomorrow we’re…
84 00:09:32.070 ⇒ 00:09:35.509 Sheshu Chandrasekar: We’re launching this, like, in our all hands, like, we’re literally
85 00:09:35.780 ⇒ 00:09:41.060 Sheshu Chandrasekar: As soon as the video call ends tomorrow, we’re sending out communications in the general channel.
86 00:09:42.670 ⇒ 00:09:52.000 Sheshu Chandrasekar: So, I put some tasks in our group chat. Would you… did you, like, have a chance to look at it, or do you have any questions that I can help answer?
87 00:09:53.770 ⇒ 00:10:00.519 Rico Rejoso: Yeah, it’s just transferring some files from other pages, like the policies, right?
88 00:10:00.520 ⇒ 00:10:06.310 Sheshu Chandrasekar: Yeah, so… Yeah, let me explain to you why. So, I know we’re not strong in
89 00:10:06.410 ⇒ 00:10:15.639 Sheshu Chandrasekar: like, the internal files, like the go-to-market, engineering, leadership, operations. I think recruiting is fabulous, like, I think you did a great job there.
90 00:10:16.070 ⇒ 00:10:20.490 Sheshu Chandrasekar: But when it comes to, like, EPS cells and…
91 00:10:20.540 ⇒ 00:10:38.710 Sheshu Chandrasekar: CSOs, that’s something I’m gonna take care of starting next week, just because I’ll be working closely with the delivery team a little bit more, so I can understand, like… like, today I had a call with the EPs, right? And I was able to, like, figure out, like, what they need, and how they use Notion really well, so next week, I’ll be leaning more into that.
92 00:10:38.720 ⇒ 00:10:43.440 Sheshu Chandrasekar: And working closely with them to help revamp that and get more…
93 00:10:43.750 ⇒ 00:10:59.519 Sheshu Chandrasekar: insight and requirements on how to best, like, structure those pages. But for now, like, my main priority from now to our all-hands is making sure the company pages, which is the mission and values, operating manual, people and culture, and
94 00:10:59.530 ⇒ 00:11:04.880 Sheshu Chandrasekar: the other fourth one that I can’t remember right now, is in a really good condition.
95 00:11:05.340 ⇒ 00:11:12.179 Sheshu Chandrasekar: like, I want to make sure that people go and understand exactly what we’re trying to present them to… like, present them with, and…
96 00:11:12.420 ⇒ 00:11:14.610 Sheshu Chandrasekar: They take away and they understand it.
97 00:11:14.840 ⇒ 00:11:15.830 Sheshu Chandrasekar: So…
98 00:11:16.330 ⇒ 00:11:32.150 Sheshu Chandrasekar: For us to do that, those tasks are very vital, because tomorrow, once we post in the Slack channel, they’re gonna go through it, they’re gonna look at it, they’re probably gonna like some things, they’re probably not gonna like a lot of things. But I think it’s our duty, in a way, to kind of
99 00:11:32.460 ⇒ 00:11:48.029 Sheshu Chandrasekar: make sure it’s in a really good condition. So that’s why I sent those tasks out. And obviously, yeah, like, just let me know if you don’t think that’s a great idea, or why we should do something better. Like, I’m always open to hearing the suggestions, and making sure we implement those if…
100 00:11:48.140 ⇒ 00:11:51.909 Sheshu Chandrasekar: If it feels right for what we’re trying to do with Notion. But…
101 00:11:52.410 ⇒ 00:11:58.090 Sheshu Chandrasekar: Yeah, my main thing is, like, let’s get that done, because next week, I feel like I’m…
102 00:11:58.960 ⇒ 00:12:07.809 Sheshu Chandrasekar: gonna be a little busier with, like, working with the EPs and some CSOs and SLs, so I just want to make sure that starting next week,
103 00:12:07.980 ⇒ 00:12:15.170 Sheshu Chandrasekar: I put you guys in the best position to go execute tasks and stuff like that. So, that’s kind of my priority for our team.
104 00:12:17.650 ⇒ 00:12:26.210 Rico Rejoso: Sure, yeah. I mean, the tasks you send out are manageable, can be done, just linking it out. I could, like, spend, like, an hour and so and get this done.
105 00:12:26.430 ⇒ 00:12:30.909 Rico Rejoso: Just the GTLM structure.
106 00:12:31.080 ⇒ 00:12:43.979 Rico Rejoso: I’m confused with this, because on our previous homepage, we have sales only, and enclosed sales are, like, GTM partnership. Which one are we gonna… are we gonna move it now, or do you… do we want, like, the loop to have, like… I don’t know what…
107 00:12:44.120 ⇒ 00:12:47.500 Rico Rejoso: the structure is for looking how… Yeah, no, it’s…
108 00:12:47.500 ⇒ 00:12:57.040 Sheshu Chandrasekar: That’s a good question. So, whatever we have in the existing homepage with sales and leads, I think Luke has, like, his little page called Luke’s GTM Corner.
109 00:12:58.420 ⇒ 00:13:04.430 Sheshu Chandrasekar: I’ll send you the link. Let me take a look at it. Actually, let’s take a look at it right now, before I forget.
110 00:13:09.220 ⇒ 00:13:17.210 Rico Rejoso: While you’re looking for it, Eliza, I know Sheshu mentioned earlier about fixing the formatting for the Notion SOP. Did you work on that? Sullivan?
111 00:13:17.210 ⇒ 00:13:20.180 Elizah Joy: Yeah, I’m currently working on that one.
112 00:13:21.370 ⇒ 00:13:24.740 Rico Rejoso: Okay, so what remains are the policies and the GDM stuff, right?
113 00:13:26.010 ⇒ 00:13:35.309 Elizah Joy: Yep, so on my end, because, yeah, I was stuck with the, realigning with softwares earlier, with the stuff on that.
114 00:13:35.420 ⇒ 00:13:40.549 Elizah Joy: But yeah, I’m currently working on those SOPs, and then the Forging the Future doc.
115 00:13:40.840 ⇒ 00:13:42.099 Elizah Joy: It’s just…
116 00:13:42.410 ⇒ 00:13:49.999 Elizah Joy: a bit challenging to format that one, because the way that it was set up by Clarence was that it’s in a table format.
117 00:13:50.140 ⇒ 00:13:54.750 Elizah Joy: So I had to, like, go in and, reformat that one.
118 00:13:55.040 ⇒ 00:13:58.740 Elizah Joy: But yeah, I’m currently working on those, and then I’ll get that done today.
119 00:14:01.970 ⇒ 00:14:02.550 Rico Rejoso: Okay.
120 00:14:09.640 ⇒ 00:14:13.049 Sheshu Chandrasekar: I am currently looking for this right now, so one second.
121 00:14:57.010 ⇒ 00:15:06.690 Sheshu Chandrasekar: Okay, you know what? I’m not able to find it. I’m just gonna message Luke, because he’s only 2 hours behind us, so he has a lot of work hours ahead of him, so I’ll ask him and figure that part out.
122 00:15:07.240 ⇒ 00:15:10.790 Sheshu Chandrasekar: But…
123 00:15:11.660 ⇒ 00:15:19.320 Sheshu Chandrasekar: Once I figure that out, let’s just copy and paste it, and put it into this new Notion, and then tell Luke that this is where everything’s gonna live moving forward.
124 00:15:22.420 ⇒ 00:15:23.020 Rico Rejoso: Okay.
125 00:15:23.630 ⇒ 00:15:24.360 Rico Rejoso: Because…
126 00:15:24.420 ⇒ 00:15:30.339 Sheshu Chandrasekar: let me… let me give you some more context, too, because a lot of things that Luke has in his current, like.
127 00:15:30.800 ⇒ 00:15:41.700 Sheshu Chandrasekar: go-to-market Notion pages are gonna be deleted, because Robert really wants him to start using HubSpot for certain databases that he already created.
128 00:15:41.960 ⇒ 00:15:42.940 Sheshu Chandrasekar: So…
129 00:15:43.140 ⇒ 00:15:47.750 Sheshu Chandrasekar: I think it’s a great start for him to just use this new notion to build out what he needs.
130 00:15:48.170 ⇒ 00:15:54.070 Sheshu Chandrasekar: to be lived in Notion, and what needs to be lived… what needs to live in, basically, HubSpot.
131 00:15:54.240 ⇒ 00:15:55.580 Rico Rejoso: So…
132 00:15:56.740 ⇒ 00:15:57.500 Sheshu Chandrasekar: Sorry, go ahead.
133 00:16:00.160 ⇒ 00:16:01.459 Sheshu Chandrasekar: No, you were saying something.
134 00:16:02.030 ⇒ 00:16:11.329 Rico Rejoso: No, I mean, you mentioned that he’s going to delete some of the stuff on his GTM page, so are we gonna wait for that to happen, or are we gonna transfer it first, then let him delete it afterwards?
135 00:16:11.650 ⇒ 00:16:27.010 Sheshu Chandrasekar: No, we’re gonna ask him, we’re gonna transfer it over to him, and then we’re gonna let him kind of, take care of it. And I’ll schedule a meeting with him next week, like, mid-next week, to be like, hey, how’s it going with the Notion stuff? Like, what can we do to help you? Like, what is it you’re missing, and…
136 00:16:27.180 ⇒ 00:16:28.859 Sheshu Chandrasekar: Get all those details from him.
137 00:16:34.130 ⇒ 00:16:34.960 Rico Rejoso: Okay.
138 00:16:35.520 ⇒ 00:16:41.249 Sheshu Chandrasekar: I mean, there’s a bit of hesitation, is there, like, do you think there’s, like, a better way of doing it, or what?
139 00:16:41.250 ⇒ 00:16:42.740 Rico Rejoso: I was just thinking, like, if…
140 00:16:42.930 ⇒ 00:16:50.030 Rico Rejoso: I mean, if he’s gonna delete a lot of stuff in that Notion page, then why just not wait for him to do so, then we can help him transfer it, or maybe…
141 00:16:50.440 ⇒ 00:16:56.599 Rico Rejoso: You know, let him do, transfer stuff that is needed, because right now, we’re… we’re just waiting for him to, like, you know…
142 00:16:56.690 ⇒ 00:17:11.019 Rico Rejoso: what should we apply to the new Notion page that we’re creating? Plus, there’s, like, a lot of sales stuff on the previous sales page that I’m not sure if Robert wanted to transfer, or if we should transfer, or if Robert is also aware of it.
143 00:17:11.790 ⇒ 00:17:17.400 Sheshu Chandrasekar: Yeah, so that’s a good question. So, you remember the case studies that we had in our documentation database?
144 00:17:18.480 ⇒ 00:17:31.389 Sheshu Chandrasekar: So, we thought we were gonna archive them, right? But apparently we’re not gonna archive them, because apparently we don’t know if some of them are complete and whatnot, so I still need Hannah’s confirmation on that. So that’s where Luke is gonna help me out.
145 00:17:31.500 ⇒ 00:17:44.129 Sheshu Chandrasekar: figure out, hey, like, can we archive all these case studies, or are all the case studies in GitHub the final version? Because it sounds like a lot of the team is using GitHub as a source of, documentation, like.
146 00:17:44.340 ⇒ 00:17:46.260 Sheshu Chandrasekar: system, like the docky system.
147 00:17:46.590 ⇒ 00:17:48.600 Sheshu Chandrasekar: So, I don’t want to be redundant.
148 00:17:48.710 ⇒ 00:17:53.830 Sheshu Chandrasekar: And it would make no sense for us to have those case studies in our document database, so…
149 00:17:54.400 ⇒ 00:18:00.599 Sheshu Chandrasekar: My thing is, like, let’s… let’s delete it, and if they want to use GitHub, great, and…
150 00:18:01.000 ⇒ 00:18:05.809 Sheshu Chandrasekar: But my point is, like, I want to move them into the new notion, so they get into the habit.
151 00:18:05.950 ⇒ 00:18:09.079 Sheshu Chandrasekar: Because I don’t want them to go back to the old notion just yet.
152 00:18:09.250 ⇒ 00:18:12.870 Sheshu Chandrasekar: Like, we’re gonna keep the old notion available and up and running.
153 00:18:13.130 ⇒ 00:18:18.649 Sheshu Chandrasekar: Till next Friday, but after next Friday, we’re closing it. That’s, like, where my thinking is right now.
154 00:18:21.830 ⇒ 00:18:22.760 Rico Rejoso: Okay, yeah.
155 00:18:23.550 ⇒ 00:18:25.440 Rico Rejoso: I mean… That’s right.
156 00:18:25.580 ⇒ 00:18:32.110 Rico Rejoso: I mean, we should use the information for the sales stuff, and things.
157 00:18:32.380 ⇒ 00:18:37.300 Rico Rejoso: Because, what I’m just worried about is, like, Robert’s feedback on that.
158 00:18:37.640 ⇒ 00:18:39.439 Rico Rejoso: Especially on the sales pitch.
159 00:18:39.650 ⇒ 00:18:44.600 Rico Rejoso: he built out almost everything on the sales pitch, even before Duke came in.
160 00:18:45.000 ⇒ 00:18:45.550 Rico Rejoso: So, it’s.
161 00:18:45.550 ⇒ 00:18:46.050 Sheshu Chandrasekar: Yeah.
162 00:18:46.050 ⇒ 00:18:48.049 Rico Rejoso: Doing stuff and things from there.
163 00:18:48.440 ⇒ 00:18:56.959 Sheshu Chandrasekar: No, that’s a good point. But yeah, everything’s in… it’s… to my understanding, everything’s in GitHub already. And that’s where I want Luke to kind of confirm if I’m…
164 00:18:56.970 ⇒ 00:19:10.000 Sheshu Chandrasekar: Correct, and… I mean, we’re not gonna delete anything, right? Like, when I was saying no one’s gonna have access to the old Notion, all I’m saying is, like, we’re gonna remove access, but we’ll still keep that Notion. It’ll just be archived in our…
165 00:19:10.380 ⇒ 00:19:12.650 Sheshu Chandrasekar: In our workspace, basically.
166 00:19:13.050 ⇒ 00:19:17.499 Sheshu Chandrasekar: Yeah. So if they ever need anything, we can always, like, retrieve it. So, not a problem.
167 00:19:18.400 ⇒ 00:19:23.569 Rico Rejoso: Got it. So, I’ll just wait for the GDM, the link for the GTM page, and I’ll transfer it over to…
168 00:19:23.790 ⇒ 00:19:27.869 Rico Rejoso: our… what was the name of it? GT, GT, I mean, an internal…
169 00:19:28.170 ⇒ 00:19:29.940 Sheshu Chandrasekar: Yeah, in general, yeah.
170 00:19:30.110 ⇒ 00:19:35.679 Sheshu Chandrasekar: And then as for operations, like, for us, like, I’m happy with
171 00:19:36.390 ⇒ 00:19:44.509 Sheshu Chandrasekar: I’m happy if you want to take over, like, as an architect and figure out, like, what do you want to do to build that out. But my main thing is we need to keep track of
172 00:19:44.650 ⇒ 00:19:48.250 Sheshu Chandrasekar: Expenses database, like, all the expenses that come in.
173 00:19:48.390 ⇒ 00:19:54.690 Sheshu Chandrasekar: but also all the tool requests that we get from Slack and Notion. So if we can just keep those
174 00:19:54.810 ⇒ 00:19:59.969 Sheshu Chandrasekar: two databases in our operations tile, like, I’m… I’m good with whatever structure you want to implement.
175 00:20:00.500 ⇒ 00:20:04.220 Rico Rejoso: Yeah, I mean, we can probably do this less, but…
176 00:20:04.340 ⇒ 00:20:16.169 Rico Rejoso: Yeah. One thing, yeah, we can have the expense database here, tool request, and also, like, set up a database where we get notified if there’s, like, new requests coming in. At the same time, we also have to, like.
177 00:20:18.370 ⇒ 00:20:32.340 Rico Rejoso: what do you call that? Confirm most of the documents that we have on our previous operations page, and try to look for policies that needs team-facing version, because most of it are, like, internal version for operation team only, right?
178 00:20:32.340 ⇒ 00:20:32.660 Sheshu Chandrasekar: Yes.
179 00:20:32.660 ⇒ 00:20:40.090 Rico Rejoso: But this could be a good topic for next week, in addition to what you have, or what the goal is for next week.
180 00:20:40.720 ⇒ 00:20:42.450 Sheshu Chandrasekar: Yeah, that sounds good to me.
181 00:20:44.020 ⇒ 00:20:57.750 Sheshu Chandrasekar: Cool, and then leadership, I’ll talk with Utam and Clarence and them. If they want it, we’ll keep it. If they don’t, you just delete it, because I don’t know where they host their documents. It seems like GitHub is the move, but I’m gonna give them that option and figure that part out for them.
182 00:20:58.170 ⇒ 00:20:59.100 Sheshu Chandrasekar: So, I’ll talk with.
183 00:20:59.100 ⇒ 00:21:00.480 Rico Rejoso: They have it all in their.
184 00:21:01.670 ⇒ 00:21:02.830 Sheshu Chandrasekar: Can I say that one more time?
185 00:21:03.490 ⇒ 00:21:08.390 Rico Rejoso: I mean, I don’t think they, like, referenced it in any document or any app, they just have it.
186 00:21:08.390 ⇒ 00:21:12.389 Sheshu Chandrasekar: Yeah, they just go haywire on it, so yeah, no, I totally get it.
187 00:21:13.870 ⇒ 00:21:25.020 Sheshu Chandrasekar: But yeah, so team, yeah, let me know how… I just want to make sure, like, you know, I’m not overwhelming you with stuff, like, just let me know what you’re working on. If, you know, I give you a task or anything, just say, hey, like.
188 00:21:25.120 ⇒ 00:21:36.939 Sheshu Chandrasekar: look, I’m busy right now, but let me get back to you in an hour or so, just so I’m aware, and I can best help you out. And, you know, maybe I can focus on other priorities and come back to it later when we’re both free.
189 00:21:37.590 ⇒ 00:21:45.760 Rico Rejoso: You know what’s best? You could just list out all the times that you have in mind that you think would be, like, a good priority for us to focus on for this week, and we’ll grind it out, like.
190 00:21:45.880 ⇒ 00:22:00.749 Rico Rejoso: Especially me whenever, like, you know, I usually manage my time, so I listed out all the things that I need to do, get it done ASAP, or as soon as I can, so I can make room for new tests or, like, add-on stuff that will come in. So if you could, like, think of everything right.
191 00:22:01.000 ⇒ 00:22:02.899 Rico Rejoso: We can probably do it in one go.
192 00:22:02.900 ⇒ 00:22:03.250 Sheshu Chandrasekar: Perfect.
193 00:22:03.500 ⇒ 00:22:06.659 Rico Rejoso: I’ll let you know if we need more time to focus on that stuff.
194 00:22:07.080 ⇒ 00:22:13.420 Sheshu Chandrasekar: Yeah, so I do plan on… every morning, I’m just gonna write down exactly what’s on my mind, and then…
195 00:22:13.420 ⇒ 00:22:28.900 Sheshu Chandrasekar: during our ops meeting, if things are… if there’s some things that we need to create… like, if there’s things that… in the task that I sent you that we can do today, great. We don’t need to create a linear task, but everything else that we can’t do, I’ll just create a linear task, and we can just, like, do some backlog refinement from there.
196 00:22:30.420 ⇒ 00:22:36.730 Rico Rejoso: Yeah, the linear would be good, I mean, we can, like… I mean, we have to utilize using linear as well.
197 00:22:37.360 ⇒ 00:22:48.009 Sheshu Chandrasekar: Yeah, I just like Slack because I just like to dump all my thoughts and then just refine it, and then send it over so I’m not missing anything. But I’ll definitely start adding linear tickets, if anything.
198 00:22:48.790 ⇒ 00:22:49.680 Rico Rejoso: That’s fine.
199 00:22:50.160 ⇒ 00:22:50.540 Sheshu Chandrasekar: Cool.
200 00:22:50.540 ⇒ 00:22:54.339 Rico Rejoso: Okay, lastly, I think… I mean, if you have anything, I just wanna…
201 00:22:54.760 ⇒ 00:22:59.309 Rico Rejoso: you know, informed about this, about Demi’s hours. I think we need it ASAP, since,
202 00:23:00.250 ⇒ 00:23:03.210 Rico Rejoso: On whether to upload them as invoice or not yet.
203 00:23:03.630 ⇒ 00:23:04.909 Elizah Joy: Mmm,
204 00:23:04.910 ⇒ 00:23:13.619 Sheshu Chandrasekar: So, here’s what I want to do. I’m gonna talk to Demi and be like, hey, I need help on two ends. First, I need hours from you, and then also.
205 00:23:13.960 ⇒ 00:23:15.450 Sheshu Chandrasekar: I’m gonna ask him, like.
206 00:23:15.780 ⇒ 00:23:22.520 Sheshu Chandrasekar: how can I get… like, what kind of letter of standing do you need? Let’s not give that to him right away. I want to give it to him till tomorrow.
207 00:23:22.780 ⇒ 00:23:25.310 Sheshu Chandrasekar: So we get the hours, and then we can give them the letter.
208 00:23:25.460 ⇒ 00:23:27.319 Sheshu Chandrasekar: So we get two things at once.
209 00:23:28.140 ⇒ 00:23:30.890 Sheshu Chandrasekar: Because he needs a letter, and we need ours, so…
210 00:23:32.000 ⇒ 00:23:32.639 Rico Rejoso: Okay, what do you mean?
211 00:23:32.640 ⇒ 00:23:33.500 Sheshu Chandrasekar: It’ll be a fair trade.
212 00:23:33.730 ⇒ 00:23:34.690 Rico Rejoso: What should be there.
213 00:23:34.690 ⇒ 00:23:38.060 Sheshu Chandrasekar: Yeah, so I don’t know if you saw the author request channel, but apparently Demi needs a.
214 00:23:38.060 ⇒ 00:23:38.429 Rico Rejoso: Oh, yeah.
215 00:23:38.430 ⇒ 00:23:39.060 Sheshu Chandrasekar: road.
216 00:23:39.480 ⇒ 00:23:40.790 Sheshu Chandrasekar: So, we’ll just…
217 00:23:40.910 ⇒ 00:23:54.289 Sheshu Chandrasekar: we’ll just use that as, like, hey, I need hours from you, and I also need to figure out what kind of letter you need, like, if it’s a government letter, or, like, just a formal letter from the CEO, saying, like, hey, Demi works at Brainforge, stuff like that.
218 00:23:54.290 ⇒ 00:23:55.159 Rico Rejoso: leverage that.
219 00:23:55.890 ⇒ 00:23:59.810 Sheshu Chandrasekar: So, yeah, in a way, like, we’ll figure it out, we’ll get that all sorted out pretty soon.
220 00:23:59.810 ⇒ 00:24:10.000 Rico Rejoso: I mean, maybe, if in case, because, last month, Demi only received, like, half of his pay due to the same issue.
221 00:24:10.510 ⇒ 00:24:26.380 Rico Rejoso: I mean, if we’re gonna make exception for last month, for January, maybe informing them by February, if this is gonna happen, again, we have this escalation process, then we might have, as well, move you to an hourly basis, so we can track… make sure that you track your hours, and…
222 00:24:26.540 ⇒ 00:24:35.060 Rico Rejoso: A whole 160 hours is in Clockify, instead of just the 60 hours that you’re uploading, because it’s affecting client hours and invoicing to clients as well.
223 00:24:35.710 ⇒ 00:24:37.019 Sheshu Chandrasekar: Yeah, that’s a fair point.
224 00:24:38.760 ⇒ 00:24:41.239 Sheshu Chandrasekar: Okay, how about this? By… oh, sorry, go ahead.
225 00:24:41.950 ⇒ 00:24:58.510 Rico Rejoso: I mean, I don’t think that we can implement the escalation or, you know, put in the repercussion right away, right now. I mean, it’s gonna be unfair for him, but just to be fair, like, okay, we’ll give… we’ll provide exception, or transfer it to a bi-weekly one, but I don’t think Utam’s gonna approve that.
226 00:24:59.190 ⇒ 00:25:00.010 Sheshu Chandrasekar: Yeah.
227 00:25:01.550 ⇒ 00:25:03.750 Rico Rejoso: Yeah, it’s a tricky situation.
228 00:25:04.580 ⇒ 00:25:17.310 Rico Rejoso: I mean, we’re gonna do it… we’re not gonna implement it yet for this month… for last month, but for this month, if you miss out all the hours, and you didn’t put in 160 hours, it’s either you provide, like… and if it’s not close to 100 hours.
229 00:25:18.170 ⇒ 00:25:20.080 Rico Rejoso: Yeah, we have to cut off your painting.
230 00:25:20.220 ⇒ 00:25:25.039 Rico Rejoso: and make an hourly base, put your hourly base, but I think you need UTM’s confirmation
231 00:25:25.140 ⇒ 00:25:28.580 Rico Rejoso: Prior to that, because this is becoming, repetitive.
232 00:25:28.730 ⇒ 00:25:30.790 Rico Rejoso: issue from Denton.
233 00:25:31.970 ⇒ 00:25:33.899 Sheshu Chandrasekar: Yeah, that’s a good point. I think…
234 00:25:34.370 ⇒ 00:25:43.999 Sheshu Chandrasekar: here’s what I’m thinking for a plan of action, right? Let’s get the January hours first, give him this, letter of standing or, whatever he needs.
235 00:25:44.110 ⇒ 00:25:46.720 Sheshu Chandrasekar: And then…
236 00:25:47.190 ⇒ 00:25:53.539 Sheshu Chandrasekar: I’ll bring it up with them, saying, hey, you need to, like, have better Clockify, like, etiquette and habits.
237 00:25:53.920 ⇒ 00:25:58.719 Sheshu Chandrasekar: If, you know, we don’t see any progress on that, like, by, let’s say.
238 00:25:59.750 ⇒ 00:26:06.070 Sheshu Chandrasekar: Let me pull up my calendar. Let’s say by February… 20th, right?
239 00:26:06.430 ⇒ 00:26:10.060 Sheshu Chandrasekar: He’s not, like, inputting his hours on a weekly basis.
240 00:26:10.220 ⇒ 00:26:20.290 Sheshu Chandrasekar: or daily basis, let’s escalate it to UTAM to figure out what’s the best thing we can go about it. Because I feel like everyone else is inputting their hours in Clockify, right? Except Demi?
241 00:26:20.290 ⇒ 00:26:20.840 Rico Rejoso: Just…
242 00:26:21.620 ⇒ 00:26:22.240 Sheshu Chandrasekar: Yeah.
243 00:26:23.500 ⇒ 00:26:32.480 Sheshu Chandrasekar: Yeah, I don’t know if we need to create, like, a whole policy for escalation, if this is a one-off incident, but if it’s reoccurring, and he’s not…
244 00:26:33.160 ⇒ 00:26:38.879 Sheshu Chandrasekar: Doing anything by the 20th, then maybe we need to create some sort of formalized policy, but it just sounds like it’s just him.
245 00:26:39.010 ⇒ 00:26:43.749 Sheshu Chandrasekar: Right? So, I don’t know if it’s worth our time to create a whole new policy just yet.
246 00:26:46.220 ⇒ 00:26:51.479 Rico Rejoso: But it’s… I mean, it’s like, it’s just to prevent the same issue from happening to other…
247 00:26:51.880 ⇒ 00:26:55.229 Rico Rejoso: I’ve been strict with it with the new team members and making sure that
248 00:26:55.400 ⇒ 00:26:59.250 Rico Rejoso: They’ve been putting in their hours. Elias has been monitoring it as well on a weekly basis.
249 00:26:59.370 ⇒ 00:27:04.630 Rico Rejoso: So I think it’s just him being complacent since he’s on a fixed… Fixed Month.
250 00:27:06.400 ⇒ 00:27:07.180 Sheshu Chandrasekar: Okay.
251 00:27:08.260 ⇒ 00:27:10.210 Sheshu Chandrasekar: Then maybe we should have a better…
252 00:27:11.140 ⇒ 00:27:18.830 Sheshu Chandrasekar: clockify and time submission etiquette. And maybe we can talk about that in our next All Hands, so everyone in the company knows.
253 00:27:19.210 ⇒ 00:27:19.810 Sheshu Chandrasekar: But…
254 00:27:19.810 ⇒ 00:27:20.470 Elizah Joy: Hmm.
255 00:27:20.810 ⇒ 00:27:24.399 Sheshu Chandrasekar: You know what?
256 00:27:25.650 ⇒ 00:27:35.009 Sheshu Chandrasekar: Notting, but you’re probably right. Yeah, maybe we should have, like, a rough draft of the escalation process, but I just don’t want to formalize it just yet. That’s, like, my only thing.
257 00:27:35.150 ⇒ 00:27:41.369 Sheshu Chandrasekar: I feel like that’d just be such an overkill, because I’ll tell you why. When I was working at Deloitte, we used to have, like.
258 00:27:41.710 ⇒ 00:27:44.159 Sheshu Chandrasekar: That was such a huge thing for us, like.
259 00:27:44.280 ⇒ 00:27:52.260 Sheshu Chandrasekar: we would have to, like, submit time, and if we didn’t, then, we’d have, like, a 3-strike policy, and it was such an overkill. Like, it was never, like.
260 00:27:52.550 ⇒ 00:27:55.740 Sheshu Chandrasekar: My intention, or, like, people that are in my same boat that…
261 00:27:56.290 ⇒ 00:28:06.819 Sheshu Chandrasekar: you know, we want to hide hours or anything, and so, like, we generally forgot, because we were so busy with client work, right? Sometimes Demi is probably just busy, so I want to understand why he’s not doing it before we, like.
262 00:28:07.010 ⇒ 00:28:07.610 Rico Rejoso: Yeah, yeah.
263 00:28:07.610 ⇒ 00:28:19.699 Sheshu Chandrasekar: push upon an escalation process and whatnot, but if it’s just, like, out of, like, you know, he’s just not in the habit of doing so, then… or he’s deliberately kind of doing it, then yeah, absolutely, we’ll start escalating it to Tom.
264 00:28:20.620 ⇒ 00:28:23.780 Rico Rejoso: I mean… You’re the fourth…
265 00:28:24.440 ⇒ 00:28:26.910 Rico Rejoso: Person that’s gonna talk to me in regards to…
266 00:28:26.910 ⇒ 00:28:28.990 Sheshu Chandrasekar: Logging is qualified hours.
267 00:28:29.210 ⇒ 00:28:38.979 Sheshu Chandrasekar: Oh, God, okay. Hopefully, so I learned that he’s a Rockets fan, and I’m a Rockets fan, so maybe something… some bond will come out of that. So, we’ll figure it out.
268 00:28:39.120 ⇒ 00:28:44.629 Sheshu Chandrasekar: We’ll figure it out. I’ll talk to him next week. I sent him a message right now, regarding the…
269 00:28:44.910 ⇒ 00:28:51.809 Sheshu Chandrasekar: like, standing… the letter is standing, so hopefully he replies back to me, and I can get those hours for you, yeah.
270 00:28:52.360 ⇒ 00:29:00.870 Rico Rejoso: Alright, so, I’ll wait for a confirmation tomorrow, whether then we confirm that the hours for January is good. If it’s not, then…
271 00:29:01.180 ⇒ 00:29:03.540 Rico Rejoso: What should we inform the finance with?
272 00:29:04.740 ⇒ 00:29:05.910 Rico Rejoso: That, where we’re gonna…
273 00:29:07.010 ⇒ 00:29:14.420 Sheshu Chandrasekar: Yeah, let’s just talk to Tom about that then, because I want to see what he wants to say, because I think for client invoicing, like.
274 00:29:14.740 ⇒ 00:29:18.929 Sheshu Chandrasekar: That affects revenue numbers, so let’s bring it up with them, but…
275 00:29:19.120 ⇒ 00:29:25.780 Sheshu Chandrasekar: I kind of want to give them some grace, see what happens, but it sounds like we’ve given them too much grace, so…
276 00:29:27.650 ⇒ 00:29:34.899 Sheshu Chandrasekar: Yeah, let me talk to him if nothing works out, if I feel like I’m not gonna get those hours, or I feel like I don’t have confidence in the fact that he’s not gonna…
277 00:29:35.360 ⇒ 00:29:38.220 Sheshu Chandrasekar: keep on submitting as ours, then we’ll bring it up to you, Tom.
278 00:29:38.940 ⇒ 00:29:41.730 Rico Rejoso: Okay, I’ll follow up with this tomorrow, if not Monday, okay?
279 00:29:41.730 ⇒ 00:29:47.310 Sheshu Chandrasekar: Yeah. No, let’s definitely do tomorrow. I’m gonna push for tomorrow, for sure. So at least on Friday, I can give it to him.
280 00:29:48.980 ⇒ 00:29:50.140 Sheshu Chandrasekar: Got it. Cool. Thank you. Cool.
281 00:29:50.760 ⇒ 00:29:57.729 Sheshu Chandrasekar: Alright, let’s get this Notion stuff out the way. My thing is now I’m going to create a communication plan for Slack channels.
282 00:29:57.890 ⇒ 00:30:00.150 Sheshu Chandrasekar: Like, kind of like a rundown of, like.
283 00:30:00.370 ⇒ 00:30:02.620 Sheshu Chandrasekar: How the new databases are structured.
284 00:30:02.780 ⇒ 00:30:08.370 Sheshu Chandrasekar: And then, just, like, a general overview of the new Slack commands. And I think we should be good.
285 00:30:09.020 ⇒ 00:30:09.840 Rico Rejoso: Okay.
286 00:30:10.550 ⇒ 00:30:11.320 Sheshu Chandrasekar: Sweet.
287 00:30:11.570 ⇒ 00:30:21.530 Sheshu Chandrasekar: All right, team, well, let me know if there’s anything else. I’ll be on for, like, another hour or two, but then I’ll be back later tonight online, so if anything pops up, just let me know.
288 00:30:22.110 ⇒ 00:30:24.010 Rico Rejoso: Gotcha. Thank you. Thank you, Shashman. Thank you, guys.
289 00:30:24.010 ⇒ 00:30:25.029 Sheshu Chandrasekar: Yep. Thank you.
290 00:30:25.030 ⇒ 00:30:27.360 Elizah Joy: Thank you, bye.
291 00:30:27.360 ⇒ 00:30:27.970 Sheshu Chandrasekar: Bye.