Meeting Title: Brainforge EP Leads Weekly Sync Date: 2026-01-29 Meeting participants: Ashwini Sharma, Casie Aviles, Mustafa Raja, Clarence Stone, Amber Lin, Sheshu Chandrasekar
WEBVTT
1 00:00:53.560 ⇒ 00:00:54.540 Mustafa Raja: Hey…
2 00:00:58.040 ⇒ 00:00:58.860 Ashwini Sharma: Hey, Amos.
3 00:01:00.000 ⇒ 00:01:01.340 Mustafa Raja: Hey, how are you?
4 00:01:01.340 ⇒ 00:01:02.709 Ashwini Sharma: I’m good, man. How are you?
5 00:01:03.190 ⇒ 00:01:04.120 Mustafa Raja: Yeah, good.
6 00:02:46.540 ⇒ 00:02:48.140 Clarence Stone: Hey, how’s everyone doing?
7 00:02:50.640 ⇒ 00:02:51.800 Mustafa Raja: Good, how are you?
8 00:02:53.260 ⇒ 00:02:54.160 Clarence Stone: Good
9 00:02:57.530 ⇒ 00:03:01.000 Clarence Stone: Let’s see… who else might be joining?
10 00:03:08.020 ⇒ 00:03:08.830 Clarence Stone: Okay.
11 00:03:10.920 ⇒ 00:03:13.699 Clarence Stone: So while we wait on everyone,
12 00:03:14.740 ⇒ 00:03:20.990 Clarence Stone: I just want to check in on each one of you and see how things are going. Out of…
13 00:03:21.430 ⇒ 00:03:30.439 Clarence Stone: like, all the documents that you have to keep up to date, I’m wondering how that’s going. So, just starting with Ashbrini, how are things going?
14 00:03:31.640 ⇒ 00:03:48.170 Ashwini Sharma: Not much regular clearance. I’m kind of, like, really occupied with some other tasks, for Magic Spoons, which is kind of keeping me busy. Otherwise, at least for CTA, I have kept the linear and this thing in check.
15 00:03:48.510 ⇒ 00:03:55.000 Ashwini Sharma: I’m also supposed to keep it for Magic Spoons, which is also there in check. I think for…
16 00:03:55.110 ⇒ 00:04:02.590 Ashwini Sharma: LMNT, also, I am the EP, and that is one area where I have not been able to do anything.
17 00:04:05.490 ⇒ 00:04:06.920 Clarence Stone: Anything at all.
18 00:04:07.640 ⇒ 00:04:09.470 Ashwini Sharma: No, for LMNT,
19 00:04:09.810 ⇒ 00:04:17.119 Ashwini Sharma: No, nothing, nothing. It’s, it’s kind of, you know, quite difficult to make time for LMNT right now.
20 00:04:20.040 ⇒ 00:04:20.920 Clarence Stone: Okay.
21 00:04:21.839 ⇒ 00:04:23.570 Clarence Stone: Casey, how are you doing?
22 00:04:25.410 ⇒ 00:04:33.180 Casie Aviles: Hey, yeah, I think I’m… I’m doing good. So, documentation-wise…
23 00:04:33.730 ⇒ 00:04:38.750 Casie Aviles: for this week, I meet every Monday with Zoran, and we’ve updated the GAT chart.
24 00:04:39.000 ⇒ 00:04:47.799 Casie Aviles: Based on… Some… So we added, like, new miscellaneous tasks and made sure that
25 00:04:48.170 ⇒ 00:04:52.220 Casie Aviles: We are on track, in the adjusted deadlines based on…
26 00:04:52.730 ⇒ 00:04:56.389 Casie Aviles: What he has, confirmed with the client.
27 00:04:56.730 ⇒ 00:05:01.410 Casie Aviles: Other than that, I’ve also just been…
28 00:05:01.600 ⇒ 00:05:05.509 Casie Aviles: maintaining the GitHub repository for them.
29 00:05:06.250 ⇒ 00:05:07.660 Casie Aviles: For Eden.
30 00:05:07.870 ⇒ 00:05:14.439 Casie Aviles: Although, right now, it’s a bit of a manual process, so that there’s… Definitely something sad.
31 00:05:14.900 ⇒ 00:05:18.519 Casie Aviles: We could improve there, but on the… but other than that.
32 00:05:18.730 ⇒ 00:05:25.819 Casie Aviles: I think in terms of, probably just risks, in terms of, like, the work stream.
33 00:05:26.790 ⇒ 00:05:29.620 Casie Aviles: So Zoran’s, like, the main…
34 00:05:30.190 ⇒ 00:05:38.329 Casie Aviles: So he’s CSO, and he’s also, like, the main person executing on those tasks. And he did, flag to me that
35 00:05:38.790 ⇒ 00:05:41.630 Casie Aviles: He’s gonna need my help in, like.
36 00:05:42.140 ⇒ 00:05:48.379 Casie Aviles: looking for assistance there, although that’s for tasks upcoming next week, so I think that’s, like.
37 00:05:48.670 ⇒ 00:05:50.900 Casie Aviles: One of the risks I’ve identified
38 00:05:52.870 ⇒ 00:05:57.480 Casie Aviles: But so far, I think, in terms of, like, schedule, We’re not…
39 00:05:57.720 ⇒ 00:06:00.799 Casie Aviles: We’re not really behind, we’re… I would say we’re on track.
40 00:06:01.290 ⇒ 00:06:07.280 Casie Aviles: I think that’s… that’s, that’s all I have for…
41 00:06:07.470 ⇒ 00:06:10.010 Casie Aviles: Eden. And I also know that, I think.
42 00:06:10.550 ⇒ 00:06:15.389 Casie Aviles: Pranav is gonna be handing off EP work to me for Lilo, so…
43 00:06:16.580 ⇒ 00:06:19.619 Casie Aviles: Yeah, I haven’t really started there yet, so…
44 00:06:21.280 ⇒ 00:06:23.330 Casie Aviles: Or, like, he has to, yeah.
45 00:06:25.900 ⇒ 00:06:30.539 Clarence Stone: Cool, so there was a lot of, of asks from this group on.
46 00:06:30.830 ⇒ 00:06:48.410 Clarence Stone: getting a checklist or a list of things that you guys need to create, and instead of doing that, I’ve come up with a list of questions that people may come to you to ask for. And, you know, each of these questions are gonna, you know, help you think about what
47 00:06:48.410 ⇒ 00:06:56.910 Clarence Stone: Documents, or… or work, work items or artifacts you have to create. So,
48 00:06:57.310 ⇒ 00:07:12.740 Clarence Stone: I think this is gonna be the approach that we’re gonna go towards, so I’m gonna pass to Amber. She’s gonna actually explain to you guys how she’s looking at these questions and how she answers them. You’ll get what I mean once you start looking at what this is.
49 00:07:17.380 ⇒ 00:07:21.109 Amber Lin: Well, give me one sec, let me pull it up on my computer.
50 00:07:23.440 ⇒ 00:07:27.150 Amber Lin: Alright.
51 00:07:39.760 ⇒ 00:07:46.139 Amber Lin: So let’s go look at… Have everybody looked at the questions Clarence has sent?
52 00:07:46.940 ⇒ 00:07:48.800 Amber Lin: If not, we’ll go through the.
53 00:07:48.900 ⇒ 00:07:50.169 Casie Aviles: No.
54 00:07:50.750 ⇒ 00:07:51.980 Amber Lin: Okay, that’s all good.
55 00:07:52.920 ⇒ 00:07:57.919 Amber Lin: Alright, let’s… let’s pull it up and let’s read it together.
56 00:07:58.290 ⇒ 00:08:01.230 Amber Lin: Hmm.
57 00:08:01.580 ⇒ 00:08:11.550 Amber Lin: Oh, I see. Clarence, could you also send it in the Engagement Planners channel? I think you’ve sent it to me, but I don’t see it in our…
58 00:08:11.670 ⇒ 00:08:13.839 Amber Lin: Channel with everybody yet.
59 00:08:13.840 ⇒ 00:08:15.850 Clarence Stone: Cool, yeah, I can do that. Just give me one second.
60 00:08:15.910 ⇒ 00:08:17.090 Amber Lin: That’ll be great.
61 00:08:30.950 ⇒ 00:08:32.299 Clarence Stone: Yep, we’re good.
62 00:08:33.230 ⇒ 00:08:33.789 Amber Lin: Alright.
63 00:08:35.980 ⇒ 00:08:37.969 Amber Lin: Let me open that…
64 00:09:02.160 ⇒ 00:09:02.860 Amber Lin: Alright.
65 00:09:03.410 ⇒ 00:09:14.930 Amber Lin: I have it pulled up right here. My license expires, so I can’t edit this, but we can… I think the first… let’s go through what sections
66 00:09:15.200 ⇒ 00:09:20.980 Amber Lin: we have right here, and then we’ll get a better sense of where we should start.
67 00:09:21.170 ⇒ 00:09:30.409 Amber Lin: when we started talking about EPEs, I think this section is very… is very simple, Let’s see…
68 00:09:30.790 ⇒ 00:09:36.720 Amber Lin: Can I grab someone to… Tell me where these should be.
69 00:09:36.930 ⇒ 00:09:43.109 Amber Lin: Ashwini, based on your understanding, like, where would… where would these files live?
70 00:09:44.840 ⇒ 00:09:45.740 Amber Lin: for you.
71 00:09:56.390 ⇒ 00:09:57.910 Ashwini Sharma: Sorry, is that a question, me?
72 00:09:58.250 ⇒ 00:09:58.820 Amber Lin: Yeah.
73 00:09:59.380 ⇒ 00:10:02.690 Ashwini Sharma: I… I mean, like, I stored it in Notion.
74 00:10:03.620 ⇒ 00:10:08.650 Amber Lin: Okay, so is that… is that all the files? What type of files is it?
75 00:10:08.650 ⇒ 00:10:19.670 Ashwini Sharma: Okay, there are multiple files, right? So, some of them are maybe a Gantt chart, which is stored in the software itself, right? Some of them are Google Docs or a spreadsheet, they are stored in.
76 00:10:19.860 ⇒ 00:10:21.439 Ashwini Sharma: Google Drive.
77 00:10:23.200 ⇒ 00:10:27.850 Ashwini Sharma: What else is there? Any customer documents that customer has shared?
78 00:10:28.050 ⇒ 00:10:30.240 Ashwini Sharma: That also gets stored in Google Drive.
79 00:10:31.090 ⇒ 00:10:39.310 Ashwini Sharma: Yeah, internal documents, mainly, write-ups and things like that, is… will be…
80 00:10:39.410 ⇒ 00:10:44.569 Ashwini Sharma: Notion, or sometimes we… I just commit it in the… in the GitHub repo.
81 00:10:44.940 ⇒ 00:10:48.060 Ashwini Sharma: Some information that needs to be shared with the customer.
82 00:10:48.180 ⇒ 00:10:51.590 Ashwini Sharma: Other things, generally, it’ll be in Google Drive.
83 00:10:53.060 ⇒ 00:10:57.860 Amber Lin: Gotcha, okay. So, if, say, I’m…
84 00:10:58.000 ⇒ 00:11:04.159 Amber Lin: I’m onboarded to your project, and I would say I would, like, go…
85 00:11:04.680 ⇒ 00:11:09.509 Amber Lin: to your client hub. What’s your client hub called?
86 00:11:09.960 ⇒ 00:11:11.590 Amber Lin: Which one is it?
87 00:11:21.490 ⇒ 00:11:24.400 Amber Lin: Can I show you which client are UEP on?
88 00:11:24.400 ⇒ 00:11:26.150 Ashwini Sharma: Go to Magic Spawn.
89 00:11:26.440 ⇒ 00:11:27.310 Amber Lin: Okay.
90 00:11:27.310 ⇒ 00:11:29.230 Ashwini Sharma: Let’s go back. PTA should be there.
91 00:11:29.230 ⇒ 00:11:29.810 Amber Lin: Okay.
92 00:11:30.040 ⇒ 00:11:32.590 Amber Lin: Okay, so…
93 00:11:33.230 ⇒ 00:11:44.819 Amber Lin: then would I be able to click to the different storage spaces you have? You know, I see that we have the linear here, but, like, how would I…
94 00:11:45.000 ⇒ 00:11:53.500 Amber Lin: Is there… is there a place I would know, like, where your Gantt chart is? Where your…
95 00:11:53.820 ⇒ 00:12:02.809 Amber Lin: like you said Google Drive, you said some stuff in GitHub, like, where would I… Okay, okay, that…
96 00:12:02.810 ⇒ 00:12:04.669 Ashwini Sharma: That kind of information, alright?
97 00:12:04.670 ⇒ 00:12:19.789 Amber Lin: Yeah, yeah, because if I’m new, instead of making you send me all the links, like, I think it’ll be nice to have it all here, so that, like, you just say, hey, go look at Notion, I’ll go look at Notion, I’ll click through, and I’ll go to those places.
98 00:12:19.790 ⇒ 00:12:20.500 Ashwini Sharma: Okay.
99 00:12:20.870 ⇒ 00:12:26.139 Ashwini Sharma: Alrighty, you have already shared, right? Clarence, your questions you have already shared somewhere, right?
100 00:12:28.140 ⇒ 00:12:29.879 Clarence Stone: I sure don’t work that way.
101 00:12:29.880 ⇒ 00:12:31.000 Ashwini Sharma: Where was that?
102 00:12:31.000 ⇒ 00:12:33.720 Amber Lin: Claire shared that in the,
103 00:12:34.420 ⇒ 00:12:36.969 Amber Lin: Should be in the Engagement Planner.
104 00:12:36.970 ⇒ 00:12:45.419 Ashwini Sharma: Yeah, I’ll add these details to the Notion site, and then from there, you can navigate to every other information about that client, right?
105 00:12:45.420 ⇒ 00:12:55.929 Amber Lin: Great, fantastic. I mean, I haven’t fully done that yet either, so I think talking about this is nice, and we can… can find a place to…
106 00:12:56.280 ⇒ 00:13:01.995 Amber Lin: Like, I have… These, but let’s say… And…
107 00:13:03.340 ⇒ 00:13:17.070 Amber Lin: Let’s say, if I want to put down… Let’s say, important documents… Say, okay, the… Yeah, short link.
108 00:13:17.250 ⇒ 00:13:19.100 Amber Lin: Google Drive.
109 00:13:20.090 ⇒ 00:13:29.990 Amber Lin: Includes… Like… Documents from clients includes Citron, GitHub includes…
110 00:13:31.080 ⇒ 00:13:39.470 Amber Lin: Includes these, and then we can say access… is in… One pass.
111 00:13:39.860 ⇒ 00:13:45.829 Amber Lin: So, I think we can all add that section, and then when people come here,
112 00:13:46.370 ⇒ 00:13:49.070 Amber Lin: They can add the links there.
113 00:13:49.860 ⇒ 00:13:52.580 Amber Lin: Alright.
114 00:13:52.930 ⇒ 00:14:09.389 Amber Lin: We’ll go through a few other questions, and I think we’ll… that will be our main focus today, and I will… we’ll add… we’ll have some working time to add these together. I think this is a very, very similar question. It’s like, we’re,
115 00:14:11.330 ⇒ 00:14:14.569 Amber Lin: Let’s see, okay, this is covered, I think, by the…
116 00:14:14.720 ⇒ 00:14:16.950 Amber Lin: Or the first one, the Gantt chart.
117 00:14:17.350 ⇒ 00:14:20.470 Amber Lin: Okay, I think also…
118 00:14:21.840 ⇒ 00:14:40.300 Amber Lin: Cool, okay. So for the second question, it says, tell me about this project. Based on the SOW, where can I find information on what this project involves? I think, Casey, could you help me… help tell me how you’ve been doing this for your client?
119 00:14:43.250 ⇒ 00:14:50.020 Casie Aviles: Yeah, right now it’s really just, the Notion as well, Notion document right now,
120 00:14:50.850 ⇒ 00:14:55.660 Casie Aviles: And then we also have, like,
121 00:14:57.720 ⇒ 00:15:05.109 Casie Aviles: We have, like, slides as well, so that’s pretty much what we have. Oh, it’s not… it’s, it should be a different one.
122 00:15:05.630 ⇒ 00:15:06.930 Amber Lin: I see, which one?
123 00:15:07.050 ⇒ 00:15:08.490 Amber Lin: D4, or…
124 00:15:08.490 ⇒ 00:15:10.979 Casie Aviles: No, no, let me send the link.
125 00:15:11.660 ⇒ 00:15:14.880 Amber Lin: Okay the MarTech one?
126 00:15:15.540 ⇒ 00:15:16.470 Casie Aviles: Yes.
127 00:15:16.860 ⇒ 00:15:17.430 Amber Lin: Okay.
128 00:15:17.780 ⇒ 00:15:18.510 Amber Lin: Cool.
129 00:15:21.370 ⇒ 00:15:27.069 Amber Lin: Okay, so this is… I think this, on the question of…
130 00:15:27.600 ⇒ 00:15:38.979 Amber Lin: where can I find the information on what this project involves? I think this is a great summary. Say, if I was interested in,
131 00:15:40.110 ⇒ 00:15:46.310 Amber Lin: like, I read this, and I was like, okay, I have some questions, Okay, what…
132 00:15:46.420 ⇒ 00:16:02.669 Amber Lin: analytics tools are we using, and then where is the source? We say that data’s in a warehouse, like, where is the warehouse? How can I get to the warehouse? Oh, great, like, you have… you have these boards, these are great. But, like, for example.
133 00:16:03.430 ⇒ 00:16:17.219 Amber Lin: like, for marketing initiatives, where would I find the marketing initiatives? Do you have all the documents summarized here? Like, where… where would I click to if I want to know
134 00:16:17.420 ⇒ 00:16:19.350 Amber Lin: If I want to know more.
135 00:16:20.390 ⇒ 00:16:28.370 Casie Aviles: Yeah, that’s, that’s, right now, it’s not, like, completely tied together as well, so now, that’s good.
136 00:16:28.910 ⇒ 00:16:31.509 Casie Aviles: Feedback there, because…
137 00:16:31.510 ⇒ 00:16:32.520 Amber Lin: That makes sense.
138 00:16:32.520 ⇒ 00:16:34.219 Casie Aviles: You, you would find…
139 00:16:34.340 ⇒ 00:16:40.840 Casie Aviles: some of the answers to those questions in the GitHub repo, and it’s not… since it’s…
140 00:16:41.110 ⇒ 00:16:44.159 Casie Aviles: Yeah, it’s not yet linked here, so that’s also something… I see.
141 00:16:44.240 ⇒ 00:16:46.740 Amber Lin: Is it all in the GitHub repo?
142 00:16:47.970 ⇒ 00:16:57.719 Casie Aviles: So it’s, it’s living… so initially, it’s, like, in a, in a client drive, Eden, client drive, but I’ve also worked on moving.
143 00:16:58.000 ⇒ 00:17:03.800 Casie Aviles: Moving the date, the files from there into… the GitHub repo.
144 00:17:04.040 ⇒ 00:17:05.119 Casie Aviles: So… I see.
145 00:17:06.150 ⇒ 00:17:12.580 Casie Aviles: Yeah, and there you would find, like, what are the priorities for, like, the Q1.
146 00:17:14.319 ⇒ 00:17:14.679 Amber Lin: Huh.
147 00:17:14.680 ⇒ 00:17:15.230 Casie Aviles: Yeah.
148 00:17:15.700 ⇒ 00:17:18.789 Casie Aviles: But, yeah, right now, I guess it’s not super clear.
149 00:17:19.050 ⇒ 00:17:21.060 Casie Aviles: Where to get that, so that’s something, again.
150 00:17:21.060 ⇒ 00:17:31.060 Amber Lin: Cool, gotcha. Okay. I think, same thing for me. I would say that, okay, I have these documents, GitHub, also…
151 00:17:31.590 ⇒ 00:17:36.040 Amber Lin: Includes… Client meeting notes.
152 00:17:36.580 ⇒ 00:17:42.870 Amber Lin: And so… We will link all of these.
153 00:17:43.770 ⇒ 00:17:45.290 Amber Lin: And,
154 00:17:48.590 ⇒ 00:17:49.390 Amber Lin: -Oh.
155 00:17:58.060 ⇒ 00:18:00.280 Amber Lin: Alright, and then…
156 00:18:01.550 ⇒ 00:18:13.529 Amber Lin: Okay, I think that’s good. So once we… once we add all the links there and add the definitions, I think they’ll make a lot more sense. So let’s look at… I think we’ve already added…
157 00:18:13.690 ⇒ 00:18:18.589 Amber Lin: that we’ll be adding that. So for the change orders and the
158 00:18:18.670 ⇒ 00:18:35.400 Amber Lin: amendments. Clarice, I don’t think we have a clear process of storing change orders or amendments, like, we kind of just, like, things, documents just get added. I don’t think we specifically notate on the
159 00:18:35.910 ⇒ 00:18:43.120 Amber Lin: what has been changed? So, do you think we should start doing that, or… .
160 00:18:43.650 ⇒ 00:18:44.290 Clarence Stone: Yeah.
161 00:18:44.290 ⇒ 00:18:46.069 Amber Lin: Yeah, I think the older one.
162 00:18:46.070 ⇒ 00:18:57.189 Clarence Stone: So, so, Amber, I have a really great example of why this became an issue. Like, for example, on Lilo, Utam had worked with
163 00:18:57.190 ⇒ 00:19:18.099 Clarence Stone: the organization to expand the scope and increase, like, the level of delivery, but that wasn’t reflected in, you know, a set of slides that went out, and then the client got really confused and said, hey, like, I thought we were focusing on this, and that’s what the, you know, increase in fees was for.
164 00:19:18.350 ⇒ 00:19:31.819 Clarence Stone: So, if we don’t, like, put that somewhere publicly and have everybody in the team acknowledge and, you know, say that they know that these changes were accepted and, you know, happening, then it becomes a problem later on.
165 00:19:33.830 ⇒ 00:19:36.850 Amber Lin: I see. Okay. So…
166 00:19:37.400 ⇒ 00:19:49.880 Amber Lin: I would say the most important, say, change documents would be, like, there will be scope changes, I think there will be key architecture changes, etc, so…
167 00:19:50.410 ⇒ 00:20:03.179 Amber Lin: Let’s see… we could start by having a separate space for them, or making… or we could do it by making sure, like, things are marked as live.
168 00:20:03.700 ⇒ 00:20:08.610 Amber Lin: Let’s see… Oh my gosh.
169 00:20:10.910 ⇒ 00:20:24.520 Clarence Stone: Yeah, I mean, I… I don’t really have a preference on where you all decide to save it, I just think it needs to be somewhere, so that, like, if I wanted to know, hey, what did change with
170 00:20:24.520 ⇒ 00:20:36.609 Clarence Stone: Lilo, and where can I read up on that? At least I can go somewhere to click it and open up, like, the updates to the SOW, and see, like, okay, we’re… we changed the timeline, we’re doubling fees, got it.
171 00:20:41.190 ⇒ 00:20:52.449 Clarence Stone: So, like, I’m kind of saying, like, I don’t need you to, like, write an entire novel about the change order here, right? You could just say, hey, scope change, fees increased, here’s the document.
172 00:21:01.420 ⇒ 00:21:02.160 Amber Lin: Cool.
173 00:21:02.900 ⇒ 00:21:09.140 Amber Lin: So let’s add that, and then… Okay.
174 00:21:18.300 ⇒ 00:21:43.289 Clarence Stone: So that… that number 5 is pretty important to me. I, like, I am external to y’all’s projects, and I have no idea where I can find when your next touchpoint with the client is, or where, like, the last presentation was, right? And I may, you know, I do get asked by Utam and Robert from time to time to say, hey, like, the way we’re, you know, describing things to this client doesn’t seem to be communicating, or, like, the things that
175 00:21:43.290 ⇒ 00:21:49.630 Clarence Stone: that we’re delivering, weren’t exactly what they asked for. I’m like, well, where do I see what we delivered?
176 00:21:52.970 ⇒ 00:21:56.999 Amber Lin: I see. Mustafa, could you show me how you’ve set up
177 00:21:57.160 ⇒ 00:22:16.840 Amber Lin: let’s look at, your managing default, right? So how would I say I’m also, also new, and say there’s a new CSO on this project, and they want to know, like, when they would be talking to the client, who they would be talking to, what has been prepared for them, like, where would they go look at that?
178 00:22:17.590 ⇒ 00:22:22.400 Mustafa Raja: So, I have weekly cadence details in my, if you scroll down a little.
179 00:22:23.860 ⇒ 00:22:25.680 Mustafa Raja: Yeah, a little more.
180 00:22:26.450 ⇒ 00:22:29.700 Mustafa Raja: A little bit of… So I…
181 00:22:31.330 ⇒ 00:22:32.820 Mustafa Raja: Can I share my screen, actually?
182 00:22:32.940 ⇒ 00:22:34.200 Amber Lin: Yeah, go ahead.
183 00:22:40.280 ⇒ 00:22:47.799 Mustafa Raja: Hmm… Okay. Okay, so I have this, weekly cadence thing set up here.
184 00:22:47.800 ⇒ 00:22:48.350 Clarence Stone: Maybe.
185 00:22:48.880 ⇒ 00:23:05.950 Mustafa Raja: So, that’s how we would know, you know, when we are having the meetings. And then, I see the other part here is where we have the… what’s it called? The past presentations. So, in the Google Drive…
186 00:23:08.620 ⇒ 00:23:09.700 Mustafa Raja: Right.
187 00:23:12.600 ⇒ 00:23:16.640 Mustafa Raja: In the Google Drive, I have this folder of past presentations.
188 00:23:16.750 ⇒ 00:23:21.420 Mustafa Raja: Where we would see what we have been delivering, each week.
189 00:23:22.950 ⇒ 00:23:27.549 Mustafa Raja: And this… these are the decks that we present to, to the client weekly.
190 00:23:28.200 ⇒ 00:23:34.780 Amber Lin: Awesome. Okay, so, I mean, if we were… if we’re able to add, like, a link in Notion.
191 00:23:34.780 ⇒ 00:23:35.470 Mustafa Raja: Yeah, yeah.
192 00:23:35.470 ⇒ 00:23:36.170 Amber Lin: about the.
193 00:23:36.170 ⇒ 00:23:36.750 Mustafa Raja: Yeah.
194 00:23:36.990 ⇒ 00:23:38.840 Mustafa Raja: Cool. Yeah, that… yeah.
195 00:23:38.840 ⇒ 00:23:39.330 Amber Lin: Okay.
196 00:23:40.070 ⇒ 00:23:41.370 Mustafa Raja: That’s what we’re… Awesome.
197 00:23:42.210 ⇒ 00:23:47.440 Amber Lin: Yeah, that sounds great. So, let me see…
198 00:23:48.320 ⇒ 00:24:00.629 Amber Lin: Okay, I think we should pause here, and then, sounds like we’re all missing some links to our projects. I think it… we can just take the time to
199 00:24:00.870 ⇒ 00:24:16.650 Amber Lin: add that in to our Notion. So I need to add… I think I have my Gantt, but I don’t have the Google Drive link, I don’t have the link to the presentations. I also don’t have explanations of what’s in each source, so…
200 00:24:16.880 ⇒ 00:24:24.499 Amber Lin: why don’t we take about 10 minutes and add that in to Notion so we just get that over? Does that sound good with everyone?
201 00:24:27.990 ⇒ 00:24:29.230 Mustafa Raja: Yes. Okay.
202 00:24:29.230 ⇒ 00:24:30.810 Amber Lin: I’ll assume that’s a yes.
203 00:24:31.310 ⇒ 00:24:35.390 Amber Lin: And so… I see that…
204 00:27:59.740 ⇒ 00:28:06.540 Mustafa Raja: So I have these two SOWs. Would anyone know how I would be able to move them to my drive folder?
205 00:28:07.440 ⇒ 00:28:13.729 Amber Lin: I think if you op- open it… is this in the sales folder?
206 00:28:14.650 ⇒ 00:28:16.700 Mustafa Raja: I don’t know, actually.
207 00:28:17.330 ⇒ 00:28:19.649 Amber Lin: Let’s see.
208 00:28:19.900 ⇒ 00:28:22.119 Mustafa Raja: I mean, I could just link them, but…
209 00:28:22.420 ⇒ 00:28:25.300 Mustafa Raja: Might as well have it in my drive, you know, for the client.
210 00:28:25.300 ⇒ 00:28:25.980 Amber Lin: does.
211 00:28:26.090 ⇒ 00:28:31.649 Amber Lin: Yeah, let’s see, maybe File, and then click on File.
212 00:28:31.790 ⇒ 00:28:37.400 Amber Lin: You… I think you don’t own this file, so you probably wouldn’t be able to move it.
213 00:28:38.220 ⇒ 00:28:42.310 Mustafa Raja: Would it be appropriate for me to, you know, make a copy, install that copy?
214 00:28:43.390 ⇒ 00:28:49.190 Amber Lin: I think we can just link it for now, and then maybe we can tag the person, too.
215 00:28:49.690 ⇒ 00:28:51.270 Amber Lin: To move it over.
216 00:28:51.890 ⇒ 00:28:52.889 Mustafa Raja: Okay, thank you.
217 00:28:52.890 ⇒ 00:28:56.769 Amber Lin: If we have duplicates, people might send the outdated one.
218 00:28:57.270 ⇒ 00:28:58.189 Mustafa Raja: Okay, that way. Thank you.
219 00:28:58.190 ⇒ 00:28:58.790 Amber Lin: Good.
220 00:28:59.040 ⇒ 00:28:59.800 Amber Lin: Question.
221 00:29:03.280 ⇒ 00:29:15.910 Clarence Stone: Amber, I think that’s because… hey, Mustafa, if you bring that back up, I bet you that that file is not saved on Brainforge’s, Google Drive. I noticed that icon on the top.
222 00:29:16.040 ⇒ 00:29:18.389 Clarence Stone: It’s probably on someone else’s drive.
223 00:29:19.030 ⇒ 00:29:23.599 Mustafa Raja: Oh… Oh yeah, it’s shared,
224 00:29:24.470 ⇒ 00:29:26.120 Mustafa Raja: Let me share my screen again.
225 00:29:26.570 ⇒ 00:29:27.270 Clarence Stone: Yeah.
226 00:29:28.470 ⇒ 00:29:30.700 Mustafa Raja: So… So, which icon?
227 00:29:30.960 ⇒ 00:29:32.500 Clarence Stone: You see the yellow icon?
228 00:29:33.320 ⇒ 00:29:34.520 Mustafa Raja: Shared externally.
229 00:29:35.840 ⇒ 00:29:36.880 Clarence Stone: So…
230 00:29:36.880 ⇒ 00:29:44.240 Amber Lin: I think it could be that we shared it with the client, so that’s… that’s what it shows, but it should be owned by Greg.
231 00:29:44.770 ⇒ 00:29:46.419 Clarence Stone: Go to Files Details.
232 00:29:49.170 ⇒ 00:29:50.170 Mustafa Raja: Hmm…
233 00:29:50.420 ⇒ 00:29:51.819 Clarence Stone: Details.
234 00:29:52.560 ⇒ 00:29:54.040 Mustafa Raja: Oh, yeah.
235 00:29:54.040 ⇒ 00:29:54.630 Clarence Stone: Yeah.
236 00:29:55.040 ⇒ 00:29:57.449 Mustafa Raja: Location, client default.
237 00:29:57.450 ⇒ 00:29:59.220 Clarence Stone: Oh, it’s in the coin cart.
238 00:30:00.920 ⇒ 00:30:02.020 Mustafa Raja: I haven’t seen that.
239 00:30:03.030 ⇒ 00:30:04.420 Clarence Stone: It should be somewhere here.
240 00:30:07.060 ⇒ 00:30:08.560 Mustafa Raja: It is… not…
241 00:30:08.560 ⇒ 00:30:11.449 Clarence Stone: It says client default, right? That’s where it says this is.
242 00:30:11.450 ⇒ 00:30:13.779 Mustafa Raja: It does say that, and…
243 00:30:13.780 ⇒ 00:30:15.509 Clarence Stone: What is going on?
244 00:30:16.820 ⇒ 00:30:21.590 Amber Lin: It could be, like, a separate folder that’s not in the client, like…
245 00:30:21.760 ⇒ 00:30:23.440 Mustafa Raja: I think this folder is named, like.
246 00:30:23.440 ⇒ 00:30:29.910 Amber Lin: It’s… yeah, so it’s owned by Greg, so if you can ping him, he can move it.
247 00:30:30.300 ⇒ 00:30:32.759 Amber Lin: To… to the right folder.
248 00:30:33.800 ⇒ 00:30:36.559 Mustafa Raja: Yeah, I’ll ping him to move this.
249 00:30:36.560 ⇒ 00:30:41.540 Amber Lin: Yeah, but you can always add a shortcut to the drive for now.
250 00:30:41.540 ⇒ 00:30:42.140 Mustafa Raja: Whoa.
251 00:30:42.660 ⇒ 00:30:45.109 Mustafa Raja: Yeah, oh yeah, I can… I can link it, yeah.
252 00:30:45.290 ⇒ 00:30:46.170 Mustafa Raja: Thank you.
253 00:30:47.030 ⇒ 00:30:47.980 Amber Lin: Of course.
254 00:35:15.130 ⇒ 00:35:20.600 Amber Lin: Cool. Has everybody been able to add all the links that we just talked about?
255 00:35:25.960 ⇒ 00:35:28.120 Ashwini Sharma: Yeah, I’ve just added the Gantt, and
256 00:35:28.450 ⇒ 00:35:32.019 Ashwini Sharma: Google Drive link, I’ll add the others, later.
257 00:35:32.590 ⇒ 00:35:47.469 Amber Lin: Okay, it’ll be great if we can all add explanations of what they are. I’ll show you what I’ve been… I just did here. They’re not the most… I don’t think I’ve included everything, but for example,
258 00:35:47.860 ⇒ 00:35:52.769 Amber Lin: I would come on, as a new person, I would come on this page, I would read, okay,
259 00:35:53.030 ⇒ 00:35:53.770 Amber Lin: Thank.
260 00:35:53.920 ⇒ 00:36:11.969 Amber Lin: two work streams, I probably should add a summary here, and then I look, and I’ll add in… I’ll go find, like, the sales contracts, I come down here and say, okay, there’s a Gantt chart, here’s our presentations, here’s… if you’re an engineer, like, here’s what you would
261 00:36:12.020 ⇒ 00:36:27.629 Amber Lin: need to work on. And then these are for the development, like, where the… where the different things are. So, just, like, a quick explanation of what it is, so that people know where to click on. And this is for my other work stream of, okay, this is the…
262 00:36:28.100 ⇒ 00:36:43.349 Amber Lin: the files, if you want these, go here. If you want this, go there. And if it’s all some… some of it, if it’s all in one path, then just… you can just say, like, for these sources, go to one path, but just make sure that people know, where to go.
263 00:36:44.220 ⇒ 00:36:44.990 Amber Lin: Sure.
264 00:36:45.040 ⇒ 00:36:48.840 Mustafa Raja: And has everybody added their meeting times with the client?
265 00:36:49.960 ⇒ 00:36:53.369 Amber Lin: So there should be a little section here called Weekly Cadence.
266 00:36:55.970 ⇒ 00:36:56.700 Casie Aviles: Yes.
267 00:36:57.120 ⇒ 00:37:04.500 Amber Lin: Cool. Awesome. Let’s see what else we have… And meetings…
268 00:37:05.380 ⇒ 00:37:08.750 Amber Lin: Clarence, are we good to save this for…
269 00:37:09.120 ⇒ 00:37:11.950 Amber Lin: For next time? For next week.
270 00:37:17.140 ⇒ 00:37:23.019 Clarence Stone: Sorry, I was talking on mute. I, I said, sure, that’s fine. I, I…
271 00:37:23.130 ⇒ 00:37:32.289 Clarence Stone: Don’t want to take up too many weeks to do this, though, so if you want to be able to do, like, 2 or 3 of the sections at a time, that’d be helpful, or give everybody homework.
272 00:37:33.490 ⇒ 00:37:43.299 Amber Lin: Yeah, cool. Alright. So, since everybody has a stock, let’s look at… let’s read section 2 and 3.
273 00:37:43.320 ⇒ 00:37:57.250 Amber Lin: Because I feel like a lot of these were already addressed. Like, we have the meeting cadence. Most people do have their… their contacts. I don’t think we have an isolation process.
274 00:37:58.210 ⇒ 00:38:03.420 Amber Lin: We don’t have complete structures there, so we’ll go through…
275 00:38:03.580 ⇒ 00:38:09.539 Amber Lin: 2, 3, and maybe four, depending on if you guys are able to read it. I think 4 will take…
276 00:38:09.690 ⇒ 00:38:23.279 Amber Lin: I think 4 will take its own section, but, can we all do these on our own time, and then next week when we meet, we’ll check everybody’s progress, and then walk through items if we’re not sure yet.
277 00:38:27.710 ⇒ 00:38:38.699 Amber Lin: Cool. So that will be the homework. I would need to hop soon. I have a presentation coming up, and I need to write the… write the slides.
278 00:38:40.250 ⇒ 00:38:41.069 Mustafa Raja: Thank you.
279 00:38:41.560 ⇒ 00:38:43.310 Amber Lin: Alright, alright. Thanks, everyone.
280 00:38:43.540 ⇒ 00:38:44.080 Ashwini Sharma: Thank you.
281 00:38:44.080 ⇒ 00:38:44.920 Mustafa Raja: Bye.
282 00:38:44.920 ⇒ 00:38:46.330 Amber Lin: See you next Tuesday.
283 00:38:47.120 ⇒ 00:38:47.700 Mustafa Raja: See ya.