Meeting Title: Brainforge Onboarding Orientation Date: 2025-12-10 Meeting participants: Rico Rejoso, Pranav
WEBVTT
1 00:01:24.740 ⇒ 00:01:25.950 Rico Rejoso: Apron of…
2 00:01:26.620 ⇒ 00:01:28.309 Pranav: Hey, Rico, how’s it going?
3 00:01:28.480 ⇒ 00:01:29.570 Rico Rejoso: I’m good, how are you?
4 00:01:30.090 ⇒ 00:01:31.060 Pranav: Pretty good.
5 00:01:31.420 ⇒ 00:01:37.889 Rico Rejoso: Great. I’m sorry I don’t have my camera on. We just moved in, so everything’s kind of messy around here.
6 00:01:37.900 ⇒ 00:01:39.400 Pranav: All good, all good.
7 00:01:39.530 ⇒ 00:01:47.510 Rico Rejoso: Okay, first things first, welcome award to Brainforge, and I appreciate you with,
8 00:01:47.930 ⇒ 00:01:53.370 Rico Rejoso: I mean, with the quick, you know, signing of contract to onboarding and everything.
9 00:01:53.910 ⇒ 00:01:59.149 Pranav: Totally, yeah, yeah. This was, I’m, happy for all the support in the last couple days.
10 00:01:59.720 ⇒ 00:02:03.160 Rico Rejoso: Great, great. So, let me just share my screen real quick.
11 00:02:06.360 ⇒ 00:02:16.309 Rico Rejoso: Okay, so this will just be a quick onboarding, just to get you, you know, you know, I mean, just to give you a quick idea of what BrainPurge is before you start working with the team, okay?
12 00:02:16.730 ⇒ 00:02:17.390 Pranav: Awesome.
13 00:02:17.700 ⇒ 00:02:30.399 Rico Rejoso: Sure. Purpose of this orientation is just to basically introduce you to Brainforge mission, culture, and values, and to help you understand all the tools that I provided you with, and to ensure that you’re set up for success from day one, okay?
14 00:02:31.870 ⇒ 00:02:45.800 Rico Rejoso: So, the mission of Brainforge is to help businesses turn cases into clarity using data and AI, and to drive faster and smarter decisions. We envision that everybody eats, we operate like giants, and we give back and pay forward.
15 00:02:45.890 ⇒ 00:02:54.580 Rico Rejoso: So, some of the services that we offer are data platform and analytics, AI automation and co-pilots, and training and enablement.
16 00:02:54.710 ⇒ 00:03:09.600 Rico Rejoso: As of now, I think there would be, like, any… some changes for this service and offering. We are still in the positive of it, as Utham and Robert might have shared to you that we are growing the company, so we have acquired a few
17 00:03:09.630 ⇒ 00:03:18.470 Rico Rejoso: Clients, in this quarter alone, and we’re looking forward to further, you know, grow the team, with your additional as well.
18 00:03:19.070 ⇒ 00:03:19.890 Pranav: Yup.
19 00:03:20.000 ⇒ 00:03:37.169 Rico Rejoso: Okay, so the target industries are e-commerce, CPG, SaaS, and business-to-business, and just, also, as you are aware, here are some of the tools that you’ll be using, but there will be, like, department-specific tools that will be provided to you once
20 00:03:37.170 ⇒ 00:03:46.799 Rico Rejoso: you’ve been onboarded on your, department’s, engineering department, and you’ve met some of the people on the team, okay? But generally, you have Slack.
21 00:03:46.970 ⇒ 00:03:49.470 Rico Rejoso: For communication, notion.
22 00:03:49.470 ⇒ 00:04:12.349 Rico Rejoso: for documentations, Clockify to track your hours, not literally track your hours, but to put in the hours that you spent for a specific project or client that you’re working. And linear is where we put all the tickets and projects that we have per client, and 1Password is where we keep everything, all our credentials ramped. This will be given to you by the finance department.
23 00:04:12.350 ⇒ 00:04:16.800 Rico Rejoso: They will be sending you an email, your personal email that we have here.
24 00:04:16.800 ⇒ 00:04:20.350 Rico Rejoso: and, ChatGPT. I don’t believe I…
25 00:04:20.360 ⇒ 00:04:25.710 Rico Rejoso: give you access yet to this, but I’ll surely give one after this, orientation, okay?
26 00:04:26.270 ⇒ 00:04:27.020 Pranav: Perfect.
27 00:04:27.020 ⇒ 00:04:42.000 Rico Rejoso: Okay, another one would be the Brainforge platform, so it’s basically a platform that the AI department has created. It’s where we have all the meeting recordings, the transcripts and summaries. It’s an ongoing and development, being developed…
28 00:04:42.010 ⇒ 00:04:54.790 Rico Rejoso: Ongoing and still in development, tools, made by the AI department, and I think you’ll be sharing a part of it as well, and NATAN and Zapier for our workflow in automation.
29 00:04:55.500 ⇒ 00:05:12.560 Pranav: Awesome. One quick question on that slide, actually, is, I think you gave me access to most of those tools. For the other ones, which I still don’t have, like Notion, the Brainforge platform, should I, those will come in the next coming days, or should I, like, message someone about that?
30 00:05:13.320 ⇒ 00:05:32.829 Rico Rejoso: It should be the, the platform where you can… it’s just a link that you can access using your, Brainforce email. Gotcha. I mean, it should be accessible once you use that one. Let me just send the link later on after this meeting. The Notion, you should have access to it. It’s one of the general tools that I provided you with. Let me just get… check it real quick, okay?
31 00:05:33.400 ⇒ 00:05:34.160 Pranav: Perfect.
32 00:05:38.350 ⇒ 00:05:39.010 Pranav: Okay.
33 00:05:39.010 ⇒ 00:05:45.160 Rico Rejoso: Yeah, I didn’t see it. Let me send you an invite for Notion as well right now. Okay, one sec.
34 00:05:45.160 ⇒ 00:05:45.740 Pranav: Thanks.
35 00:05:52.310 ⇒ 00:05:55.929 Rico Rejoso: Okay, you should receive an invite for Notion.
36 00:05:57.080 ⇒ 00:05:58.930 Rico Rejoso: Let me know when you got… once you got it.
37 00:06:00.750 ⇒ 00:06:01.330 Pranav: Yep.
38 00:06:09.890 ⇒ 00:06:10.690 Rico Rejoso: Okay.
39 00:06:13.430 ⇒ 00:06:14.509 Rico Rejoso: You got it?
40 00:06:15.390 ⇒ 00:06:24.069 Pranav: Not yet. Maybe I can just, like, let you know. It usually takes, like, a minute or so, sometimes. Definitely. Yeah, so maybe at the end of this call, I can just, like, let you know.
41 00:06:24.310 ⇒ 00:06:28.410 Rico Rejoso: Sure, definitely. Let me know if, once you got it,
42 00:06:29.030 ⇒ 00:06:45.380 Rico Rejoso: should… you should have it. Later on, I’ll be providing you access to GPT or any department-specific tools upon request, so if you have any tools that you needed, feel free to contact me. I mean, I should have access to all tools that we have here, and I will be inviting you through most of it, okay?
43 00:06:45.760 ⇒ 00:06:46.520 Pranav: Awesome.
44 00:06:46.830 ⇒ 00:06:49.180 Rico Rejoso: Alrighty. And, I assume…
45 00:06:49.180 ⇒ 00:07:07.890 Rico Rejoso: are aware of, and based on the contract, we are on a net 30 payment schedule, means that full payments for an invoice is due 30 days after the end of the month, but it usually doesn’t take that long. As soon as all the invoices are paid by the client, we usually distribute all the payments for it.
46 00:07:07.890 ⇒ 00:07:09.039 Rico Rejoso: all team members.
47 00:07:09.060 ⇒ 00:07:17.000 Rico Rejoso: Okay, but if you have any questions, finance-related, you can send an email to finance at brainforge.ai, okay?
48 00:07:17.690 ⇒ 00:07:18.360 Pranav: Cool.
49 00:07:18.690 ⇒ 00:07:19.350 Rico Rejoso: Alright.
50 00:07:21.280 ⇒ 00:07:38.479 Rico Rejoso: Okay, so one tool that we have here is Clockify. So, Clockify is, like what I mentioned, where we track or put in our hours. It’s just simply put, putting in the hours, but we have 3 ways of logging our hours in Clockify. Let me show you that.
51 00:07:38.850 ⇒ 00:07:49.140 Rico Rejoso: Okay, so in Clockify, you can use either of these three. First, we have the time tracker where you can just select a project and just start the hours and end it.
52 00:07:49.140 ⇒ 00:08:00.740 Rico Rejoso: Upon ending your work for the specific project that you’re working on. You can use this one, but I don’t think most of your team members are using this. It just depends on your preference. Another would be the calendar.
53 00:08:01.000 ⇒ 00:08:12.840 Rico Rejoso: where you can just link your calendar, onto Clockify, and just, whenever you have a lot of… I mean, it’s, beneficial for those who have a lot of meetings.
54 00:08:12.940 ⇒ 00:08:27.940 Rico Rejoso: scheduled, you just have to copy that one, and it will appear on your timesheet. And lastly, we have the timesheet, where you just have to select the project that you’re working on. Let’s say, for example, we’re working for one of our clients, which is default.
55 00:08:28.040 ⇒ 00:08:34.529 Rico Rejoso: you just have to select that one and put in the hours. Let’s say you work 3 hours today, or 3 hours
56 00:08:34.929 ⇒ 00:08:39.069 Rico Rejoso: Today for default, and it will appear in your timesheet, okay?
57 00:08:39.730 ⇒ 00:08:40.470 Pranav: Gotcha.
58 00:08:40.679 ⇒ 00:08:41.369 Rico Rejoso: Alrighty.
59 00:08:41.370 ⇒ 00:08:46.340 Pranav: And in terms of, writing notes or something for that, is that necessary?
60 00:08:46.900 ⇒ 00:09:03.829 Rico Rejoso: Yeah, if possible, if just, like, a quick note of what you work on, let’s say you work with automation, so let’s say you build something for them, just put in a short 2-3 words note about it, so just, so it won’t conflict anything when it comes to checking your hours by end of month, okay?
61 00:09:04.250 ⇒ 00:09:11.180 Pranav: Gotcha. And, sorry, do you know where I do that in Clockify? I’ve never used Clockify before.
62 00:09:13.000 ⇒ 00:09:20.549 Rico Rejoso: When doing timeshare, I don’t think we have that, but in Calendar, in Time Tracker, you do have where you can just put in here.
63 00:09:21.510 ⇒ 00:09:22.450 Pranav: I see.
64 00:09:22.560 ⇒ 00:09:24.480 Pranav: Okay. Okay, good to know.
65 00:09:26.080 ⇒ 00:09:33.369 Rico Rejoso: And afterwards, just a few reminders when using Clockify, make sure that you record your hours daily.
66 00:09:33.500 ⇒ 00:09:50.020 Rico Rejoso: and accurately, and don’t create your own projects, okay? The operations and the PM side will be creating the projects based on the clients, or work streams that we have for clients. If and ever that you are not part of that project, just do let me know, just to inform your,
67 00:09:50.400 ⇒ 00:09:57.239 Rico Rejoso: project manager or me on the operations side, and we’ll be adding you to that project ASAP, okay?
68 00:09:57.660 ⇒ 00:09:58.410 Pranav: Perfect.
69 00:09:58.410 ⇒ 00:10:08.049 Rico Rejoso: Okay, and we all know that times get busy, and sometimes you work on a lot of clients, you’ve been assigned to a lot of clients, so if and ever that you cannot put your hours on a daily basis.
70 00:10:08.140 ⇒ 00:10:17.969 Rico Rejoso: You can do it every… on a weekly one by end of Friday, end of day Friday, just to make sure that it don’t go beyond that one, so that we won’t…
71 00:10:17.970 ⇒ 00:10:34.269 Rico Rejoso: cause any conflict, with the finance team, because again, some of our clients may be pay… I mean, we are invoicing some of our clients on a biweekly basis, not a monthly basis, so if your hours are not tracked accordingly, we may have conflict with it, and payments may be delayed.
72 00:10:34.910 ⇒ 00:10:35.700 Pranav: I see.
73 00:10:37.490 ⇒ 00:10:44.719 Rico Rejoso: Okay, LinkedIn. So, just a few notes, you can follow Brainforge AI on LinkedIn, or you can…
74 00:10:44.960 ⇒ 00:11:03.210 Rico Rejoso: keep your company info updated on LinkedIn, if possible, especially if you’re gonna work full-time on the latter part, for Brainforge. We can provide a, header image, just request it to the marketing team. You can inform me as well, and I can, assist you with, getting that with the marketing team, okay?
75 00:11:05.320 ⇒ 00:11:05.900 Pranav: Cool.
76 00:11:05.900 ⇒ 00:11:20.109 Rico Rejoso: Alrighty, and Friday team, meetings. So, we have a bi-weekly Friday team, Friday retro with the whole team, with the whole Brainforge team, so the, agenda goes, or the meeting goes, like.
77 00:11:20.110 ⇒ 00:11:36.270 Rico Rejoso: where we assign a host, we do a quick lab share and quick icebreaker, provide department updates afterwards, and we do a quick demo and shoutouts for every three members, okay? So, it happens on a biweekly one. We’ll be having one this Friday.
78 00:11:36.270 ⇒ 00:11:40.919 Rico Rejoso: I can invite you to it, maybe you can attend, since you mentioned that you’ll be available 8 hours.
79 00:11:40.940 ⇒ 00:11:43.250 Rico Rejoso: During Monday and Fridays, right?
80 00:11:43.660 ⇒ 00:11:44.210 Pranav: Yep.
81 00:11:44.630 ⇒ 00:11:46.190 Pranav: Awesome, yeah, that’d be great.
82 00:11:46.190 ⇒ 00:11:47.440 Rico Rejoso: Okay, great.
83 00:11:47.880 ⇒ 00:12:04.789 Rico Rejoso: Alright, so just a quick outline of the tools that we have, again, Notion for documentation. We have ChatGPT, Slack, and Linear, which I think you might be familiar with. Linear, it’s just a simple project management tool where we just put all of our tickets, and projects for each client.
84 00:12:04.860 ⇒ 00:12:12.390 Rico Rejoso: Again, the Green Forge platform, I’ll be sending the link, but just to give you a quick overview, here’s what the platform looks like.
85 00:12:15.980 ⇒ 00:12:33.740 Rico Rejoso: Yeah, basically it’s just, a compilation of all meetings… of meeting recordings that we had for today. For example, with a few GPT enablement, and some of our marketing and assets and tools are here as well. So it’s still an ongoing project, and we’re still further developing this one.
86 00:12:33.740 ⇒ 00:12:41.240 Rico Rejoso: So, we… we’re targeting that this is gonna be an all-in-one… all-in-one tool for, for the team… for all team members.
87 00:12:42.230 ⇒ 00:12:43.400 Pranav: Gotcha, okay, cool.
88 00:12:44.020 ⇒ 00:12:44.680 Rico Rejoso: Alright.
89 00:12:46.960 ⇒ 00:12:47.750 Rico Rejoso: So…
90 00:12:50.930 ⇒ 00:12:52.310 Rico Rejoso: Right,
91 00:12:52.450 ⇒ 00:13:11.750 Rico Rejoso: So, a few things, make sure, I mean, ensure that you have access to all core tools listed. If not, again, send a message to me, I can help you out, or directly to a person that can help you provide access to such tools that you needed. Department-specific tools will be provisioned after onboarding, and
92 00:13:12.360 ⇒ 00:13:18.340 Rico Rejoso: Yeah, contact operations. Send a message to me through Zach, and I can assist you with any tools that you need.
93 00:13:20.630 ⇒ 00:13:21.230 Pranav: Cool.
94 00:13:21.700 ⇒ 00:13:34.619 Rico Rejoso: Okay, so, since you’re on the engineering department, I’ll be referring you to our engineering head, so that he can further assist you. We’ll be, FYI… sorry, we’ll be,
95 00:13:34.860 ⇒ 00:13:49.120 Rico Rejoso: scheduling a quick call after a week and after a month for, with Utam and our department head, just a quick check-in on how is it working with Brain Forge, a few feedbacks, and also to…
96 00:13:49.130 ⇒ 00:13:55.109 Rico Rejoso: You know, get a hold if there’s any blockers or challenges so far on your first week and first month, okay?
97 00:13:56.350 ⇒ 00:13:57.280 Pranav: Sounds good.
98 00:13:57.280 ⇒ 00:14:07.009 Rico Rejoso: Alrighty. And, lastly, feedback matters. We appreciate your feedback for this onboarding process. I know it’s very quick, but if there’s any…
99 00:14:07.010 ⇒ 00:14:20.159 Rico Rejoso: process that you are… I mean, that you have questions with, just let us know. Always… you’re always free to send us a message. We can always hop on a call to discuss a few things that will clarify those questions, okay?
100 00:14:20.840 ⇒ 00:14:21.799 Pranav: Sounds good, yeah.
101 00:14:22.180 ⇒ 00:14:31.789 Rico Rejoso: And final reminders, again, reach out if you have any questions anytime, be proactive, ask for help, and enjoy the journey here at Brainforge. Any questions so far?
102 00:14:32.250 ⇒ 00:14:42.280 Pranav: Awesome. Nothing so far. I think, in terms of tools, I think we already covered them for Notion, ChatGPT, and then the Brainforge platform.
103 00:14:42.390 ⇒ 00:14:46.300 Pranav: Other than that, yeah, I think,
104 00:14:46.920 ⇒ 00:15:01.079 Pranav: I don’t have any, like, meetings scheduled for, like, tomorrow. Would that be something that you think might be worth, scheduling with, like you said, like, the engineering head, and then maybe Andor Utam?
105 00:15:02.710 ⇒ 00:15:04.040 Rico Rejoso: Yeah,
106 00:15:04.450 ⇒ 00:15:20.170 Rico Rejoso: Regarding that, I think I do have to, like… because as you said, your schedule is Monday, Friday is 8 hours, and the rest of the 4 hours would be split, or the rest of the 4 hours would be split to Wednesday and Tuesday, right?
107 00:15:20.580 ⇒ 00:15:24.589 Pranav: Oh, yeah, so this week I’m happy to do tomorrow as well.
108 00:15:24.710 ⇒ 00:15:27.420 Pranav: Just so, since it’s, like, a half week,
109 00:15:27.650 ⇒ 00:15:35.829 Pranav: I’m happy to, like, get started tomorrow. Yeah. I’m not… I’m guessing there won’t be enough work for me for the full 20 hours this week.
110 00:15:36.480 ⇒ 00:15:38.359 Pranav: But for next week, we can…
111 00:15:38.580 ⇒ 00:15:40.790 Pranav: we can stick to that schedule that I sent you.
112 00:15:41.750 ⇒ 00:15:43.560 Rico Rejoso: Got it, yeah,
113 00:15:43.870 ⇒ 00:15:50.909 Rico Rejoso: I might have to introduce you tomorrow to our stand-up, so that he would be aware of you, and at the same time, introduce you to our AI team, okay?
114 00:15:50.910 ⇒ 00:15:51.699 Pranav: That’d be great.
115 00:15:51.700 ⇒ 00:15:52.330 Rico Rejoso: do it.
116 00:15:52.610 ⇒ 00:15:53.640 Rico Rejoso: Okay, great.
117 00:15:53.820 ⇒ 00:16:00.719 Rico Rejoso: And that’s mostly the agenda for you tomorrow, but if and ever there is would be, I think my phone would let you know, alright?
118 00:16:01.300 ⇒ 00:16:07.239 Pranav: Sounds great. Yeah, and feel free, anytime tomorrow, I’ll make my schedule fit.
119 00:16:08.100 ⇒ 00:16:15.499 Rico Rejoso: Okay, it might be early, because it’s around 9AM Eastern, would that work for you? I mean, 9.30, okay, yeah.
120 00:16:16.240 ⇒ 00:16:17.270 Pranav: Yep, no problem.
121 00:16:17.940 ⇒ 00:16:24.259 Rico Rejoso: Okay, I’ll add you to the stand-ups, alright? Thank you so much for your time, Pranav, and looking forward to working with you soon, okay?
122 00:16:24.420 ⇒ 00:16:27.100 Pranav: Yeah, thanks so much, it was nice to meet you, Rigo. Have a good one.
123 00:16:27.100 ⇒ 00:16:28.160 Rico Rejoso: Have a good one.