Meeting Title: Brainforge New Hire Onboarding Orientation Date: 2025-12-05 Meeting participants: Rico Rejoso, Greg Stoutenburg
WEBVTT
1 00:00:36.410 ⇒ 00:00:37.410 Rico Rejoso: Hey, Greg.
2 00:00:38.250 ⇒ 00:00:40.039 Greg Stoutenburg: Hey, Rico, nice to meet you.
3 00:00:40.440 ⇒ 00:00:42.100 Rico Rejoso: Nice to meet you too, how are you?
4 00:00:42.600 ⇒ 00:00:44.389 Greg Stoutenburg: I’m doing well. How are you?
5 00:00:44.680 ⇒ 00:00:48.630 Rico Rejoso: Wonderful. I’m doing great, thank you for asking, and
6 00:00:48.900 ⇒ 00:00:56.080 Rico Rejoso: start… it’s just a quick onboard, and you just want to make sure you’re familiar with everything before, you know, you start working with everyone at Brainforge.
7 00:00:56.260 ⇒ 00:00:59.239 Rico Rejoso: So, yeah, with Tom and Robert.
8 00:00:59.680 ⇒ 00:01:08.829 Rico Rejoso: I said a lot of great things about you, so I’m really expecting that you, you know, this will just be a quick one about, about Brainford. Let me just share my screen real quick, okay?
9 00:01:11.290 ⇒ 00:01:16.820 Rico Rejoso: Sorry, I wasn’t able to turn on my camera. We just moved in. Everything’s just a mess.
10 00:01:17.060 ⇒ 00:01:18.270 Greg Stoutenburg: Yeah, no problem.
11 00:01:20.120 ⇒ 00:01:32.270 Rico Rejoso: Okay, again, welcome aboard to Brainforge. So, the purpose of this orientation is just to simply introduce you to Brainforge mission and culture, and to help you understand our tools that we have, and to ensure that you’re set up
12 00:01:32.440 ⇒ 00:01:37.339 Rico Rejoso: Before getting, before getting to work with any clients, okay?
13 00:01:38.980 ⇒ 00:01:57.420 Rico Rejoso: So yeah, mission is to help businesses turn chaos into clarity using data and AI. So, our vision is everybody eats, we operate like giants, and we give back and pay forward. And as you know, Brainforge, Brainforge team members are located globally. We have, team members across the globe.
14 00:01:57.420 ⇒ 00:02:05.640 Rico Rejoso: From the Philippines, I am from the Philippines, the US, India, Pakistan, and Europe, and Africa.
15 00:02:05.840 ⇒ 00:02:09.630 Rico Rejoso: So, we are really located, all around the globe.
16 00:02:09.759 ⇒ 00:02:19.169 Rico Rejoso: And what we do is data platform and analytics, AI automation, and training and enablement, some of the services that we are offering to our clients.
17 00:02:19.920 ⇒ 00:02:36.309 Rico Rejoso: who we serve our target industries mostly are from e-com, CPG, SaaS, and B2B, or business-to-business. Our executions, we have a list of OKRs, AORs, I’ll be sharing that to you as we move on, and
18 00:02:36.310 ⇒ 00:02:47.790 Rico Rejoso: usually it’s camera on, especially when you’re facing, client, or when you’re doing client meetings, right? First, make sure that everything is documented before we proceed to meetings, and we fail fast with tests.
19 00:02:47.950 ⇒ 00:02:59.099 Rico Rejoso: learn and adapt. If ever we fail, we learn from it and just move on. We don’t blame, and we just focus on learning. And as you know, this is a remote or async company, so…
20 00:02:59.570 ⇒ 00:03:09.309 Rico Rejoso: One thing, that would be helpful for everyone is if you let us know about your availability. I know you’re just working with Brainforge part-time, or maybe 20 hours a week, right?
21 00:03:10.430 ⇒ 00:03:21.230 Greg Stoutenburg: Yeah, I mean, so I’m just on a temporary contract, and the conversation has been that this is something of a trial, and if things go well, then I’ll move into a full-time role in the new year.
22 00:03:22.110 ⇒ 00:03:24.140 Rico Rejoso: Great, great. So yeah,
23 00:03:24.300 ⇒ 00:03:41.580 Rico Rejoso: working 20 hours, we want to make sure that, you know, we can meet you on the time that you’re available with, so if you can schedule your calendar or let us know when you’re available with in Eastern Time, so we can definitely mark it on our end, and make sure we don’t bother you during your off hours.
24 00:03:42.050 ⇒ 00:03:53.650 Greg Stoutenburg: Sure, that’s fair. So, hey, I don’t know if this functionality exists yet, but in Google Calendar, is it possible to show me as busy during times that I’ve got blocked off on a different calendar?
25 00:03:54.720 ⇒ 00:03:59.490 Rico Rejoso: Yeah. You could also put their out-of-office hours in Google Calendar.
26 00:04:00.430 ⇒ 00:04:06.439 Greg Stoutenburg: Yeah, well, really, I mean, because I’m, so I’m still full-time, in another role,
27 00:04:06.910 ⇒ 00:04:11.449 Greg Stoutenburg: So, what I’d love to be able to do is have my other company’s calendar
28 00:04:11.650 ⇒ 00:04:21.229 Greg Stoutenburg: connect to my Brainforge calendar and have my other company appointments show up as just busy time on my Brainforge calendar, if that makes sense.
29 00:04:21.709 ⇒ 00:04:22.349 Rico Rejoso: Yeah.
30 00:04:24.379 ⇒ 00:04:28.269 Rico Rejoso: Is that a Microsoft account that you have with your other company, or a Google?
31 00:04:28.870 ⇒ 00:04:30.110 Greg Stoutenburg: It’s Google.
32 00:04:30.520 ⇒ 00:04:35.530 Rico Rejoso: Yeah, I think it… I mean, you can integrate that, I believe. Okay. But let me look into it as well.
33 00:04:35.530 ⇒ 00:04:43.410 Greg Stoutenburg: Yeah, or we can… yeah, sorry to slow you down. We can keep going, but I can, since you just made the ask, I thought I would make sure I can deliver.
34 00:04:43.840 ⇒ 00:04:48.790 Rico Rejoso: Definitely, that’ll be fine, actually, so we don’t bother, and if you’re working for other companies, well, that’s fine.
35 00:04:49.140 ⇒ 00:04:49.940 Greg Stoutenburg: Cool.
36 00:04:50.170 ⇒ 00:05:04.129 Rico Rejoso: Alrighty, some of the tools that I’ve already onboarded you with is, Slack. I think you also were asking about Slack, since I… you have two accounts in Slack already. One is the Microsoft account that you have, or I mean, Outlook, yeah, Microsoft.
37 00:05:04.130 ⇒ 00:05:08.699 Greg Stoutenburg: Yeah, my Outlook email, yeah, and then… and then the Brainforge one you just set me up with.
38 00:05:09.230 ⇒ 00:05:15.639 Rico Rejoso: Yeah, actually, I was confirming with Ufam, because I know you’re just working for,
39 00:05:16.030 ⇒ 00:05:31.330 Rico Rejoso: one or two clients, so I don’t know if you prefer to use your Brainforge email or your Outlook email, whichever you prefer, but for now, if possible, if you can stick with the Brainforge one, so that we make sure that you have access to everything, because I’ll be providing access to your Brainforge account.
40 00:05:31.660 ⇒ 00:05:38.619 Greg Stoutenburg: Yeah, no, that sounds good. For Slack purposes, are you able to merge my existing Outlook account and just, like.
41 00:05:38.890 ⇒ 00:05:41.410 Greg Stoutenburg: I don’t know, are you able to, like, consolidate users?
42 00:05:41.780 ⇒ 00:05:43.899 Rico Rejoso: No, I think we have to remove one.
43 00:05:44.240 ⇒ 00:05:45.980 Rico Rejoso: Okay.
44 00:05:45.980 ⇒ 00:05:48.710 Greg Stoutenburg: Yeah, okay, go ahead and remove Greg Stoutenberg at Outlook.
45 00:05:48.960 ⇒ 00:05:49.610 Greg Stoutenburg: From Slack.
46 00:05:49.610 ⇒ 00:05:50.300 Rico Rejoso: Gotcha.
47 00:05:50.880 ⇒ 00:06:01.639 Rico Rejoso: No worries, I added the BF email on Slack channel that you’re in right now, with the Outlook email, so… just to make sure that everything’s there, so you can still access it on your end.
48 00:06:03.880 ⇒ 00:06:07.380 Greg Stoutenburg: Yeah, I have my… my BF email is working.
49 00:06:07.830 ⇒ 00:06:08.850 Rico Rejoso: Okay, great.
50 00:06:09.300 ⇒ 00:06:09.750 Greg Stoutenburg: Yep.
51 00:06:09.750 ⇒ 00:06:11.050 Rico Rejoso: So yeah,
52 00:06:11.760 ⇒ 00:06:20.479 Rico Rejoso: Moving forward, yeah, Notion, Clockify, I know you have, questions on Clockify, we’ll further tackle that later on, just a quick,
53 00:06:21.070 ⇒ 00:06:25.390 Rico Rejoso: outline the tools that we have linear 1Password, RAMP,
54 00:06:25.890 ⇒ 00:06:37.269 Rico Rejoso: ChatGPD, I don’t know if you have ChatGPD already or not, let me… you can send me a message for every toolset you need, just let me know, and I can give you access to it, okay?
55 00:06:37.270 ⇒ 00:06:39.520 Greg Stoutenburg: Do we have, like, a team account for ChatGPT?
56 00:06:39.690 ⇒ 00:06:40.390 Rico Rejoso: Yeah.
57 00:06:40.920 ⇒ 00:06:49.259 Greg Stoutenburg: Okay, alright. I use, I use Cloud Pro personally, but happy to move over to ChatGPT for, Brainforge purposes.
58 00:06:49.770 ⇒ 00:07:05.990 Rico Rejoso: Yep, I’ll give you access to it after this meeting, no worries. Okay. And then Zapier, some of the tools that you… we’ll be providing you as you onboard it, but anything else, or let’s say client-specific tools that you need, just let me know and I can give you access to it. If not, I can direct you to the person that can give you access to it, alright?
59 00:07:06.370 ⇒ 00:07:10.099 Greg Stoutenburg: Okay, yeah, I mean, I’ll need amplitude for, for README.
60 00:07:11.260 ⇒ 00:07:13.560 Rico Rejoso: Gotcha. Just take note of that as well.
61 00:07:15.110 ⇒ 00:07:18.330 Rico Rejoso: Okay… And
62 00:07:19.330 ⇒ 00:07:30.719 Rico Rejoso: If you’ve gone through your contract, it also states there that you’re on a net 30 payment schedule, means that your full payment for an invoice is due 30 days after the end of the month, or after you receive those invoices. Okay? Yep.
63 00:07:30.840 ⇒ 00:07:45.990 Rico Rejoso: Now, for that, for any finance-related or ramp-related question, you can, send an email directly to finance at brainforge.ai, so they can definitely assist you and provide you with a clearer context about the issue, or the, or the answer for your questions, okay?
64 00:07:46.670 ⇒ 00:07:47.380 Greg Stoutenburg: Okay.
65 00:07:47.690 ⇒ 00:07:48.200 Rico Rejoso: Okay.
66 00:07:48.280 ⇒ 00:08:03.689 Rico Rejoso: Yeah, so moving to Clockify, so if you look into Clockify, Clockify already, we have, like, 3 ways that you can put in your hours. One is a timesheet. You can just manually put your hours and select a project that you’re working on, specifically if you’re working for one client, which is FreedMe.
67 00:08:03.690 ⇒ 00:08:08.689 Rico Rejoso: You could just click on the README project and add the hours that you work with them. If you
68 00:08:09.070 ⇒ 00:08:23.860 Rico Rejoso: Sometimes, for some team members, they find the time tracker very helpful for them, since they don’t have to really, you know, remember all the hours that they’ve worked. They just have to simply click in the time tracker and have it recorded and pause it.
69 00:08:24.340 ⇒ 00:08:28.919 Rico Rejoso: once they finish working on the project. Other way is the calendar.
70 00:08:29.040 ⇒ 00:08:48.209 Rico Rejoso: So you could just… you can just link your calendar to Clockify, so if you have meetings, take note meetings are paid as well, so make sure that you put in it to Clockify. Another way that you can do that is through, linking your calendar to Clockify, and it will reflect on Clockify all the meetings that you have on your calendar, reinforced-related.
71 00:08:49.460 ⇒ 00:09:02.329 Greg Stoutenburg: Okay, yeah, I think while I’m just doing… working for just one thing, I’ll just use… I’ll just manually enter. So if I do timesheet, then I can just log in and go, this day I worked an hour and a half, this day I worked 3 hours, that kind of thing?
72 00:09:02.750 ⇒ 00:09:20.850 Rico Rejoso: Yep, you just have to select a project, like, if you’re working on README, just select the README project. If you don’t have access to it, let me know, because some of the projects, unless we’ve been told by the project manager that you’re assigned to it, we haven’t added you to it yet, okay? So let me know what clients you’re working with.
73 00:09:20.880 ⇒ 00:09:26.810 Rico Rejoso: Like, what I know from right now is read me, I’ll add you to it, it will appear on your end, and you just have to put in the hours.
74 00:09:27.060 ⇒ 00:09:43.169 Greg Stoutenburg: Yeah, I… so I found that, and I did want to ask, should I be, should I be logging hours against README while I’m doing things like just getting set up for Brainforge? So, you know, just, like, all this onboarding stuff is by itself, you know, what, 2 hours, right?
75 00:09:43.170 ⇒ 00:09:43.790 Rico Rejoso: Yeah.
76 00:09:43.980 ⇒ 00:09:46.380 Greg Stoutenburg: Do I charge that to README?
77 00:09:46.820 ⇒ 00:09:49.570 Rico Rejoso: No, we have a different project, Fred, okay?
78 00:09:50.390 ⇒ 00:10:05.030 Rico Rejoso: We have a documentation for it, but for us, for internal stuff, we have the internal project that is made public, you just have to type it in, it will show on your end on the project list, and you just have to put in hours. Anything that is not client-related, put it in there.
79 00:10:05.750 ⇒ 00:10:06.570 Greg Stoutenburg: Okay.
80 00:10:06.810 ⇒ 00:10:14.929 Rico Rejoso: Alright, I’ll provide you documentation later on, so you can just have a clear output on what project you should be putting some of the hours that you have with Brainforge, okay?
81 00:10:15.580 ⇒ 00:10:16.310 Greg Stoutenburg: Okay.
82 00:10:16.570 ⇒ 00:10:17.690 Rico Rejoso: Alright.
83 00:10:18.510 ⇒ 00:10:36.380 Rico Rejoso: And reminders, when using Clockify, make sure that you record your hours daily, if possible. If not, at least on a weekly basis, every end of week, so that everything’s updated, and don’t create your own project. I know there’s, like, a feature there that you can create your own project, and Clockify, just don’t do it.
84 00:10:36.380 ⇒ 00:10:48.150 Rico Rejoso: PMs and operations side are doing that. We will be assigning it to you if and ever you’re working on a client that is not yet assigned to you, you cannot locate your project, just let us know, and we’ll assign you to it, okay?
85 00:10:48.750 ⇒ 00:10:49.400 Greg Stoutenburg: Okay.
86 00:10:49.820 ⇒ 00:11:02.110 Rico Rejoso: All right. And LinkedIn, if you never follow Brainforge on LinkedIn, keep the company info updated on LinkedIn. I know you’re working with another company full-time, so if possible, you can,
87 00:11:02.610 ⇒ 00:11:09.229 Rico Rejoso: follow Brainforge, or we can provide you a link and header if whenever you need one, we just have to request it to the marketing team, okay?
88 00:11:09.410 ⇒ 00:11:13.590 Rico Rejoso: Just let us know how we can help you in updating your LinkedIn with Brainforge.
89 00:11:15.370 ⇒ 00:11:20.669 Greg Stoutenburg: I think that’ll probably wait until I’m full-time, right? I mean, I don’t think they’d want me to do that now while I’m…
90 00:11:20.670 ⇒ 00:11:21.580 Rico Rejoso: That’s fine.
91 00:11:21.840 ⇒ 00:11:22.930 Greg Stoutenburg: Yeah, okay.
92 00:11:23.360 ⇒ 00:11:39.329 Rico Rejoso: Yep. Another would be, we have a bi-weekly Friday meeting with all team members from across every department, where we just simply do a quick retro about what happened for the past two weeks, and someone will be hosting it.
93 00:11:39.580 ⇒ 00:11:58.059 Rico Rejoso: who will do the lab share and a quick icebreaker, and we’ll be hosting or doing a demo of some of the products or services that we’re offering, like case studies or AI products that the AI department had made. So, quick shout-out, it’s just a quick get-together for everyone.
94 00:11:58.350 ⇒ 00:11:59.720 Rico Rejoso: At Fund Forge.
95 00:11:59.720 ⇒ 00:12:00.440 Greg Stoutenburg: I like it.
96 00:12:01.180 ⇒ 00:12:11.759 Rico Rejoso: Alrighty, so here are some of the tools that you should be… you should have access to. Notion, ChatGPT, Slack for communication, Linear, if you’re familiar with Linear.
97 00:12:12.420 ⇒ 00:12:14.110 Greg Stoutenburg: Yeah, I’m in linear.
98 00:12:14.630 ⇒ 00:12:17.250 Rico Rejoso: Great, so that’s just basically where we…
99 00:12:17.420 ⇒ 00:12:33.550 Rico Rejoso: track our tasks from a project that you’re working on. The Brainforge platform. So, I think I also commented in one of your posts, or one of your posts in Slack, where I linked the platform, or the Brainforge platform. It’s where you can access all the recordings that we have
100 00:12:33.790 ⇒ 00:12:46.150 Rico Rejoso: from all of our Zoom meetings, and it’s also basically an all-in tool that we’re still making improvements on, where you can, aside from viewing the recordings, you can get the transcript.
101 00:12:46.150 ⇒ 00:12:57.009 Rico Rejoso: It has an AI functionality for case studies and everything that you need, that we need on our operations side, so if you have time, feel free to explore the platform or Brainforge platform, okay?
102 00:12:57.420 ⇒ 00:12:58.500 Greg Stoutenburg: Yep, thanks.
103 00:12:59.240 ⇒ 00:13:07.330 Rico Rejoso: Zoom as well, if you need mostly… this is for project managers, and as requested, but if ever you need Zoom, just let me know so we can add you to Zoom.
104 00:13:07.690 ⇒ 00:13:26.530 Rico Rejoso: And, yep, make sure that you have all the access that you need. You mentioned that you need amplitude. Later on, I’ll, look into it, and I’ll give you access to it, if not, like, directly to the person that can give you access to it. But, let me know a full list of the tools that you need to get started, working on a client project, okay?
105 00:13:26.970 ⇒ 00:13:30.740 Greg Stoutenburg: Cool. Okay, I think I just need ChatGPT and Zoom.
106 00:13:30.890 ⇒ 00:13:41.650 Greg Stoutenburg: And, please delete my Greg Stoutenberg at Outlook.com Slack user, just so no one messages me by accident, and,
107 00:13:42.790 ⇒ 00:13:55.070 Greg Stoutenburg: And then I think that should be good. I… I’m gonna spend… I’m gonna spend the next couple hours just reviewing Robert’s videos with README in the Brainforge platform, so I have some context as I dig in on this project.
108 00:13:55.880 ⇒ 00:14:07.320 Rico Rejoso: Well, great, great, okay. So yeah, that just summarized everything that we have discussed, and also feedback matters. We appreciate your feedback for the onboarding process and for the team. If you can provide us
109 00:14:07.320 ⇒ 00:14:18.989 Rico Rejoso: feedback. We have a survey form that I’ll be sending on the Brainforge team later, every week. You could, provide us a quick feedback. No worry, it’s anonymous, so you don’t have to put in your name. Sure.
110 00:14:18.990 ⇒ 00:14:19.610 Greg Stoutenburg: Yep.
111 00:14:19.950 ⇒ 00:14:20.379 Rico Rejoso: we just…
112 00:14:20.380 ⇒ 00:14:20.760 Greg Stoutenburg: Okay.
113 00:14:20.760 ⇒ 00:14:23.660 Rico Rejoso: I wanted to make sure that you provided feedback for the processor.
114 00:14:23.660 ⇒ 00:14:27.510 Greg Stoutenburg: No problem. This was super easy. So, yeah.
115 00:14:27.510 ⇒ 00:14:28.250 Rico Rejoso: Wait.
116 00:14:28.250 ⇒ 00:14:28.940 Greg Stoutenburg: Sure.
117 00:14:28.940 ⇒ 00:14:43.319 Rico Rejoso: Final reminder, yeah, if you have any questions, feel free to reach out to me. If Utham and Robert is not available, be proactive, ask for help, the team is very engaging, very helpful and everything, and just enjoy the journey here at Brainforge, okay?
118 00:14:43.610 ⇒ 00:14:45.229 Greg Stoutenburg: Cool, thanks, appreciate it.
119 00:14:45.430 ⇒ 00:14:49.300 Rico Rejoso: Great. Alright, so, Greg, that’s about it for me. Do you have any questions so far?
120 00:14:49.730 ⇒ 00:14:56.500 Greg Stoutenburg: Nope, just need access to those couple of things I mentioned, and I’m gonna spend, this later part of the afternoon
121 00:14:56.600 ⇒ 00:15:04.230 Greg Stoutenburg: getting… getting up to speed on README, and, hopefully I’ll be delivering Quality help, early next week?
122 00:15:04.890 ⇒ 00:15:07.589 Rico Rejoso: Great, thank you so much. Yeah,
123 00:15:07.810 ⇒ 00:15:14.280 Rico Rejoso: Based on what I know right now, I know you’re gonna be a big help for everyone here at Brain Forge, so thank you so much for considering Brain Forge, right?
124 00:15:14.560 ⇒ 00:15:16.720 Greg Stoutenburg: Yeah, thanks a ton, I’m excited to get going.
125 00:15:16.910 ⇒ 00:15:19.100 Rico Rejoso: Alright, thank you so much, Greg, alright?
126 00:15:19.100 ⇒ 00:15:21.500 Greg Stoutenburg: Have a great one. Dr. Rico, have a great weekend. See ya.
127 00:15:21.500 ⇒ 00:15:22.570 Rico Rejoso: Alright, thank you.
128 00:15:22.570 ⇒ 00:15:23.160 Greg Stoutenburg: Thanks.