Meeting Title: Project Management and AI Integration Sync Date: 2025-10-10 Meeting participants: Uttam Kumaran, Rico Rejoso
WEBVTT
1 00:00:52.570 ⇒ 00:00:53.839 Rico Rejoso: Morning with them.
2 00:01:04.980 ⇒ 00:01:05.900 Uttam Kumaran: Hey!
3 00:01:08.260 ⇒ 00:01:08.970 Rico Rejoso: Morning.
4 00:01:09.490 ⇒ 00:01:10.240 Uttam Kumaran: Hey.
5 00:01:10.640 ⇒ 00:01:11.620 Uttam Kumaran: Good morning.
6 00:01:11.800 ⇒ 00:01:12.900 Uttam Kumaran: Good evening.
7 00:01:13.140 ⇒ 00:01:14.340 Uttam Kumaran: How’s the week?
8 00:01:17.080 ⇒ 00:01:18.200 Rico Rejoso: Same, same.
9 00:01:18.500 ⇒ 00:01:20.560 Rico Rejoso: Oh, no confused at it, Desmond.
10 00:01:20.940 ⇒ 00:01:22.109 Rico Rejoso: Seems to be the same.
11 00:01:23.270 ⇒ 00:01:23.820 Uttam Kumaran: Okay.
12 00:01:28.650 ⇒ 00:01:30.120 Uttam Kumaran: Okay…
13 00:01:37.150 ⇒ 00:01:41.469 Uttam Kumaran: So, let me share… So I think…
14 00:01:41.690 ⇒ 00:01:56.930 Uttam Kumaran: Basically, I think yesterday was good. I feel like I didn’t get much time yesterday to discuss, like, follow-ups after stand-ups and things like that. Just, like, kind of transitioning into things. You know, as I’m…
15 00:01:57.140 ⇒ 00:02:07.219 Uttam Kumaran: as I mentioned, I’ll sort of be taking over for Justin, but I do… I am kind of confident that I think me and you together can probably manage everything.
16 00:02:07.580 ⇒ 00:02:15.070 Uttam Kumaran: I’m still gonna leave Urban Stems and ABC to Amber.
17 00:02:15.600 ⇒ 00:02:17.639 Uttam Kumaran: But I feel pretty good.
18 00:02:17.920 ⇒ 00:02:21.309 Uttam Kumaran: About me and you taking the rest, like, how do you feel?
19 00:02:23.550 ⇒ 00:02:28.889 Rico Rejoso: Yeah, if we’re doing the same process as yesterday, I guess we can…
20 00:02:29.190 ⇒ 00:02:35.219 Rico Rejoso: It is manageable, considering that we have everything lined up, especially for the stand-ups.
21 00:02:35.390 ⇒ 00:02:43.209 Rico Rejoso: I think… I guess would be the… the problem would be the follow-up afterwards, like, if they have any questions for each, client.
22 00:02:43.680 ⇒ 00:02:48.719 Rico Rejoso: I mean, that’s gonna take a lot of your time to respond on those, right?
23 00:02:49.310 ⇒ 00:02:49.910 Uttam Kumaran: Yeah.
24 00:02:49.910 ⇒ 00:02:54.279 Rico Rejoso: But the technicalities would still be depending on you.
25 00:02:54.830 ⇒ 00:02:55.560 Uttam Kumaran: Yeah.
26 00:02:57.390 ⇒ 00:03:05.939 Uttam Kumaran: I agree. I think the… kind of, like, what I’m… Thinking, though, is that…
27 00:03:06.360 ⇒ 00:03:15.269 Uttam Kumaran: basically, like, I think we can nail stand-ups in the morning, and then I can spend as much of the rest of my day in follow-ups, and then just in client meeting.
28 00:03:15.630 ⇒ 00:03:19.140 Uttam Kumaran: You… me and you go together, and then…
29 00:03:19.260 ⇒ 00:03:27.390 Uttam Kumaran: I think, kind of, like, a couple things that I’m writing down is, like, one, I think there’s gonna be a lot of opportunity for us to…
30 00:03:27.420 ⇒ 00:03:39.290 Uttam Kumaran: leverage AI. Like, I think, for example, we met with Hype yesterday. If you take that meeting, I want to see that we can use the ticket generator to…
31 00:03:39.610 ⇒ 00:03:41.880 Uttam Kumaran: Generate tickets for that meeting.
32 00:03:42.010 ⇒ 00:03:47.420 Uttam Kumaran: Right? Similarly for… I had a meeting yesterday for default.
33 00:03:49.160 ⇒ 00:04:04.579 Uttam Kumaran: Based on last meeting, right? So those are things that you don’t need me to do the first pass at, right? And then I can come in and review. So that’s, I think, ways that we can work together, where I can still, like, lead project management, and then I can pass these to you, and I think
34 00:04:05.160 ⇒ 00:04:07.540 Uttam Kumaran: It’s gonna help me out tremendously.
35 00:04:08.160 ⇒ 00:04:09.010 Rico Rejoso: Got it, yeah.
36 00:04:09.550 ⇒ 00:04:17.439 Uttam Kumaran: And we’ll just… we’ll… I think for… for me and you, like, we’ll just try to stay close and meet, like, in the morning, and then potentially just meet
37 00:04:17.630 ⇒ 00:04:33.599 Uttam Kumaran: you know, again in the afternoon, my time, and just try to align on, like, what’s next. But me and you are both pretty organized, so I’m… I’m confident that we’ll be okay. But I feel like we probably need something like this, where
38 00:04:33.880 ⇒ 00:04:38.770 Uttam Kumaran: like, yeah, we… we kind of take notes, and again, I think… I guess my…
39 00:04:39.160 ⇒ 00:04:43.399 Uttam Kumaran: one thing maybe here is, like, I think we should just keep one
40 00:04:43.800 ⇒ 00:04:47.010 Uttam Kumaran: page? Like, or do you think we should have, like.
41 00:04:47.140 ⇒ 00:04:52.699 Uttam Kumaran: multiple pages, because I want to make it easy for us to take this and put it into AI.
42 00:04:52.920 ⇒ 00:04:54.190 Rico Rejoso: Like…
43 00:04:54.430 ⇒ 00:04:58.029 Uttam Kumaran: what do you think is best? Like, should we just keep…
44 00:04:58.730 ⇒ 00:05:02.159 Uttam Kumaran: Within each client, like, we just keep, like.
45 00:05:02.500 ⇒ 00:05:05.980 Uttam Kumaran: For example, copy-paste this, put it up, copy-paste it, put it up.
46 00:05:07.430 ⇒ 00:05:14.219 Rico Rejoso: Yeah, actually, I was thinking of it yesterday, since there’s not much to discuss for some clients that are not that big, like…
47 00:05:14.640 ⇒ 00:05:21.229 Rico Rejoso: Like… I mean… Kelly, read me… hip, you’re gonna… it’s gonna be small.
48 00:05:21.690 ⇒ 00:05:22.480 Rico Rejoso: Yeah.
49 00:05:22.840 ⇒ 00:05:26.049 Rico Rejoso: I think we can have, like, per batch, I mean, we have, like.
50 00:05:27.240 ⇒ 00:05:35.030 Rico Rejoso: three standards considering, right? AI for hip, insomnia, then the third one is for Eden, right? If you can have, like, that
51 00:05:35.390 ⇒ 00:05:38.460 Rico Rejoso: 3 logs every day for those meetings.
52 00:05:38.650 ⇒ 00:05:55.789 Rico Rejoso: I think that would be sufficient, it’s just that I have to also indicate the action item per client there. So in the table, I just have to create… I just have to, like, state there if it’s for, the client name. I think that’ll be good, because I also have everything in AI after the stand-up.
53 00:05:56.220 ⇒ 00:05:56.900 Uttam Kumaran: Okay.
54 00:05:58.540 ⇒ 00:05:59.520 Uttam Kumaran: Okay.
55 00:05:59.960 ⇒ 00:06:06.660 Uttam Kumaran: Yeah, and then again, like, I think I can run the AI stuff pretty easily, and I think it’s probably best that I’m…
56 00:06:07.100 ⇒ 00:06:12.219 Uttam Kumaran: involved there, so that’s fine. And then I…
57 00:06:12.650 ⇒ 00:06:17.959 Uttam Kumaran: I feel like even the… I think you’re doing well on the marketing stuff, right? You’re meeting with them every day?
58 00:06:18.420 ⇒ 00:06:19.080 Rico Rejoso: Yes.
59 00:06:19.080 ⇒ 00:06:22.279 Uttam Kumaran: Okay, then keep doing that, like, I don’t care much about that.
60 00:06:22.520 ⇒ 00:06:29.440 Uttam Kumaran: I wonder, also, maybe, like, Maybe you should consolidate…
61 00:06:30.060 ⇒ 00:06:38.200 Uttam Kumaran: marketing and sales. Like, I don’t think sales, they are ticketing a lot, but… like…
62 00:06:38.830 ⇒ 00:06:42.069 Uttam Kumaran: I don’t know, for example, yesterday I had some sales stuff for…
63 00:06:42.490 ⇒ 00:06:45.170 Uttam Kumaran: Like, Ryan is ticketing some stuff here, it looks like.
64 00:06:45.760 ⇒ 00:06:59.889 Rico Rejoso: Yeah, we have, like, a process there, because mostly the tickets are ad hoc, right? And we don’t really have a plan for… I mean, we come up with tickets every Monday, but most of them are, like, ad hoc stuff, so they’re pretty ongoing.
65 00:07:00.120 ⇒ 00:07:04.930 Uttam Kumaran: Okay, so you’re… so you’re doing… you’re handling sales and marketing, PM, all in one?
66 00:07:05.260 ⇒ 00:07:08.580 Rico Rejoso: Yeah We spend, like, around 30 to 40 minutes.
67 00:07:08.830 ⇒ 00:07:13.330 Rico Rejoso: To get everything straight for stand-up, if and ever, but mostly it’s around 20 to 30.
68 00:07:13.670 ⇒ 00:07:20.610 Uttam Kumaran: Okay, I just think I… I know we maybe weren’t explicit in that before, but let’s just consider… like…
69 00:07:20.830 ⇒ 00:07:24.870 Uttam Kumaran: I think they’re both two teams, but they have the same people, right? So…
70 00:07:24.870 ⇒ 00:07:25.510 Rico Rejoso: Yeah.
71 00:07:26.250 ⇒ 00:07:28.260 Uttam Kumaran: That’s fine.
72 00:07:28.960 ⇒ 00:07:37.259 Uttam Kumaran: Okay, so one thing… so let me just, like… let’s take some notes today, and then me and you, once we go through stand-ups, we can hop back on and…
73 00:07:37.390 ⇒ 00:07:44.010 Uttam Kumaran: discuss, like, things to do today. But kind of, like, So I’m just keeping notes
74 00:07:44.500 ⇒ 00:07:47.319 Uttam Kumaran: Here… again, like, I’ll…
75 00:07:47.590 ⇒ 00:08:01.790 Uttam Kumaran: you keep me… you can let me know how to best organize, because I’m just gonna… I have to kind of, like, juggle everything in my head. So, pardon if things are, like, disorganized in my brain, but,
76 00:08:01.960 ⇒ 00:08:12.310 Uttam Kumaran: basically, I want to make sure that, one, like, October allocations are updated.
77 00:08:14.090 ⇒ 00:08:23.709 Uttam Kumaran: So that’s something, we need to kind of, like, adjust all of Justin’s allocations in operating.
78 00:08:24.180 ⇒ 00:08:31.840 Uttam Kumaran: We need to create sales, Team… Is there already sales here?
79 00:08:33.250 ⇒ 00:08:36.030 Rico Rejoso: deals… for projects.
80 00:08:37.039 ⇒ 00:08:37.909 Uttam Kumaran: Yeah.
81 00:08:38.359 ⇒ 00:08:39.839 Uttam Kumaran: Or even for a client.
82 00:08:40.059 ⇒ 00:08:42.139 Uttam Kumaran: Oh, like, leads? Yeah, there is, right, yeah.
83 00:08:42.140 ⇒ 00:08:42.780 Rico Rejoso: Congratulations.
84 00:08:43.159 ⇒ 00:08:44.199 Uttam Kumaran: Okay, okay, okay.
85 00:08:44.349 ⇒ 00:08:58.949 Uttam Kumaran: So, I think we should just create sales team allocation, and then… create stand-up project.
86 00:09:00.309 ⇒ 00:09:01.719 Uttam Kumaran: Okay…
87 00:09:13.560 ⇒ 00:09:17.560 Rico Rejoso: I think I’ve created the allocation for the sales team as well.
88 00:09:21.420 ⇒ 00:09:22.130 Uttam Kumaran: Okay.
89 00:11:24.960 ⇒ 00:11:25.860 Uttam Kumaran: Mmm…
90 00:11:51.450 ⇒ 00:11:52.729 Uttam Kumaran: Okay, hold on.
91 00:13:22.080 ⇒ 00:13:25.239 Uttam Kumaran: Okay, so here’s an example of something…
92 00:13:33.500 ⇒ 00:13:40.490 Uttam Kumaran: So Robert is asking, hey, what’s the status of this thing? So what I’m gonna do is, I’m gonna go into…
93 00:13:41.180 ⇒ 00:13:44.470 Uttam Kumaran: our…
94 00:13:48.550 ⇒ 00:13:54.079 Uttam Kumaran: our alley… stand… or… or read me stand up and say.
95 00:13:54.270 ⇒ 00:14:01.150 Uttam Kumaran: When did Henry mention he could get his ticket for reading he done?
96 00:15:53.350 ⇒ 00:15:54.969 Uttam Kumaran: There was no update from Henry.
97 00:15:54.970 ⇒ 00:15:55.620 Rico Rejoso: for one.
98 00:15:56.300 ⇒ 00:16:06.070 Uttam Kumaran: Yeah, and like… I don’t understand, like, how this ticket like this is still, like… Making it into this…
99 00:16:06.300 ⇒ 00:16:07.510 Uttam Kumaran: sprint, like…
100 00:16:08.560 ⇒ 00:16:12.989 Uttam Kumaran: I just don’t get it, like, how you can make a ticket to this like this is so bad.
101 00:16:13.310 ⇒ 00:16:15.330 Uttam Kumaran: Okay.
102 00:16:24.440 ⇒ 00:16:29.370 Uttam Kumaran: Okay, so let’s just talk about Super AI Team.
103 00:16:29.580 ⇒ 00:16:33.000 Uttam Kumaran: Still, there’s no updates on any of these tickets.
104 00:16:33.750 ⇒ 00:16:38.380 Uttam Kumaran: Looks like these were all done.
105 00:16:38.800 ⇒ 00:16:44.539 Uttam Kumaran: the Owler data… Is it re… is a… should be ready today.
106 00:16:44.920 ⇒ 00:16:50.290 Uttam Kumaran: Interlude… But let me send a message to interlude.
107 00:17:55.850 ⇒ 00:17:58.770 Rico Rejoso: Yeah, we’ll definitely, reorganize.
108 00:17:59.250 ⇒ 00:18:01.650 Rico Rejoso: The action steps per batch.
109 00:18:02.830 ⇒ 00:18:05.469 Rico Rejoso: Because I think there’s a lot to look into.
110 00:18:06.140 ⇒ 00:18:07.800 Rico Rejoso: It’s per client.
111 00:18:08.680 ⇒ 00:18:09.360 Uttam Kumaran: Okay.
112 00:18:10.160 ⇒ 00:18:14.839 Rico Rejoso: I mean, for your view as well, because some of it requires your intervention.
113 00:18:19.010 ⇒ 00:18:21.200 Rico Rejoso: Like, for internal review on default.
114 00:18:30.640 ⇒ 00:18:31.450 Uttam Kumaran: Yeah.
115 00:19:07.910 ⇒ 00:19:12.599 Rico Rejoso: Is this the same meeting we’re using for the AI default interview stand-up?
116 00:19:12.600 ⇒ 00:19:14.629 Uttam Kumaran: No, let’s hop to that one.
117 00:19:14.860 ⇒ 00:19:15.450 Rico Rejoso: Okay.
118 00:19:15.880 ⇒ 00:19:17.109 Uttam Kumaran: Okay, thanks, Rico.