Meeting Title: AI-Data Platform Team Standup Date: 2025-09-25 Meeting participants: Rico Rejoso, Casie Aviles, Samuel Roberts, Mustafa Raja
WEBVTT
1 00:00:35.350 ⇒ 00:00:36.280 Samuel Roberts: No.
2 00:00:38.480 ⇒ 00:00:39.450 Rico Rejoso: Hi, guys.
3 00:00:39.890 ⇒ 00:00:40.440 Casie Aviles: Yay.
4 00:00:41.350 ⇒ 00:00:42.200 Samuel Roberts: Morning.
5 00:00:44.140 ⇒ 00:00:45.639 Samuel Roberts: How are y’all doing today?
6 00:00:47.550 ⇒ 00:00:49.030 Rico Rejoso: Good. How are you?
7 00:00:50.510 ⇒ 00:00:56.170 Samuel Roberts: Pretty good. Pretty good. Slept okay. My baby slept okay, which is always good, so I’m feeling alright.
8 00:00:56.560 ⇒ 00:00:57.230 Rico Rejoso: Jane.
9 00:01:06.430 ⇒ 00:01:09.269 Samuel Roberts: I’m stuck online, don’t see him online.
10 00:01:11.940 ⇒ 00:01:13.760 Samuel Roberts: Give it another minute, maybe.
11 00:01:31.370 ⇒ 00:01:33.990 Samuel Roberts: Well, maybe while we’re waiting,
12 00:01:34.480 ⇒ 00:01:37.769 Samuel Roberts: We can just talk about what you got going on, Casey.
13 00:01:39.600 ⇒ 00:01:41.370 Casie Aviles: Yeah, sure. So…
14 00:01:42.110 ⇒ 00:01:50.430 Casie Aviles: So for ABC, what I did work on was I created, like, a table as per your suggestion, for the logs.
15 00:01:51.010 ⇒ 00:01:51.620 Samuel Roberts: Okay.
16 00:01:52.400 ⇒ 00:01:54.660 Casie Aviles: So… Hmm.
17 00:01:55.340 ⇒ 00:02:02.660 Casie Aviles: Yeah, so it’s, like, it has a JSONB field for, like, details, and then it also has DEG.
18 00:02:03.300 ⇒ 00:02:08.930 Casie Aviles: the operation, so I can just briefly show this schema, how it looks like.
19 00:02:08.930 ⇒ 00:02:09.910 Samuel Roberts: Yeah, totally.
20 00:02:11.830 ⇒ 00:02:13.340 Casie Aviles: Give me a second.
21 00:02:21.480 ⇒ 00:02:23.430 Casie Aviles: I know there’s no data yet, but…
22 00:02:23.740 ⇒ 00:02:27.579 Casie Aviles: It looks… it should look like this, where we have, like…
23 00:02:28.330 ⇒ 00:02:35.290 Casie Aviles: an ID, and then the operation type, the table name, record ID, you know, and then…
24 00:02:35.530 ⇒ 00:02:41.030 Casie Aviles: this doesn’t really apply, I don’t… we don’t… we don’t trap the executed by yet.
25 00:02:41.330 ⇒ 00:02:46.709 Casie Aviles: Yeah. And then we have the date, and then the timestamps, and the details.
26 00:02:48.050 ⇒ 00:02:48.740 Samuel Roberts: Perfect.
27 00:02:50.210 ⇒ 00:02:50.950 Samuel Roberts: Yeah.
28 00:02:51.290 ⇒ 00:02:59.079 Casie Aviles: I think this should… yeah, this is fine for now. The only… the only concern that I pretty much have is for, like.
29 00:02:59.280 ⇒ 00:03:02.190 Casie Aviles: the update form, I’m starting to have, like.
30 00:03:03.800 ⇒ 00:03:07.409 Casie Aviles: Kind of, like, second thoughts on how to do that.
31 00:03:07.800 ⇒ 00:03:16.050 Casie Aviles: Because… as… I think we’ve already noticed that N8N Forms are pretty…
32 00:03:17.490 ⇒ 00:03:24.110 Casie Aviles: limited also, similar to, like, how… I mean, I think it’s the same thing for, like, Google Forms, where…
33 00:03:24.780 ⇒ 00:03:30.669 Casie Aviles: We can’t really do… so, you know, like, we have… we can’t really do, like, dynamic stuff.
34 00:03:32.250 ⇒ 00:03:33.490 Samuel Roberts: Right.
35 00:03:34.250 ⇒ 00:03:40.449 Casie Aviles: Yeah, so I’m just kind of thinking, like… if… It’s fine if, like,
36 00:03:41.110 ⇒ 00:03:46.930 Casie Aviles: I do, like, a very minimal version for now, but I really do think, like, the best
37 00:03:47.650 ⇒ 00:03:51.480 Casie Aviles: Form would be a custom one, but…
38 00:03:51.480 ⇒ 00:03:53.230 Samuel Roberts: Totally agree, but yeah.
39 00:03:53.230 ⇒ 00:03:57.059 Casie Aviles: I’m not sure, like, if That’s something we should do.
40 00:03:57.710 ⇒ 00:04:01.050 Casie Aviles: Now, like, because if, for example, like.
41 00:04:02.010 ⇒ 00:04:04.609 Casie Aviles: If I show you this form right now…
42 00:04:05.300 ⇒ 00:04:08.139 Casie Aviles: like, I have to… we have to search for, like, which…
43 00:04:08.610 ⇒ 00:04:11.830 Casie Aviles: assignment we want to edit, right? And…
44 00:04:12.150 ⇒ 00:04:12.900 Samuel Roberts: Right.
45 00:04:13.320 ⇒ 00:04:21.769 Casie Aviles: We’ll have to input all of these, and then it’ll have to search… The database…
46 00:04:22.310 ⇒ 00:04:25.580 Casie Aviles: And then once we search the database, we’re gonna have to…
47 00:04:26.890 ⇒ 00:04:31.449 Casie Aviles: Show all the records, and that’s not…
48 00:04:31.800 ⇒ 00:04:37.209 Casie Aviles: super easy to do on NA10, or I’m not sure if even NA10 supports that.
49 00:04:37.540 ⇒ 00:04:43.370 Casie Aviles: So I think that’s my main concern here. Thank you.
50 00:04:43.370 ⇒ 00:04:47.200 Samuel Roberts: Yeah, I… I, I definitely am, like…
51 00:04:47.530 ⇒ 00:04:52.870 Samuel Roberts: on the same page as you were at Custom One had better. Just don’t know…
52 00:04:53.280 ⇒ 00:05:01.540 Samuel Roberts: Like, the best way to host a simple custom form that isn’t gonna mean… you have to do a lot of maintenance right now, you know? Like, ongoing.
53 00:05:02.400 ⇒ 00:05:03.290 Casie Aviles: That’s true.
54 00:05:03.770 ⇒ 00:05:08.530 Samuel Roberts: like, we could make a little app hosted on Vercel and stuff, but…
55 00:05:09.770 ⇒ 00:05:18.800 Samuel Roberts: That just means, you know, it just ups the… like, we’re trying to trade in the complexity, the additional complexity that we need in a form for having to maintain that.
56 00:05:18.970 ⇒ 00:05:27.409 Samuel Roberts: But, if it simplifies a lot of other stuff, it could be worth it still, you know?
57 00:05:30.350 ⇒ 00:05:31.000 Casie Aviles: Yeah.
58 00:05:31.650 ⇒ 00:05:38.110 Samuel Roberts: Like, what’s… I guess I’m… Maybe it would be worth… Like, writing out…
59 00:05:38.460 ⇒ 00:05:42.869 Samuel Roberts: Like, what we can’t do in N8N, or what is very difficult to do in N8N.
60 00:05:43.180 ⇒ 00:05:47.879 Samuel Roberts: But we can see, like, how many things we could gain by having the…
61 00:05:49.090 ⇒ 00:05:51.289 Samuel Roberts: Like a custom form.
62 00:05:53.000 ⇒ 00:05:53.930 Casie Aviles: Okay.
63 00:05:55.010 ⇒ 00:06:00.930 Samuel Roberts: Because, like, I kind of know a few of these things, and we’ve talked about it a little bit, but I bet there’s more things I’m not aware of.
64 00:06:03.210 ⇒ 00:06:06.079 Casie Aviles: Like, you mean the limitations of NA, then?
65 00:06:06.770 ⇒ 00:06:13.179 Samuel Roberts: Specifically with the forms, yeah, or if there’s other things that it can’t do after a form, even, you know?
66 00:06:19.300 ⇒ 00:06:23.630 Samuel Roberts: So, I would say, like, If you could just, like, write out a little…
67 00:06:24.200 ⇒ 00:06:29.230 Samuel Roberts: Kind of pros and cons list of… N8N versus custom.
68 00:06:29.850 ⇒ 00:06:35.100 Samuel Roberts: that might be helpful to make a decision of, like, okay, no, it’s gonna be extra to keep an app on Heroku.
69 00:06:36.160 ⇒ 00:06:39.929 Samuel Roberts: Or wherever we host it. Maybe that’s even worth exploring, too.
70 00:06:40.230 ⇒ 00:06:41.160 Samuel Roberts: Hmm.
71 00:06:42.690 ⇒ 00:06:45.830 Samuel Roberts: Okay. But it would give us Pay more flexibility.
72 00:06:46.170 ⇒ 00:06:47.169 Samuel Roberts: You know what I mean?
73 00:06:47.720 ⇒ 00:06:52.820 Casie Aviles: Yeah, I do believe I have, like, A spike on that.
74 00:06:53.770 ⇒ 00:06:54.539 Samuel Roberts: Oh, okay.
75 00:06:58.760 ⇒ 00:07:02.819 Casie Aviles: Alright… Let me just look for that.
76 00:07:05.040 ⇒ 00:07:10.060 Casie Aviles: But yeah, I think that’s… that’s, like, my main concern there for…
77 00:07:11.080 ⇒ 00:07:11.680 Samuel Roberts: Okay.
78 00:07:12.000 ⇒ 00:07:13.760 Casie Aviles: That form…
79 00:07:18.090 ⇒ 00:07:19.850 Casie Aviles: Yeah, I’ll just look for it.
80 00:07:21.090 ⇒ 00:07:24.479 Samuel Roberts: Yeah, I mean, if you can find it later, too, it’s fine to share it on Slack, but…
81 00:07:26.690 ⇒ 00:07:27.870 Casie Aviles: Alright.
82 00:07:27.990 ⇒ 00:07:33.419 Samuel Roberts: And then we can address that, yeah, if you find that we can talk it through on Slack or hop on a call if you need.
83 00:07:35.810 ⇒ 00:07:37.110 Casie Aviles: Sure, sure.
84 00:07:37.680 ⇒ 00:07:40.119 Casie Aviles: Okay, so I’ll just, you know,
85 00:07:42.310 ⇒ 00:07:47.130 Casie Aviles: Yeah, just want to know, like, what’s, like, the best next step for this.
86 00:07:48.110 ⇒ 00:07:53.680 Samuel Roberts: Yeah, question.
87 00:07:56.560 ⇒ 00:08:01.330 Samuel Roberts: I would say we gotta keep going with N8N until we make a part, like a…
88 00:08:01.460 ⇒ 00:08:03.749 Samuel Roberts: Go-no-go kind of decision on it.
89 00:08:03.970 ⇒ 00:08:10.030 Samuel Roberts: But I would say let’s… do what we can with N8N, but make sure that we are kind of…
90 00:08:10.240 ⇒ 00:08:12.460 Samuel Roberts: Documenting the limitations.
91 00:08:13.640 ⇒ 00:08:15.209 Casie Aviles: Okay, sure.
92 00:08:15.210 ⇒ 00:08:20.849 Samuel Roberts: Because if they come back to us and they’re like, oh, it’s very tedious to fill it out multiple times, or something, you know…
93 00:08:21.470 ⇒ 00:08:23.920 Samuel Roberts: Whatever it is.
94 00:08:27.250 ⇒ 00:08:28.569 Casie Aviles: Yeah, definitely.
95 00:08:29.400 ⇒ 00:08:33.739 Samuel Roberts: So I would say, like, we gotta keep doing that, because they’re expecting something, and we gotta deliver that.
96 00:08:34.039 ⇒ 00:08:38.659 Samuel Roberts: But, let’s be prepared to say, We can do this better.
97 00:08:38.919 ⇒ 00:08:40.080 Samuel Roberts: Here’s how.
98 00:08:40.460 ⇒ 00:08:44.710 Samuel Roberts: And maybe they’ll want that, and if the project goes forward, I think…
99 00:08:45.280 ⇒ 00:08:51.490 Samuel Roberts: Saw that Matt is traveling this week or out of town, so hopefully he and Utom are getting together next week.
100 00:08:51.990 ⇒ 00:08:58.009 Samuel Roberts: And hopefully they make… they want a kind of custom UI thing, in which case we’re already hosting an app then, so…
101 00:08:58.430 ⇒ 00:08:58.810 Casie Aviles: It’s kind of…
102 00:08:58.810 ⇒ 00:08:59.799 Samuel Roberts: Fold this into it.
103 00:09:01.880 ⇒ 00:09:02.570 Casie Aviles: Okay, sure.
104 00:09:02.570 ⇒ 00:09:08.779 Samuel Roberts: But… I think the plan… yeah, I think we’re gonna have to stick with N8N, but when you hit a limitation that can’t be solved, either
105 00:09:09.350 ⇒ 00:09:14.519 Samuel Roberts: Like, we can try to solve it together, or just write it down, and we’ll keep track of, like.
106 00:09:14.700 ⇒ 00:09:18.720 Samuel Roberts: What would be better with a custom solution? Because then we can present that to them, too.
107 00:09:20.680 ⇒ 00:09:22.559 Casie Aviles: Alright, yeah, that makes sense.
108 00:09:24.780 ⇒ 00:09:30.670 Casie Aviles: Okay, I’m just gonna go and share… the document that I have.
109 00:09:31.430 ⇒ 00:09:32.980 Samuel Roberts: Totally, yeah, that’d be great.
110 00:09:37.710 ⇒ 00:09:40.499 Samuel Roberts: I will take a look at that after this call, I guess.
111 00:09:43.400 ⇒ 00:09:47.609 Samuel Roberts: What else, what else you got today? How, like, anything yesterday?
112 00:09:48.970 ⇒ 00:09:51.419 Samuel Roberts: Was the problem? Anything today that’s a problem?
113 00:09:51.870 ⇒ 00:09:52.530 Casie Aviles: Hmm.
114 00:09:53.500 ⇒ 00:10:00.730 Casie Aviles: Yesterday, I was… there was just an additional task that I had to do for insomnia, like, it was mainly just helping Shreya.
115 00:10:01.330 ⇒ 00:10:02.210 Samuel Roberts: Okay.
116 00:10:03.470 ⇒ 00:10:07.359 Casie Aviles: With the data that she needs for analytics,
117 00:10:08.680 ⇒ 00:10:11.700 Casie Aviles: Yeah, so… I think one of the… the…
118 00:10:12.310 ⇒ 00:10:17.420 Casie Aviles: problems that we had with, the API approach was we couldn’t get, like.
119 00:10:18.370 ⇒ 00:10:20.229 Casie Aviles: A lot of, like, the old…
120 00:10:20.620 ⇒ 00:10:24.929 Casie Aviles: report data, so I just found that there’s…
121 00:10:25.640 ⇒ 00:10:29.539 Casie Aviles: Just, you know, a report builder on…
122 00:10:30.040 ⇒ 00:10:35.140 Casie Aviles: Braze, so we… I just gave her that data, so I think that should be…
123 00:10:35.630 ⇒ 00:10:39.360 Casie Aviles: Okay. Oh, okay, but I will check in with her if…
124 00:10:39.700 ⇒ 00:10:43.190 Casie Aviles: If there’s anything… if there’s, you know, any other issues.
125 00:10:43.330 ⇒ 00:10:48.350 Casie Aviles: Hopefully that… Report should be… Good for her.
126 00:10:48.780 ⇒ 00:10:57.519 Casie Aviles: Since, yeah, like, getting it from the API, there was a lot of, like, issues with the…
127 00:10:58.460 ⇒ 00:11:02.360 Casie Aviles: Data, like, we would… we were seeing a lot of zeros, and…
128 00:11:02.360 ⇒ 00:11:03.700 Samuel Roberts: Mmm, okay.
129 00:11:04.350 ⇒ 00:11:08.169 Casie Aviles: Yeah, especially for, like, For the past year.
130 00:11:09.460 ⇒ 00:11:17.739 Casie Aviles: And that might be because of, like, you know, the API probably doesn’t support, like, getting that far back, but…
131 00:11:18.070 ⇒ 00:11:19.100 Casie Aviles: I don’t… yeah.
132 00:11:19.800 ⇒ 00:11:24.670 Casie Aviles: Yeah, but I was able to do it with the report builder.
133 00:11:25.560 ⇒ 00:11:25.930 Samuel Roberts: Boom.
134 00:11:25.930 ⇒ 00:11:28.010 Casie Aviles: Yeah, that’s pretty much it, yeah.
135 00:11:28.530 ⇒ 00:11:30.079 Samuel Roberts: Did a ticket get made for that?
136 00:11:31.430 ⇒ 00:11:35.399 Casie Aviles: It was a ticket assigned to her that I helped her with.
137 00:11:36.090 ⇒ 00:11:40.980 Samuel Roberts: Oh, okay, okay. Maybe make it, like, a subtask just so that it’s, like, logged that you did some stuff.
138 00:11:41.990 ⇒ 00:11:42.730 Casie Aviles: Okay.
139 00:11:46.000 ⇒ 00:11:50.679 Samuel Roberts: Yeah, because we want to try to… we’re, you know, working on keeping track of everything better, so…
140 00:11:51.740 ⇒ 00:11:56.409 Samuel Roberts: You know, if you spent a point there, I definitely want that to be long.
141 00:11:57.240 ⇒ 00:11:58.370 Casie Aviles: Okay, sure, sure.
142 00:11:59.000 ⇒ 00:11:59.570 Samuel Roberts: Cool.
143 00:11:59.880 ⇒ 00:12:02.140 Samuel Roberts: What else you got today, then?
144 00:12:04.480 ⇒ 00:12:08.000 Samuel Roberts: Anything besides the internet stuff that is gonna be, like, blocked at all?
145 00:12:08.240 ⇒ 00:12:09.620 Samuel Roberts: Or, questioned.
146 00:12:11.980 ⇒ 00:12:21.189 Casie Aviles: No, I think the next step’s just… it’s just for me to, have the operations logged to that table that I showed you, and I think that should be doable.
147 00:12:22.700 ⇒ 00:12:28.680 Casie Aviles: I just need to add, like, a couple nodes, additional nodes, to the existing workflows.
148 00:12:29.040 ⇒ 00:12:30.150 Samuel Roberts: Yeah. Okay.
149 00:12:31.710 ⇒ 00:12:36.329 Samuel Roberts: That’s good. Definitely keep me updated if anything pops up.
150 00:12:36.950 ⇒ 00:12:37.940 Casie Aviles: Okay.
151 00:12:38.690 ⇒ 00:12:45.040 Samuel Roberts: And now that Mustafa’s here, I wanted to check in for both of you on the Insomnia stuff for next week in the SOP.
152 00:12:47.090 ⇒ 00:12:47.970 Mustafa Raja: Yes.
153 00:12:48.060 ⇒ 00:12:55.629 Mustafa Raja: We did have a meeting yesterday, where Casey showed me how he does all of his stuff.
154 00:12:55.630 ⇒ 00:13:09.409 Mustafa Raja: And since the meeting is also recorded, I can also go back to it if I, get confused by anything. But so far, I feel pretty good that I can take for the 3 days that he’ll be out.
155 00:13:10.230 ⇒ 00:13:10.850 Samuel Roberts: Okay.
156 00:13:12.310 ⇒ 00:13:14.629 Samuel Roberts: Have you already done that stuff today, Casey?
157 00:13:16.760 ⇒ 00:13:20.280 Casie Aviles: Yeah, I’m actually currently doing that right now.
158 00:13:20.280 ⇒ 00:13:23.389 Samuel Roberts: Oh, okay, okay. Maybe tomorrow…
159 00:13:24.550 ⇒ 00:13:28.480 Samuel Roberts: I’m gonna have a call till later, and this has to be done by, like, It’s time, right?
160 00:13:28.780 ⇒ 00:13:30.079 Samuel Roberts: Break it in the morning.
161 00:13:30.650 ⇒ 00:13:31.720 Casie Aviles: Ew.
162 00:13:31.910 ⇒ 00:13:34.719 Samuel Roberts: You guys can kind of tag-team doing it, even?
163 00:13:35.720 ⇒ 00:13:37.790 Casie Aviles: We kind of didn’t, yeah, but…
164 00:13:38.040 ⇒ 00:13:42.760 Samuel Roberts: Okay, good, that’s fine. I just want to make sure that we had, like, a dry run of it. Alright, good. Okay.
165 00:13:43.090 ⇒ 00:13:49.439 Casie Aviles: Yeah, like, I walked Mustafa through, and he shared his screen, so I instructed him what he needed to do.
166 00:13:49.440 ⇒ 00:13:55.759 Samuel Roberts: That’s… that’s exactly what I was hoping. Okay, good. If that was how the meeting went, then good. Okay. Anything else, Casey?
167 00:13:57.360 ⇒ 00:14:04.439 Casie Aviles: Yeah, that’s pretty much it. I’ll just… oh, there’s also, like, the thing with the ABC, where…
168 00:14:04.670 ⇒ 00:14:09.610 Casie Aviles: There was, like, an error popping up, but I did a quick fix for now.
169 00:14:09.910 ⇒ 00:14:11.620 Casie Aviles: For that, and it should be worth.
170 00:14:11.620 ⇒ 00:14:18.920 Samuel Roberts: Yeah, I saw that. Okay. Yeah, I was curious… I dug into that a little bit myself, because I was curious why the file is so big.
171 00:14:19.200 ⇒ 00:14:21.540 Samuel Roberts: I don’t know if you saw my comment there.
172 00:14:21.860 ⇒ 00:14:32.149 Casie Aviles: Yeah, I think it’s the filtering step that’s, and I think that the way I set that up is just, you know, incorrect, because it’s getting so many…
173 00:14:32.340 ⇒ 00:14:34.379 Casie Aviles: Rose from Superbase.
174 00:14:34.640 ⇒ 00:14:36.949 Samuel Roberts: When it should be just getting…
175 00:14:37.420 ⇒ 00:14:46.689 Casie Aviles: The data related to… You know, related to just the cancellation flows that CSRs needed.
176 00:14:47.450 ⇒ 00:14:48.660 Samuel Roberts: Right, okay.
177 00:14:49.080 ⇒ 00:14:59.769 Casie Aviles: So, I just, I removed that tool for now, and just took the actual contents of the cancellation flow and added it to the system prompt for now.
178 00:15:00.480 ⇒ 00:15:05.219 Samuel Roberts: Okay. Yeah, can we add a ticket for, like, investigating that filter?
179 00:15:06.990 ⇒ 00:15:08.080 Casie Aviles: I’m sure.
180 00:15:08.080 ⇒ 00:15:12.220 Samuel Roberts: will work, but as we add more things, I think, you know, we want to be able to be…
181 00:15:13.950 ⇒ 00:15:14.660 Casie Aviles: Yeah, and…
182 00:15:14.660 ⇒ 00:15:15.420 Samuel Roberts: a little more.
183 00:15:15.600 ⇒ 00:15:18.179 Casie Aviles: We might need to also…
184 00:15:18.340 ⇒ 00:15:25.249 Casie Aviles: think about, you know, the… because that cancellation flow is also part of, like, the RAG.
185 00:15:25.830 ⇒ 00:15:34.569 Casie Aviles: So… and the reason why I did it that way is because it needed to be exact, but how our rag works is…
186 00:15:35.030 ⇒ 00:15:40.760 Casie Aviles: It takes, like, you know, snippets of… The central dock, and…
187 00:15:40.950 ⇒ 00:15:47.600 Casie Aviles: It kind of pieces that together, so it doesn’t, like, get the entire… Context that’s required.
188 00:15:47.700 ⇒ 00:15:48.760 Casie Aviles: So.
189 00:15:51.540 ⇒ 00:15:57.429 Casie Aviles: That’s how… kind of how it works. Not sure if that makes sense, but that’s… yeah, that’s…
190 00:15:57.730 ⇒ 00:16:06.149 Casie Aviles: how we set that up. So right now, I… for that to be… for… for Andy to have, like, the complete script.
191 00:16:06.360 ⇒ 00:16:10.550 Casie Aviles: I just, did that, you know, in the system prompt for now.
192 00:16:11.680 ⇒ 00:16:12.320 Samuel Roberts: Okay.
193 00:16:12.440 ⇒ 00:16:15.009 Samuel Roberts: Yeah, that should be a good fix, then, if it works, so…
194 00:16:15.910 ⇒ 00:16:20.170 Samuel Roberts: So we’ll say we should investigate that filter to figure out how to fix it, so we know.
195 00:16:22.800 ⇒ 00:16:28.480 Samuel Roberts: But not a super high priority if it’s working, but definitely, like, a backlog ticket for ABC.
196 00:16:29.920 ⇒ 00:16:31.000 Casie Aviles: Sure, okay.
197 00:16:32.300 ⇒ 00:16:33.890 Samuel Roberts: Cool. Alright.
198 00:16:34.970 ⇒ 00:16:36.720 Casie Aviles: Mustafa, how’s it going?
199 00:16:36.900 ⇒ 00:16:38.280 Samuel Roberts: Yeah. Okay.
200 00:16:38.940 ⇒ 00:16:54.599 Mustafa Raja: Yeah, so for yesterday, I did work on, the feedback that Mika gave us, based on the rubrics prompt that he updated, and also for the rubrics button, it stopped working.
201 00:16:54.600 ⇒ 00:17:06.289 Mustafa Raja: For the rubrics button, it really was that, he did not upload any file, so the flow did not cater to that. If the.
202 00:17:06.290 ⇒ 00:17:06.819 Samuel Roberts: recognition.
203 00:17:06.829 ⇒ 00:17:25.429 Mustafa Raja: message did not have any file, but all text. So, I created that flow then, and now it should be working. And for the rubrics prompt, we really already have all of the things, that were there.
204 00:17:25.449 ⇒ 00:17:30.639 Mustafa Raja: So yeah, we really didn’t have to update anything.
205 00:17:31.349 ⇒ 00:17:32.749 Mustafa Raja: in the prompts.
206 00:17:38.870 ⇒ 00:17:41.089 Samuel Roberts: Great, okay, so now it’s a little more robust for the rubric.
207 00:17:41.090 ⇒ 00:17:46.360 Mustafa Raja: Yeah, there would be one thing, though. Let me share my screen.
208 00:17:48.730 ⇒ 00:17:52.269 Mustafa Raja: So… In the nude…
209 00:17:55.270 ⇒ 00:18:02.139 Mustafa Raja: Yeah, we see, we see that, what Mika is doing, he has weightage.
210 00:18:02.270 ⇒ 00:18:04.979 Mustafa Raja: For all of these, right?
211 00:18:04.980 ⇒ 00:18:05.960 Samuel Roberts: Oh, yeah.
212 00:18:06.160 ⇒ 00:18:10.010 Mustafa Raja: Yeah, and…
213 00:18:10.120 ⇒ 00:18:20.780 Mustafa Raja: for… with this weightage, what he does… and also, he has some, what’s it called?
214 00:18:21.290 ⇒ 00:18:25.199 Mustafa Raja: textual,
215 00:18:25.650 ⇒ 00:18:42.340 Mustafa Raja: things also. We can only work with numbers because, that is how brain trust is structured, so maybe, once we get the… once we get all the numbers from these, we can work on an output structure like this one.
216 00:18:43.090 ⇒ 00:18:44.290 Samuel Roberts: Sure, okay.
217 00:18:44.800 ⇒ 00:18:53.519 Mustafa Raja: Yeah, let me know if we want to do that, because, for now, we already have the… we only have, this step.
218 00:18:53.900 ⇒ 00:18:55.870 Samuel Roberts: Notice.
219 00:18:58.640 ⇒ 00:19:00.220 Samuel Roberts: Yeah, I think…
220 00:19:00.220 ⇒ 00:19:04.579 Mustafa Raja: My day, condition that, topsy changes… we don’t have that.
221 00:19:09.540 ⇒ 00:19:14.769 Samuel Roberts: So it’s, it’s just… It’s spitting out numbers, because we want that for brain trust, but it’s not.
222 00:19:16.450 ⇒ 00:19:18.400 Mustafa Raja: Let’s actually see…
223 00:19:19.200 ⇒ 00:19:31.030 Mustafa Raja: So, yeah, this is, this is on, sending us only the numbers, which, which are these ones, clear, direct task, and this and that.
224 00:19:32.920 ⇒ 00:19:34.239 Samuel Roberts: Hmm, okay.
225 00:19:34.960 ⇒ 00:19:38.519 Samuel Roberts: Yeah, I think we definitely want to try to get that other info if it’s helpful for them.
226 00:19:39.350 ⇒ 00:19:40.150 Mustafa Raja: Yeah…
227 00:19:40.900 ⇒ 00:19:47.290 Mustafa Raja: I mean, I think they make their decisions based on this, right?
228 00:19:48.090 ⇒ 00:19:50.779 Samuel Roberts: Yeah, I think that would be probably the most helpful for them.
229 00:19:55.590 ⇒ 00:19:56.310 Mustafa Raja: No.
230 00:19:56.310 ⇒ 00:19:56.710 Samuel Roberts: Yeah.
231 00:19:56.710 ⇒ 00:19:58.790 Mustafa Raja: I haven’t eaten away.
232 00:20:01.030 ⇒ 00:20:03.490 Mustafa Raja: Okay, I’ll get that ticketed.
233 00:20:08.930 ⇒ 00:20:14.680 Mustafa Raja: Apart from that, I did work on, the internal stuff.
234 00:20:14.860 ⇒ 00:20:35.539 Mustafa Raja: For the deals yesterday and, for the departments, I did brainstorm with AI to make the prompt better. What I did is I also included the, internal team in the prompt. How I did that, we have a superbase, table with the team.
235 00:20:35.540 ⇒ 00:20:39.419 Mustafa Raja: Let’s actually… let me share my screen again.
236 00:20:41.120 ⇒ 00:20:42.560 Mustafa Raja: To take a look at it.
237 00:20:43.350 ⇒ 00:20:48.230 Mustafa Raja: Super means… And then… green.
238 00:20:48.400 ⇒ 00:20:49.450 Mustafa Raja: Lord…
239 00:20:53.500 ⇒ 00:20:54.270 Mustafa Raja: Alright.
240 00:20:55.810 ⇒ 00:20:57.020 Mustafa Raja: Don’t cool.
241 00:20:58.370 ⇒ 00:21:09.360 Mustafa Raja: So we have this table team, and what this… what this is, is it tells which department someone belongs to.
242 00:21:10.260 ⇒ 00:21:11.420 Samuel Roberts: Oh, okay.
243 00:21:11.420 ⇒ 00:21:15.450 Mustafa Raja: Yeah, this is going to… I feel this is going to help a lot in terms of that.
244 00:21:16.110 ⇒ 00:21:16.920 Samuel Roberts: Yeah.
245 00:21:17.370 ⇒ 00:21:33.450 Mustafa Raja: And… Yeah, and then the members… so… so which department the member belongs to, and I did give, give, this to our agent, and it did perform a lot better.
246 00:21:34.660 ⇒ 00:21:36.190 Mustafa Raja: So, yeah.
247 00:21:42.620 ⇒ 00:21:43.930 Mustafa Raja: I agree.
248 00:21:52.250 ⇒ 00:21:57.499 Mustafa Raja: Yeah, so, over here, I included that,
249 00:21:57.760 ⇒ 00:22:01.100 Mustafa Raja: Let’s actually see how the system prompt looks like now.
250 00:22:03.560 ⇒ 00:22:04.489 Samuel Roberts: Yeah, sir.
251 00:22:09.600 ⇒ 00:22:12.000 Mustafa Raja: So yeah, it’s… it’s the internal team.
252 00:22:12.260 ⇒ 00:22:16.620 Mustafa Raja: Okay. And the departments are over here.
253 00:22:17.680 ⇒ 00:22:28.049 Mustafa Raja: Along with the script. So, it’s going to say this is a CH meeting, because there was an external member.
254 00:22:28.640 ⇒ 00:22:31.840 Mustafa Raja: And we did talk about some serious stuff.
255 00:22:33.470 ⇒ 00:22:35.709 Samuel Roberts: Okay, do we know what this meeting actually was?
256 00:22:36.030 ⇒ 00:22:37.680 Mustafa Raja: Yeah, this was a serious meeting.
257 00:22:39.190 ⇒ 00:22:40.730 Mustafa Raja: With fans did.
258 00:22:42.430 ⇒ 00:22:44.040 Samuel Roberts: Oh, okay, so it wasn’t, like, in…
259 00:22:44.040 ⇒ 00:22:45.000 Mustafa Raja: Yeah.
260 00:22:45.000 ⇒ 00:22:48.159 Samuel Roberts: Like, eventually it’ll be client meetings, right? So we don’t want it to get…
261 00:22:48.520 ⇒ 00:22:53.440 Mustafa Raja: I guess the client meetings are all sales meetings, no?
262 00:22:55.540 ⇒ 00:23:00.000 Samuel Roberts: No, no, when we meet with ABC, is that a…
263 00:23:00.930 ⇒ 00:23:01.650 Casie Aviles: Yeah.
264 00:23:02.500 ⇒ 00:23:04.089 Mustafa Raja: Yeah, is that the sagement, you know?
265 00:23:04.930 ⇒ 00:23:05.830 Samuel Roberts: No, it’s.
266 00:23:05.830 ⇒ 00:23:07.030 Casie Aviles: Let’s say, no.
267 00:23:07.840 ⇒ 00:23:10.549 Samuel Roberts: Yeah, I don’t think I would call that a sales meeting, it’s more…
268 00:23:10.690 ⇒ 00:23:15.410 Samuel Roberts: Either it should go in the client hub, and then maybe in, like, the PM department?
269 00:23:15.830 ⇒ 00:23:18.090 Casie Aviles: Sales meeting usually would be with the leader.
270 00:23:18.090 ⇒ 00:23:20.399 Mustafa Raja: We have these departments for now, though.
271 00:23:21.090 ⇒ 00:23:21.959 Samuel Roberts: What are they?
272 00:23:22.380 ⇒ 00:23:31.009 Mustafa Raja: Sales, operations, recruiting, finance, and engineering. These were the ones that were listed in the ticket.
273 00:23:33.250 ⇒ 00:23:35.550 Samuel Roberts: We may need to tweak that a little bit.
274 00:23:42.470 ⇒ 00:23:46.060 Samuel Roberts: Yeah, we might want to refine… or not refine that, but, like, expand it.
275 00:23:53.280 ⇒ 00:23:53.900 Mustafa Raja: Yep.
276 00:23:56.190 ⇒ 00:23:56.790 Samuel Roberts: Hmm.
277 00:23:58.540 ⇒ 00:24:01.689 Samuel Roberts: Yeah, I think we… I mean, because we also want, like.
278 00:24:03.320 ⇒ 00:24:08.630 Samuel Roberts: Oh, I don’t know. I think we probably still want, like, marketing, and… Like…
279 00:24:09.340 ⇒ 00:24:11.970 Samuel Roberts: I guess we’re lumped into engineering there, right?
280 00:24:13.240 ⇒ 00:24:13.780 Mustafa Raja: Yeah.
281 00:24:16.330 ⇒ 00:24:21.330 Mustafa Raja: Yeah, let me know if we should, add to these.
282 00:24:21.560 ⇒ 00:24:25.900 Mustafa Raja: I mean, PM… PM can be a department, and marketing can be.
283 00:24:25.900 ⇒ 00:24:32.389 Samuel Roberts: Yeah, I mean, it’s a little weird, because it’s not necessarily, like, department the same way, but it is, like, team, you know?
284 00:24:33.390 ⇒ 00:24:33.960 Mustafa Raja: Yeah…
285 00:24:33.960 ⇒ 00:24:39.630 Samuel Roberts: So, okay, let me give some thought to that, maybe I’ll ping Tom and suggest some stuff, but just to get double checked.
286 00:24:39.900 ⇒ 00:24:41.109 Samuel Roberts: Yeah, yeah. Okay.
287 00:24:42.340 ⇒ 00:24:50.029 Mustafa Raja: I mean, well, one more thing is that these departments do not align with these.
288 00:24:50.560 ⇒ 00:25:01.679 Mustafa Raja: That’s the next thing I was gonna ask, how close is that? Let’s see, I remember I did create an enum for this, so yeah,
289 00:25:02.030 ⇒ 00:25:05.660 Mustafa Raja: We have these departments over here for the team.
290 00:25:05.660 ⇒ 00:25:06.350 Samuel Roberts: You bet.
291 00:25:06.350 ⇒ 00:25:10.980 Mustafa Raja: And… yeah, doesn’t really align with them…
292 00:25:10.980 ⇒ 00:25:11.670 Samuel Roberts: Yeah.
293 00:25:11.670 ⇒ 00:25:12.159 Mustafa Raja: At all.
294 00:25:12.160 ⇒ 00:25:15.709 Samuel Roberts: Can you go back to the table, too? Because I’m curious how updated the table is.
295 00:25:15.710 ⇒ 00:25:19.370 Mustafa Raja: Not… not… not much. I do see…
296 00:25:19.370 ⇒ 00:25:21.309 Samuel Roberts: Yeah, so we definitely need to do that too, yeah.
297 00:25:21.310 ⇒ 00:25:24.740 Mustafa Raja: and I do not see some new people.
298 00:25:25.090 ⇒ 00:25:25.710 Mustafa Raja: Okay.
299 00:25:25.710 ⇒ 00:25:26.729 Samuel Roberts: I would say…
300 00:25:27.030 ⇒ 00:25:27.919 Mustafa Raja: I don’t know…
301 00:25:27.920 ⇒ 00:25:28.690 Samuel Roberts: That’s a…
302 00:25:28.690 ⇒ 00:25:36.559 Mustafa Raja: I don’t know if platform has anything to update this. If it did, I guess Ricoh could manage that.
303 00:25:36.900 ⇒ 00:25:41.660 Samuel Roberts: Eventually, yeah, that’s what we were talking about the other day. We want to try to… Yeah.
304 00:25:42.450 ⇒ 00:25:45.929 Samuel Roberts: The other idea is to pull it from Google Workspace stuff.
305 00:25:47.070 ⇒ 00:25:49.399 Mustafa Raja: Google Workspace, oh…
306 00:25:49.400 ⇒ 00:25:51.350 Samuel Roberts: Where all the people are, and like…
307 00:25:51.560 ⇒ 00:25:55.339 Samuel Roberts: Rico, are people, like, active and inactive on there, too?
308 00:25:55.770 ⇒ 00:25:56.920 Rico Rejoso: Oh, like…
309 00:25:59.250 ⇒ 00:26:00.030 Samuel Roberts: Google.
310 00:26:03.010 ⇒ 00:26:06.150 Rico Rejoso: Like, on the admin, list of…
311 00:26:06.150 ⇒ 00:26:11.770 Samuel Roberts: Yeah, because I think Utam’s idea was to make that the source of truth, and then we would just update here with that.
312 00:26:12.180 ⇒ 00:26:17.299 Rico Rejoso: Oh yeah, that is updated. I usually operate and onboard them, whenever there’s a request.
313 00:26:17.900 ⇒ 00:26:23.849 Samuel Roberts: Okay, so let’s maybe ticket that out, too, because that’s definitely going to affect the department stuff, right?
314 00:26:24.040 ⇒ 00:26:27.669 Rico Rejoso: Okay, so we need to provide you admin access for Google as well, right?
315 00:26:28.860 ⇒ 00:26:32.350 Samuel Roberts: I… yeah, let me look at the API docs and see exactly what I need.
316 00:26:32.630 ⇒ 00:26:33.100 Rico Rejoso: Okay.
317 00:26:34.030 ⇒ 00:26:39.340 Samuel Roberts: But you might… it might just be you giving me a key or something, that way I don’t have… I don’t want too much access, you know?
318 00:26:40.000 ⇒ 00:26:40.640 Rico Rejoso: Got him.
319 00:26:42.060 ⇒ 00:26:42.710 Samuel Roberts: Okay.
320 00:26:42.950 ⇒ 00:26:45.470 Samuel Roberts: Yeah, I would say that looks…
321 00:26:45.710 ⇒ 00:26:52.199 Samuel Roberts: Better, but we gotta refine the departments and people, obviously, which is another step, so we definitely need a new ticket for that.
322 00:26:52.530 ⇒ 00:26:54.319 Samuel Roberts: That’s related to this.
323 00:26:54.320 ⇒ 00:27:00.200 Mustafa Raja: And obviously, these departments do need to align with the Instapot.
324 00:27:00.200 ⇒ 00:27:02.359 Samuel Roberts: So that’s, like, some kind of…
325 00:27:02.760 ⇒ 00:27:06.690 Samuel Roberts: Additional work that’s, like, not just us that we gotta align with, like…
326 00:27:06.940 ⇒ 00:27:09.349 Samuel Roberts: Definitely with Rico and Utom, to, like.
327 00:27:09.810 ⇒ 00:27:12.729 Samuel Roberts: Organizationally, make sure we’re the same here.
328 00:27:13.480 ⇒ 00:27:13.800 Mustafa Raja: Yep.
329 00:27:16.410 ⇒ 00:27:18.120 Mustafa Raja: Oh, I see.
330 00:27:18.280 ⇒ 00:27:23.799 Mustafa Raja: Yeah, and then, I worked a little on this.
331 00:27:24.080 ⇒ 00:27:39.219 Mustafa Raja: So I’m going to shoot out a message in, the channel, asking with them if we want to… if we can enrich all 8,500 accounts, or do we want to do this instead? So this is what I’m going to do after… after this.
332 00:27:39.760 ⇒ 00:27:45.449 Samuel Roberts: Okay, yeah, and I owe you us output about which IDs need to be updated to, right?
333 00:27:45.450 ⇒ 00:27:49.390 Mustafa Raja: Yeah, we can actually,
334 00:27:50.120 ⇒ 00:28:01.929 Mustafa Raja: if, if you face any difficulties with the, what’s it called, the HubSpot credentials, we can actually, build the script in here, no?
335 00:28:03.290 ⇒ 00:28:04.080 Samuel Roberts: Yeah.
336 00:28:04.080 ⇒ 00:28:04.620 Mustafa Raja: I agree.
337 00:28:04.940 ⇒ 00:28:07.670 Samuel Roberts: I think if it’s just, like, a one-off thing we need to do…
338 00:28:07.900 ⇒ 00:28:08.389 Mustafa Raja: Yeah, yeah.
339 00:28:08.390 ⇒ 00:28:09.609 Samuel Roberts: I can probably just…
340 00:28:09.710 ⇒ 00:28:16.710 Samuel Roberts: quickly get that out, so I just didn’t get to it last night, because I was sifting through the tickets, which is the other thing I wanted to talk about.
341 00:28:17.030 ⇒ 00:28:19.359 Samuel Roberts: I don’t know if you saw your inboxes in.
342 00:28:19.360 ⇒ 00:28:20.140 Mustafa Raja: I did.
343 00:28:20.810 ⇒ 00:28:21.410 Casie Aviles: Okay.
344 00:28:21.410 ⇒ 00:28:25.970 Samuel Roberts: Yeah. So there were… I went through and I filtered a bunch, but there’s a ton that I just need either, like.
345 00:28:26.460 ⇒ 00:28:29.680 Samuel Roberts: Yeah, a lot. There were a lot of tickets.
346 00:28:30.410 ⇒ 00:28:35.379 Samuel Roberts: But I don’t know if things are still relevant, I don’t know if they got done, like, and just didn’t get updated.
347 00:28:35.530 ⇒ 00:28:37.960 Samuel Roberts: So if you have some time.
348 00:28:38.240 ⇒ 00:28:44.180 Samuel Roberts: Just either reply to that there with anything, Or this,
349 00:28:45.240 ⇒ 00:28:47.739 Samuel Roberts: Yeah, right, I’ll say reply there, and I’ll go through them again.
350 00:28:48.900 ⇒ 00:28:54.830 Samuel Roberts: But there were just… there were so many things that were, like, you know, months old, and I didn’t know if anything happened. There was some discussion.
351 00:28:55.570 ⇒ 00:28:57.340 Samuel Roberts: But I don’t really know, so…
352 00:28:58.360 ⇒ 00:29:03.490 Samuel Roberts: If you have a chance to start going through those, I would appreciate it, because I don’t have a ton of context into stuff, so…
353 00:29:06.950 ⇒ 00:29:13.960 Samuel Roberts: Anyway, besides that, on my end, I think it looks like we got ABC… Huh,
354 00:29:14.820 ⇒ 00:29:23.899 Samuel Roberts: Transcript access, so I can make moves on that. Yes, there it is, good, okay. He sent a message, but I am just confirming it, but… okay,
355 00:29:27.440 ⇒ 00:29:28.110 Samuel Roberts: Yeah.
356 00:29:28.110 ⇒ 00:29:30.160 Mustafa Raja: Can we search through tickets over here?
357 00:29:32.670 ⇒ 00:29:33.580 Samuel Roberts: Burley.
358 00:29:34.010 ⇒ 00:29:35.069 Samuel Roberts: To filter it.
359 00:29:35.850 ⇒ 00:29:36.869 Samuel Roberts: Like, just CTRL-F?
360 00:29:36.870 ⇒ 00:29:39.139 Mustafa Raja: I’m, controller.
361 00:29:39.410 ⇒ 00:29:40.610 Samuel Roberts: Amanda, rather.
362 00:29:42.590 ⇒ 00:29:44.739 Samuel Roberts: And that’ll search whatever’s in the view, yeah.
363 00:29:53.700 ⇒ 00:29:54.620 Mustafa Raja: Okay.
364 00:29:57.910 ⇒ 00:29:58.630 Mustafa Raja: Hmm…
365 00:29:58.820 ⇒ 00:29:59.390 Samuel Roberts: Yeah.
366 00:29:59.830 ⇒ 00:30:01.200 Mustafa Raja: I think they should be done.
367 00:30:02.050 ⇒ 00:30:08.460 Mustafa Raja: This one should be done, because this one is working on some internal channels.
368 00:30:08.670 ⇒ 00:30:10.540 Mustafa Raja: And I think…
369 00:30:10.540 ⇒ 00:30:23.590 Samuel Roberts: Yeah, that’s fine. I would just say, if you have a chance to just go through a few of them, and just leave a little comment that, like, if it got done, if it’s not relevant anymore, or if it’s still something we want to do, and then I can go through and tag things better.
370 00:30:23.880 ⇒ 00:30:25.690 Mustafa Raja: Okay, okay. Yeah, I’ll do that.
371 00:30:25.690 ⇒ 00:30:29.619 Samuel Roberts: Yeah. Both you and Casey are tagged a bunch, so…
372 00:30:29.820 ⇒ 00:30:32.189 Casie Aviles: I think, basically, like, you…
373 00:30:34.200 ⇒ 00:30:37.240 Casie Aviles: Oh, I did reply to some of them already.
374 00:30:37.840 ⇒ 00:30:46.529 Samuel Roberts: Yeah, I haven’t checked linear yet today, so I think… I appreciate that. This’ll definitely help clean up that backlog, and keep the backlog on things we actually want.
375 00:30:46.850 ⇒ 00:30:47.910 Samuel Roberts: So…
376 00:30:47.910 ⇒ 00:30:52.620 Mustafa Raja: We literally didn’t work on this, I don’t think we did work on this.
377 00:30:52.990 ⇒ 00:30:59.180 Samuel Roberts: Okay. Well, don’t worry about it right now, but I would say just leave some comments for me on my message, and I’ll get to them.
378 00:30:59.320 ⇒ 00:31:03.289 Samuel Roberts: Yeah, I just had, like, a marathon session last night where I just went through, like, over 100 tickets, and…
379 00:31:03.770 ⇒ 00:31:09.569 Samuel Roberts: looked at them, tried to understand what they were, and a lot of them were like this, where I was just like, I don’t know.
380 00:31:09.680 ⇒ 00:31:13.780 Samuel Roberts: And somewhere, oh, we did this, I know we did this, but it didn’t get updated, or…
381 00:31:14.070 ⇒ 00:31:19.770 Samuel Roberts: This is good to keep it in the backlog, but a bunch where I just needed more context from the time before me, so…
382 00:31:20.720 ⇒ 00:31:21.370 Mustafa Raja: Okay.
383 00:31:21.370 ⇒ 00:31:26.450 Samuel Roberts: Yeah, alright, I don’t think I have anything else for everyone,
384 00:31:29.000 ⇒ 00:31:31.059 Samuel Roberts: So I guess that’s Rico, if you wanna…
385 00:31:31.170 ⇒ 00:31:33.690 Samuel Roberts: Yep. Go through our current tickets.
386 00:31:34.460 ⇒ 00:31:38.650 Rico Rejoso: Definitely. And also, send you this one.
387 00:31:38.810 ⇒ 00:31:47.549 Rico Rejoso: I send a Notion page on, the chat, so that is the SOP whenever we get, tickets or new ad hoc requests from,
388 00:31:47.740 ⇒ 00:31:58.569 Rico Rejoso: from our stakeholders, from Tom, or from the PM team, because as you know, we’re trying to manage how you… I mean, the load of tickets that you guys are receiving every week or every spread, right?
389 00:31:58.570 ⇒ 00:32:15.019 Rico Rejoso: And we don’t want to go overboard. I know you guys can do a lot of things, and we definitely want to do a lot of things, right? But we try to stay within the limit, because I want you as well to prioritize your bike works. But if in case that you are free, and you really want to take some tickets on, that’s fine.
390 00:32:15.040 ⇒ 00:32:31.150 Rico Rejoso: But as much as possible, let’s try to stay within our limits. As for the record, what I know is that, Cassie can handle internal works up to 15 points, or up to 15 hours. You can spend 15 hours a week.
391 00:32:31.610 ⇒ 00:32:34.019 Rico Rejoso: For internal stuff, correct me if I’m wrong.
392 00:32:35.890 ⇒ 00:32:40.020 Casie Aviles: Yeah, I think, yeah, that should be… doable.
393 00:32:40.250 ⇒ 00:32:45.290 Rico Rejoso: Okay, and for staff, that’s around 10 hours a week for internal stuff?
394 00:32:47.020 ⇒ 00:32:49.589 Mustafa Raja: It really wasn’t ever decided.
395 00:32:51.520 ⇒ 00:32:57.670 Rico Rejoso: Okay, but yeah, we’re also trying to get the number of hours that you’re spending for client work, and the rest of it will go to client.
396 00:32:57.670 ⇒ 00:33:07.329 Mustafa Raja: I mean, default still is somewhat, paused, and Interlude, we don’t have much to do there, so…
397 00:33:07.330 ⇒ 00:33:08.810 Rico Rejoso: You can take more, Giselle.
398 00:33:08.810 ⇒ 00:33:09.420 Mustafa Raja: Yeah.
399 00:33:09.570 ⇒ 00:33:18.850 Rico Rejoso: Okay, we can bump it to 15 hours for now, just in case, and Sam was spending 30 hours on, all AI stuff.
400 00:33:19.070 ⇒ 00:33:28.009 Rico Rejoso: So we just want to stay within that range, for now. As I mentioned, there are some client stuff that are still pending, like, for default, and internally, you don’t have much time to do.
401 00:33:28.050 ⇒ 00:33:42.849 Rico Rejoso: But yeah, we just want to make sure you’re within that, but if ever you go overboard those hours per week, we have to inform our stakeholder, okay? So, everything’s in the SOP. I try to keep it as detailed as possible, so, you know.
402 00:33:42.880 ⇒ 00:33:48.109 Rico Rejoso: We know where to go, or what to do whenever, whenever we’re in that situation, okay?
403 00:33:49.020 ⇒ 00:33:59.920 Rico Rejoso: I just want to, you know, book that up so that, all of you guys… because we had the same problem with the marketing team, and it ends up everyone’s… or someone’s… an individual is spending around 60 hours a week.
404 00:34:00.510 ⇒ 00:34:04.280 Rico Rejoso: for a lot of tickets, and we don’t want that to happen. We don’t want to, you know.
405 00:34:05.030 ⇒ 00:34:14.549 Rico Rejoso: burn you with a lot of work, or, you know, a lot of workload, which some are not that high of a priority. It can be moved to the next sprint or next week, right?
406 00:34:15.030 ⇒ 00:34:24.319 Rico Rejoso: So I just want to… I just want to reinforce that one to everyone. We can accept those tickets as long as we have the bandwidth to take those, but if not…
407 00:34:24.320 ⇒ 00:34:38.559 Rico Rejoso: Let’s try to regroup first, go through the tickets, and let’s see which can be, or which are less of a priority, so that you can put in those new ad, those ad hoc or requests from our stakeholders with Tom and Robert, okay?
408 00:34:39.429 ⇒ 00:34:39.989 Samuel Roberts: Cool.
409 00:34:40.449 ⇒ 00:34:53.729 Rico Rejoso: Alrighty. So yeah, let’s go straight with the tickets that we have here. I see most of them are due tomorrow, which is Friday. Let’s just look at the ones that are due yesterday and today. Sam, how are we on to the spike for co-pilot?
410 00:34:54.739 ⇒ 00:35:00.609 Samuel Roberts: Yeah, I didn’t get a chance to test Monster yesterday, that was my last kind of thing for that, and then I was able to close this out.
411 00:35:01.170 ⇒ 00:35:08.289 Rico Rejoso: Okay, so, we’re on the testing stage for this one. Can we get it done today? Yeah, I can.
412 00:35:08.560 ⇒ 00:35:14.549 Rico Rejoso: Alrighty, wonderful. And the SOP for the client operation, have you started any progress on this one?
413 00:35:15.440 ⇒ 00:35:21.279 Samuel Roberts: A little bit, but not closed out yet. I need to…
414 00:35:21.630 ⇒ 00:35:23.289 Samuel Roberts: I need to review it, and then…
415 00:35:23.510 ⇒ 00:35:25.660 Samuel Roberts: Make some comments, probably, and we’re good.
416 00:35:26.210 ⇒ 00:35:29.940 Rico Rejoso: Okay, let’s assume keyword you usually post is on Notion, right? Yeah.
417 00:35:29.940 ⇒ 00:35:30.370 Casie Aviles: Yeah.
418 00:35:30.370 ⇒ 00:35:31.599 Rico Rejoso: documents, okay.
419 00:35:31.920 ⇒ 00:35:34.699 Samuel Roberts: Yeah, it’s a document in this one. I think it’s above.
420 00:35:36.900 ⇒ 00:35:39.170 Rico Rejoso: Sorry, I haven’t gone through, your…
421 00:35:39.170 ⇒ 00:35:41.769 Samuel Roberts: Yeah, you’re good, I think it’s there. But yeah, that’s what I’m gonna go to.
422 00:35:41.930 ⇒ 00:35:42.610 Rico Rejoso: Okay.
423 00:35:42.880 ⇒ 00:35:47.679 Rico Rejoso: And since this one blows… Where was it?
424 00:35:47.810 ⇒ 00:35:50.970 Rico Rejoso: I think this one, right? Which is dependent on the SOP.
425 00:35:51.330 ⇒ 00:35:56.779 Rico Rejoso: That we’re doing. Is it, like, manageable for you once you get it done? Wouldn’t today, you get this done tomorrow?
426 00:35:57.200 ⇒ 00:35:59.590 Samuel Roberts: What is the context of 456?
427 00:36:01.190 ⇒ 00:36:05.450 Samuel Roberts: Yeah, with Teams functionality, though.
428 00:36:06.850 ⇒ 00:36:13.069 Samuel Roberts: Yeah, it definitely needs… this will get broken down into more things, but the task here is basically, like, to map that out, you know?
429 00:36:13.540 ⇒ 00:36:22.070 Rico Rejoso: Okay, so maybe after, I mean, this one for tomorrow after we… I mean, after we’re done with the SOP, we can break this down to tickets.
430 00:36:22.070 ⇒ 00:36:28.219 Samuel Roberts: Exactly, yeah, yeah, this won’t… yeah, like, doing this work is gonna be a lot of points overall, so… and very long.
431 00:36:29.580 ⇒ 00:36:32.990 Rico Rejoso: Got it. Notice. Just want to make sure we’re clear on that one.
432 00:36:32.990 ⇒ 00:36:33.520 Samuel Roberts: Yeah, totally.
433 00:36:34.040 ⇒ 00:36:40.339 Rico Rejoso: Other than that, I think Mustafa had provided updates in regards to this one and this one, so if you need any clarity for this.
434 00:36:40.340 ⇒ 00:36:47.850 Mustafa Raja: Yeah, I think for the 407, we should update the due date, because it’s not going to be done tomorrow.
435 00:36:48.090 ⇒ 00:36:49.170 Rico Rejoso: Lared. So we should.
436 00:36:49.170 ⇒ 00:36:51.239 Mustafa Raja: Move it into the future.
437 00:36:51.240 ⇒ 00:36:55.260 Samuel Roberts: We also might want to even add some subtasks to that about the people and things.
438 00:36:55.260 ⇒ 00:36:57.180 Mustafa Raja: Yeah, yeah.
439 00:37:00.010 ⇒ 00:37:00.809 Rico Rejoso: I’m thinking.
440 00:37:01.500 ⇒ 00:37:04.759 Rico Rejoso: Okay, so we need to break this down as well to something that’s…
441 00:37:04.760 ⇒ 00:37:12.539 Mustafa Raja: I guess one thing would be to align the departments, between the teams table and, these departments.
442 00:37:12.870 ⇒ 00:37:16.029 Mustafa Raja: These departments that we have right now, right?
443 00:37:16.530 ⇒ 00:37:17.170 Rico Rejoso: Okay.
444 00:37:17.420 ⇒ 00:37:18.310 Rico Rejoso: Alrighty.
445 00:37:18.310 ⇒ 00:37:22.950 Samuel Roberts: Yeah, that’ll require some other inputs, like stakeholder inputs.
446 00:37:22.950 ⇒ 00:37:24.059 Mustafa Raja: Yeah, yeah, yeah.
447 00:37:24.710 ⇒ 00:37:30.749 Rico Rejoso: Okay, so we can add the ticket and move both of those to the next sprint. Would that work?
448 00:37:31.760 ⇒ 00:37:36.260 Rico Rejoso: Or maybe we can have that ticket that we’ll create now to the sprint and move this one to the next sprint.
449 00:37:38.060 ⇒ 00:37:39.959 Rico Rejoso: We need feedback from our stakeholders.
450 00:37:41.290 ⇒ 00:37:44.510 Samuel Roberts: Yeah, but we also need to, like, check the Google API and stuff, too.
451 00:37:45.230 ⇒ 00:37:45.890 Rico Rejoso: Okay.
452 00:37:46.780 ⇒ 00:37:47.320 Mustafa Raja: Yay.
453 00:37:47.320 ⇒ 00:37:49.230 Samuel Roberts: Aligning that is important, too.
454 00:37:49.700 ⇒ 00:37:50.360 Mustafa Raja: yet.
455 00:37:50.480 ⇒ 00:37:55.370 Mustafa Raja: The team need to be updated, too, for this to, work.
456 00:37:55.370 ⇒ 00:37:55.870 Samuel Roberts: Yeah.
457 00:37:57.200 ⇒ 00:38:01.740 Rico Rejoso: Okay, so what… What can be the title for the ticket? I’m sorry.
458 00:38:04.260 ⇒ 00:38:10.539 Samuel Roberts: Maybe, like, align departments.
459 00:38:11.360 ⇒ 00:38:13.549 Samuel Roberts: I don’t know exactly how to…
460 00:38:13.760 ⇒ 00:38:19.100 Samuel Roberts: Basically, what I… I think… I think we need to put some thought into this. Are there departments on the Google stuff?
461 00:38:20.480 ⇒ 00:38:25.900 Rico Rejoso: No, we’re still only the internal department, I haven’t cleaned that up.
462 00:38:26.060 ⇒ 00:38:29.999 Samuel Roberts: Okay, that’s fine, I just didn’t know where… alright, so I think we need to, like, align…
463 00:38:30.150 ⇒ 00:38:32.049 Samuel Roberts: Organizationally, like, I don’t…
464 00:38:33.580 ⇒ 00:38:40.690 Samuel Roberts: I guess, know the best thing to do here, because those don’t seem like all the departments, but unless we fold everyone into certain ones.
465 00:38:41.670 ⇒ 00:38:43.379 Rico Rejoso: We do have, like, an org chart.
466 00:38:44.410 ⇒ 00:38:48.750 Samuel Roberts: Yeah, yeah, if you could… if you could make that, like, align departments with org chart, maybe?
467 00:38:50.000 ⇒ 00:38:50.630 Rico Rejoso: Okay.
468 00:38:51.160 ⇒ 00:38:52.190 Samuel Roberts: And then, if you could.
469 00:38:52.190 ⇒ 00:38:52.680 Rico Rejoso: basically.
470 00:38:52.680 ⇒ 00:38:58.270 Samuel Roberts: post the org chart in there, yeah, because I haven’t seen that, really, so I don’t have contacts there.
471 00:38:59.790 ⇒ 00:39:00.380 Rico Rejoso: Okay.
472 00:39:00.490 ⇒ 00:39:04.010 Rico Rejoso: I can just provide the link for the oral chart or the Figma.
473 00:39:04.010 ⇒ 00:39:08.349 Samuel Roberts: Yeah, just put it in there when you’re good, and then I’ll take a look and see what we can do.
474 00:39:09.320 ⇒ 00:39:09.920 Rico Rejoso: Okay.
475 00:39:10.400 ⇒ 00:39:11.210 Rico Rejoso: exported.
476 00:39:13.790 ⇒ 00:39:15.529 Rico Rejoso: I’m gonna assign this one to you.
477 00:39:16.900 ⇒ 00:39:17.709 Samuel Roberts: Yeah, that’s fine.
478 00:39:19.730 ⇒ 00:39:22.089 Rico Rejoso: My priority to be able to support under the referral cycle.
479 00:39:29.460 ⇒ 00:39:30.160 Rico Rejoso: Slowly.
480 00:39:30.550 ⇒ 00:39:35.599 Rico Rejoso: So maybe we can move this one to the next sprint and have this done first for this week.
481 00:39:35.840 ⇒ 00:39:36.440 Rico Rejoso: Whatever.
482 00:39:36.440 ⇒ 00:39:37.929 Samuel Roberts: That definitely can happen, yeah.
483 00:39:45.960 ⇒ 00:39:48.750 Rico Rejoso: I’ll get this done, let me just give one aside here.
484 00:39:49.690 ⇒ 00:39:50.230 Samuel Roberts: Yeah.
485 00:39:59.610 ⇒ 00:40:00.330 Samuel Roberts: Cool.
486 00:40:01.390 ⇒ 00:40:07.430 Rico Rejoso: Alrighty, and aside from that, so let me get this one, we don’t think.
487 00:40:07.430 ⇒ 00:40:09.249 Mustafa Raja: Yeah, we can move it to Dan.
488 00:40:10.500 ⇒ 00:40:11.130 Samuel Roberts: Yeah.
489 00:40:13.800 ⇒ 00:40:24.169 Rico Rejoso: Alrighty, and aside from that, road manager, it is… for the remaining tickets here, it is manageable to get this in tomorrow, right? There’s no other ticket that we need to note to the next cycle?
490 00:40:25.420 ⇒ 00:40:30.370 Samuel Roberts: The only one that might happen is the project tagging backlogs, depending on the feedback I get.
491 00:40:30.830 ⇒ 00:40:31.490 Rico Rejoso: Okay.
492 00:40:32.390 ⇒ 00:40:35.500 Samuel Roberts: But let’s see what happens, and then we’ll address it then.
493 00:40:35.750 ⇒ 00:40:49.600 Rico Rejoso: Okay, let’s see tomorrow, if we can get this, if, like, I mean, at least provide an update on how many tickets for work, or, like, if we’re, like, 50, 40%, done with those tickets with the backlog, because I know you guys have a lot of…
494 00:40:49.600 ⇒ 00:40:50.850 Samuel Roberts: Yeah, I can do that.
495 00:40:51.520 ⇒ 00:41:01.320 Rico Rejoso: And as of now, we currently have, like, some with 12 points, or 12 hours spent with this week, or 12 hours must have spent CASU 6.
496 00:41:01.420 ⇒ 00:41:16.530 Rico Rejoso: I think it’s pretty manageable, but moving forward, next week, once we do our planning session, I think we’ll be adding more tickets once some of the backlogs are coming apart, okay? So we’re also getting some requests from DC, from the other department as well.
497 00:41:16.650 ⇒ 00:41:18.850 Rico Rejoso: So, we need to balance that out, okay?
498 00:41:19.430 ⇒ 00:41:20.300 Rico Rejoso: Learning.
499 00:41:20.420 ⇒ 00:41:22.210 Rico Rejoso: That’s it for me.
500 00:41:23.650 ⇒ 00:41:43.019 Mustafa Raja: Yes, Sam, we did get the decks from them, and I don’t have access to Circleback, so maybe we should shoot out a message to them for questionnaires and for, transcripts for these decks as inputs.
501 00:41:43.020 ⇒ 00:41:43.950 Samuel Roberts: Yes.
502 00:41:44.740 ⇒ 00:41:50.200 Samuel Roberts: Okay, I’ll mention that again, but we gotta also start figuring out how to ingest those decks, so…
503 00:41:50.560 ⇒ 00:41:51.649 Mustafa Raja: Yeah, yeah, yeah.
504 00:41:52.260 ⇒ 00:41:52.850 Samuel Roberts: Okay.
505 00:41:54.450 ⇒ 00:41:56.739 Samuel Roberts: Yeah, so, alright, sounds good. I’ll send a message.
506 00:41:58.390 ⇒ 00:41:59.070 Mustafa Raja: Okay.
507 00:41:59.880 ⇒ 00:42:00.929 Rico Rejoso: Alright, thank you all.
508 00:42:01.570 ⇒ 00:42:02.010 Mustafa Raja: Thank you.
509 00:42:02.010 ⇒ 00:42:02.789 Rico Rejoso: Have a good one.
510 00:42:02.790 ⇒ 00:42:04.639 Samuel Roberts: Right, but… nope, you do.