Meeting Title: Brainforge Weekly Sync Date: 2025-09-17 Meeting participants: Casie Aviles, Awaish Kumar, Mustafa Raja, Samuel Roberts, Amber Lin
WEBVTT
1 00:01:57.800 ⇒ 00:01:59.020 Mustafa Raja: AKC.
2 00:02:02.550 ⇒ 00:02:04.800 Casie Aviles: Hey, name is Sopho. Hey, Awish.
3 00:02:05.150 ⇒ 00:02:05.940 Awaish Kumar: I don’t know.
4 00:02:06.910 ⇒ 00:02:08.139 Mustafa Raja: How are you guys doing?
5 00:02:09.509 ⇒ 00:02:12.669 Awaish Kumar: unbrooked, how about you?
6 00:02:12.800 ⇒ 00:02:14.260 Mustafa Raja: Yeah, doing good, doing good.
7 00:02:24.970 ⇒ 00:02:25.870 Samuel Roberts: Blue…
8 00:02:26.270 ⇒ 00:02:26.950 Mustafa Raja: Hey.
9 00:02:31.620 ⇒ 00:02:32.670 Amber Lin: Hello.
10 00:02:33.660 ⇒ 00:02:34.180 Mustafa Raja: Hey.
11 00:02:34.180 ⇒ 00:02:41.580 Amber Lin: Okay, let’s get started. So… Sam, have you guys met with 8x8 yet?
12 00:02:42.340 ⇒ 00:02:47.800 Samuel Roberts: The meeting is at… 2PM Eastern.
13 00:02:48.070 ⇒ 00:02:48.680 Amber Lin: Okay.
14 00:02:48.830 ⇒ 00:02:50.620 Samuel Roberts: It’s noon here, so we’ve got a couple hours.
15 00:02:51.790 ⇒ 00:02:55.080 Amber Lin: Yeah, sounds good. And then…
16 00:02:55.230 ⇒ 00:03:12.620 Amber Lin: Casey, I saw that we were able to test it. I still haven’t heard back on who can do the testing, but I think it’s safe to say you can add me, you can add Janiece, and then…
17 00:03:13.890 ⇒ 00:03:14.250 Casie Aviles: Okay, go.
18 00:03:14.250 ⇒ 00:03:15.250 Amber Lin: go from there.
19 00:03:15.790 ⇒ 00:03:23.660 Casie Aviles: Yeah, so we’re all… we should all be able to test that, like, anyone from internal, from us.
20 00:03:23.790 ⇒ 00:03:29.530 Casie Aviles: Since it’s just… Using the Brainforge.goant Ether account,
21 00:03:30.470 ⇒ 00:03:34.629 Casie Aviles: And yes, I also added Janice and Yvette to the…
22 00:03:34.950 ⇒ 00:03:37.019 Casie Aviles: To the list of test users.
23 00:03:37.490 ⇒ 00:03:38.130 Amber Lin: Okay.
24 00:03:41.570 ⇒ 00:03:45.799 Casie Aviles: But yeah, that should be… Testable, you know?
25 00:03:46.610 ⇒ 00:03:49.580 Amber Lin: Sounds good.
26 00:03:50.310 ⇒ 00:03:51.170 Amber Lin: Just…
27 00:03:51.170 ⇒ 00:03:57.170 Casie Aviles: Make sure that it doesn’t break, any of the, you know, the current setup.
28 00:03:57.670 ⇒ 00:03:58.840 Amber Lin: Yeah, okay.
29 00:03:59.080 ⇒ 00:04:02.730 Amber Lin: And then, any updates on the Google Form to…
30 00:04:02.730 ⇒ 00:04:03.950 Casie Aviles: the, subject?
31 00:04:06.170 ⇒ 00:04:12.939 Casie Aviles: So, yeah, I’ve been… consulting with both Sam and Awash on this, so…
32 00:04:14.080 ⇒ 00:04:19.109 Casie Aviles: plan initially, so I looked into it a bit more, and initially the plan was to have it
33 00:04:19.890 ⇒ 00:04:23.360 Casie Aviles: get from… like, we make a custom Google form.
34 00:04:23.600 ⇒ 00:04:29.160 Casie Aviles: And then it routes to Google Sheets, and then it sends… we have another script.
35 00:04:29.340 ⇒ 00:04:33.289 Casie Aviles: That’ll read from the sheet to the database.
36 00:04:34.070 ⇒ 00:04:36.100 Casie Aviles: it’s just that I have some…
37 00:04:36.500 ⇒ 00:04:40.380 Casie Aviles: what do you call this? Some… some… things that…
38 00:04:40.720 ⇒ 00:04:49.960 Casie Aviles: I’d like to consider, like, for example, there are, there could be some… inefficiencies,
39 00:04:50.810 ⇒ 00:04:53.690 Casie Aviles: Like, with the process, so…
40 00:04:54.460 ⇒ 00:04:56.870 Casie Aviles: That’s why I’m also getting some…
41 00:04:57.120 ⇒ 00:05:03.119 Casie Aviles: the thoughts on whether we should just use a custom form, like, we build… Yeah.
42 00:05:03.300 ⇒ 00:05:16.930 Amber Lin: We can also do that, because they’re not using the Google Form that frequently anyway, so it would be… it would still be something new that we can implement, and as long as the fields are the same, I think we can enforce that.
43 00:05:18.890 ⇒ 00:05:24.639 Casie Aviles: Okay, yeah, and… What else? So, if we’re, like, going with…
44 00:05:25.180 ⇒ 00:05:33.870 Casie Aviles: the custom front end with Andy, that could also do be, you know… Much…
45 00:05:34.180 ⇒ 00:05:39.169 Casie Aviles: Ideal in… in… yeah, based on my opinion.
46 00:05:41.350 ⇒ 00:05:47.490 Casie Aviles: Yeah, there are still also some questions that Awash asked here, like, for example, like.
47 00:05:47.680 ⇒ 00:05:54.430 Casie Aviles: How much more effort will it take if we do this, if we go this route? And then…
48 00:05:54.860 ⇒ 00:06:09.869 Casie Aviles: you know, the cost, so I’ll just compile those. I’ll take a look as well. But right now, I’m planning to just build, like, I’m spiking on the windmill thing, because it looks like there’s a way to build a custom form there.
49 00:06:11.680 ⇒ 00:06:12.110 Casie Aviles: So…
50 00:06:12.110 ⇒ 00:06:17.060 Amber Lin: Okay, and then that will directly update a DB. We don’t need an intermediate Google Sheet, right?
51 00:06:17.280 ⇒ 00:06:19.069 Casie Aviles: Yeah, that’s the idea.
52 00:06:20.380 ⇒ 00:06:24.159 Casie Aviles: And we should be able to be more flexible with the form.
53 00:06:24.380 ⇒ 00:06:29.810 Casie Aviles: The Google form may be limited, but yeah, those are just some thoughts.
54 00:06:30.710 ⇒ 00:06:34.629 Samuel Roberts: Just for my clarification, what is the current… they currently have a form that they use to update?
55 00:06:34.630 ⇒ 00:06:42.760 Amber Lin: They currently have a form, and then they use the people, what they fill for the form to manually update, so,
56 00:06:43.300 ⇒ 00:06:48.340 Amber Lin: And they try to get everyone to use it, but adoption’s not 100%.
57 00:06:49.620 ⇒ 00:06:50.440 Samuel Roberts: Okay.
58 00:06:52.090 ⇒ 00:06:52.800 Samuel Roberts: Okay.
59 00:06:55.900 ⇒ 00:07:01.090 Samuel Roberts: So what do people that don’t use the form do to update stuff? They just go and manually update the spreadsheets?
60 00:07:02.420 ⇒ 00:07:14.180 Amber Lin: Yeah, so the service managers who are the managers of the inspectors and technicians, they fill in an update, and then Yvette and Janice goes in and updates their own sheet.
61 00:07:14.910 ⇒ 00:07:16.240 Samuel Roberts: Got it, okay.
62 00:07:19.420 ⇒ 00:07:20.250 Samuel Roberts: Okay.
63 00:07:24.410 ⇒ 00:07:34.950 Samuel Roberts: Yeah, I mean, I understand what Casey’s saying, it seems like extra steps, it seems like extra, you know, if we could just edit, have someone a form that would update the database, there’s definitely risks with that, too.
64 00:07:38.030 ⇒ 00:07:41.680 Samuel Roberts: I’m just not sure exactly what would be most, efficient here.
65 00:07:42.000 ⇒ 00:07:50.789 Amber Lin: Yeah, I think on both ends, we’ll need to have an approval process, most likely, but…
66 00:07:51.170 ⇒ 00:07:51.800 Samuel Roberts: True.
67 00:07:52.460 ⇒ 00:07:57.079 Amber Lin: Do we… should we have a spike on how long the customer form would take?
68 00:07:58.850 ⇒ 00:07:59.620 Casie Aviles: Yeah.
69 00:07:59.620 ⇒ 00:08:00.350 Awaish Kumar: Let him blessed up.
70 00:08:00.350 ⇒ 00:08:01.679 Casie Aviles: I’m doing right now.
71 00:08:03.600 ⇒ 00:08:08.560 Amber Lin: Spiking on if we should, should use a custom form versus a Google form.
72 00:08:12.610 ⇒ 00:08:15.449 Samuel Roberts: Yeah, I think definitely breaking down those two would be…
73 00:08:15.450 ⇒ 00:08:15.930 Awaish Kumar: So…
74 00:08:15.930 ⇒ 00:08:16.630 Samuel Roberts: Whatever.
75 00:08:17.310 ⇒ 00:08:22.449 Awaish Kumar: So the… So, like, the father, for the end user.
76 00:08:22.600 ⇒ 00:08:31.219 Awaish Kumar: even if there’s a… if it’s a Google form, if it is something else, it doesn’t matter, because it’s a UI, and
77 00:08:31.330 ⇒ 00:08:46.630 Awaish Kumar: they can fill in that. If they can fill in Google form, they can fill in any other form. The only features I’m… I’m consi… I’m concerned about, are a few questions which I have sent in… sent Cassie in the Slack,
78 00:08:47.180 ⇒ 00:08:49.059 Awaish Kumar: In the… in the client channel?
79 00:08:49.300 ⇒ 00:08:53.630 Awaish Kumar: So, like, the cost for… Using the windmill.
80 00:08:53.730 ⇒ 00:08:55.780 Awaish Kumar: The main hours for initial development.
81 00:08:55.780 ⇒ 00:08:56.830 Amber Lin: Hmm.
82 00:08:56.830 ⇒ 00:08:58.020 Awaish Kumar: and the…
83 00:08:58.330 ⇒ 00:09:06.689 Awaish Kumar: ongoing maintenance hours, because once it’s a win-win, it’s us who has to manage these forms, in.
84 00:09:06.690 ⇒ 00:09:07.410 Amber Lin: Gotcha.
85 00:09:07.550 ⇒ 00:09:21.779 Awaish Kumar: So if there’s any failure, we have to be there to fix it. So we are taking on, like, Google Forms maintenance is not on us, right? Google manages that. If it is windmill, then we are managing that script. So, I want to break it down in terms of…
86 00:09:22.290 ⇒ 00:09:23.280 Awaish Kumar: and ours?
87 00:09:23.860 ⇒ 00:09:24.900 Awaish Kumar: Cost for two.
88 00:09:25.190 ⇒ 00:09:30.809 Awaish Kumar: And, like, the maintenance cost, and then we can decide on it.
89 00:09:31.060 ⇒ 00:09:36.840 Awaish Kumar: Yeah, that makes sense. For the end users, it’s quite, like, similar, like, it will be similar experience.
90 00:09:37.540 ⇒ 00:09:51.540 Amber Lin: Yeah, and I can always… I’m meeting with them today, so I’ll check with them on, like, if they’re comfortable with a custom form, so that we can make the choice on our end. And then I’ll also ask them about the zip code database.
91 00:09:53.490 ⇒ 00:09:55.479 Casie Aviles: Okay, yeah, sounds good.
92 00:09:56.340 ⇒ 00:09:56.860 Amber Lin: Yeah.
93 00:09:57.370 ⇒ 00:10:00.380 Amber Lin: Mmm… Let’s see…
94 00:10:01.460 ⇒ 00:10:09.829 Amber Lin: On the 8x8 site, what is the next steps after we meet with them? I know which one wants to have the plan ready.
95 00:10:10.810 ⇒ 00:10:16.810 Samuel Roberts: Yeah, that’ll help us estimate or get a better idea of the hours for the 8x8 side.
96 00:10:17.460 ⇒ 00:10:24.700 Samuel Roberts: it might also help me actually get that little demo I’ve been trying to get out going, where I can actually see it, because right now I can’t seem to pull the right data.
97 00:10:25.330 ⇒ 00:10:26.220 Amber Lin: Oh, okay.
98 00:10:26.650 ⇒ 00:10:32.389 Samuel Roberts: But yeah, the big thing is the pricing, or the hours for the pricing for UTAM, and then…
99 00:10:32.390 ⇒ 00:10:32.900 Amber Lin: Okay.
100 00:10:33.480 ⇒ 00:10:43.770 Samuel Roberts: Depending on my time tonight after that meeting. If the meeting goes the way I’m hoping it goes, I might be able to get an example with the transcript side-by-side with Andy, and vacations, so…
101 00:10:44.470 ⇒ 00:10:45.180 Amber Lin: Okay.
102 00:10:46.180 ⇒ 00:10:47.980 Amber Lin: Yeah, sounds good.
103 00:10:49.290 ⇒ 00:10:53.280 Amber Lin: Okay.
104 00:10:54.150 ⇒ 00:10:59.120 Amber Lin: And Mustafa, how did it work on connecting the test directory?
105 00:10:59.580 ⇒ 00:11:09.529 Mustafa Raja: Yeah, it’s already in there. I worked on it yesterday, and… Oh, awesome. I have added some examples in the, ticket on how it’s working.
106 00:11:10.350 ⇒ 00:11:11.310 Amber Lin: Yeah, okay.
107 00:11:11.660 ⇒ 00:11:20.460 Amber Lin: I will… Yeah, awesome. I will send this to the clients, and then they can…
108 00:11:20.650 ⇒ 00:11:23.049 Amber Lin: So they know that we’ve worked on this.
109 00:11:26.440 ⇒ 00:11:36.750 Mustafa Raja: So it’s dependent, on the spellings of the name. The spellings must be the same as in the sheet, otherwise it will not recognize the person.
110 00:11:36.750 ⇒ 00:11:41.559 Amber Lin: Oh, does it have to be just the first name, or just the full name?
111 00:11:41.560 ⇒ 00:11:43.579 Mustafa Raja: Paul name, because,
112 00:11:43.580 ⇒ 00:11:44.400 Amber Lin: I can shift.
113 00:11:44.400 ⇒ 00:11:46.939 Mustafa Raja: it to, first name only, if…
114 00:11:47.270 ⇒ 00:11:53.859 Mustafa Raja: If that is in the sheet, let me… let me see. And let me know if this is something that you would prefer.
115 00:11:54.510 ⇒ 00:12:01.910 Amber Lin: Fine, but people will get spelling errors.
116 00:12:05.710 ⇒ 00:12:07.459 Mustafa Raja: Oh, let me see if the…
117 00:12:09.150 ⇒ 00:12:12.150 Mustafa Raja: There’s a first name, column.
118 00:12:12.370 ⇒ 00:12:13.790 Mustafa Raja: I’ll move it there.
119 00:12:18.940 ⇒ 00:12:23.279 Mustafa Raja: Yeah, there isn’t the first name. It’s only the name of the school name. Yeah, okay, that’s fine.
120 00:12:23.280 ⇒ 00:12:29.539 Amber Lin: That’s fine. If they have any complaints that come in, they’ll send a feedback, and then we will… we will confirm that.
121 00:12:29.540 ⇒ 00:12:30.170 Mustafa Raja: Okay.
122 00:12:31.980 ⇒ 00:12:50.849 Amber Lin: Awesome. That’s all. I’m going to move grooming to next week, because I want to do a bit of grooming first. I don’t want to keep you guys there. A lot of it is just triage feedback, so I’m meeting with clients today, we’re going through that anyways. I think on the dev side, it’s just a…
123 00:12:51.020 ⇒ 00:12:56.330 Amber Lin: zip codes, and then the 8x8. That’s the… Main dev stuff we have.
124 00:12:58.470 ⇒ 00:12:59.160 Casie Aviles: Okay.
125 00:13:00.080 ⇒ 00:13:04.860 Awaish Kumar: Are we having, like, a separate stand-up for Insomnia?
126 00:13:05.700 ⇒ 00:13:13.019 Amber Lin: Yes, Justin is handling that right now, but I think they’re doing Tuesday and Thursdays only.
127 00:13:15.650 ⇒ 00:13:21.380 Casie Aviles: Yeah, we have a separate, stand-up for that now. We have… we had one yesterday, so…
128 00:13:21.570 ⇒ 00:13:23.549 Casie Aviles: We’ll have one the next one tomorrow.
129 00:13:24.110 ⇒ 00:13:28.840 Amber Lin: Yeah, and it’s mostly Shreya’s work right now, because I think automation is essentially done.
130 00:13:28.840 ⇒ 00:13:31.220 Awaish Kumar: Like, who else is on that setup?
131 00:13:31.220 ⇒ 00:13:35.020 Amber Lin: Justin, Treya, Casey.
132 00:13:38.880 ⇒ 00:13:40.220 Amber Lin: Okay.
133 00:13:40.970 ⇒ 00:13:45.540 Amber Lin: Do you want to be added as optional? We can go ask, Justin. I think that’s very reasonable.
134 00:13:46.980 ⇒ 00:13:52.220 Awaish Kumar: Okay, like, at least I want to be in one of them.
135 00:13:54.420 ⇒ 00:13:56.380 Awaish Kumar: Discussions about, like.
136 00:13:56.380 ⇒ 00:13:57.560 Amber Lin: Yeah, sounds good.
137 00:13:57.560 ⇒ 00:14:01.699 Awaish Kumar: It’s manual, like, it’s go down, but yeah.
138 00:14:02.300 ⇒ 00:14:02.950 Amber Lin: Okay.
139 00:14:04.770 ⇒ 00:14:10.520 Casie Aviles: Yeah, we want to wrap it up there, but I’ll also be lowering my R’s there now.
140 00:14:15.040 ⇒ 00:14:23.319 Amber Lin: Sam, are you in that meeting? Do you want to be there? Because it’s either… we can add a wage, or we can add Sam.
141 00:14:23.440 ⇒ 00:14:24.799 Amber Lin: That’s Tech Lead.
142 00:14:25.960 ⇒ 00:14:30.400 Samuel Roberts: I am not in that yet, but I… Mmm…
143 00:14:30.600 ⇒ 00:14:32.920 Samuel Roberts: If a wish feels like he needs to be there, go for it.
144 00:14:37.840 ⇒ 00:14:38.600 Amber Lin: Oh, okay.
145 00:14:41.850 ⇒ 00:14:46.850 Casie Aviles: Let me know, Awash, if you also just want to sync with me on… On the work there.
146 00:14:48.120 ⇒ 00:14:49.420 Casie Aviles: Separately.
147 00:14:49.770 ⇒ 00:14:51.160 Casie Aviles: Yeah, I can do a mute.
148 00:14:51.160 ⇒ 00:14:56.910 Awaish Kumar: I, I can, I can, I can… Hallelujah, coming.
149 00:14:58.820 ⇒ 00:14:59.750 Amber Lin: Okay.
150 00:15:11.610 ⇒ 00:15:12.260 Amber Lin: Okay.
151 00:15:12.530 ⇒ 00:15:13.220 Amber Lin: Right.
152 00:15:13.460 ⇒ 00:15:14.650 Samuel Roberts: Thanks, everyone.
153 00:15:14.980 ⇒ 00:15:16.090 Samuel Roberts: Alright, thank you.
154 00:15:16.600 ⇒ 00:15:17.700 Amber Lin: Alright, bye!
155 00:15:18.280 ⇒ 00:15:18.839 Casie Aviles: Thank you.