Meeting Title: Brainforge Orientation and Tools Overview Date: 2025-09-16 Meeting participants: Justina Spinn, Rico Rejoso
WEBVTT
1 00:00:21.720 ⇒ 00:00:23.230 Rico Rejoso: I just, you know…
2 00:00:23.360 ⇒ 00:00:24.440 Justina Spinn: Bye.
3 00:00:25.410 ⇒ 00:00:32.819 Rico Rejoso: I, good day, I’m sorry. My name is Rico, I’m from the Philippines, how are you?
4 00:00:33.100 ⇒ 00:00:34.320 Justina Spinn: Good, how are you?
5 00:00:34.770 ⇒ 00:00:36.160 Rico Rejoso: Good, I’m good, I’m doing good.
6 00:00:36.360 ⇒ 00:00:39.020 Rico Rejoso: Thank you so much for joining on time.
7 00:00:39.450 ⇒ 00:00:42.000 Rico Rejoso: Just share my screen so we can begin.
8 00:00:46.910 ⇒ 00:00:47.570 Rico Rejoso: Okay.
9 00:00:48.180 ⇒ 00:00:55.329 Rico Rejoso: So, Ashley, this is just a short intro of Brainforce. Supposedly, we should… I mean, we should have this yesterday, but…
10 00:00:55.600 ⇒ 00:01:03.049 Rico Rejoso: We were very swamped with a lot of reading yesterday, but perhaps you were able to meet with, Robert already, correct?
11 00:01:03.050 ⇒ 00:01:04.310 Justina Spinn: Yes.
12 00:01:04.730 ⇒ 00:01:17.870 Rico Rejoso: Wonderful. So this is just to set your expectations with Brainforge before you begin your work with them. I think our… Robert must have provided you with some tasks already, or activities that you need to do every day, right?
13 00:01:18.440 ⇒ 00:01:19.860 Justina Spinn: Yes.
14 00:01:20.250 ⇒ 00:01:22.459 Justina Spinn: We’re working through some of that, yeah.
15 00:01:23.180 ⇒ 00:01:41.660 Rico Rejoso: Great to hear. So, yeah, the purpose of this is, like, an orientation to introduce you to Brainforge, and to, confirm, and help you understand some of the company tools, and to ensure that you’re set up for success from day one. So, just a quick background, for Brainforge.
16 00:01:41.970 ⇒ 00:01:54.779 Rico Rejoso: Our specializations are data engineering, product analytics, internal automations, and customer-facing AI solutions. So the industries that we serve are e-commerce, finance, healthcare, and retail.
17 00:01:54.960 ⇒ 00:02:00.830 Rico Rejoso: And with a mission of helping businesses make smarter, faster, and more informed decisions.
18 00:02:01.370 ⇒ 00:02:08.369 Rico Rejoso: And we have 3 visions, wherein everybody eats, operate like giants, and give back and pay forward, okay?
19 00:02:10.490 ⇒ 00:02:24.679 Rico Rejoso: So, for the executions, we have an OKRs that were set, AORs as well. Writing first, wherein we document everything before we set those meetings, and a camera on, or…
20 00:02:24.810 ⇒ 00:02:35.099 Rico Rejoso: Make sure that your camera is turned on for any company-wide meeting or client-facing meeting, and we believe that we should go fast, wherein we
21 00:02:35.380 ⇒ 00:02:51.999 Rico Rejoso: did or do a bunch of testing with Learn and Adapt, and regarding this one, we are also focused on learning and not blaming others or the team for any mistake. As what mentioned, we aim to fail first, learn and then adapt.
22 00:02:52.180 ⇒ 00:02:57.400 Rico Rejoso: And for us to give feedback, and appreciate every work done by each team member.
23 00:02:57.580 ⇒ 00:03:05.890 Rico Rejoso: As soon as you applied for it, this company is a remote or async, so make sure to respect each team member’s time.
24 00:03:06.040 ⇒ 00:03:06.770 Rico Rejoso: Okay
25 00:03:07.080 ⇒ 00:03:21.390 Rico Rejoso: So, these are the general tools that we, I mean, that was provided to you upon onboarding. One is Slack, Notion, Clockify, Linear, 1Password, and RAMP. Just wanted to confirm if you have all of this set up already?
26 00:03:21.660 ⇒ 00:03:22.890 Justina Spinn: Yes, I do.
27 00:03:23.750 ⇒ 00:03:28.970 Rico Rejoso: Were you given, were you given an invite or sent an invite from Finance regarding RAM?
28 00:03:29.780 ⇒ 00:03:31.150 Justina Spinn: I’m sorry, from what?
29 00:03:31.340 ⇒ 00:03:33.610 Rico Rejoso: For RAM, this one…
30 00:03:33.610 ⇒ 00:03:38.149 Justina Spinn: RAMP, yes. Yeah, I believe I got everything set up on there.
31 00:03:38.590 ⇒ 00:03:54.359 Rico Rejoso: Wonderful. Well, also, just to give you the, based on the contract that you have signed, this is a net 30 payment schedule, means that the full payment for an invoice is due 30 days after the end of the month, unless this was changed prior to the contract that you signed.
32 00:03:55.080 ⇒ 00:04:10.209 Rico Rejoso: So basically, we just need to go back to the contract, but yeah, if it states Net 30, I guess you know what that means, but if you have any questions regarding finance, or a RAMP-related question, you can forward those questions to finance at brainforge.io, okay?
33 00:04:10.530 ⇒ 00:04:11.140 Justina Spinn: I’m in.
34 00:04:11.740 ⇒ 00:04:15.470 Rico Rejoso: Alrighty. So, this is one question that you have.
35 00:04:15.750 ⇒ 00:04:25.060 Rico Rejoso: I think yesterday, regarding… or a while ago, regarding Clockify, on how we can enter those time, or those details on Clockify.
36 00:04:25.780 ⇒ 00:04:35.860 Rico Rejoso: So first is you can link your Google Calendar, so if you have any client meeting or, you know, meeting with Robert, you can just simply connect it, select it there, and…
37 00:04:36.050 ⇒ 00:04:40.490 Rico Rejoso: It will enable you to record your time on your timesheet as well, okay?
38 00:04:40.610 ⇒ 00:04:51.760 Rico Rejoso: But preferably, if you haven’t got, you know, a lot of meetings, you could also manually put it on Clockify. Were you able to, input your hours for yesterday?
39 00:04:52.470 ⇒ 00:05:01.399 Justina Spinn: Yes, I was. I ended up using the time tracker yesterday, but I’ll use the timesheet. It looks like it tracked it the same way, so…
40 00:05:02.160 ⇒ 00:05:07.329 Rico Rejoso: Yep, I mean, it’s kind of a hassle if you use the time tracker every now and then.
41 00:05:07.330 ⇒ 00:05:08.400 Justina Spinn: Right.
42 00:05:08.400 ⇒ 00:05:10.679 Rico Rejoso: Especially if you forgot to click on start, right?
43 00:05:10.680 ⇒ 00:05:12.540 Justina Spinn: Right, yeah.
44 00:05:13.280 ⇒ 00:05:32.930 Rico Rejoso: But no worries, if in case that happens, you can just manually put it here, like, select a project, and put in the time that you spent on working those projects. So for you, if you’re working internally more on sales-specific projects, you can just put in sales. You can also put in a short description, that is if and ever there are any discrepancy or anything that you need
45 00:05:32.930 ⇒ 00:05:37.760 Rico Rejoso: You know, to look deeper into for the hours that you work.
46 00:05:37.770 ⇒ 00:05:50.569 Rico Rejoso: The description will save you a lot of, you know, explanation and stuff. So if you can, like, provide, like, a short summary or explanation of… or description of what you’ve done throughout the day, that would be much appreciated, okay?
47 00:05:50.920 ⇒ 00:05:51.270 Justina Spinn: Okay.
48 00:05:51.270 ⇒ 00:05:53.240 Rico Rejoso: Now, regarding the project.
49 00:05:54.130 ⇒ 00:06:07.709 Rico Rejoso: Make sure to report your hours daily and accurately, and don’t create your own project. So for you, for example, since you’re working in sales, I believe I have added you to the sales project. Let me check as well now.
50 00:06:09.890 ⇒ 00:06:10.810 Rico Rejoso: But if…
51 00:06:11.050 ⇒ 00:06:17.760 Rico Rejoso: in case you work for a different project aside from sales, you let me know so I can add you to that project.
52 00:06:19.030 ⇒ 00:06:22.580 Rico Rejoso: So, you know, you can record your time accordingly, okay?
53 00:06:22.770 ⇒ 00:06:23.430 Justina Spinn: Okay.
54 00:06:23.870 ⇒ 00:06:24.760 Rico Rejoso: Wonderful.
55 00:06:26.270 ⇒ 00:06:35.289 Rico Rejoso: So yeah, follow up, I know you’re on LinkedIn, so make sure to give a follow to Brainforge AI, or you keep the company info at David and Lincoln as well, okay?
56 00:06:35.590 ⇒ 00:06:54.230 Rico Rejoso: That would be much appreciated, thank you so much. And, yeah, we all… I mean, we are… we are having a biweekly, Friday team meetings, wherein there will be an assigned host. Take note, the assigned host is, you know, team members as well.
57 00:06:54.270 ⇒ 00:07:11.599 Rico Rejoso: Where they do a quick icebreaker and lab share. Those will take up, like, around 15 to 20 minutes, and that is where we do, or we provide department updates for sales, marketing, operations, delivery, or PM side, or the AI and data team.
58 00:07:11.600 ⇒ 00:07:24.989 Rico Rejoso: We provide updates, we do demos, if there are any improvements when it comes to the platform that we’re working on, and we do shout-outs to mention, and, you know, express our gratitude to fellow team members that was able to help us throughout the project.
59 00:07:24.990 ⇒ 00:07:25.880 Rico Rejoso: That was perfect.
60 00:07:26.390 ⇒ 00:07:27.840 Rico Rejoso: Okay, so…
61 00:07:28.100 ⇒ 00:07:42.299 Rico Rejoso: As I mentioned, this is a biweekly meeting, and we will be having one, later this week. I’ll be adding you to that, to, I mean, the Friday demo, so you could also, you know, meet some of our team members as well.
62 00:07:42.650 ⇒ 00:07:43.330 Justina Spinn: Okay.
63 00:07:43.900 ⇒ 00:07:51.239 Rico Rejoso: Wonderful. And, no, Sean, the… I just want to confirm, were you able to have access, or get your access,
64 00:07:51.530 ⇒ 00:07:52.839 Rico Rejoso: a notion?
65 00:07:53.080 ⇒ 00:07:55.180 Justina Spinn: Yes, I’ve been using that.
66 00:07:58.100 ⇒ 00:08:12.890 Rico Rejoso: Okay, ChatGPT, if in case you need ChatGPT, I can give you access, just let me know. Again, if there’s, like, any tools that you need access from, or access to, make sure to let me know, because I mostly have all the access for all our tools
67 00:08:12.890 ⇒ 00:08:18.709 Rico Rejoso: so I can assist you. If not, I can direct you or help you in, getting those access, okay?
68 00:08:19.030 ⇒ 00:08:19.690 Justina Spinn: Okay.
69 00:08:20.640 ⇒ 00:08:21.440 Rico Rejoso: Alrighty.
70 00:08:21.730 ⇒ 00:08:28.800 Rico Rejoso: Another one is Slack. I think you’re on Slack. I mean, we chat through Slack yesterday already.
71 00:08:29.510 ⇒ 00:08:33.890 Rico Rejoso: I saw you have your picture, or profile picture, ability to stack, that’s great.
72 00:08:34.299 ⇒ 00:08:42.859 Rico Rejoso: And for anything else, you could just, you know, Slack anyone for any questions regarding the process that you’re working on, right?
73 00:08:45.110 ⇒ 00:08:47.349 Rico Rejoso: Another one would be linear.
74 00:08:47.980 ⇒ 00:09:05.949 Rico Rejoso: So, for linear, this is where we track our, our tickets or any tasks that was assigned to your activities that you needed, I mean, you need record of. As much as possible, we want to make sure that everyone is utilizing linear for the reason of tracking and making, you know, tracking your efficiency.
75 00:09:05.950 ⇒ 00:09:14.750 Rico Rejoso: and your productivity. Want to make sure that everything is on linear, any tasks given to you by Robert, or, you know, any other…
76 00:09:15.290 ⇒ 00:09:26.410 Rico Rejoso: higher-ups, make sure that you have it on linear, so if we need to, you know, evaluate and look at everything that you have done so far, for the first week, second, or 30 days, we have everything on linear.
77 00:09:26.660 ⇒ 00:09:29.269 Rico Rejoso: Just wanted to confirm, were you able to access Linear?
78 00:09:29.670 ⇒ 00:09:30.680 Justina Spinn: Yes.
79 00:09:30.890 ⇒ 00:09:41.270 Rico Rejoso: Wonderful. So, I think there were, like, a lot of backlogs, and, we need to do a lot of cleaning when it comes to the sales linear. I’ll add you there, and…
80 00:09:41.640 ⇒ 00:09:50.680 Rico Rejoso: But moving forward, I can help you out with that, since you’re the only team member… aside from Robert, you’re the only team member for sales, or for the sales department.
81 00:09:50.810 ⇒ 00:09:54.290 Rico Rejoso: So, I think you’ll be managing more of the tickets there.
82 00:09:54.430 ⇒ 00:10:00.060 Rico Rejoso: Were you able to meet some of the team that were assessing Robert for sales, like Ryan and Hannah?
83 00:10:00.510 ⇒ 00:10:02.160 Justina Spinn: Yes, I’ve met with them.
84 00:10:03.170 ⇒ 00:10:13.880 Rico Rejoso: Wonderful. So yeah, if you have any questions, you can direct it to them. They can help you out, especially Ryan, and Allison, just more… more likely helping with the GTM stuff as well.
85 00:10:14.630 ⇒ 00:10:17.259 Rico Rejoso: one would be the Brainforge platform.
86 00:10:17.380 ⇒ 00:10:19.190 Rico Rejoso: So let me just show you that.
87 00:10:19.300 ⇒ 00:10:20.149 Rico Rejoso: Mr. Lord.
88 00:10:21.810 ⇒ 00:10:34.339 Rico Rejoso: So this is where all the Zoom recordings are uploaded to. So basically, what this does is, whenever you click or you view a meeting that was recorded in Zoom, it gives you the transcript.
89 00:10:34.680 ⇒ 00:10:37.709 Rico Rejoso: Helps you create a linear ticket, and also…
90 00:10:37.960 ⇒ 00:10:43.450 Rico Rejoso: Summarize any key decisions or any discussions from the meeting?
91 00:10:43.640 ⇒ 00:10:53.829 Rico Rejoso: So, this is an internal tool that was created by the AI team. I’ll give you access to it if you need the link. If you need to review anything from the previous,
92 00:10:54.080 ⇒ 00:11:02.140 Rico Rejoso: meeting that you had with Robert or anyone from the team, you can go to this platform, or go to this website, okay? I’ll give you the link to it after the meeting.
93 00:11:03.670 ⇒ 00:11:04.330 Justina Spinn: Okay.
94 00:11:05.150 ⇒ 00:11:05.960 Rico Rejoso: Alrighty.
95 00:11:06.120 ⇒ 00:11:22.359 Rico Rejoso: Another one would be Zoom. Not sure if you’ll be needing any Zoom access, but if you… you do need access for Zoom, just let me know. Right now, this is mainly for project managers, or project coordinators, or department lead.
96 00:11:22.600 ⇒ 00:11:28.709 Rico Rejoso: So they can, I mean, so we can have all those recordings uploaded to the BrainForge platform.
97 00:11:30.790 ⇒ 00:11:41.990 Rico Rejoso: As mentioned, make sure you check your access, ensure that you have all the access for all… for the core tools listed, and for any department-specific tools, like HubSpot, GigRadar.
98 00:11:42.180 ⇒ 00:11:53.310 Rico Rejoso: that will, those who provision post-onboarding or as per requested by you or your department lead, just let me know and I can help your… get you access for it, okay?
99 00:11:53.500 ⇒ 00:12:00.359 Rico Rejoso: And again, if you have any questions in regards to the process, or let’s say, tools related questions, you…
100 00:12:00.590 ⇒ 00:12:03.519 Rico Rejoso: feel free to contact me or Slack me anytime.
101 00:12:03.870 ⇒ 00:12:09.370 Rico Rejoso: As long as it’s within our working hours, you know. So that I can assist and help you out on that, alright?
102 00:12:09.900 ⇒ 00:12:10.520 Justina Spinn: Okay.
103 00:12:10.910 ⇒ 00:12:13.870 Rico Rejoso: Alrighty. So, just a quick,
104 00:12:14.030 ⇒ 00:12:18.889 Rico Rejoso: I think I have… I mean, you notice, or you’ve seen the email or invite.
105 00:12:19.120 ⇒ 00:12:26.449 Rico Rejoso: for the day one or week one, eval… Week 1 meeting with Robert and with Tom.
106 00:12:26.540 ⇒ 00:12:45.850 Rico Rejoso: So, I mean, I set it up. That’s just a quick evaluation, not for us to evaluate you, but for you to also evaluate the week and provide any feedback. So, we’re expecting that from day one, it comes with orientation and making sure that all the tools are set up. If you have any questions regarding HR or admin setup?
107 00:12:45.970 ⇒ 00:12:49.620 Rico Rejoso: Feel free to reach us out, or ensure that everything’s complete.
108 00:12:49.810 ⇒ 00:13:04.019 Rico Rejoso: And for the first week, that is building confidence. You can attend some meetings with the team, understand the workflow, you know, start contributing small, small tasks, and eventually scaling it up.
109 00:13:04.190 ⇒ 00:13:09.510 Rico Rejoso: And… Check in with your manager after week one, which was the meeting that I set.
110 00:13:09.800 ⇒ 00:13:11.899 Rico Rejoso: With Robert and Utam.
111 00:13:12.260 ⇒ 00:13:22.259 Rico Rejoso: For you. And month one, or 30 days after 30 days, making sure that you take ownership of the small projects or tasks within your department or road.
112 00:13:22.390 ⇒ 00:13:36.189 Rico Rejoso: Explore any cross-functional collaboration, and also provide you with a formal 30-day review by your manager when it comes to your strength and areas to improve on, and also set goals for the coming month, right?
113 00:13:37.250 ⇒ 00:13:51.789 Rico Rejoso: And as mentioned, after each week, or every month, or any evaluation, this is not just for us to evaluate you, but for you to provide your feedback. Because for us, feedback matters. We appreciate your feedback for the onboarding process as well.
114 00:13:51.790 ⇒ 00:13:59.389 Rico Rejoso: If you could also let us know how we can improve this one, let us know through Slack, message me or anything, or maybe right now.
115 00:13:59.390 ⇒ 00:14:00.950 Rico Rejoso: And at the same time.
116 00:14:01.670 ⇒ 00:14:19.319 Rico Rejoso: provide feedback for all team members and any department leader as well, okay? Again, we take it as a constructive criticism, not just, you know, any opinion or suggestion from any… or from other team members. We want to make sure that you can really express your feedbacks or suggestions.
117 00:14:19.320 ⇒ 00:14:24.829 Rico Rejoso: To the team, and how we can improve, things based on your previous experience as well, right?
118 00:14:25.250 ⇒ 00:14:25.860 Justina Spinn: Okay.
119 00:14:26.440 ⇒ 00:14:36.879 Rico Rejoso: Okay? Another thing is, or final reminders, again, reach out with questions anytime. Be proactive, ask for help, and enjoy the journey, okay?
120 00:14:37.380 ⇒ 00:14:53.389 Rico Rejoso: And, I just want to highlight this one. Make sure you ask for help if anything comes in, or, you know, anything that is blocking your project or works with Rain Forge, so that we can help you out with it. We don’t want you to get stuck on the same problem for, like, days.
121 00:14:54.240 ⇒ 00:15:04.709 Rico Rejoso: If something comes up, just let us know. Robert specifically, since he is the department leader, could also reach out to me if ever Robert is not available, and to Utom, so we can help you out.
122 00:15:04.880 ⇒ 00:15:05.740 Rico Rejoso: ASAP.
123 00:15:06.830 ⇒ 00:15:07.930 Justina Spinn: Okay, great.
124 00:15:07.930 ⇒ 00:15:13.660 Rico Rejoso: Alright, thank you for listening throughout the presentation. I am open to any questions if you have one right now.
125 00:15:14.520 ⇒ 00:15:16.499 Justina Spinn: Nope, I don’t, thank you.
126 00:15:17.010 ⇒ 00:15:30.370 Rico Rejoso: Thank you so much. Again, friendly reminder again, make sure to clock your hours, because you will be needing that when it comes to planning and allocation, and to make sure that we won’t be encountering any issues when it comes to end-of-month payroll and…
127 00:15:30.500 ⇒ 00:15:33.860 Rico Rejoso: You know, with the admin stuff as well, right?
128 00:15:34.050 ⇒ 00:15:34.760 Justina Spinn: Okay.
129 00:15:35.330 ⇒ 00:15:36.470 Justina Spinn: That’s it.
130 00:15:36.470 ⇒ 00:15:45.639 Rico Rejoso: If you don’t have any questions, again, thank you so much for joining this meeting and for listening throughout the presentation. Feel free to slap me if you have any questions, okay?
131 00:15:45.860 ⇒ 00:15:47.109 Justina Spinn: Alright, thank you.
132 00:15:47.320 ⇒ 00:15:49.240 Rico Rejoso: Thank you so much, Justina. Have a good day.
133 00:15:49.240 ⇒ 00:15:49.879 Justina Spinn: You too.