Meeting Title: Brainforge Weekly Project Sync Date: 2025-07-14 Meeting participants: Amber Lin, Alexander Lubka
WEBVTT
1 00:00:17.140 ⇒ 00:00:18.610 Alexander Lubka: Hey, Amber, how are you?
2 00:00:20.640 ⇒ 00:00:21.629 Amber Lin: Hi! There!
3 00:00:22.800 ⇒ 00:00:23.819 Alexander Lubka: How was your weekend.
4 00:00:24.550 ⇒ 00:00:38.600 Amber Lin: Pretty good. Finally. Had some time, I think. Last week was a lot more manageable, so I was able to. I was able to learn the pen block, I was able to read a lot more.
5 00:00:39.010 ⇒ 00:00:41.119 Amber Lin: So very happy about that.
6 00:00:41.430 ⇒ 00:00:42.480 Alexander Lubka: Excellent.
7 00:00:43.370 ⇒ 00:00:45.739 Alexander Lubka: And how was the week last week.
8 00:00:45.740 ⇒ 00:00:46.420 Amber Lin: Hmm.
9 00:00:46.780 ⇒ 00:00:47.620 Alexander Lubka: How was your week?
10 00:00:48.120 ⇒ 00:01:00.440 Amber Lin: Yeah, I think a lot a lot of it got better because Adam were closed out. And then ABC and or Miss, I was just getting more on track, and I I remember I told you that I was enjoying helping out with
11 00:01:01.110 ⇒ 00:01:03.309 Amber Lin: Eden and the marketing team
12 00:01:04.016 ⇒ 00:01:15.590 Amber Lin: right now. It doesn’t feel hard anymore, cause it. It’s it’s more. I know what to do and know. I know it will produce results. So it’s a lot less of. Oh, I don’t know what to do. I need to figure it out as I go.
13 00:01:18.640 ⇒ 00:01:19.350 Alexander Lubka: That’s great!
14 00:01:19.350 ⇒ 00:01:21.260 Amber Lin: Yeah, how about you?
15 00:01:22.681 ⇒ 00:01:30.540 Alexander Lubka: It was a good weekend I. The only problem with my weekend is that I went to a friend’s what they called a
16 00:01:30.890 ⇒ 00:01:32.330 Alexander Lubka: in a birthday brunch.
17 00:01:33.110 ⇒ 00:01:39.350 Amber Lin: And it was not brunch. It was 1030 in the morning that’s too, early that is breakfast
18 00:01:40.770 ⇒ 00:01:46.050 Alexander Lubka: And especially New York, as you may know, which we usually do. This was in New Jersey, which was part of the problem
19 00:01:47.099 ⇒ 00:01:50.730 Alexander Lubka: in New York. We should do brunch a little bit later. And yeah.
20 00:01:50.970 ⇒ 00:01:54.079 Alexander Lubka: I had to reprimand them on that. But other than that, it was a good weekend.
21 00:01:54.260 ⇒ 00:01:55.390 Amber Lin: Hmm.
22 00:01:55.650 ⇒ 00:02:03.700 Amber Lin: that sounds awesome. Yeah, I saw your comments over the weekend, I was like Alex, you can you can look at it, I’m not going to look at it.
23 00:02:04.100 ⇒ 00:02:16.100 Amber Lin: But then I ended up sending sending stuff in the for work as well. So it was like, I don’t know when I can achieve a work list weekend, it just comes up to me. And I was like, Oh, I need to send this.
24 00:02:16.510 ⇒ 00:02:19.030 Alexander Lubka: Oh, don’t look at! Don’t look at my stuff over the weekend.
25 00:02:19.310 ⇒ 00:02:26.550 Amber Lin: No, I mean like when I was re, even when I was reading the pen block I was like, Oh, wait! This I can do, and then I send it in the client channel.
26 00:02:26.980 ⇒ 00:02:27.370 Alexander Lubka: There isn’t.
27 00:02:27.370 ⇒ 00:02:30.089 Amber Lin: Like both of us end up working on the weekend.
28 00:02:30.350 ⇒ 00:02:35.649 Alexander Lubka: Yeah, yeah, don’t. At least you got that. Don’t look at my stuff at the weekend. At least, you’re learning something.
29 00:02:35.650 ⇒ 00:02:36.370 Amber Lin: Hmm.
30 00:02:36.370 ⇒ 00:02:40.626 Alexander Lubka: I’m just. I’m just doing work for. I’m just doing a brain forge work.
31 00:02:40.930 ⇒ 00:02:42.170 Amber Lin: Hmm, hmm!
32 00:02:44.150 ⇒ 00:02:45.989 Amber Lin: What’s our plan for today.
33 00:02:46.470 ⇒ 00:02:53.919 Alexander Lubka: Alright. I wanted to go over so, for the 1st thing that just popped up is, I guess Utam made some sort of ask. I wonder if you had some more context.
34 00:02:54.527 ⇒ 00:02:58.360 Amber Lin: Let me see, I wish that.
35 00:02:59.314 ⇒ 00:03:03.300 Alexander Lubka: Project management channel. I could forward it to you. It was in a thread.
36 00:03:03.540 ⇒ 00:03:04.930 Amber Lin: Oh, I see!
37 00:03:05.210 ⇒ 00:03:09.009 Alexander Lubka: Something about a screenshot of like tracking hourly clients. Better.
38 00:03:20.080 ⇒ 00:03:24.940 Amber Lin: Oh, okay, let’s let’s see.
39 00:03:25.770 ⇒ 00:03:27.160 Amber Lin: So
40 00:03:31.560 ⇒ 00:03:39.179 Amber Lin: velocity clients were hourly caught off guard. How many hours we booked, even though work was approved.
41 00:03:39.720 ⇒ 00:03:43.530 Amber Lin: Okay, the feedback by the word quality.
42 00:03:44.670 ⇒ 00:03:45.780 Amber Lin: Okay.
43 00:03:46.610 ⇒ 00:03:55.090 Amber Lin: this one, he said. Okay, we’ll get also for June coming around. Okay. Addition to AI work. It’s about 15 HA week.
44 00:03:55.360 ⇒ 00:03:56.290 Amber Lin: Okay?
45 00:03:57.140 ⇒ 00:04:04.950 Amber Lin: Yeah. I mean, that’s not. That’s not. That’s not too hard to just send that hourly clients bi-weekly report.
46 00:04:09.160 ⇒ 00:04:10.460 Amber Lin: Oh, okay.
47 00:04:11.130 ⇒ 00:04:20.369 Amber Lin: I mean, I don’t think you need to get involved on this. This is just I meet with Rico to look at the hours weekly, so it will just be. We’ll get the hours.
48 00:04:21.709 ⇒ 00:04:33.660 Amber Lin: note down for the hourly clients, and then it’s just a templated message of what they’ve been doing. How many hours it’s been. It’s like. It’s just like a text that Tom would be sending.
49 00:04:37.500 ⇒ 00:04:39.460 Alexander Lubka: Oh, yeah, that doesn’t sound hard.
50 00:04:39.460 ⇒ 00:04:40.150 Amber Lin: Yeah.
51 00:04:40.150 ⇒ 00:04:45.927 Alexander Lubka: It’s interesting that he puts in that I don’t know who he’s messaging. I don’t know. I don’t have the context of like the screenshot, but
52 00:04:46.370 ⇒ 00:04:54.039 Alexander Lubka: where, he says, keep going at this pace, or slow down. Don’t! Don’t give him the option to slow down, it should be. Do you want to keep at this up pace, or speed up.
53 00:04:54.425 ⇒ 00:05:06.749 Amber Lin: Yeah, the that’s the that’s pool parts. It’s I. Oh, I think it’s pool parts, and they have a lot of just random requests, and they change their mind really fast.
54 00:05:06.860 ⇒ 00:05:08.459 Amber Lin: But you’re right.
55 00:05:11.877 ⇒ 00:05:15.009 Amber Lin: Okay, I’ll add that to my agenda.
56 00:05:18.190 ⇒ 00:05:19.390 Amber Lin: 4.
57 00:05:30.010 ⇒ 00:05:32.839 Amber Lin: Okay, that’s the 1st thing.
58 00:05:35.726 ⇒ 00:05:45.400 Alexander Lubka: Do so. I saw the Utam sent a ping to the Mcgraw person, because we haven’t heard we, so we haven’t heard from him since
59 00:05:45.640 ⇒ 00:05:47.489 Alexander Lubka: you sent the link.
60 00:05:47.690 ⇒ 00:05:58.020 Amber Lin: I think, he added some comments, and the Mcgraw Mcgraw thing let me check.
61 00:05:58.340 ⇒ 00:06:04.290 Amber Lin: I remember seeing some mess, some notifications so.
62 00:06:19.520 ⇒ 00:06:24.190 Alexander Lubka: Because from my end I have the thread. And I see when on Thursday you sent out the
63 00:06:24.380 ⇒ 00:06:28.109 Alexander Lubka: email to Dan. And then, about 3 h ago Utam
64 00:06:28.590 ⇒ 00:06:30.409 Alexander Lubka: followed us in a follow up email.
65 00:06:33.390 ⇒ 00:06:39.440 Amber Lin: I think he, I think you’ve read it. I don’t think, he replied. Anything, he added, like
66 00:06:39.540 ⇒ 00:06:46.600 Amber Lin: one comment based on. If he replied to one of the comments, I added Utam in so.
67 00:06:46.600 ⇒ 00:06:48.830 Alexander Lubka: Oh, I saw on the I see.
68 00:06:49.090 ⇒ 00:06:54.410 Amber Lin: Yeah, so he’s seen it. But he hasn’t responded much.
69 00:06:56.290 ⇒ 00:07:00.969 Alexander Lubka: So the only thing he said was, each deal is 2 to 4 h of meetings to close.
70 00:07:02.160 ⇒ 00:07:03.759 Amber Lin: Yeah, that’s it.
71 00:07:05.570 ⇒ 00:07:07.200 Alexander Lubka: Okay. Thanks. Dan.
72 00:07:19.270 ⇒ 00:07:20.070 Alexander Lubka: yeah.
73 00:07:20.680 ⇒ 00:07:21.480 Alexander Lubka: Okay.
74 00:07:21.700 ⇒ 00:07:22.310 Amber Lin: Yeah.
75 00:07:24.650 ⇒ 00:07:26.320 Alexander Lubka: Cool. Got that
76 00:07:30.070 ⇒ 00:07:45.130 Amber Lin: On my plate. I need to update the default project management. I think I’m gonna do that after this meeting. And then, for matter more is the closing report. And then for ABC. We launched our
77 00:07:45.230 ⇒ 00:07:48.299 Amber Lin: new sprint today, and then
78 00:07:48.480 ⇒ 00:07:54.939 Amber Lin: we have all the rituals. Let me check. I think we have all the rituals in place.
79 00:07:55.130 ⇒ 00:08:00.020 Amber Lin: So planning stand-ups, grooming retros. Yeah, all of them are in place.
80 00:08:00.470 ⇒ 00:08:05.560 Amber Lin: And then I met with all of the team members today.
81 00:08:06.050 ⇒ 00:08:06.850 Amber Lin: So.
82 00:08:07.340 ⇒ 00:08:08.809 Alexander Lubka: You did the Charter meeting.
83 00:08:09.202 ⇒ 00:08:27.070 Amber Lin: Not that I didn’t mention the charter. I didn’t get time. It was like it was 30 min late because some Eden ran over. But I have all the rituals in place, and I’m gonna I think I’m gonna send the charter in the channel, have them review it, and then bring it up in the next. Stand up.
84 00:08:27.340 ⇒ 00:08:28.140 Alexander Lubka: That’s great!
85 00:08:28.280 ⇒ 00:08:28.870 Amber Lin: Yeah.
86 00:08:29.220 ⇒ 00:08:31.589 Alexander Lubka: So do you think? Just looking at our
87 00:08:31.910 ⇒ 00:08:37.100 Alexander Lubka: plan, do you think, ABC, is there anything else you want to do for ABC
88 00:08:37.960 ⇒ 00:08:40.730 Alexander Lubka: to get it up to speed anything we need to do to get up to speed.
89 00:08:41.840 ⇒ 00:08:42.710 Amber Lin: I think
90 00:08:42.890 ⇒ 00:08:59.010 Amber Lin: it feels it, feel it feels up to speed to me, cause it before the roadmap was very unclear, and at this point. I think I figured everything that we’ve thought of doing is currently in the backlog. I’ve realized that ABC is a lot less predictive. And it’s just
91 00:08:59.210 ⇒ 00:09:06.130 Amber Lin: it’s very stick like customer focus. So it’s a lot. It’s dependent on the customer’s feedback.
92 00:09:07.444 ⇒ 00:09:11.759 Amber Lin: So I can’t really have a roadmap.
93 00:09:12.440 ⇒ 00:09:23.079 Amber Lin: Clearly as I like step incremental or predictive, Roma, as I plan before, it’s more so like these are the goals I wanna wanna do. This is
94 00:09:23.430 ⇒ 00:09:28.080 Amber Lin: the iterations and
95 00:09:28.450 ⇒ 00:09:42.849 Amber Lin: like working a lot closer with the stakeholders right now. So the iterations are making a lot more sense. So I’m confident about it, at least for this sprint. Maybe something will come up later, but for now I can say I’m pretty confident about this sprint.
96 00:09:43.800 ⇒ 00:09:44.520 Alexander Lubka: Great.
97 00:09:44.710 ⇒ 00:09:45.250 Amber Lin: Yeah.
98 00:09:45.590 ⇒ 00:09:52.909 Alexander Lubka: And do you think it’s still achievable to get urban stems up and running for the 20 second next Tuesday.
99 00:09:52.910 ⇒ 00:09:55.809 Amber Lin: Oh, totally, I think Urban stands the best.
100 00:09:55.940 ⇒ 00:10:04.390 Amber Lin: Like most structured client we have right now. The clients are used to sprints, they run their own sprints. The team We
101 00:10:05.180 ⇒ 00:10:14.900 Amber Lin: sprints now, and the grooming has shown to be very productive, and our sprints are going pretty well. We’re also a lot closer to all the stakeholders.
102 00:10:15.410 ⇒ 00:10:23.010 Amber Lin: We meet with them weekly and bi-weekly with for the different stakeholders. So I I think our business is in really good shape.
103 00:10:24.110 ⇒ 00:10:24.840 Alexander Lubka: Great.
104 00:10:24.840 ⇒ 00:10:25.460 Amber Lin: Yeah.
105 00:10:25.690 ⇒ 00:10:31.669 Alexander Lubka: Did you see my comments on the ABC. And Urban Stems Project management documentation.
106 00:10:31.670 ⇒ 00:10:34.520 Amber Lin: I saw the notifications, I have not read them.
107 00:10:34.720 ⇒ 00:10:35.340 Alexander Lubka: Okay.
108 00:10:35.820 ⇒ 00:10:37.779 Amber Lin: I can write that down.
109 00:10:44.790 ⇒ 00:10:50.060 Amber Lin: so free each.
110 00:10:53.170 ⇒ 00:10:57.230 Amber Lin: Oh, okay.
111 00:11:13.360 ⇒ 00:11:16.979 Amber Lin: okay, wrote that down. I’ll do that.
112 00:11:17.540 ⇒ 00:11:19.469 Alexander Lubka: Okay, did you?
113 00:11:20.630 ⇒ 00:11:28.559 Alexander Lubka: Do you have the matter more? So. Matter more. You said you still needed you did the retro, and you still need to put together the project closure report.
114 00:11:28.770 ⇒ 00:11:29.520 Amber Lin: Yes.
115 00:11:29.520 ⇒ 00:11:30.150 Alexander Lubka: Okay.
116 00:11:31.194 ⇒ 00:11:41.570 Amber Lin: That should be pretty fast because we talked about a lot of stuff in the retro. So I have the transcript. Let me go look at the template real quick. Anything else
117 00:11:42.240 ⇒ 00:11:44.080 Amber Lin: we wanted to discuss.
118 00:11:45.060 ⇒ 00:11:46.130 Alexander Lubka: During this meeting.
119 00:11:46.130 ⇒ 00:11:46.830 Amber Lin: Yeah.
120 00:11:47.943 ⇒ 00:11:48.950 Alexander Lubka: I had.
121 00:11:49.320 ⇒ 00:11:53.169 Alexander Lubka: or I was just gonna ask for the recording from Friday’s meeting. I wanted to look at that.
122 00:11:53.170 ⇒ 00:11:56.829 Amber Lin: Oh, yes, let me copy that real quick.
123 00:11:57.627 ⇒ 00:12:01.270 Amber Lin: So you have access to our
124 00:12:01.490 ⇒ 00:12:06.320 Amber Lin: Zoom Platform. Right? You can log in using your Brainforge account.
125 00:12:08.320 ⇒ 00:12:12.890 Amber Lin: So that would be Friday.
126 00:12:14.160 ⇒ 00:12:19.179 Amber Lin: Okay, so I’m gonna send you the link.
127 00:12:23.750 ⇒ 00:12:25.419 Amber Lin: Curious one. Yes.
128 00:12:25.670 ⇒ 00:12:29.439 Amber Lin: Oh, and then yesterday you mentioned the project charter.
129 00:12:31.420 ⇒ 00:12:31.970 Alexander Lubka: Yeah.
130 00:12:33.030 ⇒ 00:12:37.380 Amber Lin: Do we have a project closure report template.
131 00:12:45.030 ⇒ 00:12:51.219 Amber Lin: trying to find it. I feel like we talked about it. I don’t know if we have a template for it yet.
132 00:12:52.400 ⇒ 00:12:53.559 Alexander Lubka: I can create a template.
133 00:12:54.183 ⇒ 00:12:55.170 Amber Lin: I mean.
134 00:12:56.170 ⇒ 00:12:57.970 Alexander Lubka: It’s pretty much like what.
135 00:12:58.210 ⇒ 00:12:58.850 Amber Lin: Sure.
136 00:12:58.850 ⇒ 00:13:12.320 Alexander Lubka: It’s like what I I think I write about in the plan, which is like what what went. Well, it’s pretty much the results of your project retro, and any recommendations for leadership on how we can manage projects better from their perspective and from your perspective. So like.
137 00:13:12.780 ⇒ 00:13:27.120 Alexander Lubka: And say like, Oh, from the retro, we think that we should be running. This is just making up making up. We should run 4 week sprints, but a 2 week sprints, because, you know, these are larger mental work that could be like a recommendation that the team has different recommendations. So it’s just like how.
138 00:13:27.680 ⇒ 00:13:32.150 Alexander Lubka: How projects, if there are any recommendations in there for how projects can be run differently at Brainforge.
139 00:13:32.160 ⇒ 00:13:39.119 Amber Lin: Okay, yeah. I mean, that’s that’s essentially all I need. I’ll just write down the different sections.
140 00:13:39.120 ⇒ 00:13:39.680 Alexander Lubka: Yeah.
141 00:13:39.680 ⇒ 00:13:43.559 Amber Lin: That I should include.
142 00:13:43.940 ⇒ 00:13:50.939 Amber Lin: So let’s see me copy over the closure part.
143 00:14:02.220 ⇒ 00:14:04.779 Amber Lin: Were you able to log into the platform.
144 00:14:05.570 ⇒ 00:14:06.530 Alexander Lubka: One chair.
145 00:14:23.260 ⇒ 00:14:24.030 Alexander Lubka: yep.
146 00:14:24.420 ⇒ 00:14:25.770 Amber Lin: Okay. Awesome.
147 00:14:25.770 ⇒ 00:14:28.230 Alexander Lubka: And it’s the internal. Which meeting is it?
148 00:14:29.290 ⇒ 00:14:33.139 Amber Lin: Oh, I thought the link included it. So if you search Friday.
149 00:14:33.390 ⇒ 00:14:41.089 Amber Lin: click on the top, it says, dash on the left bar. It says, dashboard! Click on dashboard and search. Friday.
150 00:14:42.140 ⇒ 00:14:45.080 Alexander Lubka: Got it the Friday bringforge Demos and retro.
151 00:14:45.080 ⇒ 00:14:48.690 Amber Lin: Yes, so it would be July 11, th I believe.
152 00:14:49.180 ⇒ 00:14:50.240 Alexander Lubka: Cool. Thank you.
153 00:14:50.240 ⇒ 00:14:50.790 Amber Lin: Yeah.
154 00:14:53.140 ⇒ 00:14:53.750 Alexander Lubka: Is there.
155 00:14:53.750 ⇒ 00:14:54.310 Amber Lin: But
156 00:14:54.870 ⇒ 00:14:55.890 Alexander Lubka: Yeah. Go ahead.
157 00:14:55.890 ⇒ 00:15:07.039 Amber Lin: Back to the closure, Doc, you said just retro summary. And then recommendations for leadership. Any areas?
158 00:15:07.600 ⇒ 00:15:12.919 Amber Lin: Can you list out some areas so that I can consider all of them.
159 00:15:13.210 ⇒ 00:15:14.599 Alexander Lubka: Of recommendations.
160 00:15:14.600 ⇒ 00:15:18.500 Amber Lin: Yeah, just areas of recommendation. So I can do this. Thought exercises.
161 00:15:18.810 ⇒ 00:15:39.899 Alexander Lubka: Yeah. So I would think about from there from the Dev perspective, like there any, I would think about it from the perspective and then any feedback from that came from the retro. And then, if you want to like, prod that with them individuals, you could do that. And then from a project project management, perspective like, did you? Is there anything that you would like to do differently in managing projects.
162 00:15:40.410 ⇒ 00:15:51.220 Alexander Lubka: Is there like different documentation that you like to use, or the different processes you like to implement, that you notice like, Oh, I wish I had a process for this that I didn’t use, but I like to have across all projects at Brainford.
163 00:15:51.220 ⇒ 00:15:51.760 Amber Lin: Hmm.
164 00:15:51.760 ⇒ 00:16:03.849 Alexander Lubka: Are there like? Different measurements? Are the different analytics? Is there something that like? Is there like lessons learned? What lessons learned? Are there from the project like, did we? Did we not like
165 00:16:04.190 ⇒ 00:16:08.324 Alexander Lubka: send something to a client on time? Do we not like? Do we not
166 00:16:09.140 ⇒ 00:16:16.470 Alexander Lubka: get feedback? Well, did we not like take feedback or do anything with it, did we? These are just things off my head.
167 00:16:18.160 ⇒ 00:16:32.479 Alexander Lubka: Like ways of run. And then also from your perspective, too, like the client relationship. Since you’re big on that like, are there anything better for account management, or any ways that account. Management can be improved there like is, if we message them
168 00:16:33.650 ⇒ 00:16:38.559 Alexander Lubka: weekly. But that was too much, or you very. You’ve you think that’s a lot for
169 00:16:38.989 ⇒ 00:16:51.399 Alexander Lubka: clients, or should we, bi-weekly, or if it’s very depend on the client like I also would put in there, since you have that dual role of what is it? On the account management level that we can do? We can improve on as well.
170 00:16:52.340 ⇒ 00:16:55.290 Amber Lin: Hmm, okay, that’s really nice.
171 00:16:55.290 ⇒ 00:17:01.399 Alexander Lubka: If you thought something really went terribly like, Oh, I thought, you know, we had this meeting, and it sucked, and we just shouldn’t do that anymore.
172 00:17:03.730 ⇒ 00:17:07.160 Alexander Lubka: And I don’t think I think it’s a waste of time. We could do that in another meeting
173 00:17:07.979 ⇒ 00:17:15.650 Alexander Lubka: or like, Yeah, I I think we have. If somebody said, I have too many meetings like, how can we consolidate that and still be instill, accomplish what we’re trying to do.
174 00:17:16.760 ⇒ 00:17:20.929 Alexander Lubka: So just like ways of working meetings. How the how the team was
175 00:17:21.089 ⇒ 00:17:40.100 Alexander Lubka: develop, how the team did the project was there for like when you’ve had things like about velocity. Was their velocity okay, or did they like, how budget wise like? Did we get to the hours that we wanted to like, are we under budget? We over budget and like, should we budget our projects differently? It’s just that there’s like feedback on that kind of thing.
176 00:17:40.100 ⇒ 00:17:40.460 Amber Lin: Okay.
177 00:17:40.530 ⇒ 00:17:42.630 Alexander Lubka: All things good things to capture and recommend.
178 00:17:42.880 ⇒ 00:17:46.769 Amber Lin: Okay, that’s awesome. Yeah, that’s all I need. I will flesh out.
179 00:17:47.020 ⇒ 00:17:52.859 Amber Lin: I’ll take this and then make a quick little template, and then I’ll fill that out, for matter. More.
180 00:17:54.050 ⇒ 00:17:54.919 Alexander Lubka: Okay. Thank you.
181 00:17:55.390 ⇒ 00:17:56.230 Amber Lin: Course,
182 00:17:58.268 ⇒ 00:18:03.940 Alexander Lubka: I also had on here that Utam’s request for the sprint based or monthly reporting on hours versus tickets.
183 00:18:07.180 ⇒ 00:18:18.239 Amber Lin: It’s part of the initiative that I believe that’s what the AI team is doing to capture the number of tickets. Where is that request. So I can also
184 00:18:19.144 ⇒ 00:18:21.449 Amber Lin: so I can also read that.
185 00:18:34.000 ⇒ 00:18:35.000 Alexander Lubka: Let me pull it up.
186 00:18:49.920 ⇒ 00:18:51.819 Alexander Lubka: Yeah, looking forward to.
187 00:18:52.040 ⇒ 00:18:53.910 Amber Lin: Oh, it’s that same thread.
188 00:18:54.420 ⇒ 00:18:54.910 Alexander Lubka: It’s the same.
189 00:18:54.910 ⇒ 00:18:55.450 Amber Lin: I don’t.
190 00:18:55.450 ⇒ 00:18:56.660 Alexander Lubka: Talking, in.
191 00:18:56.660 ⇒ 00:18:59.329 Amber Lin: Oh, really. Okay, let me let me go. Check.
192 00:19:00.080 ⇒ 00:19:01.800 Alexander Lubka: It’s on July second.
193 00:19:06.990 ⇒ 00:19:09.009 Amber Lin: Right? What was he talking about?
194 00:19:11.930 ⇒ 00:19:18.209 Amber Lin: Velocity and based monthly reporting on hours?
195 00:19:19.760 ⇒ 00:19:20.640 Amber Lin: Oh.
196 00:19:24.150 ⇒ 00:19:35.400 Amber Lin: okay. So he wants to share essentially, because we share how much work we’ve completed. I think it’s just adding a hours estimate to that
197 00:19:36.230 ⇒ 00:19:40.509 Amber Lin: cause. Our tickets, I can, I think, based on what he said, is
198 00:19:40.700 ⇒ 00:19:51.779 Amber Lin: in the in the summary email that I sent, I will add the story points that’s completed and hours logged. So far, I think that’s just the 2 things.
199 00:19:52.170 ⇒ 00:19:55.849 Amber Lin: It’s less of a I don’t think it’s specifically velocity.
200 00:19:56.400 ⇒ 00:19:58.020 Alexander Lubka: No, it doesn’t sound like velocity.
201 00:19:58.020 ⇒ 00:19:58.800 Amber Lin: Gear.
202 00:19:59.133 ⇒ 00:20:07.280 Alexander Lubka: Alright. So it sounds like the ask is, for in this part it’s for including the monthly hours
203 00:20:07.540 ⇒ 00:20:11.219 Alexander Lubka: versus the tickets that were completed, just like is that. Do you include that? Now?
204 00:20:12.275 ⇒ 00:20:13.060 Amber Lin: No.
205 00:20:14.016 ⇒ 00:20:24.110 Amber Lin: So to one add, I’ll I’ll note that for weekly summary emails add.
206 00:20:25.893 ⇒ 00:20:30.360 Amber Lin: number of story points completed.
207 00:20:30.730 ⇒ 00:20:38.380 Amber Lin: number of hours logged. I think this is more important for the hourly clients than for the
208 00:20:38.830 ⇒ 00:20:44.279 Amber Lin: the monthly clients. But if we’re doing that like, I’ll just each week I’ll gather
209 00:20:44.420 ⇒ 00:20:53.939 Amber Lin: stuff with rico, so our ops person he can help me get the hours, and then I can just add it to the report.
210 00:20:54.570 ⇒ 00:20:57.490 Alexander Lubka: So what’s can you send me a copy of the report using now.
211 00:20:58.060 ⇒ 00:21:01.469 Amber Lin: Yes, let’s see.
212 00:21:01.890 ⇒ 00:21:08.679 Alexander Lubka: Cause. It sounds like the ask he made today versus the one from the Sec. July second, or similar vein.
213 00:21:09.670 ⇒ 00:21:11.399 Amber Lin: Yes, they are actually.
214 00:21:11.400 ⇒ 00:21:12.670 Alexander Lubka: Same report, right.
215 00:21:12.670 ⇒ 00:21:18.029 Amber Lin: So actually, we have. I have a database that I’ve been keeping the
216 00:21:18.820 ⇒ 00:21:27.080 Amber Lin: the re, the emails that I do like. So I’ll send that to you here.
217 00:21:28.730 ⇒ 00:21:43.120 Amber Lin: and then I think we can write out a template for these emails. I generally, I’ve arrived at somewhat a good template, but I think it’s it’s good for the AI team and for us to also review to review that structure.
218 00:21:45.950 ⇒ 00:21:47.709 Alexander Lubka: So which one should I look at.
219 00:21:48.224 ⇒ 00:21:49.600 Amber Lin: Ones at the bottom.
220 00:21:50.200 ⇒ 00:21:52.440 Alexander Lubka: With the mid sprint up like the ABC. Mid spring update.
221 00:21:52.440 ⇒ 00:21:53.400 Amber Lin: Yes. Yes.
222 00:21:56.163 ⇒ 00:21:57.610 Amber Lin: Update him.
223 00:21:57.610 ⇒ 00:22:00.240 Alexander Lubka: And they have access to the linear project.
224 00:22:01.500 ⇒ 00:22:02.160 Amber Lin: Who.
225 00:22:02.430 ⇒ 00:22:03.980 Alexander Lubka: Do like. So if you were to send this to Ab.
226 00:22:03.980 ⇒ 00:22:10.290 Amber Lin: Oh, I see depending on the client. So urban stems they do, ABC. They don’t.
227 00:22:10.460 ⇒ 00:22:18.919 Amber Lin: because they don’t really run on sprints, so they never asked to be added to linear urban centers, do they? Don’t check that much.
228 00:22:19.827 ⇒ 00:22:26.649 Amber Lin: The main stakeholders. The key, like the financial stakeholder, doesn’t check it that much?
229 00:22:27.088 ⇒ 00:22:32.029 Amber Lin: And then for Eden, they are in the. I think they are in the linear board
230 00:22:32.660 ⇒ 00:22:36.719 Amber Lin: matter. More they were, but they also didn’t check.
231 00:22:38.750 ⇒ 00:22:39.900 Alexander Lubka: So which ones
232 00:22:40.130 ⇒ 00:22:46.519 Alexander Lubka: from it? Would there be some that would be monthly, and some that would be, which ones would be what.
233 00:22:48.273 ⇒ 00:22:54.670 Amber Lin: Urban stems, ABC. Are monthly. Mattermore was hourly. Eden is also monthly.
234 00:22:54.810 ⇒ 00:22:58.740 Amber Lin: I think the smaller clients are mostly hourly
235 00:22:58.870 ⇒ 00:23:03.140 Amber Lin: so. The more like 5 K clients, are on hourly basis.
236 00:23:04.320 ⇒ 00:23:11.570 Alexander Lubka: But it would. So it pretty much say the same thing. Just one gets it just hourly ones. We get it end of spread, and the bigger ones we get monthly.
237 00:23:12.637 ⇒ 00:23:15.350 Amber Lin: Oh, no. I sent them weekly updates.
238 00:23:15.570 ⇒ 00:23:20.729 Amber Lin: I sent all of them. We can look for the ones I manage. I think.
239 00:23:21.100 ⇒ 00:23:37.009 Amber Lin: for Utah. It’s just it’s hard for us to get hourly re to get all the hours always on time to send that in the report. By the end of day, Friday. So I think it’s just a higher, higher level overview.
240 00:23:39.580 ⇒ 00:23:40.200 Alexander Lubka: Okay.
241 00:24:36.330 ⇒ 00:24:39.560 Alexander Lubka: do the clients know what your story point value is?
242 00:24:41.660 ⇒ 00:24:44.430 Amber Lin: No! I can include that.
243 00:24:45.070 ⇒ 00:24:53.460 Amber Lin: My my estimates I convert. I just changed it, for I just use 1 h is 2 h. This 1 point. I just use that.
244 00:24:53.460 ⇒ 00:24:55.549 Alexander Lubka: Yeah, I just don’t know if a client cares.
245 00:24:55.550 ⇒ 00:24:57.249 Amber Lin: Yeah, okay, so.
246 00:24:57.250 ⇒ 00:24:58.669 Alexander Lubka: I think they just want to see.
247 00:24:59.300 ⇒ 00:25:10.100 Alexander Lubka: I think they just wanna I would think they just want to know, like what you have like, what was the goal for this sprint? And then what did we accomplish during the sprint? And then what did we not accomplish during the sprint that’s rolling over into the next sprint.
248 00:25:10.100 ⇒ 00:25:10.740 Amber Lin: Yeah.
249 00:25:11.070 ⇒ 00:25:23.600 Amber Lin: I think if I include story points, it’s just gonna be one line at the bottom of how many total story points was. This was in this cycle, and how many we completed so far, so to give them a progress bar.
250 00:25:23.740 ⇒ 00:25:24.440 Alexander Lubka: Okay.
251 00:25:26.670 ⇒ 00:25:27.800 Alexander Lubka: And then.
252 00:25:37.550 ⇒ 00:25:42.020 Amber Lin: Yeah, I put a email structure. I just wrote it out at the bottom.
253 00:25:43.098 ⇒ 00:25:46.490 Amber Lin: That’s what that’s what. Generally I follow.
254 00:25:48.060 ⇒ 00:25:59.340 Alexander Lubka: So would the difference be like the number with the addition here to satisfy, was looking for, be the number of hours worked, and the links or link, or to the tickets that were completed.
255 00:26:00.970 ⇒ 00:26:03.779 Amber Lin: I don’t even want to link it to the tickets
256 00:26:04.640 ⇒ 00:26:15.499 Amber Lin: like I can cause I get. I get like a linear. I get a slack summary of linear. But I think it just crowds the email so much, and they don’t really read that.
257 00:26:15.720 ⇒ 00:26:18.879 Amber Lin: So if I do add velocity.
258 00:26:19.510 ⇒ 00:26:22.350 Amber Lin: I would just add one sentence at the end.
259 00:26:24.360 ⇒ 00:26:25.100 Alexander Lubka: Okay.
260 00:26:26.440 ⇒ 00:26:28.930 Amber Lin: I can check with him if he’s okay with that.
261 00:26:29.240 ⇒ 00:26:31.309 Alexander Lubka: Yeah, I’m just going off of his ass.
262 00:26:31.310 ⇒ 00:26:32.110 Amber Lin: Yeah.
263 00:26:32.760 ⇒ 00:26:33.260 Amber Lin: So.
264 00:26:33.260 ⇒ 00:26:38.019 Alexander Lubka: Did work. Do you do the hours work so far? Is that against what we’re allocated for?
265 00:26:40.336 ⇒ 00:26:45.750 Amber Lin: Oh, we can do that. I I was just thinking of hours that’s logged.
266 00:26:47.910 ⇒ 00:26:51.400 Alexander Lubka: Yeah. Well, I think it would be a good indicator if you’re just like, okay, well, we log 30 h.
267 00:26:51.900 ⇒ 00:27:04.590 Alexander Lubka: And then you have like 60 h left, and if you see a risk you can call it out like, you know, this is taking more than we expected. If you have some more indic. If you have an indication that you’re going over budget or something, it could be a good call out.
268 00:27:04.760 ⇒ 00:27:06.820 Amber Lin: That’s a really good point.
269 00:27:07.489 ⇒ 00:27:11.260 Amber Lin: I’ll I’ll screenshot this and send it to Utam.
270 00:27:32.020 ⇒ 00:27:32.880 Amber Lin: okay.
271 00:27:33.370 ⇒ 00:27:45.785 Amber Lin: yeah. And then I saw the product charter template. That is great, because a lot of times I have to have a separate meeting to get. Okay. Who are the people? What do they do?
272 00:27:46.420 ⇒ 00:27:49.130 Amber Lin: And so having this is really helpful.
273 00:27:50.140 ⇒ 00:27:54.199 Alexander Lubka: Yeah, I’m I’m glad I wanna see if
274 00:27:54.993 ⇒ 00:28:00.859 Alexander Lubka: we need to like educate Robert or anutumn on it. So.
275 00:28:00.860 ⇒ 00:28:08.840 Amber Lin: I think they’re pretty good, because they would. They would use their transcripts, notes, and stuff, and use AI to fill it out.
276 00:28:09.010 ⇒ 00:28:25.290 Amber Lin: and so they they will be okay with it. It’s just we’re gonna the only thing we need to do is make sure that they review this after they put it through AI. As long as they do they’ll see. Okay, here’s the gaps they’ll just type it in like, I don’t think they have a problem with that.
277 00:28:25.680 ⇒ 00:28:33.000 Alexander Lubka: No, I don’t think that I did. I? Yeah, I don’t think they’ll have a problem with it. I just wanna make sure to do it. And I wanna make sure they include you at the end of the sales process.
278 00:28:33.760 ⇒ 00:28:43.669 Alexander Lubka: So that’s part of our go. Reason the Okrs conversation. But they, if they’re not, they need to include you within the the meeting for or end of the sales cycle for you. This to be successful.
279 00:28:44.350 ⇒ 00:28:45.930 Amber Lin: Yeah, okay.
280 00:28:45.930 ⇒ 00:28:47.519 Alexander Lubka: Do you think they’re holding that.
281 00:28:48.468 ⇒ 00:28:52.450 Amber Lin: I think they often forget, because it’s just really new.
282 00:28:52.590 ⇒ 00:28:53.100 Alexander Lubka: Yeah.
283 00:28:53.100 ⇒ 00:29:01.199 Amber Lin: I can ask I’ll ask Robert, and I’ll ask Rico, because he’s probably sending, helping them, sending out.
284 00:29:01.610 ⇒ 00:29:05.050 Amber Lin: We’re making the sows, but I’ll make sure that
285 00:29:05.370 ⇒ 00:29:08.620 Amber Lin: they do so. That will take a bit of time to get them.
286 00:29:09.932 ⇒ 00:29:15.020 Amber Lin: Used to pinging me, but it it will be pretty helpful.
287 00:29:15.350 ⇒ 00:29:18.489 Alexander Lubka: Have you looked at the charter? Is it okay for you?
288 00:29:18.490 ⇒ 00:29:24.179 Amber Lin: I’m reading it. I think it ties really nicely into the Pmo plan.
289 00:29:24.290 ⇒ 00:29:25.400 Amber Lin: So
290 00:29:26.440 ⇒ 00:29:31.869 Amber Lin: I think that’s the I can’t think of anything more right now that I would need to add, there.
291 00:29:32.190 ⇒ 00:29:35.940 Alexander Lubka: Let me just write something in the project Manager Channel to tie it in. So you have that, too.
292 00:29:35.940 ⇒ 00:29:36.440 Amber Lin: Okay.
293 00:29:36.440 ⇒ 00:29:37.780 Alexander Lubka: They’re aware of it.
294 00:29:39.440 ⇒ 00:29:40.759 Alexander Lubka: I could do that later.
295 00:29:42.190 ⇒ 00:29:43.480 Alexander Lubka: But I’ll do that tonight.
296 00:29:43.840 ⇒ 00:29:44.460 Amber Lin: Okay.
297 00:29:46.130 ⇒ 00:29:47.699 Amber Lin: Anything. Else.
298 00:29:48.743 ⇒ 00:29:51.740 Alexander Lubka: I just. I updated the okrs a little bit.
299 00:29:52.220 ⇒ 00:29:53.699 Amber Lin: Hmm! Let me go! Look at that.
300 00:29:53.700 ⇒ 00:29:56.090 Alexander Lubka: Yeah, just wanna make sure they’re good.
301 00:29:56.320 ⇒ 00:30:01.510 Alexander Lubka: And I also wanted to know if Rico is aware of the Okrs
302 00:30:02.810 ⇒ 00:30:11.529 Alexander Lubka: because he’s mentioned, we’re we’re responsible for his in there we’re responsible for his like onboarding into marketing.
303 00:30:12.615 ⇒ 00:30:14.699 Amber Lin: I see. So
304 00:30:14.890 ⇒ 00:30:22.910 Amber Lin: he knows that he is going to be helping marketing. We haven’t gave him a clear goal.
305 00:30:23.230 ⇒ 00:30:37.980 Amber Lin: This is more of Uton wants to give it a month or 2 to see if he can take on marketing. But if we need that, I will help make him aware, and make make sure that he understands what the goals are here.
306 00:30:39.090 ⇒ 00:30:39.680 Alexander Lubka: Okay?
307 00:30:42.695 ⇒ 00:30:46.949 Alexander Lubka: Great. Then, if yeah, just take a look at, are you looking at the okrs? Now.
308 00:30:46.950 ⇒ 00:30:47.510 Amber Lin: Yeah.
309 00:30:47.830 ⇒ 00:30:51.079 Alexander Lubka: All I really did was like restructure them a little bit.
310 00:30:51.610 ⇒ 00:30:53.000 Amber Lin: Yeah, I like this.
311 00:30:53.200 ⇒ 00:30:54.750 Alexander Lubka: Yeah. Okay. Good.
312 00:30:55.100 ⇒ 00:30:57.324 Amber Lin: It’s a lot cleaner.
313 00:30:58.350 ⇒ 00:31:02.429 Alexander Lubka: Yeah, I put in those different categories. Cause that’s kind of thematically what was happening
314 00:31:02.560 ⇒ 00:31:04.119 Alexander Lubka: when we’re having that conversation with him.
315 00:31:07.930 ⇒ 00:31:12.659 Alexander Lubka: I attach the charter template so that they could start with that. We’re gonna start using now.
316 00:31:13.790 ⇒ 00:31:20.050 Alexander Lubka: And then I just the only thing I don’t know is how we can help with the mid level recruiting.
317 00:31:21.400 ⇒ 00:31:22.040 Amber Lin: That’s
318 00:31:22.190 ⇒ 00:31:32.970 Amber Lin: oh, Thomas, doing that. Yeah, he’s mainly he’s re. We have a campaign for that on Linkedin and then he’s talking to people in Austin.
319 00:31:33.730 ⇒ 00:31:35.210 Amber Lin: I think. What?
320 00:31:35.880 ⇒ 00:31:45.160 Amber Lin: Huh! I don’t know where I can help with that. It’s probably when it comes to interviewing, because right now he’s sort of coffee chatting with these people.
321 00:31:45.500 ⇒ 00:31:52.140 Amber Lin: If it comes to interviews, then we’ll get involved. And I think we should write down a list of like
322 00:31:52.510 ⇒ 00:31:58.259 Amber Lin: missions and okrs for that position as well. That’s what I can think of that we need to do
323 00:31:58.700 ⇒ 00:32:03.679 Amber Lin: is that we know we need someone. But we don’t know what we want this person to accomplish.
324 00:32:04.800 ⇒ 00:32:05.410 Alexander Lubka: Yep.
325 00:32:06.270 ⇒ 00:32:11.590 Amber Lin: Yeah. Looking at the Pmo plan I know we talked about
326 00:32:11.780 ⇒ 00:32:16.909 Amber Lin: as when we were establishing the Pmo like a part of it was. We want to have
327 00:32:17.040 ⇒ 00:32:27.009 Amber Lin: these processes in place for our client projects, I know. Here we have for sales and for recruiting. Is there? Should we add a section that’s just about
328 00:32:27.470 ⇒ 00:32:33.459 Amber Lin: pming projects, or what the state of that should be. Is there a goal we set for that.
329 00:32:34.320 ⇒ 00:32:38.860 Alexander Lubka: Yeah, we had one initially before he. We had that meeting with Otam.
330 00:32:38.860 ⇒ 00:32:39.430 Amber Lin: Yeah.
331 00:32:39.430 ⇒ 00:32:43.200 Alexander Lubka: One along the lines of just like making sure that the Pmo. Is fully implemented.
332 00:32:43.350 ⇒ 00:32:43.970 Amber Lin: Yeah.
333 00:32:45.370 ⇒ 00:32:46.460 Alexander Lubka: So we could do that.
334 00:32:46.460 ⇒ 00:32:49.039 Amber Lin: Yeah, we can just add the line for that.
335 00:32:49.460 ⇒ 00:32:56.769 Amber Lin: And then it would just be checking that, checking to make sure all of the projects have processes, because.
336 00:32:57.020 ⇒ 00:32:58.560 Alexander Lubka: Not all of them do.
337 00:32:59.960 ⇒ 00:33:02.320 Alexander Lubka: Yeah, I like it.
338 00:33:06.430 ⇒ 00:33:09.809 Amber Lin: Yeah. And then today, today, when I was helping Robert
339 00:33:10.409 ⇒ 00:33:14.900 Amber Lin: with Eden and today was a planning section. And
340 00:33:15.050 ⇒ 00:33:27.330 Amber Lin: I, I was able to take over the planning session. I think it was really helpful, because there was a lot of tickets that continue to carry over from the previous friends that wasn’t gonna be done
341 00:33:27.600 ⇒ 00:33:33.339 Amber Lin: on this sprint. So I sort of went over it with the team and cleared them out.
342 00:33:33.500 ⇒ 00:33:38.289 Amber Lin: And I think that will give the team a lot better focus of what they need to do
343 00:33:38.430 ⇒ 00:33:49.649 Amber Lin: this sprint. Because, Eden, there’s just so many different projects going on, and it’s pretty hard for any person to mentally wrap their mind around it. So I think it’s really helpful today for them.
344 00:33:54.270 ⇒ 00:33:55.549 Alexander Lubka: Yeah, I’m sure they’ll take some time.
345 00:33:56.230 ⇒ 00:34:02.250 Amber Lin: Yeah, that’s all the updates from my side. I’m finding the pen block pretty helpful
346 00:34:03.710 ⇒ 00:34:09.350 Amber Lin: mostly, because when it ties back to things I I’ve learned.
347 00:34:09.600 ⇒ 00:34:11.690 Amber Lin: So, seeing that was nice.
348 00:34:12.270 ⇒ 00:34:12.989 Alexander Lubka: Awesome.
349 00:34:13.130 ⇒ 00:34:13.460 Amber Lin: Yeah.
350 00:34:15.399 ⇒ 00:34:21.528 Alexander Lubka: Alright. We updated our okay, ours. I’m gonna send a message about the charter, and so they can start using it.
351 00:34:22.199 ⇒ 00:34:23.599 Amber Lin: Yeah, make sure. You update.
352 00:34:23.600 ⇒ 00:34:24.629 Alexander Lubka: Anything else you need for me.
353 00:34:25.524 ⇒ 00:34:26.439 Amber Lin: No, that’s all.
354 00:34:27.630 ⇒ 00:34:28.250 Alexander Lubka: Cool.
355 00:34:28.900 ⇒ 00:34:30.089 Amber Lin: Yeah, thank, you.
356 00:34:30.320 ⇒ 00:34:34.130 Alexander Lubka: Awesome. Well, let me know if you need anything throughout the week, and if not, I’ll talk to you Monday.
357 00:34:34.139 ⇒ 00:34:34.889 Amber Lin: Okay.
358 00:34:35.639 ⇒ 00:34:36.589 Alexander Lubka: Thanks, amber bye.
359 00:34:36.590 ⇒ 00:34:37.850 Amber Lin: Thank you. Bye.