Meeting Title: PM Daily Sync Date: 2025-03-27 Meeting participants: Aakash Tandel, Uttam Kumaran, Amber Lin
WEBVTT
1 00:00:56.690 ⇒ 00:00:57.910 Amber Lin: Hi! Akash!
2 00:01:00.560 ⇒ 00:01:01.460 Aakash Tandel: Hey? How’s it going
3 00:01:03.060 ⇒ 00:01:12.390 Amber Lin: Pretty good. I didn’t even realize it was already 12. My time, my day started at 6 30. I should spend on my computer typing, typing, typing away
4 00:01:12.590 ⇒ 00:01:18.150 Aakash Tandel: Yeah, I know have the that’s like the one downside of having everyone in different time zones. Some people
5 00:01:18.150 ⇒ 00:01:18.620 Amber Lin: Yeah.
6 00:01:18.620 ⇒ 00:01:21.009 Aakash Tandel: Like weird weird times.
7 00:01:21.010 ⇒ 00:01:21.690 Amber Lin: Yeah.
8 00:01:22.870 ⇒ 00:01:27.039 Amber Lin: How is it for your for your different teams? How’s it going
9 00:01:27.580 ⇒ 00:01:30.520 Aakash Tandel: It’s going. Okay. I think Eden is
10 00:01:31.104 ⇒ 00:01:34.910 Aakash Tandel: the one that’s definitely the most swirly.
11 00:01:35.980 ⇒ 00:01:40.220 Aakash Tandel: But that’s that’s okay. It’s getting slowly better. Yeah.
12 00:01:40.220 ⇒ 00:01:50.239 Amber Lin: That’s great. Honestly, those are the 2 most challenging teams, and I’m I’m really glad you took them on, because my ABC. Teams is they do the work
13 00:01:50.240 ⇒ 00:01:50.740 Aakash Tandel: There you come.
14 00:01:50.740 ⇒ 00:01:51.729 Amber Lin: And then like
15 00:01:51.730 ⇒ 00:01:52.110 Aakash Tandel: That’s good.
16 00:01:52.110 ⇒ 00:01:54.589 Amber Lin: The client likes us so
17 00:01:54.590 ⇒ 00:01:55.570 Aakash Tandel: That’s solid. Yeah.
18 00:01:55.570 ⇒ 00:01:57.469 Amber Lin: I have the easier side.
19 00:02:01.840 ⇒ 00:02:05.359 Amber Lin: Autumn is still connecting to audio. Hi. Autumn.
20 00:02:06.390 ⇒ 00:02:07.610 Amber Lin: Oh, no.
21 00:02:08.550 ⇒ 00:02:09.349 Uttam Kumaran: Hey, guys.
22 00:02:09.530 ⇒ 00:02:10.400 Amber Lin: Hello!
23 00:02:12.450 ⇒ 00:02:16.009 Uttam Kumaran: Cool. I’m just grabbing lunch, so not on my laptop.
24 00:02:16.450 ⇒ 00:02:17.250 Amber Lin: Okay.
25 00:02:17.530 ⇒ 00:02:18.480 Aakash Tandel: No worries.
26 00:02:19.200 ⇒ 00:02:25.079 Amber Lin: Let’s why don’t we go to the allocation sheet and just figure that out
27 00:02:25.080 ⇒ 00:02:25.910 Uttam Kumaran: Yeah.
28 00:02:26.890 ⇒ 00:02:33.649 Aakash Tandel: That sounds good, do we all have amber? Do you have access to operating? I’m trying to find my
29 00:02:34.880 ⇒ 00:02:37.339 Amber Lin: Operations The
30 00:02:37.340 ⇒ 00:02:39.570 Uttam Kumaran: Have access. Let me let me actually
31 00:02:40.080 ⇒ 00:02:40.490 Amber Lin: Oh!
32 00:02:40.490 ⇒ 00:02:44.999 Uttam Kumaran: If not, I’ll just give you my account to to use. In the meantime, cause we may need to ask them
33 00:02:45.130 ⇒ 00:02:45.425 Amber Lin: Okay.
34 00:02:45.720 ⇒ 00:02:46.140 Amber Lin: Yeah.
35 00:02:46.140 ⇒ 00:02:46.519 Aakash Tandel: Don’t think.
36 00:02:46.520 ⇒ 00:02:48.259 Amber Lin: Have operating on my end
37 00:02:48.260 ⇒ 00:02:49.290 Uttam Kumaran: Okay, one, second.
38 00:02:49.560 ⇒ 00:02:54.189 Aakash Tandel: I was wondering if Nico added us, or maybe he just shared
39 00:02:54.190 ⇒ 00:03:00.650 Uttam Kumaran: So we’re on like a trial with them. But are you guys in the brain? Forge? Pm, one password
40 00:03:01.827 ⇒ 00:03:02.419 Aakash Tandel: Let me check!
41 00:03:02.960 ⇒ 00:03:03.949 Aakash Tandel: We should be
42 00:03:04.640 ⇒ 00:03:06.860 Uttam Kumaran: And then my- my account’s there. You can just use that
43 00:03:08.460 ⇒ 00:03:09.710 Aakash Tandel: Let me pull that up.
44 00:03:15.220 ⇒ 00:03:17.889 Aakash Tandel: Rainforge. What new password
45 00:03:23.460 ⇒ 00:03:24.979 Uttam Kumaran: I’m just gonna call it brains work
46 00:03:24.980 ⇒ 00:03:31.630 Aakash Tandel: Yes, I see the Pm, it’s loading. Operating. Okay, cool. I’m good
47 00:03:31.630 ⇒ 00:03:33.140 Uttam Kumaran: I would just use that. Yeah.
48 00:03:33.280 ⇒ 00:03:35.550 Aakash Tandel: All right, let me. I can also share my screen. So
49 00:03:35.960 ⇒ 00:03:36.999 Amber Lin: That would be great.
50 00:03:38.530 ⇒ 00:03:43.470 Amber Lin: I’m pulling up the allocation, Doc. I will.
51 00:03:44.569 ⇒ 00:03:50.959 Amber Lin: Let me just share that in our chat so we can cut it
52 00:04:01.870 ⇒ 00:04:23.090 Amber Lin: while we’re logging in on the AI team. I sent it in the slack. I made the room because Miguel was really helpful on the this. So thinking, getting started on discovery face. But I made the document for Q. 2 of our goals short term, long term and key dates.
53 00:04:23.580 ⇒ 00:04:27.980 Amber Lin: and then a few a few things we want to get started on
54 00:04:27.980 ⇒ 00:04:28.580 Uttam Kumaran: Okay.
55 00:04:28.580 ⇒ 00:04:32.590 Amber Lin: So if you have a chance, just go into a comment on anything that would be great
56 00:04:32.590 ⇒ 00:04:33.580 Uttam Kumaran: Okay, okay, I will.
57 00:04:35.570 ⇒ 00:04:37.129 Amber Lin: See? All right.
58 00:04:37.370 ⇒ 00:04:39.580 Aakash Tandel: Start. Do you want to start with? ABC,
59 00:04:40.010 ⇒ 00:04:43.929 Amber Lin: Sure. Sure. Yeah, let’s start with. You see, I can write these
60 00:04:44.430 ⇒ 00:04:49.790 Aakash Tandel: The most straightforward of allocation projects. But do you want me to send you a screenshot of this
61 00:04:51.213 ⇒ 00:04:56.970 Amber Lin: Can you open up the document I sent in the chat? And we can just
62 00:04:57.110 ⇒ 00:04:59.650 Amber Lin: we can just put the screenshot in the document
63 00:04:59.650 ⇒ 00:05:07.289 Uttam Kumaran: Yeah. And I’m gonna I’m gonna try to get them to add everybody. But like, it’s gonna may take a sec. But yeah, if you can. Just a screenshot is probably fine.
64 00:05:07.980 ⇒ 00:05:08.980 Uttam Kumaran: And what’s
65 00:05:09.660 ⇒ 00:05:19.159 Uttam Kumaran: basically I, I pretty, I’m pretty confident that, like I, I want to move. I also, I think, with Annie and Casey we should be solid here, like they love. This client loves us.
66 00:05:19.300 ⇒ 00:05:36.069 Uttam Kumaran: I’m negotiating us the next deal, basically Akash for your for context, we built this AI agent that’s helping all their customer service reps. We’re gonna we’re gonna charge them on a tiered usage based pricing meaning. Like.
67 00:05:36.190 ⇒ 00:06:02.350 Uttam Kumaran: as our usage goes up, we make more money. So our incentive purely is to just make it successful. And so with the least amount of time input we can we’re also gonna probably scale this to like right now, we’re just working with 25 Csrs, they have 90. So we’re gonna scale this up. And like I again. I’m gonna I wanna sort of target for us to spend 10 to 20 HA week. And
68 00:06:02.720 ⇒ 00:06:11.200 Uttam Kumaran: and in that 1st tier I want us to make at least 50%. And then the second and 3rd usage tiers, it’ll all be kind of gravy. So I’m
69 00:06:11.670 ⇒ 00:06:17.850 Uttam Kumaran: I. I’m really, really excited for these guys. And I think we’re gonna be able to land a few more clients similar to them. So
70 00:06:18.370 ⇒ 00:06:18.890 Aakash Tandel: That sounds awesome.
71 00:06:20.363 ⇒ 00:06:24.459 Aakash Tandel: Quick question is there a way? Oh, you can’t see operating now, can you?
72 00:06:26.350 ⇒ 00:06:33.280 Aakash Tandel: No, okay. Is there? Oh, come on, zoom move is there a way to see?
73 00:06:33.500 ⇒ 00:06:38.020 Aakash Tandel: I can’t remember how Nico got to our oh, okay, you had to hover over
74 00:06:38.210 ⇒ 00:06:42.190 Uttam Kumaran: So if you yeah hover over and then also on, yeah, yeah, exactly.
75 00:06:42.940 ⇒ 00:06:47.260 Uttam Kumaran: So if you hit edit, you’ll see the person’s hours
76 00:06:47.717 ⇒ 00:06:53.180 Uttam Kumaran: and then I think on the if you go to the people side, you’ll see just the people that
77 00:06:53.560 ⇒ 00:07:02.590 Uttam Kumaran: yeah. And then I guess my other question, and I don’t know. I was like, so we’re aiming for 80%. Should we just do 32 h per person? Then
78 00:07:02.590 ⇒ 00:07:03.599 Amber Lin: Yeah, we should do that
79 00:07:03.600 ⇒ 00:07:06.460 Uttam Kumaran: Or should, or the other thing is to allocate
80 00:07:06.890 ⇒ 00:07:14.309 Uttam Kumaran: 8 h of the the other thing is to allocate 20% of everyone’s time towards Brainforge internal project. Basically
81 00:07:15.300 ⇒ 00:07:17.309 Uttam Kumaran: that way, we can start seeing like.
82 00:07:17.850 ⇒ 00:07:20.949 Uttam Kumaran: who’s spending too much time in meetings. Maybe that’s the best route
83 00:07:21.990 ⇒ 00:07:25.459 Aakash Tandel: Yeah, I’ve seen this done a couple of different ways.
84 00:07:25.460 ⇒ 00:07:28.669 Amber Lin: I was, I thought you’d have a good idea. I don’t know. I don’t care either way.
85 00:07:29.080 ⇒ 00:07:43.470 Amber Lin: just a question on classifying what as internal all the client meetings should go into the client, but internal just means every all the company meetings, and maybe say one on ones like all of that
86 00:07:43.750 ⇒ 00:07:45.890 Uttam Kumaran: That’s what I thought. Yeah, that’s what I think, too.
87 00:07:45.890 ⇒ 00:07:46.660 Amber Lin: Okay.
88 00:07:46.880 ⇒ 00:07:50.329 Aakash Tandel: Put together a quick list of stuff.
89 00:07:50.950 ⇒ 00:07:54.069 Aakash Tandel: Where did I put that I put under the time tracking thing?
90 00:07:56.550 ⇒ 00:08:25.709 Aakash Tandel: I put a list of like what counts as billable activity, what counts as not billable activity. So we, we should probably all agree on these, but I I always think, like client meetings daily stand ups. All that type of thing is billable like that’s for that. And then for our like Pm. Meeting, that’s not for the client that’s like non billable. If they’re doing like, they’re just trying to learn something on their own, not billable. If they’re trying to learn something specifically for the client like they’re reading through documentation for
91 00:08:25.790 ⇒ 00:08:31.880 Aakash Tandel: Snowflake, for, like a weird thing with the client that’s again still billable. So this is kind of a breakdown. I wrote down
92 00:08:32.400 ⇒ 00:08:34.830 Uttam Kumaran: All right. I’m fine. With that no objection
93 00:08:35.870 ⇒ 00:08:36.380 Aakash Tandel: Please.
94 00:08:37.030 ⇒ 00:08:41.229 Aakash Tandel: Okay, let me go back to this guy. And yeah, I was just gonna
95 00:08:41.780 ⇒ 00:08:44.219 Aakash Tandel: we can fill in the hours.
96 00:08:44.420 ⇒ 00:08:48.020 Aakash Tandel: cause it’s hard for me to understand cause people are
97 00:08:48.230 ⇒ 00:08:50.090 Aakash Tandel: a full time, not full time type of thing
98 00:08:50.090 ⇒ 00:08:50.480 Uttam Kumaran: Sure.
99 00:08:50.480 ⇒ 00:08:58.730 Aakash Tandel: So we can. We can do that afterwards. But let me get all these down real quick, cool parts.
100 00:09:01.980 ⇒ 00:09:05.010 Aakash Tandel: Okay, so who?
101 00:09:05.340 ⇒ 00:09:07.339 Aakash Tandel: Where to go.
102 00:09:07.940 ⇒ 00:09:12.649 Aakash Tandel: And that’s amber 12.5%
103 00:09:13.480 ⇒ 00:09:16.320 Uttam Kumaran: So 100%, okay.
104 00:09:17.000 ⇒ 00:09:23.280 Aakash Tandel: Cayo 25%, 25%. Is there?
105 00:09:25.700 ⇒ 00:09:33.800 Aakash Tandel: Is there a world where Luke picks up some of the slack that might be on Kyle’s plate right now, or like helps Kyle ramp up
106 00:09:34.000 ⇒ 00:09:35.750 Aakash Tandel: wasn’t sure if that was an option
107 00:09:35.750 ⇒ 00:10:01.880 Uttam Kumaran: Yeah. So the way I’m thinking about doing it is like one. So yeah, Luke, right now is just isolated onto stack Blitz full parts. I sort of have him there because he’s done all he’s worked with me closely on them. I think there’s 2 pieces. So one we. I need somebody to move with me onto urban stems. I’m deciding on that either being away or Luke.
108 00:10:02.080 ⇒ 00:10:05.910 Uttam Kumaran: I also we have one or 2 projects coming down the pipe.
109 00:10:06.594 ⇒ 00:10:18.660 Uttam Kumaran: That I need to have one person sort of there. So I there’s 2 pieces, one. I don’t feel comfortable moving Kyle, to any other project until he sort of has like figured it out
110 00:10:18.800 ⇒ 00:10:21.030 Uttam Kumaran: on on Javi.
111 00:10:21.634 ⇒ 00:10:27.489 Uttam Kumaran: But like, if if Kyle moves off Javi, then there’s nothing he’s working on right? So that’s
112 00:10:27.780 ⇒ 00:10:29.730 Uttam Kumaran: that’s like my dilemma. There is like.
113 00:10:30.750 ⇒ 00:10:37.689 Uttam Kumaran: I, I want him to be able to to succeed there. But if he’s not gonna succeed there, then this, not gonna work on any other client, basically
114 00:10:42.590 ⇒ 00:10:44.260 Uttam Kumaran: I don’t know if that answers your question
115 00:10:45.251 ⇒ 00:10:52.468 Aakash Tandel: It answers my question a bit. Well, I I’m also copying this down the same time
116 00:10:53.190 ⇒ 00:10:54.420 Aakash Tandel: the
117 00:10:55.340 ⇒ 00:10:59.329 Uttam Kumaran: Cause my hope that a wish can take anything, that I was dropping the ball on
118 00:10:59.940 ⇒ 00:11:15.889 Aakash Tandel: Yeah, with the way he’s got so much knowledge on, like the client. And like all these systems that it’s really hard to pull him away from any of that stuff. But I was. I really want, like Demo Ade and Kyle, to be able to fill in his role so that we
119 00:11:15.890 ⇒ 00:11:16.440 Uttam Kumaran: Okay.
120 00:11:16.440 ⇒ 00:11:21.090 Aakash Tandel: Wanted better things that, or like more challenging things that are, yeah.
121 00:11:21.090 ⇒ 00:11:34.419 Uttam Kumaran: So the engineering side, I’m gonna I’ll just. I’m trying to tell everybody to pair with people. I think the way you guys can architect. This is assign stuff. But then, basically, you tell them that, like, they need to work with a wish on it.
122 00:11:34.630 ⇒ 00:11:39.700 Uttam Kumaran: right like assigned the primary, which is what I told Kai. I was like, you’re the primary, but like
123 00:11:40.290 ⇒ 00:11:57.850 Uttam Kumaran: that means like you have to answer this by any means necessary like you can go to me. But like for me, for the most part, people come to me, and I’m like, Go ask a peer first.st Yeah. So I told them to. I I told everybody to work directly with either, like I told everybody to work with everybody, and that’s what I so keep directing them to do that.
124 00:11:58.030 ⇒ 00:12:01.880 Uttam Kumaran: But assign a primary like. I want to see Kyle spending
125 00:12:02.070 ⇒ 00:12:14.189 Uttam Kumaran: his whole time there. If it comes to the point where he’s not able to get the work done, and that’s time allocated. Then that’s a broader question for for me on like, okay, is he gonna work out with us
126 00:12:16.670 ⇒ 00:12:19.859 Amber Lin: For Kyle to spend all his time on full price, or
127 00:12:20.100 ⇒ 00:12:21.450 Uttam Kumaran: On! On! Javi
128 00:12:21.450 ⇒ 00:12:21.990 Amber Lin: Punjabi.
129 00:12:21.990 ⇒ 00:12:32.670 Uttam Kumaran: For example, right now. The problem is, he’s spending way too much time on way too little for me as an engineering leader. I’m trying to find ways for him to get more efficient, more confident and like
130 00:12:33.000 ⇒ 00:12:44.310 Uttam Kumaran: become more effective. Basically. So he’s meeting with a coach right now, Mike, who’s helping Luke and him sort of become more effective. But Mike will give me some guidance in the next 2 weeks on like, what’s
131 00:12:44.440 ⇒ 00:12:50.110 Uttam Kumaran: whether that’s process. I’ve told Mike sort of what we’re doing here, so we may need to bite the bullet from the 2 weeks
132 00:12:50.694 ⇒ 00:13:03.490 Uttam Kumaran: but like I want us, I want him to start to be able to stand on his own and ideally for a comp for a project like Javi size. There’s gonna be one primary ae, and one secondary. So someone to review Prs, basically.
133 00:13:03.983 ⇒ 00:13:07.390 Uttam Kumaran: I can also act as that. But like, this is where I’m
134 00:13:07.830 ⇒ 00:13:10.029 Uttam Kumaran: yeah. That’s sort of my logic. There. Right now.
135 00:13:14.851 ⇒ 00:13:17.520 Amber Lin: Do you think he’s willing to be?
136 00:13:17.710 ⇒ 00:13:27.030 Amber Lin: Have to have ownership? Because someone like Sahanna I just will just never may not ever want to have any ownership. What do we feel about him?
137 00:13:28.840 ⇒ 00:13:40.489 Uttam Kumaran: I mean, this is where like, so there’s 1 piece about like external contractors, their tendencies. They’re never gonna treat us as number one. So I wouldn’t compare him to their Kyle doesn’t have another opportunity. So
138 00:13:40.580 ⇒ 00:14:03.440 Uttam Kumaran: our job is for me. My job is to ramp him up to 80% utilization as fast as possible whether that like. But I don’t want it to be like 80%. And he’s getting like 2 things done. It needs to be like similarly efficient to anybody. I think he wants to take it. Is he capable? I think that’s we. That’s what we’re trying to figure figure it out right now.
139 00:14:03.925 ⇒ 00:14:11.889 Uttam Kumaran: But if this, if people are not going to own things, then they’re not going to work here like I don’t know. That’s that’s like, not a negotiable thing like
140 00:14:12.446 ⇒ 00:14:21.603 Uttam Kumaran: right? Like, I want, every. And ownership isn’t like, it’s just like, Okay, I’m gonna work on this one and get it done like, it’s like, not a like a complicated topic.
141 00:14:22.961 ⇒ 00:14:30.529 Uttam Kumaran: But like from an engineering perspective. Yeah, I want all of everyone that works in engineering needs to be able to take on and execute tickets on their own.
142 00:14:30.700 ⇒ 00:14:37.290 Uttam Kumaran: And, to be really frank, we have more capacity than we have work for right now so ultimately like.
143 00:14:37.430 ⇒ 00:14:48.750 Uttam Kumaran: That’s why we have opportunity to shave Sahana and James off. We have opportunity to shave bo off, and if we need to, we have opportunity to shave one more ae off and still hit the mark.
144 00:14:48.900 ⇒ 00:14:56.320 Uttam Kumaran: Of course, if we if we hire, if we fire, if we hire another, we get another 3 or 4 clients we’ll have to hire again, but
145 00:14:56.440 ⇒ 00:14:58.030 Aakash Tandel: Yeah, sort of the game.
146 00:15:00.451 ⇒ 00:15:05.419 Aakash Tandel: I think these look good. I was thinking we’d post these in the client channels
147 00:15:05.420 ⇒ 00:15:05.820 Uttam Kumaran: Okay.
148 00:15:05.820 ⇒ 00:15:34.170 Aakash Tandel: Just like, Hey, here’s what we have upcoming for the week. So you know, people can figure out like, Hey, this is roughly, how much time we expect you to spend. This will help us understand, like forecasting for the week ahead, and also after the weeks over, if you spend over under this by, you know, whatever 10% fluctuation up and down might be fine. But like, if it’s dramatically different, then we need to have a conversation about you know, workload and that type of thing
149 00:15:34.390 ⇒ 00:15:36.960 Uttam Kumaran: Can you? I think one piece to mention is.
150 00:15:37.110 ⇒ 00:15:45.140 Uttam Kumaran: people are, gonna see that number. And I’m pretty gonna be pretty certain that Kyle and Sahana are both gonna want to say something. Can you
151 00:15:45.270 ⇒ 00:15:51.929 Uttam Kumaran: one give them an outlet just to say either? DM, if there’s questions, the second piece is to share with both those teams. Is that
152 00:15:52.300 ⇒ 00:16:00.940 Uttam Kumaran: where we’re working on matching budget with the amount of work which in a short term is probably going to be taking on less per week
153 00:16:00.940 ⇒ 00:16:01.330 Aakash Tandel: Yep.
154 00:16:01.330 ⇒ 00:16:12.460 Uttam Kumaran: But again I want to give them an outlet like I don’t want. I don’t want it to seem like we’re just telling them I want them. If they have thoughts on that, they can message you ultimately, though the answer is like, you know, this is what we have budget for.
155 00:16:13.124 ⇒ 00:16:15.745 Uttam Kumaran: Just to be sustainable here.
156 00:16:16.550 ⇒ 00:16:29.799 Uttam Kumaran: I already has sort of the feedback on his performance. And I’ll sort of talk to him direct. I’m talking to Sahana directly. Tomorrow. I’m I’ll be talking to him directly soon after, so I’ll handle the sort of engineering efficiency conversation
157 00:16:30.396 ⇒ 00:16:37.559 Aakash Tandel: Cool. I know, he’s not on Javi is he gonna fully move to pull parts to go for
158 00:16:38.241 ⇒ 00:16:41.130 Aakash Tandel: or, right. Now, I guess he has bandwidth of
159 00:16:41.600 ⇒ 00:16:43.090 Uttam Kumaran: He should be on Javi
160 00:16:43.090 ⇒ 00:16:46.219 Aakash Tandel: He should be under. Okay. So we need to fix that. Let me see
161 00:16:46.780 ⇒ 00:16:48.619 Uttam Kumaran: This is where we sort of like
162 00:16:49.050 ⇒ 00:16:54.540 Uttam Kumaran: Javi. Right now we have, we have, we can. We basically were signed up like 20 HA week.
163 00:16:54.870 ⇒ 00:16:56.160 Uttam Kumaran: This is where it’s like.
164 00:16:56.440 ⇒ 00:17:13.760 Uttam Kumaran: okay, either, we take on less. But also, like, I’m gonna so I called a waste just before this. And I’m basically gonna try to bring on a waste full time any of his remaining time I’m gonna take for data platform stuff to work with me on, and then he’s gonna he’s gonna be able to. I’m going to either bring him on urban stems, or
165 00:17:14.190 ⇒ 00:17:17.940 Uttam Kumaran: maybe bring Luke on there. I don’t know. I’m not sure what I wanted to do, but
166 00:17:17.940 ⇒ 00:17:18.359 Aakash Tandel: Yeah.
167 00:17:18.721 ⇒ 00:17:21.537 Uttam Kumaran: Yeah, we’ll we’ll ramp up. We’ll ramp up
168 00:17:22.169 ⇒ 00:17:31.609 Uttam Kumaran: So him and him and Luke are both they have. They have 40 h, and then demalade as well as 40 h. So those 3, those 3, yeah, those 3, I feel pretty confident on
169 00:17:32.720 ⇒ 00:17:39.069 Aakash Tandel: Yeah, okay, did I get okay? So let me let me add, in
170 00:17:39.720 ⇒ 00:17:43.959 Aakash Tandel: ios hours. So he’s so right now we have his stuff ending
171 00:17:44.960 ⇒ 00:17:51.859 Aakash Tandel: this week, so we’ll pull him, maybe forward a good like. 2 weeks
172 00:17:52.160 ⇒ 00:17:52.680 Uttam Kumaran: Yeah.
173 00:17:52.680 ⇒ 00:17:55.339 Aakash Tandel: 50% of 10 h. So that’s
174 00:17:55.340 ⇒ 00:18:02.340 Uttam Kumaran: I mean, I would love to to see Javi run with one analyst and one ae, like.
175 00:18:02.990 ⇒ 00:18:08.880 Uttam Kumaran: you know, and and a wish like can spend 5 h sort of guiding. Kyle. Yeah, that would be amazing. And then.
176 00:18:09.010 ⇒ 00:18:12.750 Uttam Kumaran: like, it’s up to sales to get another 2 clients in. So we can ramp Kyle up
177 00:18:13.050 ⇒ 00:18:13.810 Aakash Tandel: Yep.
178 00:18:13.810 ⇒ 00:18:14.380 Uttam Kumaran: Yeah.
179 00:18:15.260 ⇒ 00:18:21.610 Aakash Tandel: Lead engineer ramping up to take over
180 00:18:21.760 ⇒ 00:18:22.380 Uttam Kumaran: So.
181 00:18:22.400 ⇒ 00:18:27.790 Aakash Tandel: Voice, yeah, and Annie’s fault.
182 00:18:28.470 ⇒ 00:18:33.660 Uttam Kumaran: Yeah. And so Amy, I think, is gonna be on. Javi is gonna be on
183 00:18:35.960 ⇒ 00:18:39.220 Uttam Kumaran: Eden, and then is also going to help on ABC,
184 00:18:39.660 ⇒ 00:18:45.030 Uttam Kumaran: I think that’s I think that’s she’ll be able to crush that like, I mean, Robert mentioned. It’s a kind of bit of work.
185 00:18:45.580 ⇒ 00:18:49.419 Uttam Kumaran: yeah, I agree. But I think I sort of want to
186 00:18:49.910 ⇒ 00:18:51.960 Aakash Tandel: Starting next week or starting later
187 00:18:51.960 ⇒ 00:18:53.240 Uttam Kumaran: Starting next week.
188 00:18:53.240 ⇒ 00:18:53.890 Aakash Tandel: Okay.
189 00:18:53.890 ⇒ 00:19:02.130 Amber Lin: Yeah, I talked to her. She’s wrapping up her contractor job at Microsoft at this this Friday, so she’ll have to
190 00:19:02.380 ⇒ 00:19:07.679 Uttam Kumaran: Yeah. So I want, I want her to see. I want to see your take on
191 00:19:09.680 ⇒ 00:19:11.220 Uttam Kumaran: all of that. And then
192 00:19:11.685 ⇒ 00:19:20.789 Uttam Kumaran: yeah, basically again start to take on because A/C spending some time, I’m spending some analyst time. Robert is where he’s spending a shit ton of analyst time.
193 00:19:21.254 ⇒ 00:19:24.820 Uttam Kumaran: That’s and it’s that’s like not being tracked anywhere, anyway. So
194 00:19:24.820 ⇒ 00:19:30.950 Aakash Tandel: Yep, slide. Okay, let’s dart.
195 00:19:31.490 ⇒ 00:19:33.449 Aakash Tandel: I’m just gonna put this out for like.
196 00:19:34.320 ⇒ 00:19:47.080 Aakash Tandel: end of the month. Just we can look at this. Okay. So now, Annie’s, I put her at 25%. But now I think she’s over utilized. Let’s see. So, PA,
197 00:19:49.160 ⇒ 00:19:50.830 Aakash Tandel: why is this not alphabetical?
198 00:19:51.010 ⇒ 00:19:51.980 Aakash Tandel: That’s annoying.
199 00:19:56.990 ⇒ 00:20:03.940 Aakash Tandel: Okay, so starting next week, 40 h. ABC, 2525 20, why is that
200 00:20:04.202 ⇒ 00:20:10.489 Uttam Kumaran: If and whatever. If she has ex, if she has extra hours, I’ll take her on because I need some help with like measuring
201 00:20:10.770 ⇒ 00:20:15.599 Uttam Kumaran: Eve this stuff like for ourselves, so I’ll take whatever time she has left, and she can help me
202 00:20:16.380 ⇒ 00:20:17.479 Aakash Tandel: Okay. Yeah. No.
203 00:20:17.480 ⇒ 00:20:18.210 Uttam Kumaran: Jazz any
204 00:20:18.210 ⇒ 00:20:22.169 Aakash Tandel: I thought it was flagging that she’s over, but it doesn’t. I don’t think she’s over
205 00:20:22.240 ⇒ 00:20:26.030 Uttam Kumaran: Maybe you should check that if you go into her
206 00:20:26.580 ⇒ 00:20:31.300 Uttam Kumaran: like her person details. Maybe I only had her as 20, because
207 00:20:31.882 ⇒ 00:20:34.700 Aakash Tandel: She was. She has been just at 20
208 00:20:34.880 ⇒ 00:20:38.130 Uttam Kumaran: But as of Monday she will be up to 40.
209 00:20:40.908 ⇒ 00:20:44.951 Uttam Kumaran: So if you go in I think, let me just let me see.
210 00:20:48.490 ⇒ 00:20:53.585 Uttam Kumaran: if you go into settings and you like, go into her like
211 00:20:55.590 ⇒ 00:21:01.980 Uttam Kumaran: Users, or like organization, I don’t know. Is there like team or something, or
212 00:21:03.820 ⇒ 00:21:06.040 Aakash Tandel: Projects, permissions, users, view
213 00:21:07.080 ⇒ 00:21:08.890 Amber Lin: Okay, maybe go into timeline.
214 00:21:08.890 ⇒ 00:21:10.230 Amber Lin: Not inset
215 00:21:10.880 ⇒ 00:21:12.689 Uttam Kumaran: And then go to just click on her
216 00:21:13.190 ⇒ 00:21:20.500 Amber Lin: Filter people, maybe just click on Annie, yeah, directly, and then click on, click on open details
217 00:21:21.150 ⇒ 00:21:26.560 Uttam Kumaran: And then, yeah, here, you can go to on the top, right?
218 00:21:26.800 ⇒ 00:21:33.639 Uttam Kumaran: Oh, yeah. Here, I see right here. Yeah. So you can do add individual working hours. And then you can make this 40 as of
219 00:21:34.230 ⇒ 00:21:36.469 Uttam Kumaran: Monday onwards.
220 00:21:37.360 ⇒ 00:21:39.110 Uttam Kumaran: Yeah. And you can. You can. Just
221 00:21:39.310 ⇒ 00:21:40.880 Uttam Kumaran: you can leave that blank. Yeah.
222 00:21:41.630 ⇒ 00:21:45.690 Uttam Kumaran: So now her, now her capacity is there and then. Yep, perfect
223 00:21:45.690 ⇒ 00:22:01.789 Aakash Tandel: Okay, cool looks. Yeah, that makes sense. Okay, yeah, okay, cool. Now, it’s gone. All right, sweet. So let me. So Annie is now 25% of 40 h here, and then she’s gonna be pulled onto here as well. Oh, she’s already on there. Okay, cool.
224 00:22:03.006 ⇒ 00:22:03.820 Aakash Tandel: Cool. Okay.
225 00:22:04.200 ⇒ 00:22:06.390 Aakash Tandel: Alright. Am I? Alright sweet.
226 00:22:06.730 ⇒ 00:22:10.250 Aakash Tandel: I think that is
227 00:22:13.870 ⇒ 00:22:15.050 Aakash Tandel: okay. Cool.
228 00:22:15.650 ⇒ 00:22:18.299 Aakash Tandel: Oh, that’s because we’re already there. Okay.
229 00:22:21.090 ⇒ 00:22:30.780 Uttam Kumaran: So, yeah, I mean, I would. Just if we’re good, you could just start adding her to those channels. Or if you want to send this message first, st and then I would just start adding her everywhere, so I’m sure she’ll poke around
230 00:22:32.930 ⇒ 00:22:33.796 Aakash Tandel: Sounds good
231 00:22:35.070 ⇒ 00:22:51.989 Aakash Tandel: And I’m gonna also mention that I’m gonna work on. Robert and I are gonna work on Javi road mapping. And I’m gonna do the same thing for Eden. Probably gonna need to pull in Josh for a lot of the Eden stuff just because he doesn’t wanna focus on a lot of stuff. And we’ve gotten a lot of requests from other people. So
232 00:22:51.990 ⇒ 00:22:52.450 Uttam Kumaran: Yes.
233 00:22:52.450 ⇒ 00:22:53.543 Aakash Tandel: Dog’s huge.
234 00:22:54.570 ⇒ 00:23:03.479 Aakash Tandel: I think that would be something would be good for us to go over Monday, Tuesday. Amber, if you want to do same thing for
235 00:23:04.020 ⇒ 00:23:07.170 Amber Lin: Your couple. I don’t know how much
236 00:23:07.940 ⇒ 00:23:13.129 Aakash Tandel: You can do, for like pool parts might be a little light. But yeah, that type of thing would be good
237 00:23:13.130 ⇒ 00:23:21.490 Amber Lin: Of course nothing’s really happening right now. But I can send the expectations regardless, though I can mention there’s no work
238 00:23:21.800 ⇒ 00:23:26.829 Uttam Kumaran: Yeah, I guess my other. My other point, too, is like, Are you guys gonna stagger stuff or like? Because for me.
239 00:23:26.940 ⇒ 00:23:32.920 Uttam Kumaran: I don’t know I was like, maybe we should have some clients. Their their sprints start on like different
240 00:23:33.060 ⇒ 00:23:33.730 Aakash Tandel: Yeah.
241 00:23:33.900 ⇒ 00:23:40.061 Uttam Kumaran: I don’t know cause otherwise we only have 3 of us pming. I mean, I’m doing stuff for marketing operations.
242 00:23:40.810 ⇒ 00:23:54.759 Uttam Kumaran: No, and I’m gonna start pming the platform side of things. So I was, I’m trying to stagger. Otherwise we have like tons of retros and tons of planning. It’s gonna be hard to attend and focus. So it’s up to you guys
243 00:23:55.340 ⇒ 00:23:55.920 Amber Lin: True.
244 00:23:56.810 ⇒ 00:24:04.270 Amber Lin: how would that look like cause right now? I’m mostly just ABC, so it’s easy for me to adjust. But how would that stagger look like
245 00:24:05.160 ⇒ 00:24:24.830 Aakash Tandel: Yeah, you could just honestly start the sprints like on a Wednesday, and it ends on a Wednesday. So, like all of your tasks in the cycle will will have a due date of either that will coming Wednesday or the Wednesday after that. And then basically, all of your your retro kind of be pushed to the right day, that type of thing. So yeah, just forward a little bit
246 00:24:24.980 ⇒ 00:24:27.350 Amber Lin: So the will be on Tuesdays
247 00:24:27.700 ⇒ 00:24:29.050 Aakash Tandel: Yeah, can be, yep.
248 00:24:29.230 ⇒ 00:24:30.780 Amber Lin: Oh, okay. Sounds good.
249 00:24:32.520 ⇒ 00:24:35.487 Aakash Tandel: Yeah, honestly, that’s probably what we need to do for a lot of these.
250 00:24:36.020 ⇒ 00:24:36.400 Uttam Kumaran: Okay.
251 00:24:36.400 ⇒ 00:24:39.012 Aakash Tandel: Yeah, we’re gonna get. I’m already starting to get loaded on
252 00:24:39.250 ⇒ 00:24:39.700 Uttam Kumaran: Yeah.
253 00:24:39.700 ⇒ 00:24:40.910 Aakash Tandel: Number of meetings, too
254 00:24:42.400 ⇒ 00:24:48.320 Uttam Kumaran: Yeah, that’s the biggest thing, or you or you, yeah, either stagger it. Monday, Wednesday, or what about staggering like
255 00:24:48.440 ⇒ 00:24:49.910 Uttam Kumaran: literally one week?
256 00:24:50.160 ⇒ 00:24:56.760 Uttam Kumaran: Do we want all cycles to end like I guess, cause for me, what I’m gonna do with marketing is marketing started this week.
257 00:24:57.170 ⇒ 00:25:04.330 Uttam Kumaran: I’m gonna have operations start next week. So then I only do one rep. So I’m only technically in one retro every Friday
258 00:25:04.450 ⇒ 00:25:12.219 Uttam Kumaran: and that way, because I want to join your guys retros, so I don’t want to have 2 additional ones every week, and 2 plannings every week, like I’ll
259 00:25:12.340 ⇒ 00:25:13.840 Aakash Tandel: It’ll be tough. So
260 00:25:14.850 ⇒ 00:25:18.919 Amber Lin: My question, because I’m not that familiar with all of this. So
261 00:25:19.250 ⇒ 00:25:22.560 Amber Lin: for planning, if we do it.
262 00:25:22.710 ⇒ 00:25:30.959 Amber Lin: say every 2 weeks, how long do you estimate it will take, because right now we kind of do weekly plannings and weekly retros should be
263 00:25:30.960 ⇒ 00:25:33.500 Uttam Kumaran: It should be about one. It should be about an hour
264 00:25:33.500 ⇒ 00:25:33.850 Amber Lin: Okay.
265 00:25:34.200 ⇒ 00:25:44.409 Uttam Kumaran: The typical process. And my gosh! You couldn’t tell me this any different like you do grooming about a Wednesday you do planning on Monday, and then that that cycle runs 2 weeks
266 00:25:45.580 ⇒ 00:25:47.170 Aakash Tandel: Yeah, that’s about right? Yeah, same.
267 00:25:47.620 ⇒ 00:25:52.150 Amber Lin: Rooming on Wednesday. That’s before the planning right
268 00:25:52.880 ⇒ 00:26:00.290 Amber Lin: And then planning on Monday, and this is every 2 weeks, and then retros on the
269 00:26:00.640 ⇒ 00:26:03.260 Amber Lin: second second Friday, right
270 00:26:05.800 ⇒ 00:26:06.610 Aakash Tandel: Yeah, like.
271 00:26:06.610 ⇒ 00:26:07.110 Uttam Kumaran: Yes.
272 00:26:07.110 ⇒ 00:26:08.859 Aakash Tandel: Basically the last day of the sprint. You typically
273 00:26:08.860 ⇒ 00:26:09.210 Amber Lin: We did.
274 00:26:09.210 ⇒ 00:26:10.170 Aakash Tandel: But retro
275 00:26:10.530 ⇒ 00:26:11.330 Uttam Kumaran: Hmm.
276 00:26:12.210 ⇒ 00:26:17.690 Amber Lin: Sounds good last day now, each of them probably last an hour
277 00:26:18.920 ⇒ 00:26:23.100 Aakash Tandel: Yeah, but I would carve out at least an hour for grooming an hour for planning
278 00:26:23.310 ⇒ 00:26:24.999 Amber Lin: Yeah, yeah, totally.
279 00:26:25.570 ⇒ 00:26:33.679 Amber Lin: It sounds good. I need to move the meeting, especially for stack list. That’s coming on right now. That’s probably gonna start Wednesdays.
280 00:26:34.840 ⇒ 00:26:36.976 Aakash Tandel: Yeah, that sounds good.
281 00:26:38.550 ⇒ 00:26:44.300 Uttam Kumaran: Hey, guys, I just need to drop for another meeting. But just yeah, feel free to stay, or I’ll make. I’ll make
282 00:26:44.740 ⇒ 00:26:48.180 Uttam Kumaran: make when you guys, host, and just let me know when I can review this or whatever
283 00:26:48.180 ⇒ 00:26:49.428 Uttam Kumaran: yeah, sounds good.
284 00:26:50.910 ⇒ 00:26:54.959 Aakash Tandel: I think this is I mean, I’m pretty much done, Annie. I was just amber
285 00:26:54.960 ⇒ 00:26:55.470 Amber Lin: And then
286 00:26:55.470 ⇒ 00:26:57.230 Aakash Tandel: So many a names. I
287 00:26:57.230 ⇒ 00:26:57.759 Amber Lin: I was just gonna
288 00:26:59.213 ⇒ 00:26:59.940 Aakash Tandel: basically
289 00:27:00.210 ⇒ 00:27:01.640 Amber Lin: Calculate the hours.
290 00:27:01.870 ⇒ 00:27:12.623 Aakash Tandel: Yeah. Well, I was gonna honestly kind of just leave that as it is, people can do the small math hopefully themselves. But I was gonna add, like,
291 00:27:13.210 ⇒ 00:27:18.570 Aakash Tandel: here’s our main like, here’s our like exactly
292 00:27:19.120 ⇒ 00:27:30.485 Aakash Tandel: Yeah. So like for Javi. I I still need to figure out what that is. I have a list of things from Robert. That we need to kind of prioritize. But
293 00:27:30.830 ⇒ 00:27:31.960 Amber Lin: Welcome homes.
294 00:27:32.320 ⇒ 00:27:33.030 Aakash Tandel: What was that?
295 00:27:33.310 ⇒ 00:27:35.819 Amber Lin: You mean item goals. I thought you meant like
296 00:27:36.110 ⇒ 00:27:37.950 Amber Lin: hourly goals, because I don’t know if
297 00:27:37.960 ⇒ 00:27:38.580 Aakash Tandel: So.
298 00:27:38.580 ⇒ 00:27:42.360 Amber Lin: Achieve this right away, but I suppose we can just aim for it.
299 00:27:42.360 ⇒ 00:27:57.039 Aakash Tandel: Yeah. If you want to. Wait until I send my Javi allocation message and then eat or eat it. One I can, and just kind of read what I’m kinda how I’m kind of framing it. That might be good. Yeah.
300 00:27:57.040 ⇒ 00:27:59.290 Amber Lin: That that will be really helpful, because this is
301 00:27:59.820 ⇒ 00:28:06.860 Amber Lin: for the full time, folks, it’s just challenging to get stuff done in shorter times, and for the part-time folks where you’re taking away their money
302 00:28:07.110 ⇒ 00:28:08.580 Aakash Tandel: Yeah. Exactly. Yep.
303 00:28:10.280 ⇒ 00:28:12.969 Amber Lin: Are you with us full time, or are you with us? Part time
304 00:28:13.050 ⇒ 00:28:19.160 Aakash Tandel: Still part time working toward full time. Soon it it should be it should happen soonish
305 00:28:19.420 ⇒ 00:28:24.790 Amber Lin: Yay, that’s exciting. I really feel like you do work so efficiently
306 00:28:24.790 ⇒ 00:28:25.560 Aakash Tandel: Hey!
307 00:28:26.080 ⇒ 00:28:32.239 Amber Lin: I’m trying to ramp up to how you do work. But that’s years of experience right there. So to have someone that
308 00:28:32.360 ⇒ 00:28:35.190 Amber Lin: knows what they’re doing is really helpful.
309 00:28:35.370 ⇒ 00:28:44.949 Aakash Tandel: Yeah, yeah, definitely, I, yeah, it’s I definitely didn’t. Have. Honestly, most of this is straight up experience. So like, you’ll develop that as you come along. So yeah.
310 00:28:45.330 ⇒ 00:28:46.230 Amber Lin: Totally.
311 00:28:46.540 ⇒ 00:28:46.990 Aakash Tandel: Sweet.
312 00:28:46.990 ⇒ 00:28:51.969 Amber Lin: I think something we can add is if we can add how much time they’re currently spending.
313 00:28:52.380 ⇒ 00:28:55.300 Amber Lin: Because you can see Sahana spending 60 h.
314 00:28:56.280 ⇒ 00:29:04.919 Amber Lin: So if we add that, then other people can see. Oh, that’s not really right. Or maybe another thing we can add is.
315 00:29:05.495 ⇒ 00:29:11.350 Amber Lin: are we hourly or like, what rate are we currently at with the class? Or maybe some more
316 00:29:11.660 ⇒ 00:29:13.370 Amber Lin: financial numbers
317 00:29:13.370 ⇒ 00:29:13.920 Aakash Tandel: Yeah.
318 00:29:13.920 ⇒ 00:29:21.790 Amber Lin: So people can get a general sense because we’re trying to tell them. This is what we’re building the client. And that’s why we’re trying to get at this. Maybe that will give them more context
319 00:29:21.980 ⇒ 00:29:31.037 Aakash Tandel: Yeah, I’m probably not gonna go into that much detail on this initial message. Just because I kind of want to get this out quickly, because it’s
320 00:29:31.350 ⇒ 00:29:31.810 Amber Lin: That’s true.
321 00:29:31.810 ⇒ 00:30:00.659 Aakash Tandel: On a on a Thursday. But yeah, in the future I would like for all of us to be aware of like the rate that we are getting. You know that type of thing. And one thing that will be helpful is for our teams, for the Pm’s. We’ll do some sort of like weekly or sprint exec report. So something for the client just says, Hey, this is what we accomplished. How long it took us. This is how we are looking for the budget for the month, that type of thing.
322 00:30:01.440 ⇒ 00:30:17.690 Aakash Tandel: and then we’ll share that internally and be like, hey, look, here’s a thing we sent to the client client we’re on track to have, like, you know, 1 50 rate that’s good. But like we could improve this. So let’s just try. Try to be tighter on timelines, and that’ll help the rate. Come up
323 00:30:19.810 ⇒ 00:30:27.100 Amber Lin: I see. So that’s something we can add in the future of the race and their current performance essentially
324 00:30:27.100 ⇒ 00:30:27.660 Aakash Tandel: Yep.
325 00:30:28.150 ⇒ 00:30:35.100 Amber Lin: Sounds good. I’ll wait for you to send that out, and then I will essentially copy and paste that template
326 00:30:35.590 ⇒ 00:30:36.549 Aakash Tandel: Sounds good, alright.
327 00:30:36.550 ⇒ 00:30:37.350 Amber Lin: Okay.
328 00:30:37.730 ⇒ 00:30:39.330 Aakash Tandel: I’ll talk to you soon. See you
329 00:30:39.330 ⇒ 00:30:40.000 Amber Lin: Bye.